Millfield Pool (Long Course Level 1 Meet)

YEOVIL SPRING 2016 OPEN MEET Licence Number: 1SW160155 (Under ASA Laws and Regulations and the Technical Rules of Racing) Saturday 2 nd & Sunday 3 rd April 2016 (All Session Times to Be Confirmed) Millfield Pool (Long Course Level 1 Meet) Event Information and Entry Forms

YEOVIL SPRING 2016 OPEN MEET Licence Number: 1SW160155 (Under ASA Laws and Regulations and the Technical Rules of Racing) Saturday 2 nd & Sunday 3 rd April 2016 This is a Level 1 Licensed Meet giving qualification to County and Regional Competitions, and enabling swimmers to qualify for The British Summer Championships & Summer National Championships VENUE POOL AGE GROUPS Millfield School, Street, Somerset, BA16 0YD 8 Lane 50m pool electronic timing with anti-turbulence lane ropes Male - 10 & under, 11, 12, 13, 14, 15/16, 17 & over Female - 10 & under, 11, 12, 13, 14, 15/16, 17 & over Minimum age for entry is 9 years AGE AT DATE 3 APRIL 2016 EVENTS All events have age-grouped awards with Heat Declared Winners (HDW) 50m all strokes ALL AGE GROUPS 100m all strokes 11 AND OVER ONLY 200m all strokes, including Individual Medley ALL AGE GROUPS 400m Freestyle & Individual Medley 11 AND OVER ONLY 800m/1500m Freestyle 11 AND OVER ONLY AWARDS MEET INFORMATION given as age groups above Information Pack and Hy-Tek zip file available on request from ydsc.competitions@gmail.com or can be downloaded from the Yeovil website at http://www.ydsc.co.uk CLOSING DATE FOR ENTRIES 19 TH FEBRUARY 2016

Spring 2016 Level 1 Open Meet Held under ASA Technical Rules of Racing 2 nd & 3 rd April Programme of Events Times are approximate and will be updated and issued to all clubs once the entries are finalised Session 1. Saturday 2 nd April Warm Up 8.00am Start 8.45am Event No 101 1500m Freestyle HDW 102 400m Freestyle HDW Session 2 Saturday 2 nd April Warm Up tbc Start tbc 201 400m IM HDW 202 200m IM HDW 203 200m Butterfly HDW 204 100m Butterfly HDW 205 100m Freestyle HDW 206 50m Backstroke HDW 207 50m Breaststroke HDW Session 3 Saturday 2 nd April Warm Up tbc Start tbc 301 200m Backstroke HDW 302 100m Breaststroke HDW 303 200m Breaststroke HDW 304 200m Freestyle HDW 305 100m Backstroke HDW 306 50m freestyle HDW 307 50m butterfly HDW Session 4 Sunday 3 rd April Warm Up 8.00am Start 8:45am Event No. 401 800m Freestyle HDW 402 400m Freestyle HDW Session 5 Sunday 3 rd April Warm Up tbc Start tbc 501 400m IM HDW 502 200m IM HDW 503 200m Butterfly HDW 504 100m Butterfly HDW 505 100m Freestyle HDW 506 50m Backstroke HDW 507 50m Breaststroke HDW Session 6 Sunday 3 rd April Warm Up tbc Start tbc 601 200m Backstroke HDW 602 100m Breaststroke HDW 603 200m Breaststroke HDW 604 200m Freestyle HDW 605 100m Backstroke HDW 606 50m Freestyle HDW 607 50m butterfly HDW

Spring 2016 Level 1 Open Meet (Meet licence No: 1SW160155) Promoters Conditions. 1. The meet will be held under ASA laws and Regulations and the ASA Technical Rules of racing, and has been licensed by the ASA for entry into Regional and County Championships and gives ranking opportunities for National Competitions. 2. All competitors must be Category 2 members of an affiliated club, eligible to compete and registered in accordance with ASA laws and technical rules and may enter in the name of one club only. 3. Yeovil & District Swimming Club reserves the right to reject any entry without giving a reason. By submitting entries on the official entry forms and Hy-Tek, clubs and competitors accept the rules of this competition. Competitors whose entries are accepted and subsequently found to have been entered in the wrong event(s) because of incorrect entry information will be withdrawn from the event(s) and will not have their entry fees refunded. However, if because of error by the organizer, will be withdrawn from the event(s) and will at the organizer s discretion and without further obligation or liability by the organizer either a) be entered in the correct event or b) receive a refund of the relevant entry fee(s). 4. The events file for input into TM is available upon request from ydsc.competitions@gmail.com or can be downloaded from the Competitions section (YDSC OPEN MEETS) at http://www.ydsc.co.uk 5. The competition will be swum Long Course. Anti-wave devices will be in place and electronic timing/placing will be used wherever possible. The organizer reserves the right to ban the use of gas hooters, klaxons etc., which in the organizers opinion, could be a hazard or a danger to swimmers, officials or spectators. 6. The Adult Spectator admission charge is 7 per day, or 12 for the weekend. There is no admission charge for children under 16 years of age. Programmes covering the whole weekend will be available at a cost of 5. 7. Entry fees are 6.50 per event and 7.50 for distance events (800m & 1500m), if submitted electronically. A 50p per event surcharge applies to all entries submitted in paper format. The entry fee includes the levy per accepted entry made by the ASA for licensed events.

8. Coach s passes (minimum of 1 and maximum of 3 per club) are 18.00 each and include a program per pass. Where clubs wish to bring a large team and, in order to comply with the ASA supervision guidelines, require additional coach s/chaperons to attend, the meet organiser should be contacted regarding additional coaches passes. Coach s passes must be ordered with Club entries and must be worn at all times during the Meet. They will be available for collection from the entry desk. There will be no coach s passes for sale on the days of the Meet. Coaches must adhere to safety advice from the warm up stewards. 10. Payment for entries and coaches passes should be paid on ONE consolidated cheque, made payable to YDSC. All entries must include a payment summary sheet and a completed coach/chaperon form 11. Age groups for boys: 10 & under, 11, 12, 13, 14, 15/16 &17/OV Age groups for girls: 10 & under, 11, 12, 13, 14, 15/16 & 17/OV The minimum age for entry is 9 years by 3 rd April 2016. 12. The acceptance of competitors will be based on times submitted so it is essential that only times achieved be entered. As many heats as possible will be run in the time available for the Meet. The promoters reserve the right to amend the number of heats in each event depending on entry numbers. 13. If the event is oversubscribed, and in order to keep each session within the appropriate time period, the slowest entries from each age group will be rejected. As soon as possible after the closing date, club list sheets will be emailed to club secretaries for accepted entries, together with any information in respect of entries not accepted. All refunds will be made en block to the club submitting the entries; these will be sent by post or available for collection by Clubs on the day. There will be no refunds for withdrawals after the closing date of 19 th February 2016 other than on medical grounds. A medical note must be provided no later than 30 th April 2016. 14. All events are being swum as open age, however awards will be age grouped. (See paragraph 11). Ages will be as at 3 rd April 2016. Swim Meet entries may be managed by computer. By submitting entries, consent is thereby given, as required under the Data Protection Act of 1998, to the holding of personal information on a computer. Personal data, including submitted and recorded times, may be made public during the meet. 15. Qualifying times (QT s) apply to all events. All entry times must be equal to or faster than the QT. Entry times slower than the QT and entries with No Time will be rejected. Entry times may be submitted as short course or long course times, using the Hy-Tek entry file, but will be converted to long course times using Hy-Tek s Meet Manager software. Please do not convert short course times manually. Estimated times are not permitted.

16. Entries should be made via Hy-Tek Team Manager and e-mailed to the Meet Organiser, at: ydsc.competitions@gmail.com. A print out of the Hy-Tek entry file (or clerical entry form if less than five swimmers are being entered and Hy-Tek files are not available), together with the Payment Summary Schedule and ONE cheque to cover all swimmers and coach passes, should reach the Meet Organiser by Friday 19 th February 2016. 17. Swimmers under 11 year s old will not be able to enter the 100m, 400m, 800m and 1500m events. 18. The one start rule will be in operation during this event. 19. The meet will be run without cards. Heats will be pre seeded. Swimmers do not need to sign in. The organizers reserve the right to amend the running order of the events and to add non-scoring swimmers (provided their times comply with the criteria set out in the attached table of cut-off times) at their sole discretion should it become necessary. 20. All events will be HDW. Entries will be seeded into heats from submitted times, these will be seeded before the event, and where swimmers have withdrawn the lane will be left empty. Events will be swum slowest to fastest. All heats will be placed in spearhead formation. 21. There will be medals in every event for the first three overall swimmers in each age group. Competitors will only receive a medal if they have achieved the qualifying standard. Disqualified swimmers will not receive awards. 22. Visiting clubs are required to provide at least one qualified official per session for every 8 swimmers entered, and their details (together with their qualification) should be forwarded with the entry information.. We reserve the right to reject entries from those clubs not complying with this. Food and refreshments will be provided to all Officials who are on duty all day and to Head Coaches. Expenses will be offered to Officials attending this Meet, including mileage allowance for those qualified Officials who do not have a child competing in the Meet. 23. Only swimmers reporting for their event and appointed officials are allowed on poolside during the competition. During warm-ups only coaches holding the valid Meet pass will be allowed on poolside. Wet swimmers are not allowed in spectator areas 24. Competitors must report to marshaling at least 5 heats before their event.

25. Under ASA child protection laws all spectators wishing to use cameras must register with the door admission staff. 26. The safety rules of the pool must be adhered to at all times. Anyone not adhering to these rules (which will be read out at the start of each session) may be removed from the pool. 27. All valuables/clothing etc. left in the changing rooms will be entirely at the owner s risk. 28. The first session on each day one will have a warm-up time of 8.00am and a start time of 8:45am. Warm up and start times for sessions 2, 3, 5, & 6 will be confirmed when all entries have been received and processed. Details will be returned with confirmation of entries. 29. There is limited parking adjacent to the Pool complex, this is for officials only. Sufficient parking will be available at the North Road car park. 30. The promoter reserves the right to make any alterations to these conditions if necessary and all participants will be notified. Any matter not covered by these conditions or by ASA laws or technical rules will be at the promoter s discretion. 31. Any swimmer breaking these conditions will be liable to disqualification from any or all events. 32. If the meet is undersubscribed the promoters will, at their discretion, accept entries submitted after the closing date but only if the swimmer is faster than the entry time for their age and event. 33. If the meet is undersubscribed or for any other reason, the promoters reserve the right to cancel the meet, in which case all entry fees paid will be refunded.

Spring 2016 L1 Open Meet CLERICAL ENTRY FORM NAME:................................. CLUB:........................... Male/Female Date of Birth.............. ASA Membership ID.......... Saturday 2 nd April Session 1 Sex Event Entry Time (lc) 1500m Free 400m Free Session 2 400m IM 200m IM 200 Fly 100m Fly 100m Free 50m Back 50m Breast Session 3 200m Back 100m Breast 200m Breast 200m Free 100m Back 50m Free 50m Fly Sunday 3 rd April Session 4 800m Free 400m Free Session 5 400m IM 200m IM 200m Fly 100m Fly 100m Free 50m Back 50m Breast Session 6 200m Back 100m Breast 200m Breast 200m Free 100m Back 50m Free 50m Fly

Spring 2016 L1 Open Meet 2 nd & 3 rd April Payment Summary Sheet Please complete the following payment Summary Sheet and Return with Entries: CLUB CONTACT CONTACT ADDRESS TEL No: EMAIL: Total Number of Swimmers Entries - Electronic @ 6.50 per event...@ 7.50 per event - Clerical @ 7.00 per event..@ 8.00 per event Coach s passes - min. 1 & max. 3 per Club. @ 18 each Total Fee Payable 1 (one) cheque per club. Cheques should be made payable to YDSC Hard Copy with Payment and Printout of Hy-Tek entry files (or clerical entry forms where less than five swimmers are being entered and Hy-tek files are not available) should be sent to: David Hague The Firs, Garston Lane Marston Magna BA22 8DN

Spring 2016 L1 Open Meet ~ Officials Reply Slip POOLSIDE OFFICIALS Since the Open Meet will require many helpers, we are looking for support from each club with at least one British Swimming Licensed official. Teams will be required to provide a minimum of one Licensed Official for each session, for every 8 swimmers entered. For those able to assist, would you please complete the form below and return it with your swimmers entry form, or send to the email address indicated below. If you have any preferences please note them below otherwise we will advise you of your allocated duties nearer the day. Refreshments will be provided for all officials, and food for those working on consecutive sessions. For those un-qualified officials, or J1 s and above who require mentoring or practical sessions please also complete the form, indicating what duties you need to cover, and we will do our best to assist, as we actively promote the development of all officials within British Swimming. Should you require additional forms, photocopies will be accepted, or electronic copies sent to the email address below. I am available to help at the above Open Meet on Saturday 2 nd April &/or Sunday 3 rd April 2016. Name. Club..Tel No... Address........... Email Address....... License No.... Session J1 J2 J2S Training 2 nd April Start 8.45am 2 nd April Start tbc 2 nd April Start tbc 3 rd April Start 8.45am 3 rd April Start tbc 3 rd April Start tbc (Please X as appropriate and return with entry forms) Officials briefing will be 30 minutes before the start of each session Offers of help can also be emailed to: ydsc.competitions@gmail.com Start times for Sessions 2, 3, 5 & 6 will be confirmed after entries have been received and processed.

Spring 2016 L1 Open Meet 2nd & 3rd April To be held at Millfield School, Street, Somerset All times are 50m pool times LONG COURSE QUALIFYING TIMES Swimmers must be no slower than the Qualifying Times Event BOYS 10 & under 11 12 13 14 15/16 17+ 50 Free 39.00 37.00 34.90 33.00 31.30 29.20 28.40 100 Free 01:18.80 01:13.70 01:09.80 01:06.90 01:03.50 01:01.50 200 Free 03:03.60 02:51.30 02:40.80 02:32.60 02:25.60 02:18.50 02:13.70 400 Free 05:56.00 05:38.10 05:21.80 05:07.00 04:53.40 04:44.60 1500 Free 24:44.70 22:20.50 21:16.60 20:19.00 19:30.10 18:49.00 50 Breast 51.60 48.20 44.60 41.80 39.70 37.30 35.80 100 Breast 01:41.50 01:34.70 01:28.80 01:24.60 01:20.10 01:17.00 200 Breast 03:57.20 03:39.10 03:25.00 03:12.50 03:02.50 02:53.50 02:47.00 50 Fly 43.50 40.80 38.10 35.90 34.00 31.80 30.60 100 Fly 01:27.70 01:21.50 01:16.80 01:12.80 01:08.80 01:06.50 200 Fly 03:32.30 03:12.50 02:59.90 02:49.90 02:40.90 02:32.40 02:27.60 50 back 46.00 43.20 40.50 38.20 36.10 34.00 32.70 100 Back 01:29.80 01:24.10 01:19.20 01:15.00 01:11.30 01:09.30 200 Back 03:25.80 03:12.00 03:00.70 02:50.30 02:42.30 02:33.20 02:28.60 200 IM 03:29.60 03:14.30 03:02.80 02:52.70 02:44.80 02:36.20 02:31.00 400 IM 06:50.80 06:26.70 06:06.40 05:49.30 05:31.90 05:22.60 GIRLS 10 & under 11 12 13 14 15/16 17+ 50 Free 39.80 37.30 35.40 34.00 32.90 32.10 30.50 100 Free 01:19.30 01:15.20 01:12.70 01:10.70 01:08.70 01:07.30 200 Free 03:04.40 02:51.30 02:42.50 02:36.20 02:32.10 02:28.30 02:25.80 400 Free 05:56.40 05:38.80 05:26.30 05:18.30 05:11.00 05:06.30 800 Free 12:19.60 11:39.00 11:10.80 10:56.00 10:45.50 10:36.00 50 Breast 51.20 47.80 45.00 43.10 41.50 40.30 38.60 100 Breast 01:41.60 01:35.20 01:30.80 01:28.50 01:26.80 01:23.60 200 Breast 03:55.50 03:36.60 03:24.90 03:15.50 03:09.50 03:06.20 02:59.80 50 Fly 44.00 40.70 38.60 36.70 35.70 34.50 32.60 100 Fly 01:27.90 01:22.60 01:19.10 01:17.20 01:15.20 01:12.10 200 Fly 03:34.60 03:12.60 03:01.70 02:53.50 02:48.00 02:44.50 02:38.30 50 back 46.00 43.10 40.90 39.40 38.00 36.80 35.30 100 Back 01:29.90 01:24.50 01:21.70 01:19.60 01:17.50 01:14.60 200 Back 03:26.30 03:11.00 03:00.60 02:54.30 02:49.80 02:44.80 02:39.90 200 IM 03:29.60 03:14.30 03:03.30 02:56.80 02:52.30 02:47.90 02:43.70 400 IM 06:25.90 06:00.80 05:46.80 05:40.50 05:37.00 05:35.50