GOLF EVENT AGREEMENT lonniepoolegolfcourse.com
A CHAMPIONSHIP COURSE IN THE HEART OF RALEIGH Thank you for choosing the Lonnie Poole Golf Course for your next outing. With our breathtaking views, championship links, great food and attention to detail, we are poised to make your experience one your guests will never forget. The stunning layout has been designed by Arnold Palmer and the design team at Arnold Palmer Design Company (including Erik Larsen and Brandon Johnson, both NC State graduates). With breathtaking views of the Raleigh skyline and the award winning Centennial Campus, the golf course has become a favorite in the golf community. The purpose of the facility is to provide a public golf course on the Centennial Campus of NC State University that serves as a venue for the men s and women s varsity golf teams. It also facilitates turfgrass and storm water research associated with the College of Agriculture and Life Sciences (CALS). Likewise, the golf course serves as a teaching and training facility for the Professional Golf Management (PGM) Program in the College of Natural Resources. The course is very playable for all skill levels and a large challenge to low handicap players. We feel that you will find this course as one of the finest in the area, one of the best university facilities, and worthy of one of the premier universities in the nation. We look forward to hosting your event! Certified Silver Audubon International Sanctuary (1 of 2 certified college courses worldwide) 2009-17 Consistently Ranked Top 30 among College Campus Courses, Golfweek Magazine 2009 Best New Courses, Links Magazine 2009-10 Top 40 New Courses, Golfweek Magazine 2009-12 Jimmy V Celebrity Classic 2011 Best New Public Course in North Carolina, NC Golf Panel 2011-13 PGA Tour REX OPEN Qualifier AWARDS 2014 and 2018 NCAA Division I Men s Regional Championship 2014 US Junior Amateur Championship Qualifier 2015 NCAA Division I Women s Regional Championship 2015 Best New Clubhouse (Nominee), Golf Inc. Magazine 2016-2018 Best Golf Course in Raleigh, Midtown Magazine 2016-2018 #1 Public Golf Course in Raleigh, NC Golf Panel 2018 Colonial Athletic Association Mens Championship Nick Dillman, PGA Head Golf Professional ndillman@lonniepoolegolfcourse.com STAFF Nate Brill, PGA Apprentice nbrill@lonniepoolegolfcourse.com Lonnie Poole Golf Course 919.833.3338
GOLF EVENT RATES MONDAY OR WEDNESDAY $5,000 Includes 80 players (event minimum) $50 each additional player FRIDAY $6,700 Includes 80 players (event minimum) $75 each additional player RECOMMENDED TOURNAMENT OPERATING SCHEDULE 8:30 a.m. Registration 9:45 a.m. Opening Announcements 10:00 a.m. Shotgun Start 3:00 p.m. Scoring, Awards and Reception Tournaments may begin as early as three hours after sunrise. In order for Lonnie Poole Golf Course to close the golf course for both the morning and afternoon to accommodate an afternoon event, golf events with start times beginning after 11:00 a.m., Saturday events, or Sunday events will be subject to an additional $1,500 course access fee. GOLF EVENT FEES INCLUDE: Greens fees Players carts and four volunteer carts Practice balls Tee Gifts: logo sleeve of golf balls Prizes: 1st Place (4) $65 Gift Certificates 2nd Place (4) $35 Gift Certificates 3rd Place (4) $25 Gift Certificates Golf shop patio tent will be provided for awards reception NOTES: Maximum players to ensure proper pace of play and spacing is 128 players Proper golf attire is required by all participants Collared shirt or golf shirt Soft spikes only Sponsor signs: $15/Sign Table vendor set-up: $20/table Additional volunteer carts: $25/cart Rental clubs: $35/set Gratuity: $2.50/player required for shotgun starts Under North Carolina General Statute 14-269.2, the carrying and use of the Golf Ball Launcher is prohibited on university property. Cart Fee Required Greens Fee Passes may be purchased through the tournament for $25 a piece.
WORKSHEET Event Name Date Time CONTACT INFORMATION Coordinator 1 Email Phone Coordinator 2 Email Phone Coordinator 3 Email Phone EVENT DETAILS # of Players Public Affiliated Start Type: Tee Times Modified Shotgun Full Shotgun Format: Stroke Play Scramble Texas Scramble Best Ball Other Scoring: Gross Net % of Handicap Max Consider these options to preserve pace of play: Bogey Max 2 Putt Max Tee Markers: Men Seniors Women Registration: Location Tables Chairs Scoreboard Location: Rear of the Building Golf Clinic: Time Location Topic Price/Player
WORKSHEET ON-COURSE SETUP Hole # Contest Tables Chairs Tent Vehicle Sponsor LPGC Sign? Practice Tee Practice Green 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18
WORKSHEET GIFTS AND PRIZES Gift/Prize Price Details Gift Certificates $500 Tournament package included SCORING AND AWARDS Finish Position 1st Place Team 2nd Place Team 3rd Place Team Prize (4) $65 Gift Certificates (4) $35 Gift Certificates (4) $25 Gift Certificates FACILITY RENTAL Room Date Start Time End Time Rate
CATERING All food and beverage must be purchased through Rave! Event Services. No third-party caterers, meals or beverages (other than donated beverages) are permitted at the facility. Terrace Dining Room is not included in tournament package pricing, however, space may be rented after 4:00 p.m. upon availability and request. Contact Rave! Events at 919.513.8368 to inquire about rentals. TOURNAMENT CATERING PACKAGES All packages will be set up up under golf shop patio tent. Please designate a time for each option. MINI BREAKFAST $10/PLAYER Start your day on the course with this breakfast option, ideal for early tee times. Enjoy freshly brewed Port City Java coffee, hot water with assorted tea bags, assorted fruit juices, an assortment of freshly baked Yates Mill Bakery pastries, seasonal fresh fruit tray, and your choice of either assorted breakfast biscuits (ham, sausage and chicken) or breakfast burritos (sausage and southwest). Time: HOT-OFF-THE GRILL $10/PLAYER Your golfers will enjoy this cookout-style option, prepared fresh on location! This option includes grilled burgers and hot dogs with toppings and condiment options (lettuce, tomato, onions, and cheese assortment), sides of baked beans with molasses, hot dog chili, potato chips, and assorted large cookies for dessert. Veggie burger patties are also available. Time: BOX LUNCH $10/PLAYER Our box lunches are perfect for your next golf event. This option includes the golfers choice of turkey, roast beef or ham sandwich, potato chips, and a large, freshly baked cookie for dessert. Time: I would like to have boxed lunches distributed on the course. Rave! Events can accommodate additional catering options. For information contact your Lonnie Poole Tournament Coordinator.
CATERING DONATED BEVERAGES Clients may provide up to four(4) beverages per person with a fee of $3.00 per guest. Donated beverages may include Coke products (soda, Dasani Water, and Powerade) and beer. Donated beer is not required to be provided by a distributor. No liquor or wine will be permitted. Product must be donated to Lonnie Poole Golf Course and should be delivered by 4:00 p.m. the day before the tournament. Please contact the golf shop upon arrival for assistance unloading. Unused product will remain the property of NC State Dining and will not be returned to the client. Donated product fee includes one distribution source of either a beverage cart or single station. Additional distribution options are available for $50 per addition (ex: second beverage cart or single station). All distribution sources will be staffed with an attendant when alcohol is involved. Additional non-staffed stations may be provided at no cost if alcohol is not being served. Clients have the option to run a tab for their guests on the day of the event. Tabs will be paid at the Terrace bar before departing. DONATED BEVERAGE SELECTION Coke Products Dasani Water Powerade Beer Quantity: Primary Distribution Source: Beverage Cart Single Station Additional Distribution Source (May select up to two. Fee may apply.): Beverage Cart Single Station Non-Alcoholic Station FOOD VENDOR SPONSORSHIPS Clients will have the option for a food vendor to sponsor a hole and provide samples on the course at a rate of $3.00 per person, per hole. Vendor placement will be designated by Lonnie Poole Staff. Vendor will not be allowed to distribute samples in or around the Carol Johnson Poole Clubhouse, under golf shop patio tent or at registration area. Fee includes use of one six foot table if needed. Up to three vendors per tournament. Sponsor 1 Sponsor 2 Sponsor 3
AGREEMENT Golf Event Fee Pre-Event Clinic Sponsor Signs Table Vendor Set-Up Catering Packages Donated Beverages Additional Beverage Distribution Sources Food Vendor Sponsorship Gratuity LONNIE POOLE GOLF COURSE [DAY], [DATE], 2018, [TIME] The signed event agreement and a deposit equal to 25% of the estimated event cost are required to reserve the event date. There will be no refund on the deposit unless in advance. cancellations are made at least (28) days prior A list of players and sponsor signs are due (7) to the event date. days in advance. An additional 25% of the estimated event cost Final charges will be based on the (7) Day player will be due (21) days prior to the event date. count, or the actual player count, whichever is A minimum player count is due (14) days greater, and due on the event date. Description Quantity Unit Price Total Estimated Event Cost Deposit (25% Required) 21-Day Deposit (25% Required) Estimated Balance The following event coordinator and/or organization agree to the terms listed above, and are responsible for all event fees. Name Company Phone Fax Email Address City, State Zip Code Event Coordinator LPGC Tournament Director Date Date