Gulf Swimming Open Meet Long Course Meters - Timed Finals May 16-18

Gulf Swimming Open Meet Long Course Meters - Timed Finals May 16-18 Hosted by Pearland Aquatics Entry deadline: All teams must email their entries to Joel Beard, Gulf TPC Chair at: gulftpc@gmail.com, by 6:00pm on Saturday, April 26, 2014. SANCTION #GULC 14-007 LOCATION: Pearland Recreation Center and Natatorium 4141 Bailey Road Pearland, TX 77584 Directions: Take south Sam Houston Tollway to Pearland Parkway. Go south on Pearland Parkway until it ends at Oiler Drive, (Pearland High School stadium on your right). Turn right on Oiler Drive, which turns into Bailey Road at next intersection (Highway 35). Continue straight on Bailey Road and cross bridge; Natatorium will be on your right at the corner of Bailey Road and Veterans Road. Parking is available in front of Natatorium and behind the facility off of Veterans Road. There is no meet parking in front of the Recreation Center, as this is reserved for Pearland Recreation Center members only. Overflow parking is available at the neighboring high school on Bailey Rd. COACHES: POOL: Juan Caraveo, Head Coach John Burke, Assistant Coach Natalie Melenric, Assistant Coach Caitlin Cunningham, Assistant Coach Eight lane 50 meter indoor pool with non-turbulent lane lines will be used for warm-up and competition. An additional 4 lanes/25 yards adjacent to the competition pool will be available during the meet for warm-up/down. Facility will open to swimmers and spectators 15 minutes prior to the start of each warm-up session. TIME AND DATE: This is a timed finals meet. Session 1: Friday, May 16; warm-up at 4:30 p.m., meet starts at 6:00 p.m. Session 2: Saturday, May 17; warm-up at 8:00 a.m., meet starts at 9:00 a.m. Session 3: Saturday, May 17* Session 4: Sunday, May 18, warm-up at 8:00 a.m., meet starts at 9:00 a.m. Session 5: Sunday, May 18.*

Friday s warm-up is a open warm-up. *Warm-ups for the Saturday and Sunday PM sessions will start approximately 1 hour after the conclusion of the Saturday and Sunday AM sessions. The Saturday and Sunday PM competition will begin approximately 1 hour after the start of warm-up. Split warm- ups will be in effect with assignments for warm- ups and timing designated in the heat sheet and posted at www.gulfswimming.org on Monday, May 12. MEET FORMAT: Open meet, timed finals long course meters. This meet will be run utilizing chase starts alternating odd and even heats of 100 and 200 meters events with odd heats starting at activity pool end of the pool and even heats starting at the diving board end of the pool. All heats will be swum fastest to slowest. All girls heats will be swum first followed by all boys heats, utilizing both ends of the pool All 50 meter events will begin at the diving board end of the pool. The 400 IM and 400 Free will alternate girls and boys heats with girls starting at the activity pool end and boys starting from the diving board end. This is a split session meet on Saturday and Sunday, with 12 and under swimmers competing in the morning sessions, and 13 and over swimmers competing in the afternoon sessions. MEET REFEREE: Keith Rudy keithandmarkee@yahoo.com MEET DIRECTORS: Rebecca Decker deckerrebecca@hotmail.com 832-715-1917 SAFETY MARSHAL: Elizabeth Cerda ADMIN. OFFICIAL: Paul Kosinski kosinski.paul1727@gmail.com and Fran Sanes fjsanes@gmail.com SAFETY GUIDELINES AND WARM-UP PROCEDURES: See attached Safety Guidelines and Warm-up Procedures. SEEDING: The meet will be a pre-seeded meet for 50/100/200 yard events. All events will be seeded fastest to slowest. SCRATCHING: Coaches and swimmers are asked to notify the Meet Director of any scratches either prior to the meet or before the deck entry deadline prior to each session. This will open up lanes for deck entered swimmers which will help to eliminate the need to add extra heats and make the meet run longer. CHECK-IN: 400 IM and 400 Freestyle will require positive check-in and will be deck- seeded. Swimmers are required to positively check-in by the end of warm-ups of each session. After the events are officially closed, no one may check-in or scratch. After checking-in, failure to appear at the starting blocks will result in the swimmer being assessed a $5.00 fine, payable to Gulf Swimming Administrative Vice-Chair, for each event in which he/she fails to appear. Coaches, please inform your swimmers of on-deck seeding rules. ENTRY INFORMATION: Eligible teams:. Only swimmers attached to these Gulf Swimming Teams, or swimmers in the documented process of transferring to one of these Gulf Swimming Teams, may participate in this Invitational meet. Entry Times: Swimmers must enter at their best time. Entry times must be submitted in the course at which the best time was achieved short course yards (Y), short course meters (S), or long course meters (L). Do not convert meter (yard) times to yard (meter) times. If entries are made by paper, (not using Hy-Tek), swimmers should indicate on their entry the course at which the entry time was made (i.e., Y, S, or L). If swimmers have never competed in a USA Swimming meet, put NT where a seed time is requested. Times must be from USA swimming meets. Qualifying Times: None

Cut-off Times: None Age: As of Friday, May 16, 2014 Number of Events: Swimmers may compete in up to three (3) individual events per day. Deadline: Entries must be in the hands of the Gulf TPC Chair no later than Saturday, April 26th by 6:00 p.m. No late entries will be accepted. Do not send entries via Federal Express, etc., that require a signature; if you must send your entries by express mail, please indicate that a signature is NOT required. Mail or hand-deliver entries to the Gulf TPC Chair at: gulftpc@gmail.com Entries: All teams entering 10 or more swimmers MUST submit their entries on a diskette or electronically via e-mail, using the Hy-Tek Meet Manager/Team Manager computer software, along with a hard copy printout of the entries. Teams without Hy-Tek should submit their entries on the enclosed Entry Form. A $25.00 fee must be included with the entry fees for teams that enter 10 or more swimmers using an entry form only (without sending Hy-Tek files). Teams may electronically mail their Meet Manager files. Payments for the electronic entries and a hard copy print-out of the entries must be submitted or postmarked no later than 24 hours after the entry deadline as stated in the meet announcement. Fees: $5.50 per Individual Event and $2.00 per swimmer Facility Surcharge Fee. Entry fees must be mailed to each team s designated meet host and postmarked by Tuesday, May 6, 2014. Please mail entry fees to Renee Braun, PEAK Treasurer Email: peakentries@comcast.net PO Box 84271 Pearland TX. 77584-0015 (713) 299-1870 Make checks payable to Pearland Aquatics. Entry fees must accompany entries, if delivered by any method other than email. ON-DECK ENTRIES: Late entries will be accepted each day up to 45 minutes before the start of the session. Those swimmers missing the Saturday, April 26 entry deadline may enter the meet on deck in the following manner: 1. Swimmers must pay double the entry fee at the time of entry. 2. Swimmers must supply completed entry forms; swimmers will be seeded into open lanes. 3. Swimmers must enter all events for the session forty-five (45) minutes prior to the start of the session s first event. 4. Swimmers must be qualified to swim the event entered. 5. Swimmers must not exceed the allotted number of events each day. 6. A heat will be added, if necessary and if time permits PROOF OF TIME: Any swimmer that cannot prove that he/she was eligible to swim an event will be fined $20.00 for each event he/she fails to prove. The fine or proof of time is sent to the Administrative Vice Chair, Jason Wedlick. AWARDS: Individual events: ribbons 1 st - 8 th place. Awards will be available at the end of the meet, bagged and handed to a team coach to hand out to swimmers. SCORING: Individual Events: 9-7-6-5-4-3-2-1 RULES AND SANCTIONS: The 2013-14 USA Swimming and Gulf Swimming rules will apply. The meet will be held under the sanction of USA Swimming and Gulf Swimming. It is understood and agreed that USA Swimming and Gulf Swimming shall be free from any liabilities or claims for damages arising by reason of

injuries to anyone during the conduct of the event. No entries can be accepted unless the entrant is a registered member of USA Swimming as provided in Article 302. On-deck USA Swimming membership registration will not be permitted. POOL MEASUREMENT: The competition course has been certified and a copy of the certification is on file with USA Swimming. The pool will be measured before each session begins to ensure that the course length is correct. The water depth of the competition course is 13 feet measured from 1 meter to 5 meters on the diving well end of the course, and 6 feet 7 inches measured from 1 meter to 5 meters on the turning end of the course. TIMING SYSTEM: A Daktronics electronic timing system with an electronic scoreboard will be used. Two watches per lane will be used as a backup. Teams will be required to furnish timers based on their percentage of swims at the meet. Timing assignments will be published in the heat sheet and on the Gulf Swimming website on Monday, May 12th. POOL DECK RESTRICTION: Because of USA Swimming Insurance Safety Regulations, the swimming pool deck, during the operation of all Gulf Swimming sanctioned meets, is closed to all persons except swimmers, coaches, marshals, officials, meet personnel, and timers. All registered non-athletes are required to display their current USA Swimming registration card. If you are asked to leave the deck by any registered personnel, please do so; it is for your safety. Swimmers are required to remain with their team on pool deck during each session; bleachers are available on deck for team seating. Coaches must supervise their swimmers. Swimmers may bring portable seating on the pool deck, if space permits, but may not block walkways. Swimmers may also have small portable coolers (no rolling coolers) on deck with water and Gatorade. Teams are not allowed to setup on the computer room side of the pool. Food and drinks from concession stand are not allowed on deck; shaded patio seating is available behind the natatorium. Spectators wishing to volunteer for timing will be permitted to access the deck and help for that specific purpose. See complete facility rules attached to this invitation. DECK CHANGING PROHIBITION: Except where venue facilities require otherwise, changing into or out of swimsuits other than in locker rooms or other designated areas is not appropriate and is prohibited. UNACCOMPANIED SWIMMERS: All swimmers entered in the meet must be certified by a USA Swimming member coach as being proficient in performing a racing start or must start each race from within the water. When unaccompanied by a member coach, it is the responsibility of the swimmer or the swimmer s legal guardian to ensure compliance with this requirement. SWIMMERS WITH DISABILITIES: Coaches and/or swimmers are responsible for notifying the Meet Referee of any disability prior to the competition and for providing their own assistant or equipment. However, coaches/swimmers may contact the Meet Director at least two weeks in advance of the meet to reserve Gulf Swimming equipment (remote strobe). AUDIO/VIDEO RECORDING DEVICES: Use of audio or visual recording devices, including a cell phone, is not permitted in the area behind the starting blocks, in changing areas, rest rooms or locker rooms. Violators may be reported to law enforcement or other governmental authorities and/or may be barred from the facility during the sanctioned event. CONCESSIONS: A concession stand will be available. HOSPITALITY: A hospitality room and complimentary psych sheets will be provided for coaches and officials who have current USA registration cards in their immediate possession. MEET RESULTS: Meet results will be posted on the Gulf Swimming Web Page (www.gulfswimming.org) within three days after the meet. ATTACHMENTS:

Meet Format Entry Verification Form Gulf Safety Guidelines and Warm-up Procedures Hotel Information Pearland Recreation and Natatorium Rules Pearland Natatorium Healthy Swimming Policy Gulf Swimming Open Meet Long Course Meters - Timed Finals May 16-18, 2014 Entry Rules: Type of Meet Timed Finals Max # individual events per day Three (3) Swimmers eligible All USA Swimming Entry times LCM/SCM/SCY Qualifying times None Cut-off times None Enter with no time? Yes Gulf "three event" rule applies? Does not apply Gulf "up/down" rule applies? Does not apply Awards Yes Fees Individual $5.50 Facility surcharge $2/swimmer TPC UPDATES AM warm-ups start at 8:00AM Meet groups finalized after entries received by TPC Chairman Entries due to TPC Chair 6:00PM 4/26/14 1 Friday, 5/16/14 P.M. Girls Event # Boys Event # 1 11 & Over 400 Free * 2 3 11-12 200 I.M. 4 5 13 & 0ver 400 I.M.* 6 Saturday, 5/17/14 A.M. Girls Event # Boys Event # 7 11 12 200 Breast 8 9 10 & Under 100 Breast 10 11 12 & Under 50 Free 12 13 12 & Under 100 Fly 14 15 12 & Under 50 Back 16 17 12 & Under 200 Free 18 19 11-12 100 Breast 20 21 10 & Under 400 Free* 22 Saturday, 5/17/14 P.M. Girls Event # Boys Event # 23 13 & Over 100 Breast 24

25 13 & Over 50 Free 26 27 13 & Over 200 Fly 28 29 13 & Over 200 Back 30 31 13 & Over 200 Free 32 Sunday, 5/18/14 A.M. Girls Event # Boys Event # 33 11 12 200 Back 34 35 10 & Under 100 Back 36 37 12 & Under 50 Breast 38 39 12 & Under 100 Free 40 41 12 & Under 50 Fly 42 43 12 & Under 200 Fly 44 45 10 & Under 200 I.M. 46 47 11-12 100 Back 48 Sunday, 5/18/14 P.M. Girls Event # Boys Event # 49 13 & Over 100 Back 50 51 13 & Over 200 Breast 52 53 13 & Over 100 Free 54 55 13 & Over 100 Fly 56 57 13 & Over 200 I.M. 58 All events will be seeded fastest to slowest. All 11 & over events will be swum combined but scored separately as 11-12 and 13 & over. All 13 & over events will be swum combined but scored separately as 13-14 and 15 & over. All 12 & under events will be swum combined but scored separately as 11-12 and 10 & under. The 400 I.M. and 400 Freestyle will be swum alternating girls and boys heats. The boys will start from the diving end of the pool and girls will start from the activity pool end of the pool. 50 meter events start at the diving end of the pool.

Gulf Swimming Open Meet Long Course Meters - Timed Finals May 16-18, 2014 ENTRY VERIFICATION FORM I, the undersigned coach or team representative, verify that all of the swimmers and coaches listed on the enclosed entry forms or entry disk are currently registered with USA Swimming. Additionally, I verify that the on-deck coaches have met the current certification requirements. Signature Title Team Date

SAFETY GUIDELINES AND WARMUP PROCEDURES WARMUP PROCEDURES A. General warmup (Initial portion [1/2] of the warm-up session or with the agreement of all of the coaches in a particular lane.) 1. NO DIVING OR RACING STARTS allowed from the blocks edge of the pool. Swimmers must enter the pool feet first cautiously. 2. NO SPRINTING OR PACE WORK allowed during this general warmup session. B. Specific warmup (Last portion [1/2] of the warm-up session or with the agreement of all of the coaches in a particular lane.) 1. RACING STARTS ONLY, either from blocks or from backstroke starts. 2. Lanes are ONE WAY ONLY. SAFETY GUIDELINES A. Swimmers Responsibilities 1. All swimmers without a registered coach to observe them at the meet, and/or their coaches, should arrange, prior to their arrival at the meet, for a registered coach to observe them during the warmup, competition and warm-down. Any unattached or unattended swimmers who have not made previous arrangements with a coach to observe them at the meet should contact the Meet Director, Safety Marshal or Meet Referee for assistance in making such arrangements prior to their participating in the warm-up. B. Coaches Responsibilities 1. Coaches shall instruct their swimmers regarding safety guidelines and warmup procedures as they apply to conduct at meets and practice. 2. Coaches shall stand near the starting end of the pool when starting swimmers on sprint and pace work. 3. Coaches shall actively supervise their swimmers throughout the warmup session. 4. Coaches shall maintain as much contact with their swimmers as possible, both verbal and visual, throughout the warmup period. 5. Registered coaches of unattached swimmers and registered coaches of non-gulf teams should notify the meet host by the entry deadline if they will be at the meet, so that they may be assigned to a warm-up lane. C. Safety Marshals 3. Appointed Safety Marshals are members of USA Swimming and have the authority to remove from the deck for the remainder of the warmup session, any swimmer or coach who is in violation of safety guidelines or warmup procedures. THE MEET REFEREE MAY EXERCISE ADDITIONAL ADJUDICATION AUTHORITY AS NECESSARY. D. Miscellaneous 1. Swimmers should be reminded by coaches that breaststrokers need more lead time than freestyle or butterfly swimmers. 2. Backstrokers shall ensure that they are not starting at the same time as a swimmer on the blocks. Swimmers shall not step up on the starting blocks, when a backstroker is waiting to start. 3. Swimmers shall not jump or dive into the pool to stop another swimmer on a recalled start. 4. Swimmers are required to exit the pool upon completion of their warmup to allow other swimmers adequate warmup time. The pool is not for visiting or playing during warmup periods. 5. Warmup procedures shall be enforced for any breaks, scheduled or otherwise, during the competition. 6. All diving boards and equipment are OFF LIMITS. E. Pool Rules 1. Smoking or use of other tobacco products is not allowed on the grounds of USA Swimming meets. 2. Glass containers are prohibited. 3. Swimmers, coaches, and spectators are expected to observe all rules and regulations included in the announcement. 4. See complete Pearland Recreation and Natatorium rules attached.

Gulf Swimming Open Meet Long Course - Timed Finals May 16-18, 2014 Hosted by Pearland Aquatics Hotel Information 1. Courtyard Marriott Pearland - 11200 Broadway, Pearland, TX 77584 2. Comfort Suites Pearland - 2806 Miller Ranch Rd. CR 94, Pearland, TX 77584 3. La Quinta Inn & Suites Pearland - 9002 Broadway, Pearland, TX 77584 4. Hampton Inn Houston- Pearland - 6515 Broadway Street, Pearland, TX 77581 5. Candlewood Suites Pearland - 9015 Broadway, Pearland, TX 77584 Nat: Pearland Recreation Center and Natatorium

Pearland Recreation Center & Natatorium Rules, Regulation, Prohibitions, and Deck Access All participants must follow the CDC Healthy Swimming Policy and shower before warm-up, no exception. Event personnel are empowered to enforce any and all regulations that have been established by the City of Pearland. Only participants, coaches, event administrators, and event volunteers are allowed on the pool deck all spectators and parents must remain in the viewing stands. Participants are not allowed to climb over banisters or railings, or pass any posted barriers. Participants and spectators are not allowed to use other areas of the Pearland Recreation Center & Natatorium complex during this event without purchasing a Day Pass at the Services Kiosk located within the Recreation Center. Each competing team is permitted one temporary banner, placed at the discretion of the Aquatics Manager. Team banners must not exceed 5 by 8. Absolutely no tobacco, alcohol products, or glass containers are allowed anywhere within the Pearland Natatorium. This also applies to the parking lot. Portable coolers only (no rolling coolers) are allowed on the pool deck, provided they do not contain glass items; no coolers allowed in the spectator bleacher area. No flash photography is allowed at the start of any race. Video or photo capable devices are prohibited in the men s and women s locker rooms. Teams are expected to clean up their respective areas at the conclusion of the competition. Running or any other sort of activity that might be interpreted or described as horseplay is prohibited. Folding/portable chairs are not allowed in the spectator area. The walkways must stay clear at all times, as per Fire Marshall regulations. Blocking or restricting fire lanes or emergency exits, and the use of emergency exits for non-emergencies is prohibited. Face-painting or body painting of any kind is not permitted at the Natatorium. Access to the deck of the PEARLAND Natatorium is restricted by pass to the following: Athletes Administrative support personnel Coaches Facility/District Staff Officials Marshals Service and supply vendors Credentialed media personnel Hospitality personnel Medical support personnel Other personnel on a case-by-case basis at the discretion of the Meet Director or the Meet Referee.

Pearland Recreation Center & Natatorium Healthy Swimming Policy The City of Pearland is committed to the health and safety of all patrons. The Pearland Parks and Recreation Center & Natatorium utilizes advanced training and technology and has adopted the Centers for Disease Control s Healthy Swimming Policy. The policy protects our patrons and spectators from poor air or water quality hazards typical with indoor swimming pools caused by microorganisms and chloramines. The cornerstone of this policy is based on guidelines which mandate safe practices such as requiring all participants to shower before entering either pool located within the Pearland Recreation Center & Natatorium. Healthy Swimming Policy Acknowledgement Form Organization: Representative Name and Title: By my signature below I agree, on behalf of my organization that: I have received a copy of the Healthy Swimming Policy and understand the Pearland Recreation Center & Natatorium s Healthy Swimming Policy Procedure; as coach or sponsor I understand the responsibility for ensuring that all members of the organization and their guests comply with these rules. I understand that additional copies are available upon request. I affirm that all required staff members of my organization have current CPR/First Aid certifications and specific training or liability certification requirements needed by the organization s national governing body. I understand that the City of Pearland may from time to time modify its policies and I agree to abide by those changes. Team Official/Head Coach Date