May 3, 2018 30 Present: Commissioners Wilson, Emery, Slusarski Scott Merillat, Managing Director Jason Schnaidt, Operations Manager Beth Hunt, Finance Director/Office Manager Bryan Ramsdell, Fleet and Facilities Manager Jeremy Brower, Foreman Chad Gilliland, Employee Cory Tilton, Employee Jeff Juby, Law Offices of Jeffrey J. Juby Jim Driskill, Lenawee County Commissioner Bill Tucker, Stevens, Kirinovic & Tucker Commissioner Wilson called the meeting to order at 9:00 a.m. and led in the pledge to the flag. A moment of silence was taken to acknowledge the death of Mark Burgermeister, former employee of the Road Commission. Attorney Juby advised his is working on license agreements for private road crossing. Commissioner Slusarski moved that the minutes of the board meeting held April 19, 2018 be approved. Commissioner Emery seconded the motion. Motion carried. Commissioner Emery moved approval of the April 27, 2018 payroll of $113,482.72. Commissioner Wilson seconded the motion. Motion carried. Commissioner Slusarski moved approval of the May 3, 2018 payables of $332,219.41. Commissioner Emery seconded the motion. Motion carried. Foreman Brower reported on the work schedule. Fleet and Facilities Manager Ramsdell discussed repairs being made to equipment 930904, 910246 and 910234. Mechanics have been working on routine repairs and maintenance. County Commissioner Driskill advised the board on county events. Bill Tucker of Stevens, Kirinovic & Tucker P.C. presented the 2017 Audit. Commissioner Wilson called for a recess at 9:55 a.m. Meeting was reconvened at 10:01 a.m. Commissioner Slusarski moved approval of the following permits:
May 3, 2018 31 DATE PERMIT # LOCATION WORK BEING DONE 4-19-18 2017-233 E. Maumee St. Kanaan Comm West doing work for Comcast Comcast proposes the underground installation of 40 of fiber optic cable in conduit by directional bore along E. Maumee St. approximately 200 east of Lawnview Ave. For telecommunication service to 2711 E. 4-19-18 2017-234 E. Beecher St. 4-30-18 2018-77 Round Lake Hwy 4-30-18 2018-78 Hallenbeck Hwy 4-30-18 2018-79 Sand Beach Rd. 4-30-18 2018-84 Horton Beach Rd. Maumee St. Kanaan Comm West doing work for Comcast. Comcast proposes the underground installation of 600 of fiber optic cable in conduit by directional bore along E. Beecher St. approximately 1100 west of Parr Hwy. For telecommunication service to 2711 E. Maumee St. Installing New 5/8 P- MP Gas service lead to the 4 S-MP main located 10 E of C/L at 2772 Round Lake Hwy. A road bore, break and lane closure will be required. Replacing long side gas service at 7672 Hallenbeck Hwy, Manitou Beach, MI in advance of county road project. Service will be bored under the road. Consumers Energy replacing long side gas service at 14274 Sandy Beach Rd, Manitou Beach, MI in advance of county road project. Service will be bored under the road. Installing New 5/8 P- MP Gas Service lead to the 4 S-MP main located 8 E of C/L at 8346 Horton Beach Rd. A road bore, break and
May 3, 2018 32 lane closure will be required. Commissioner Emery seconded the motion. Carried. Commissioner Emery moved the approval of the Blissfield Township projects 183501 Ricker Hwy Underseal and Asphalt Overlay $103,883.00 183503 Driggs Rd Crackfill $1,354.10 183401 Wellsville Hwy Crackfill $3,057.62 183403 Wellsville Hwy Crackfill, Seal Coat and Fog Seal $17,686.87 for a total of $125,981.59. Commissioner Slusarski seconded the motion. Motion carried. Commissioner Emery moved the approval of the Clinton Township projects 181401 Kett Road Should Removal & 4 Process Gravel $19,822.44 181403 Neblo Rd & Sutfin Hwy Sh Rem & 2 Proc Gravel $23,523.03 181405 Eccles Rd & McNeil Hwy Sh Rem & 2: Proc Gravel $32,924.54 181305 N. Adrian Hwy Underseal & Overlay $28,142.32 181301 N. Adrian Hwy Underseal & Overlay $23,876.64 for a total of $128,388.97. Commissioner Wilson seconded the motion. Motion carried. Commissioner Slusarski moved the approval of the City of Morenci project 180023 City Parking Lots Crackfill $2,343.90 for a total of $2,343.90. Commissioner Wilson seconded the motion. Motion carried. Commissioner Emery moved the approval of the Ridgeway Township projects 182501 Palmer Hwy Crackfill $3,560.10 182503 Blissfield Hwy 12 Culvert Replacement $2,213.28 182505 Kniffin Rd 18 Culvert Replacement $3,944.98 182507 Centennial Rd 36 Culvert Replacement $5,113.65 182509 Pocklington Rd Asphalt Paving $22,380.59 for a total of $37,212.60. Commissioner Slusarski seconded the motion. Motion carried. Operations Manager Schnaidt presented the Tire bids with a recommendation to approve Tommy Tire. Commissioner Slusarski moved to approve Tommy Tire for the 2018 Tire bids. Commissioner Emery seconded the motion. Motion carried.
May 3, 2018 33 Operations Manager Schnaidt provided information to the board regarding a mini excavator. LCRC has demoed three mini excavators recently. Employees Chad Gilliland and Cory Tilton tried each machine and advised the board of their experience with each machine. Both employees preferred operating the MI Cat. Payback for Education will be held on May 9, 2018. Operations Manager Schnaidt advised Stoneco is crushing at the Wheaton pit and is about one week ahead of schedule. Commissioner Emery moved to accept the 2017 audit report as presented. Commissioner Slusarski seconded the motion. Motion carried. Commissioner Slusarski motioned to approve the ACT 51 report as presented. Commissioner Wilson seconded the motion. Motion carried. Commissioner Emery moved to approve the 2017 Annual Report. Commissioner Slusarski seconded. Motion carried. Commissioner Slusarski moved that Managing Director Merillat be authorized to sign the contract with the Michigan Department of Transportation for Contract No. 2018-0415. Railroad force account work for the installation of flashinglight signals and half-roadway gates at the Indiana & Ohio Railway Company (RAILROAD) highway-railroad grade crossing of Weston Road, to be authorized by MDOT under MDOT s Master Agreement 2007-5242 with Indiana & Ohio Railroad Company. Motion supported by Commissioner Emery. YEAS: Commissioners Emery, Wilson, and Slusarski. NAYS: None. Motion carried. Commissioner Emery moved that Managing Director Merillat be authorized to sign the contract with the Michigan Department of Transportation for Contract No. 2018-0416. Railroad force account work for the installation of flashinglight signals and half-roadway gates at the Indiana & Ohio Railway Company (RAILROAD) highway-railroad grade crossing of Silberhorn Highway, to be authorized by MDOT under MDOT s Master Agreement 2007-5242 with Indiana & Ohio Railroad Company. Motion supported by Commissioner Wilson. YEAS: Commissioners Emery, Wilson, and Slusarski. NAYS: None.
May 3, 2018 34 Motion carried. Discussion was held regarding Memorial Highway Policy. Managing Director Merillat and Attorney Juby will create a policy for the board to review. Commissioner Slusarski moved to approve hiring two additional Non-CDL Drivers. Commissioner Emery seconded the motion. Motion carried. Commissioner Wilson moved that the meeting be adjourned at 11:07 p.m. Commissioner Slusarski seconded the motion. Carried. Chairman Board Secretary