USA Weightlifting is the National Governing Body (NGB) for Weightlifting in the United States, a fully recognized member of the International Weightlifting Federation (IWF) and the United States Olympic Committee (USOC). USA Weightlifting has responsibility for all sanctioned weightlifting events, athletes and activity in the United States inclusive of providing athletes to the Olympic Games, Pan-American Games, Youth Olympic Games, World University Games and World Weightlifting Championships. USA Weightlifting is a not-for-profit organization headquartered in Colorado Springs, CO. The United States hosted the World Weightlifting Championships in 1987, World University Weightlifting Championships in 2006 and will be hosting the 2015 World Championships in Houston, Texas. Weightlifting is one of the most accessible sports in the United States, with low equipment and training costs. Weightlifting is open to people of all ages, abilities and gender. The following application is for the purpose of obtaining information about possible sites for USA Weightlifting National Events. The information received in this packet will be used to evaluate whether a location is suitable for hosting a USA Weightlifting National Event. *USA Weightlifting reserves the right to deny bids that don t meet the stated requirements, in every respect, and on the basis of the overall attractiveness of the bid. A final decision can be expected within 45 days of the submission date. If you should have any questions please contact Phil Andrews, 719-866-3386. 2
USA Weightlifting is focused on acquiring strong city, sport, weightlifting and hotel partners which will work with USA Weightlifting to both deliver an outstanding event for the membership and supporters of this Olympic sport, but also to ensure that the city gets excellent value in the areas of sports growth, participation and economic impact. Our key expectations; - A partner seeking to build a partnership and assist in growing the sport of Weightlifting in the area, particularly within youth groups and school districts. - Room Rate between $89 and $119 (average), lower rates preferred. - 6 Complimentary rooms (min.) for Medical Staff, Competition Secretary Etc. - Minimum of 20,000sq ft. of flat space (or tiered spaced theatre with close by warm up and training areas of flat space). - Catering for approximately 30 referees and officials. - Upfront declaration of additional fees such as AV, Internet Connection and any ancillary costs that will be the responsibility of USA Weightlifting. - Inclusive wired internet connection for webcasting (minimum 1.5mbps). - Hotel Rooms sufficient for approx. 300-400 people (450-500 for Youth), Thursday through Sunday (Peak Nights, Fri & Sat, Strong Thu/Sun Shoulder nights). - Space in both hotel and venue for scale (Check & Official Scales). - Available Sauna facility (Except for Youth National Championships). - Weigh In room in venue (preferably two). - Wi-Fi availability in venue for Spectators & Athletes. - Airport Transportation solution, and where venue is over 5 minutes walk, venue transportation solution. - Event Operations Room (Competition Secretary Office). - US Anti-Doping Agency room with easy access to secluded Rest Rooms, Male & Female. - Meeting rooms suitable for 100 for technical meetings. - Declaration of any union labor costs of the venue and/or hotel facilities. We are seeking to build a partnership, and are open to the presentation of fresh ideas and concepts, particularly where they assist in the growth of Weightlifting in a given community. Please contact phil.andrews@usaweightlifting.org for an initial discussion. 3
The Bid Submission has been designed as a tool for USA Weightlifting to determine your capability to host and assist with USA Weightlifting National Events. The following Bid Submission questions are mandatory and must be answered, with as much detail as possible, as part of the Bid Submission process. Bids that are incomplete will be returned. Should you have any questions, please contact the USA Weightlifting events department listed below. USA Weightlifting requires the following attachments; (1) The Venue: A CAD drawing (Zip file preferred) and other specifications as requested (Specifically, the Platform Area, Warm-Up Area and Spectator Area). (2) Meeting Space: A detailed floor plan with dimensions of the meeting room facilities in the venue. (3) All Accommodation Bid Forms: Specific proposals from all hotels and/or accommodation partners in the proposed hotel/accommodation blocks. Hotel proposals MUST specify rate. (4) Any supporting documents from partner organizations such as Local Weightlifting Team or Committee, Mayor s Office, University (for National University Championships), Sports Commission. You are welcome to attach any attachments that will enhance your bid. The completed bid packet should be mailed to the following contact: Email: phil.andrews@usaweightlifting.org (please note files should be 8MB or under) USPS Mail: Phil Andrews Director, Events & Programs USA Weightlifting 1 Olympic Plaza Colorado Springs, CO 80909 FEDEX/UPS to Phil Andrews Director, Events & Programs USA Weightlifting 30 Cimino Drive Colorado Springs, CO 80903 4
USA Weightlifting is seeking bids for the following Championships by the following target dates; The National Junior Championship 2015 January 6, 2014 The National Youth Championships 2015 March 1, 2014 The National Championships 2015 May 1, 2014 The National University Championships 2015 May 1, 2014 The American Open 2015 October 1, 2014 Our process is as follows; - Bids are submitted to the Director of Events & Programs. - Director of Events & Programs submits to USA Weightlifting competition committee for comments and feedback, having identified the bids of interest to the organization. - A recommended site, along with two reserve choices is submitted to the Board of Directors for approval together with comments from the Director of Events and Competition Committee. - Feedback is given on both sets of comments to unsuccessful locations. - Detailed contract negotiations are taken with the chosen location, Where those negotiations are unsatisfactory the negotiation moves to the reserve choice. - USA Weightlifting, in consultation with USA Weightlifting s competition committee, approach, negotiate with and appoint a local club & Meet Director to assist in the delivery of the Championship. 5
Previous Host Number of Cities Participants 2014 Aurora, CO TBD 2013 2012 2011 2010 2009 Foster City, CA 231 Itasca, IL 127 Houston, TX 138 Rochester, MN 134 Foster City, CA 104 Month: February (Friday Sunday) Participating Coaches: 115-135 Hotel Room Nights: 600-800 Total This tree-day event is the top USA Weightlifting Championship for junior athletes aged 20 and under. It is the primary qualifier for the Junior World Team and the Youth World Championships, other junior International teams and junior squad camps. Previous Host Number of Cities Participants 2014 TBD TBD 2013 2012 2011 2010 2009 Johnson City, TN 238 Shreveport, LA 183 Shreveport, LA 156 Marquette, MI 135 Shreveport, LA 121 Month: Sept./Oct. (Friday Sunday) Participating Coaches: 95-115 Hotel Room Nights: 600-800 Total This three-day event is for college students, ages 15-28, who are attending American universities or colleges in either undergraduate or post-graduate courses. It is a qualifier for several international teams, including the University World Championships. Foreign Nationals are welcomed. 6
Previous Host Number of Cities Participants 2014 TBD TBD 2013 2012 2011 2010 2009 St. Joseph, MO 367 Dearborn, MI 262 Flowery Branch, GA 277 Foster City, CA 276 Gainesville, GA 311 Month: June (Friday-Sunday) Participating Coaches: 190-220 Hotel Room Nights: 1000 Total This three-day event for athletes 17 years of age and younger is a qualifier for several youth international teams, including the Youth World Championships. This event has the potential to develop into a large participatory base, with many families traveling to the event and has great potential for economic impact in the local community. Previous Host Number of Cities Participants 2014 TBD TBD 2013 2012 2011 2010 2009 Cincinnati, OH 206 Columbus, OH 203 Council Bluffs, IA 203 Peoria, IL 142 Chicago, IL 80 Month: July (Friday Sunday) Participating Coaches: 75-100 Hotel Room Nights: 600-800 Totals This three-day championship is USA Weightlifting s annual premier weightlifting event and is the primary qualifier for teams representing the US at the World Championships, Pan Am Games or Olympic Games, depending on the year. 7
Previous Host Cities 2014 TBD 2013 2012 2011 2010 2009 Dallas, TX Number of Participants TBD Palm Springs, CA 252 Mobile, AL 205 Cincinnati, OH 219 Mobile, AL 170 Month: November/December (Friday-Sunday) Participating Coaches: 95-105 Room Nights: 750-1000 Total This three-day competition is the final USA Weightlifting national event of the year. The Championships is also the first ranking competition for the New Year as a qualifier for several international teams and features our best junior and senior weightlifters. *USA Weightlifting also sanctions (but does not operate) the USA Masters Weightlifting and Local Weightlifting Events, for more details on your local Weightlifting community please contact the below Phil Andrews Director, Events & Programs 1 Olympic Plaza Colorado Springs, CO 80909 Main Number: 719.866.4508 Direct Number: 719.866.3386 Fax Number 719.866.4741 Phil.Andrews@usaweightlifting.org 8
2015 2016 National Junior Championships National University Championships National Youth Championships National Championships American Open Championships *If bidding for more than one event, please complete separate bid packets. Name of Host City & State: Street Address: Bidding Organization: City/State/Zip: Primary Contact information: Phone: ( ) - Ext. Fax: ( ) - Lead Contact: Email: Person Submitting Application: How many events National (Weightlifting or other sport National events) have you run/hosted? (If available, please provide event resume, including definition of support and economic impact.) 9
Please outline your plan for creating a Weightlifting legacy in your city, particularly growth within the Youth (17 & Under) and Junior (20 & Under) age groups; Have you engaged with a local Weightlifting group in your area? Yes If so, please outline the details, and any support for this bid? Contact details? 10
Sponsor Information: Has a Sponsor been identified? Yes If YES, please complete the following: Name: Street Address: City/State/Zip: Phone: ( ) - Email: Fax: ( ) - How will sponsor support the event (cash/product contributions, manpower, etc.): Please list the sponsor s experiences with running similar events: A: B: C: D: Other Sponsors: Name: Address: City: State: Zip: Contact Name: Phone: ( ) - Fax: ( ) - Email: Form of Advertising: Name: Address: City: State: Zip: Contact Name: Phone: ( ) - Fax: ( ) - Email: Form of Advertising: If you have additional sponsors, please attach to document. 11
1. VENUE INFORMATION Name of Host Venue: Type of Venue: Theatre Convention Center Arena Other If other, please explain: Address: City/State/Zip: Name of Primary Contact Person: Title: Phone: ( ) - Fax: ( ) - If YES, please explain: 2. PROJECTED COST FACTORS The Venue (i) Is there financial obligation for USA Weightlifting (venue /equipment)? Yes (ii) Please provide details of inclusion in Rental Fee (Attachment Optional): (iii) Are there any other organizations contributing to the bid? Yes If YES, please explain: (iv) Are there any other events associated with this bid? Yes 12
PROJECTED COST FACTORS CONT. (v) Any additional Cost Factors: (vi) Proposed Contract Dates: (vii) Proposed Set up Date: (viii) Proposed Competition Date: (ix) Proposed Tear down Date: Venue Parking A. How many parking spaces are available? B. How far is the parking location from the Venue? C. Is there a cost for parking: Yes If YES, what is the cost? If YES, does this cost include in/out privileges: Yes D. Number of complimentary passes for USA Weightlifting with in/out privileges: 3. SPACE & EQUIPMENT REQUIREMENTS a. THE PLATFORM & TRAINING AREA Please see attachment for more detail. (i) What is the square footage of the area? (ii) Are there columns in the venue? Yes (iii) Is the platform raised? Yes (iv) If the platform is not raised, will tiered seating be available? Yes 13
b. MEETING ROOMS & OTHER SPACE (i) Does the venue design provide five (Competition Secretary, Weigh In, Weight Check, Hospitality, and U.S. Anti-Doping Agency) meeting/other rooms easily accessible to the venue, as specified in this bid pack? Yes If NO, please explain alternative plan for this requirement? (i) Will the following equipment/furnishing be available as required for the various rooms? Yes If any items on this this list prompted NO as a response, please explain below; (ii) (iii) (iv) (v) Is there sufficient space available near the competition area for a maximum of 10 exhibit booths, 10 x 10 in size? Yes (Please include exhibition space CAD in bid attachments) Are there any sponsor and/or vendor agreements in place at the venue? Yes If YES, please list below: Is there hard-wired internet available for live scoring and video-streaming? Yes What bandwidth will be available? (vi) Is there wireless internet available in the venue for: USA Weightlifting & Participants? Yes For Spectators? Yes 14
c. MISCELLANEOUS ITEMS (i) Is there an accessible loading dock? Yes If YES, will the loading dock be available during load in & load out? Yes (ii) Is there available and sufficient electrical source to meet the needs of USA Weightlifting as specified in the attachment? Yes (iii) Is there an available water source in the competition area? Yes If NO, how close is the nearest water source? (iv) (v) (vi) Type of lighting used in venue (rated in foot-candles or lux): If necessary, can lighting be increased over the competition area? Yes Are secured storage areas available close to the competition and training areas? Yes If YES, what is the size of this area? (vii) (viii) (i) Number of concession stands:(please note locations on venue layout) Please list below specific services available at concession stands. d. SIGNAGE Can sponsor signage be hung in venue? Yes a. If YES, are there any restrictions? Yes b. If YES, to (a), please detail: 15
(ii) Does the venue have any existing sponsor agreements preventing USA Weightlifting sponsors from receiving signage exposure? Yes If YES, please detail: (iii) Please detail below expected signage availabilities: e. FOOD & VENDOR SALES (i) Are there restrictions to food being brought into the venue? Yes If YES, please detail these restrictions, would an exception be made for athletes. (ii) Will any vendors be on site selling food and beverage? Yes If YES, how many? (iii) Will alcoholic beverages be available? Yes f. SEATING & TABLES Permanent Seating (i) Does the venue have permanent seating? Yes If YES, what is the Seating capacity? 16
Bleacher Seating (i) Will the venue secure bleacher seats for use on the Championship (including all labor costs associated with installing and dismantling the bleacher seats)? Yes If NO, Please present USA Weightlifting Events with alternative options? If YES, how many sets can be secured? g. SOUND SYSTEM, PA AND BROADCAST (i) Please describe the Sound System and Public Address system facilities available at the proposed venue: (ii) Please describe any Big Screen TV or Closed Circuit TV within the Venue that may be used for the provision of results, schedules and competition action: h. MEDICAL FOR ATHLETES (iii) Does the host city have an Emergency Response plan in place? Yes If YES, please explain: 17
4. CITY INFORMATION a. VOLUNTEERS (i) Does the city or venue have the capability to provide a volunteer task force of 20+ persons per event day (including set up/tear down days)? Yes What will the major source of volunteers be? b. PUBLIC RELATIONS The city has a responsibility for regional and local marketing of the tournament. All materials are to be approved by the USA Weightlifting Marketing & Sponsorship Manager, Carissa Gump. USA Weightlifting retains the exclusive right to control photography, video and audio recordings of USA Weightlifting events and the exclusive right to the publication, licensing, reproduction and distribution of such recordings. USA Weightlifting may grant exclusive or non-exclusive licenses to this material at the request of the city upon terms negotiated by the parties and no reasonable request will be refused. USA Weightlifting requires the city to provide an individual to provide local Media & Marketing assisting the USA Weightlifting Marketing & Sponsorship Manager in this area. Please confirm such a person is available? Yes 18
c. MARKETING USA Weightlifting is responsible for marketing the event on a National basis. The city is responsible (in collaboration with USA Weightlifting, and any local Weightlifting club involvement) for local and regional marketing support. The event website will be via www.usaweightlifting.org and all traffic should be directed to the tournament page at USA Weightlifting s official website. (i) Please provide and outline of your local/regional marketing plan for the event. d. TRAVEL & TRANSPORTATION Regardless of the city/venue selected, participants, coaches, officials and spectators will by arriving from all over the USA and, in some cases, internationally. (i) Which is the nearest Airport (regional and international)? (ii) What is the daily number of flights per day, direct and international? (iii) What, if any, are the transportation arrangements from the Airport to the Event Hotel and/or Venue? 19
(iv) What are the transportation arrangements from the Event Hotel to the Venue? (i) e. SOCIAL & FUNDRAISING EVENTS Although not a mandatory requirement, many cities will take advantage of a Championship event to hold a fundraising, or other social event linked to the Championship. Does the city intend to host such an event? Yes If YES, please describe: If YES, what is the proposed revenue split? USA Weightlifting %: CITY/VENUE %: 20
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ACCOMMODATION INFORMATION PROPOSED ACCOMMODATIONS Accommodation is an important element of a USA Weightlifting event. It is important that most, if not all of the Accommodation options are within walking distance to the Competition Venue in order that players and participants can easily walk to the event. The venue should provide hotels at a range of levels and affordability, please detail your proposed hotels below: Name & Address of Hotel (PROPOSED MEET HOTEL): Key Contact: Phone: ( ) - Number of Rooms, please break down by type: DD Queen King Suites Shuttle to and from airport? Yes Distance to Venue: Proposed Rate: Is a continental breakfast included? Yes Are there restaurants within walking distance? Yes Is there a sauna, if yes what is the cost? Is Wi-Fi available, if yes that is the cost? Average daily parking fees? 22
Name & Address of Hotel (PROPOSED MEET HOTEL): Key Contact: Phone: ( ) - Number of Rooms, please break down by type: DD Queen King Suites Shuttle to and from airport? Yes Distance to Venue: Proposed Rate: Is a continental breakfast included? Yes Are there restaurants within walking distance? Yes Is there a sauna, if yes what is the cost? Is Wi-Fi available, if yes that is the cost? Average daily parking fees? 23
Hotels must close out all published rates lower than the USA Weightlifting rate over the period of the Championships. Rate range should be between $79 and $139. Please keep in mind you are in a competitive bidding process, so competitive rates are required to be awarded event. USA Weightlifting will pay 0% of Cancellation up to 28 days before the Championship, and 100% beyond 28 days before the Championship. USA Weightlifting will not agree to attrition in any form either as a Penalty Fee, a right of the hotel to raise or renegotiate the rate higher or as a right of the hotel to reduce or eliminate any concessions USA Weightlifting will not agree to increased rates under any condition. Damages are the responsibility of the individual and must be dealt with each individual upon check in. USA Weightlifting does not accept group responsibility. The Hotel is required to have its own insurance for this event. The Hotel is required to have security as a cost-of-doing-business, and USA Weightlifting bears no responsibility for security costs during the event. USA Weightlifting agrees only to standard indemnification and only if this is on a mutual basis. 24
This Agreement is governed by and construed according to the laws of the state of Colorado, without regard to the conflict of laws, rules of the state of Colorado or of any other jurisdiction. Please include any ancillary information you feel is important to be included in this bid document here: See attachments Welcome Letter, Proposed Logo 1. Floor Diagrams for meeting space at the primary hotel. 2. For each proposed hotel: Signed letter of confirmation of rates and pertinent information. 25