ASSOCIATION BY-LAWS UPDATED FOR 2016-17 BL1. GRADINGS 1.1. The competition shall consist of such grades & teams as are admitted & determined at the Affiliation Meeting. Grading of teams shall be based on the following criteria. In the WGCA competition (Clubs) shall be graded into three A Grades known as Premier, D istrict and Sub District with compulsory first elevens from each club and then other teams so graded from B Grade and below. Notwithstanding the above, any 1st Eleven Club may apply to the Board in writing to play their first eleven in a grade other than Sub-District. Such application shall be lodged with the Association not later than 14 days prior to the affiliation meeting of any season. The Board shall at its discretion reject o r agree to that application. If the Board agrees to that application, it shall grade the team to an appropriate grade for that season only. A new application shall be required from the club as set out above for any subsequent season. Until the association has a full complement of 24 clubs or, an Association re-structure is presented, Premier will be 1st Elevens only and District divisions will be 1st Elevens and 2nd Elevens Sub- District will be a combination of 1st elevens with the remainder made up of clubs 2nd elevens. 1.1.1. Premiers will be promoted & bottom sides relegated 1.1.2. A Club may have only one team in a senior grade, except for the lowest two day grade or the one day grade, or if a club fills in for a team that has withdrawn. 1.1.3. When Clubs drop or add teams from one season to the next, the grading of all that Club s teams will be reviewed. 1.1.4. When the number of teams in a grade changes from one season to the next, then all Club gradings will be reviewed. 1.1.5. When Premiers of a grade are eligible for promotion & already have a team in the next higher grade, or, if a team to be relegated already has a team in the next lower grade, the gradings of all those clubs teams will be reviewed. 1.1.6. Clubs as far as possible shall have teams separated from each other by no more than one grade. 1.2. Recommendations with respect to dates of play, 1-day or 2-day games, numbers of teams per grade, length of season & the timing of finals should be made through the Board of Management to the Affiliation meeting for consideration by the fixtures committee. 1.3. The series of matches shall be arranged by the fixtures committee & shall start on the first Weekend in October if possible. 1.4. All players under the age of 18 shall be referred to as a junior player in regards to all Association Rules & By-Laws. 1.5. For all WGCA Rules & By-Laws where the penalty for a breach is the loss of match points, if no match points can be deducted (i.e. the breaching club has lost the match), the penalty shall be a fine of $100 plus any other penalty as listed within the Rule or By-law. BL2. PITCHES All matches shall be played on surfaces approved by the Association. 2.1. All new surfaces shall be artificial grass such as Simpson Turf of minimum dimensions 25m x 2.5m. BL3. CLUB COLOURS Club colours should be registered with the Association. BL4. POINTS The results of matches shall be recorded online using the following points system: First innings win 12 points Outright win if winning team leads on, first innings 20 points Outright win where first innings a tie 16 points Outright win if the winning team behind on first innings 12 points Outright tie 10 points Outright loss after leading on first innings 8 points Tie on first innings 6 points Outright loss after tie on first innings 4 points Drawn game 6 points Bye/Forfeit 12 points BL5. CLEARANCES 5.1. If a player is already registered on the Cricket Victoria online system at a different club, with the same registration details, then a clearance must be requested online & the following process must be adhered to. 5.1.1. The player s intended club must request the player to be cleared to their club from their current club using the online system. The player s current club will receive an email notification of the request. a) Under no circumstances may the transfer be used without prior consent from the WGCA Records Secretary or WGCA Secretary 5.1.2. The player s current club has fourteen (14) days to either accept or decline the clearance request. 5.1.3. If the player s current club does not respond within fourteen (14) days then the clearance is automatic. The Records Secretary shall accept the clearance & confirm the clearance to the player s new club. 5.1.4. If the player s club accepts the clearance request within the fourteen (14) days of its requesting date then the clearance is automatic & the player s new club will be notified by email. 5.1.5. If the player s club declines the request without any reason given, then the clearance shall be granted. The Records Secretary shall accept the clearance & confirm the clearance to the player s new club. 5.1.6. If the player s current club has declined the request, & has stated the reason why it will not grant a clearance, then the Records Secretary shall inform the WGCA Secretary or failing him, the President of the Association immediately. a) At least three members of the Board of Management whose clubs are not involved shall then meet within five days to hear the clearance dispute & decide if the clearance shall be granted or not granted. b) Both clubs involved &/or the player concerned are allowed to be present at the meeting if they choose to do so. c) All parties must be contacted at least three days before the meeting. d) If the reason stated by the player s club is deemed by the members of the Board of Management present at this meeting to be frivolous then they may fine the player s club any amount up to $50 (WGCA clubs only). 5.2. If the clearance is from a club within the WGCA, then the player will not be eligible for selection until the clearance has been approved except as stated in BL5.3. 5.3. Any player who has not played with a club within the Association during the past two seasons may have the right to play with whichever club he wishes, unless the player is ineligible under C13.11 &/or C13.12. 5.3.1. In these cases, a clearance request is still required, but only for administration purposes to get the players details added to the club. It should be noted on the request that the player has not played in at least 2 seasons. 5.3.2. The 21 scheduled weeks of play (excluding the Christmas break & finals) from the first weekend of October each year shall constitute a season. 5.4. Clearances may be lodged online only between August 1st & March 31st of each year, however disputes will only be investigated for clearances lodged prior to November 30 each year.
5.4.1. No clearances may be lodged between April 1 & July 31st in any year. 5.5. If the clearance is from a club outside of the WGCA, then the player will be cleared automatically after 14 days & their private details will become available to their new club, UNLESS a valid reason has been provided by the player s former club &/or Association, in which case the Board of Management will review the case. 5.5.1. During this 14 day period or up to the date when an objection from the player s former club is lodged online, the player is available for selection with their new club. a) If such an objection is lodged during the progress of a match (with reasonable notification), then that player is no longer e ligible to participate until an appeal on the matter has been dealt with by the Board of Management BL6. REGISTRATIONS 6.1. All players before participating in competition matches must be registered with the Association. 6.1.1. The club concerned must first search for the player in the Association s database. If the player is already registered at another club with the same registration details then a clearance must be requested as per BL5. Under no circumstances is a player to be duplica ted on the database. 6.1.2. All junior players MUST produce an extract of birth or an equivalent determined by the Board of Management when registering to play for a club & THIS MUST BE SIGNED BY THEIR PARENTS/LEGAL GUARDIANS. a) This approval must be kept on file by the club until the player is over the age of 18 or for a period of 2 years after the player ceases to play at the club & must be produced upon request by the Association. 6.1.3. All junior players must have their correct date of birth entered during the registration process in the online registration system. 6.2. Any person having signed a registration form or registered on-line with a club, shall be deemed to be tied to the club after playing at least one game & may only play with another club after having been cleared from the club with which they were originally registered with excepting where a player 6.2.1. A permit may be issued by the Records Secretary for a junior player to play for a junior side of another club if his club has no junior side in which he can qualify to play & that both clubs concerned & the player s parents all agree in writing, that the player shall be able to do so. 6.3. All players who comply with the requirements of the Constitution shall be eligible to play in Association matches. Any club p laying a player who does not comply with the requirements of registration or playing a player without a clearance or without a permit shall lose any match points gained for all matches in which the player takes part & in addition shall be fined a sum of $10 (ten dollars) on account of each match. 1st innings match points shall be awarded to the opposing side. (see also BL 1.5) 6.3.1. Loss of points does not apply to junior grades however an additional fine of $50 shall apply in these cases. 6.4. Club administrators must take care when bulk registering their players for the new season, that ONLY those players who will be playing in the upcoming season are included. This will reduce the number of players on selection lists, however it will not remove the playe rs or their statistics from the database. 6.5. Any club which has two teams entered in the same grade, must forward to the Records Secretary a list of players names that ar e registered to play in each team in the grade. Such a list shall be forwarded to reach the Records Secretary no later than October 31st in each season. 6.5.1. No player may play in another team in the same grade other than the team which he has been registered after the aforementione d date without first receiving a permit from the Association Board of Management. 6.6. A player who for some reason must play in a grade lower than the one in which he last played in during that season, irrespective of games missed, will not be allowed to play any further than the next grade down sponsored by his club. PENALTY: $100 fine + LOSS of ALL match points & 1st innings points to be awarded to the opposing side. (see also BL 1.5) 6.7. A junior aged player must have written parental permission to play in any junior grades, or in any senior grades, higher than they are eligible for under their registration. (Parent consent to play in a senior grade means ANY senior grade). This permission must be in the hands of the Record Secretary PRIOR to the commencement of play. Failure to comply will result in the loss of match points for senior grades. PENALTY: $10 fine + LOSS of all match points & 1st innings match points to be awarded to the opposing side. (see also BL 1.5) 6.8. No player is permitted to play in any junior grade below his age level unless permission has been granted by the Board of Management. PENALTY: LOSS of all match points & $100 fine. (see also BL 1.5) 6.9. Those players who play for a side in the Sunday competition must be registered separately. On the registration form each play er s birth date, age to the nearest month as of the 1st of September & the club he is registered to play with on a Saturday, if any, must be stated. The rules of the Sunday competition shall be amended from time to time by the Board of Management as the needs arise. Such rules & any rule change will be forwarded to all affiliated members of the Association. BL7. FINALS 7.1. Semi Finals & Finals matches shall be played on such grounds that the Fixtures Committee may appoint or by Board recommendation 7.2. The four top teams in each grade shall play off for the Premiership. First team shall play fourth team & the second shall play the third team in the semifinals with the 2 winning sides progressing through to the grand final. The Highest winning Teams to host a home semi and Grand Final. or ground assigned by the Fixtures committee in the event the ground is unavailable or not up to Semi final or Grand Final standards 7.3 In All Finals Host team to provide stumps and required equipment host team to provide afternoon tea and drinks day one opposition on day two BL8. GROUND MAINTENANCE DURING FINALS 8.1. Ground maintenance including mowing & watering of the ground during any finals match played over consecutive days shall only be permitted with prior consent from the Board of Management. 8.2. Both competing clubs & umpires must be informed of the planned maintenance prior to the toss of the coin. 8.3. Any approved maintenance must also be performed at approximately the same time prior to each day of play. 8.4. Club officials from each competing club may be present at the time the maintenance is performed & for the purpose of this rul e, the host club must give sufficient notice to the competing clubs of the planned time/s of maintenance. BL9. FINALS ELIGIBILITY INCLUDING EXCLUDING ONE DAY COMP 9.1. Qualification Criteria (it is the clubs responsibility to have a sufficient number of players qualified for finals 9.1.1. Any player selected to play in semi-final or Grand final matches must have played at least 5 of the available playing days with the club in that season. This also applies the 12th, 13th and further men if required. 9.1.2. For a Player to play in a lower grade in the semi-finals or Grand Finals, they must have played more games in that grade or lower than the total games played in a higher grade. 9.1.3. When a club has consecutive teams in finals then a player eligible for one team is also eligible for the other with the exception of the one day competition (s), providing that BL6.6 is also adhered too. This shall only apply whilst the club has consecutive teams & the player shall no longer qualify if one of the teams is knocked out of the finals 9.1.4 All clubs competing in grand final matches in all senior grades are to enter a team of 12 players into MyCricket before 10am on the Friday prior to the match for verification of qualification eligibility by the Records Secretary. a) Any changes to this team after the 10am deadline must also be immediately communicated to the Records Secretary via email or phone for verification.
b) Any club failing to submit a complete team list by the 10am deadline will be fined $50 for each team not fully submitted 9.2. FINALS ELIGIBILITY FOR the 1-day competition GRADE 9.2.1. Any player selected to play in finals matches must have played at least 6 playing days in the 1-day competition grade games with the club in that season. 9.2.2. For a player to play in the1- day competition semi finals and grand finals must of played at least 6 paying days in the 1- day competition and not played more days in a higher grade. BL10. DISPUTES All disputes arising in connection with this Competition shall be referred to the Board of Management of the Association. Any Club referring a dispute to the Association shall forward a statement in writing on the matter in dispute, & a copy of the dispute lodged with the opp osing club &/or umpire within three days after the cause of disagreement has occurred. A copy shall be forwarded to the WGCA Secretary of the Association the WGCA Secretary of the Association will notify the clubs to appear before the Board of Management of the Association, who shall, after hearing the evidence, give their decision. When a dispute is open for discussion any BOM member who has affiliation with the affected clubs shall be ineligible to be present during the hearing. The Board of Management shall consider the dispute prior to the next scheduled match if possible. Any Board member who has an affiliation with the affected clubs may not be present at such a hearing. BL11. AWARDS The Association shall each season award the following trophies & pennants: AVERAGES/AGGREGATES - To be awarded in each grade as long as the conditions in BL12 are met. Highest batting average Highest aggregate of runs Lowest bowling averages Highest aggregate of wickets PLAYER OF THE YEAR To be awarded in each grade from votes submitted by umpires & opposition captains. TEAM OF THE YEAR 12 players selected from Premier Division is to be selected by the Board of Management based on player statistics from that season. To be awarded to each player selected in each team GLASSCOCK MEDAL - To be awarded to the best player of the Country Week Team. Player to be awarded shall be chosen by the Senior Selection Committee KOOKABURRA CUP (Twenty20 Competition) A player of the tournament based on statistics shall be awarded a medal. The winning club shall receive $1,000 plus the Perpetual Trophy 2nd place club shall receive $500 The 2 semi-finalist clubs shall receive $250 each. - All prize money courtesy of Kookaburra Sport Jeff Wallace Award (Donated by & Named after Jeff Wallace) To be awarded to the best administered club each season as selected by the Board of Management. JUNIOR CLUB OF THE YEAR AWARD To be awarded to the club with the best administered & promoted junior program each year. GRAND FINAL MAN OF THE MATCH MEDALLION - To be selected by the umpires officiating in each Grand Final To be awarded to the player of the match in each senior & junior grade PREMIERSHIP CUPS To be awarded to the winning team after each senior & junior Grand Final PREMIERSHIP PENNANTS & PERPETUAL AWARDS - Each premiership team in all senior & junior grades shall receive: A premiership pennant created in the club s colours. A perpetual shield. BL12. AWARD QUALIFICATION CRITERIA 12.1. CRITERIA FOR SENIOR & JUNIOR GRADES 12.1.2. In senior grades a player must have scored more than 250 runs to be awarded the batting average or bowled a minimum of 80 overs to be awarded the bowling averages. 12.1.3. In junior grades the player must have scored at least 140 runs in U16s, 120 runs in U14 s or 100 runs in U12 s to be awarded the batting averages or have bowled at least 40 overs in U16s, 35 overs in U14 s or 30 overs in U12s to be awarded the bowling averages. 12.2. CRITERIA FOR THE 1-DAY COMPETITION GRADE 12.2.1. A player must score 180 runs for the batting award & bowl 40 overs for the bowling award. BL13. ONLINE MATCH REPORTING 13.1. Match Results 13.1.1. It is the responsibility of the home side to enter the Match Summary Result after each week s matches; however either club may do so. 13.1.2. Each club must enter their FULL SCORECARDS for each of their senior & junior teams in the online MyCricket system by 6.00pm on Sunday of each week (11pm for Sunday games). PENALTY: $60 fine for all A-grade divisions & $50 fine for all other senior & junior grades NOTE: Umpire reports must also be lodged online see BL 16 13.1.3. Any disputes concerning online data must be lodged by 2pm Monday of any week (9pm Monday for Sunday games) 13.2. Player Votes (For Grades where umpires are not appointed); 13.2.1. All clubs are to enter the league player votes for all senior grades (as set by the Board of Management at the start of each season) online before the start of the next round. PENALTY: $50 fine. 13.3. Late Reporting 13.3.1. Any late online reporting must be completed by Friday after the match has concluded. PENALTY: Additional $60 fine + LOSS of all match points for the round. (see also BL1.5) 13.3.2. In the case of a dispute on match results the Records Secretary will investigate the dispute & where no definitive result can be obtained, the official result will be taken from the home side s records.
BL14. PRESS REPORTS 14.1. Press reports will be obtained from the online MyCricket reporting system. It is the home sides responsibility to have al l match summary details entered by the required times. (See BL13.1) BL15. REPORTS ON THE MAINTENANCE OF ORDER 15.1. Clubs as well as Captains shall be responsible for the maintenance of order by team members & supporters during & after the match. 15.2. The Tribunal shall hear reports made against any registered player, umpire, team, club official or club who is charged with any of the following 15.2.1. Misconduct; including Striking, physcial contact, racial slur, abusing a non allocated umpire... 15.2.2. Disputing an umpire s decision 15.2.3. Using threatening, abusive or insulting language to another player or umpire, during the progress of a game, or afterwards, within or outside the enclosure, on the day of the match. 15.3. Purchase of &/or consumption of intoxicating liquor by participating players at the ground is forbidden during the hours of play. The penalty for the first reported offence will be loss of all points for the team and suspension of the player & for any following offence b y a player from the same club shall be that all teams of the club will lose any match & bonus points for the round where the offence occurred, however, the match points will not be given to the opposition. Offending players will be suspended for the next match. 15.4. Smoking on the playing field is strictly prohibited. Penalty $50 for each offence. 15.5. Charges reports from captains, players or clubs must be made verbally to the Secretary within 24 hours & confirmed in writing signed by an officer of the club & reach the WGCA Secretary by the Monday following the day s play of the occurrence. A copy must be forwarded to the offending club or umpire within the same period. 15.6. In matches where appointed umpires are present at the conclusion of each day s play captains, or their deputies shall consult each other & the umpires at matches to notify whether any charge reports are to be made. 15.7. Written charge reports by umpires must be given to the captains concerned as soon as practicable after the completion of the days play. A verbal notification must be given to the WGCA Secretary of the Association within 24 hours, which must be confirmed with a written copy of the report by the Monday following the completion of the day s play during which such a report is made. Failure to comply will result in no action being taken. 15.8. Official Warnings may be given by umpires to players for poor conduct. Such warnings will be notified to captains at the end of each day s play & recorded in the Umpire s Report Book, a copy of which will be lodged with the club, as well as the WGCA Secretary. 15.9. The Board of Management shall have the authority to send any player who receives a Warning to the Tribunal. 15.10. Reported players have the option of accepting a suspension as per BL15.12 which may avert the necessity of him appearing before the tribunal. The reported player once he has decided whether (a) he wishes to have the charge heard, or (b) he elects to accept the suspension, must notify hi s Club secretary as soon as possible. The WGCA Secretary must be notified of this decision as soon as possible (no later than on the Monday following the conclusion of the match). It should be noted that the reporting umpire, official, player or body &/or the Board of Management of the Association may still elect to have the report heard by the tribunal, regardless of the reported player s decision. 15.11. Any person who is currently serving a suspension or who is not completely financial with their former club &/or Association shall be ineligible to play, officiate or be registered within the Association 15.12. Players reported regardless of playing in the match or as a spectator shall have the option of accepting the following suspensions: Social Media Breach 4 playing weeks includes all association matches Misconduct Disputing an umpires decision 6 playing weeks includes all association matches Using threating, abusive or Insulting language to, another player or umpire during the progress of a game or afterwards, within or outside the enclosure, on the day of the match. 4 playing weeks includes all association matches Misconduct; including Striking, physcial contact, racial slur, abusing a non allocated umpire...10 Weeks Includes all association matches BL16. UMPIRES REPORT FORM In matches with official umpires in attendance, an umpires performance report must be submitted online by BOTH competing clubs no later than 6.00pm on Sunday after the completion of the match (11.00pm for Sunday games). This report can be found under the Captain s Report in MyCricket. Failure to do so will result in a fine of $50 BL17. PAYMENT OF OFFICIAL UMPIRES The fees payable to umpires for both home & away matches & finals matches shall be set by the W.G.C.A. at the Affiliation Mee ting each year. 17.1. Each club shall provide half the total fees payable to the umpires in attendance, on each day of the match, such payments to be made at the tea break. 17.2. In the event of no play due to wet weather, provided the umpires are in attendance at the stipulated starting time & provided they are detained at the ground till the schedules Tea break after the normal starting time, then the umpires shall receive half fees. 17.3. Umpires appointed for matches of more than one day s duration shall receive the fees for one day only s hould such a match be completed in one day. 17.4. When only one umpire is in attendance he will officiate at each bowling end. 17.5. The cost of Umpires for Finals shall be levied upon each of the senior teams of every club as listed in the directory at a rate determined by the Board of Management. The Association shall make payment to the umpires of finals & member clubs shall pay their levy by 1 Mar ch. Failure to pay the levy by the due date may incur a fine. BL18. UMPIRES DUTIES 18.1. Time Of Arrival & Failure To Attend 18.1.1. Umpires must be at the ground at least 30 minutes before the scheduled starting time. 18.1.2. Failure of an Umpire to arrive on time or, attend a match to which he has been appointed, without a reasonable excuse, must b e reported to the Chairman of the Umpire s Appointment Panel as soon as practicable. 18.2. Local Conditions 18.2.1. The umpires &/or opposition captain must ascertain from the captain of the home team, particulars of all boundaries before th e commencement of play all fenced, walled boundaries are to be flagged roped line marked or marked with discs or witches hats no more than 10 meters and no less than 3 meters. 18.2.2. The boundaries of each ground, unless of a permanent nature, shall be marked by distinguishing marks or by flags. 18.2.3. Grounds with goal posts, seats, immovable objects, are within or outside the boundary are to be flagged off no more than 10 meters and no less than 3 meters 18.2.4. Failure to mark the grounds where required shall result in a $50 fine, if an umpire is present or a report is be received by the Board of Management. WARNING OF START 18.3. Umpires shall give warning to the captain of each team five minutes before the scheduled time of play in each match. SCORE BOOKS 18.4. Umpires shall record in score books the times when play is interrupted & again when play, if any, is resumed.
UMPIRES REPORTS OF MATCHES 18.5. At the conclusion of each match, paid umpires must give to the captain of the home team & forward to the Records Secretary & the Chairman of the Umpires Panel (within 5 days after the match s conclusion) a Report of the Match form. This form shall contain details of conditions under which the match was played & should record: 18.5.1. Names of players incorrectly attired as defined in R20. Fine $20. 18.5.2. Names of players or officials smoking on the field. BL15.4. Fine $50 18.5.3. Names of players consuming alcohol during the match. BL15.3. Fine $200 18.5.4. Details of inadequate crease markings or stumps & bails or grass encroaching on the pitch. Fine $20. 18.5.5. Details of boundaries which are ill defined BL18.2. Fine $20. 18.5.6. Details of poor pitches or outfields. Referred to the Association Board of Management. 18.5.7. Names of players spoken to &/or placed on a minor report or charged. 18.6. Umpires shall warn clubs on the first day of a match to attend to the above matters & if they have not been attended to befor e completing the report on the second day, then the fines will be imposed. UMPIRE S DRESS BL19. Umpires must wear the authorized umpires uniform as set by the West Gippsland Cricket Umpires Association or a white shirt & whi te hat with dark trousers & white shoes.. REPRESENTATIVE GAMES BL20. Any selected player in an Association team who fails to play, although selected & who does not have a reasonable explanation, shall be suspended for one club match. This rule shall apply even to selected players who with-draw after the Thursday prior to any scheduled representative matches. A manager of each Association team shall be appointed from the Board of Management and/or selection committee. 20.1. Umpires & scorers shall also be appointed. BL21. FINANCIAL STANDARDS 21.1. At each delegates meeting the Treasurer shall include in his report a receipts & payments statement, a list of debtors & creditors including the age of the debts, a list of accounts which have been approved for payment but not paid, a list of bad debts written off, a li st of fines & a short statement on the overall financial position of the Association. All reports must cover the period from the previous delegates meeting to the delegates meeting the report is given at. The Annual General Meeting & the Affiliation meeting are considered delegates meeti ngs with respect to this bylaw. 21.2. At each Board of Management meeting the treasurer shall give the following reports: a) A receipts & payments statement b) A list of debtors & creditors including an age listing of the debtors. c) A list of accounts which have previously been approved for payment but not yet paid. d) A list of any bad debts which are proposed to be written off. e) A list of fines. f) A short statement on the financial position of the Association. g) A bank reconciliation statement. h) A budget for each special event (i.e. presentation night etc). 21.2.2. All reports must cover the period from the previous Board of Management meeting to the next. 21.3. Each cheque must be signed by two Board of Management members of the Association of which one shall be the treasurer. The two signatures must not be directly related. At least three signatures must be listed with the bank for signing purposes. 21.4. In the absence of an elected Treasurer the Board of Management shall appoint one of their own committee to carry out the functions of Treasurer. 21.5. Before any accounts or expenses are paid they must first be approved at a Board of Management meeting. 21.6. Expenses Board of Management members incur while carrying out their roles on the Board of Management must be put befo re the Board of Management meeting, by that Board of Management member with documentation before approval can be given. In the absence of tha t Board of Management member, he must place it in writing & sign it with the appropriate documentation before approval can be given. A likely list of what the Board of Management considers as incidental expenses incurred should be listed & passed at the first Board of Management meeting after the Annual General Meeting & reported to the delegates at their first meeting after the Annual General Meeting. 21.7. The Treasurer shall obtain a monthly statement from the bank & reconcile this with his figures. Each reconciliation shall be written down & reported at the next Board of Management meeting. 21.8. All financial reports given at any Delegates or Board of Management meetings must be included in the minutes of that meeting. 21.9. All formats of the financial reports listed above shall be approved at an Board of Management meeting & be submitted to the d elegates at their next meeting. BL22. PLAYER DISPENSATION FROM LAWS OF CRICKET 22.1 Any player may apply to the Association Board of Management to ask for dispensation from any laws of cricket that would other wise prevent him from playing in the long term. The WGCA Secretary shall inform the player in writing the decision of the Board of Management. If the dispensation is granted the player shall carry this letter or copy of it to all matches he plays in within the Association. 22.2 PROFESSIONAL PLAYERS A player who directly or indirectly receives any monetary consideration or any form of financial advantage in any connection with coaching or playing cricket for a WGCA club shall deemed to be a professional cricketer. BL23. PLAYER POINTS All clubs shall be required to comply with the requirements of player points. The first XI team of any club may comprise any mix of players, provided the total number of points allocated does not exceed the match points as defined in BL23.6. 23.1 At the commencement of a season, all clubs shall be required to submit a list of players to the WGCA MyCricket Manager, proposed to play in its first XI. This list shall include the players names, the season they commenced with the club and the player type in acco rdance with BL23.8. Such a list shall include the players last five season s record. This initial list shall be submitted to the WGCA MyCricket Manage r at least 14 days prior to the first match for approval. Once approved the list will be posted on the WGCA website and MyCricket. 23.2 Additional players may be added to this list during the season and must be submitted prior to the first match for which the player is required. 23.3 Clubs failing to have a player listed on the official player points list prior to a match shall be fined $100. 23.4 Clubs whose total match points exceed the total match points as defined in BL23.7 shall lose match points gained for that mat ch or be fined $150 if no points have been gained. 23.5 All players, other than type one, will have their points allocation reduced by one point following the completion of the first two seasons at their club. Points will reduce by one point for each subsequent season until they reach one point status. 23.6 A club may request an assessment from the Player Points sub-committee to determine the activation points for any new players that do not fit into the guidelines.
23.7 Total match points will be 23 points. A club may submit a request to the Board of Management for special consideration if ext enuating circumstances may exist. Decisions will be published on the WGCA website and include reasons for variation. 23.8 PLAYER TYPES Based on the highest standard played in the previous three seasons. (1) Base Player played as junior, or only ever played as senior, at the club. 1 point. (2) Other Affiliate Played at another WGCA club other than 1st XI, played VCCL comp or state equivalent, hasn t played in previous 3 seasons, played VMCU, VSDCA or equivalent 2nd,3rd,4th XI, or Premier 3rd,4th XI. 2 points. (3) WGCA, VSDCA Played at another WGCA club 1st XI, VSDCA 1st XI; Premier 2nd XI. 3 points. (4) Premier/ Overseas Premier 1st XI, Overseas (Competition to be assessed by Player points sub-committee). 4 points. (5) International First Class player. 5 points. BL24. OVERSEAS PLAYERS 24.1. Defined as anyone entering Australia on a Temporary Entrance Sports Visa. 24.2. Each club shall be permitted to have one overseas player. 24.3. A club must obtain the approval of the WGCA Board of Management prior to the engagement of each overseas player each season.. BL25. AUDIT OF CLUB FINANCES 25.2. All clubs must supply a statement of their finances (in the format determined by the WGCA) to their annual Meeting, the Consu mer Affairs & to the WGCA by May 31st after each season. Failure to do so will incur a fine of $100. BL26. CLUB ANNUAL MEETINGS & FINANCIAL YEARS 26.1. All clubs must hold their Annual meeting prior to May 20th each year & immediately forward their new office bearers & audited statement to the WGCA by 31st May from the 2000/2001 season commencing on 1st May 2000. Failure to do so will incur a fine 26.2. All clubs must adopt the Association Financial year of 1st May to 30th April beginning on 1st May 2000. Failure to do so will incur a fine. BL27. WORKING WITH CHILDREN CHECKS WWCC s are compulsory under Australian legislation. Any person over the age of 18 who has regular unsupervised contact with a ny child under the age of 18 MUST have a current WWCC or pending application. The WGCA policy for WWCC s is that the following people MUST have a WWCC: Club Presidents, Secretaries, Treasurers, Junior Coordinators, In2Cricket Coordinators, Senior Coaches, Senior Team Captains, Junior Team Coaches/Managers & any other person over the age of 18 who has REGULAR UNSUPERVISED contact with children. Cricket Victoria, the VCCL & the WGCA do not recognize the exemption for parents who have a child participating & require a W WCC to be completed in these cases in order to maximize the protection of children involved in cricket. All members of the WGCA Board of Management & its Appointed Officers are also required to have a WWCC s. 27.1. Clubs must have a designated person to keep a record of who has a WWCC within their club. 27.2. All clubs must advise the details (name, card number & expiry date) of those who hold a WWCC card to the WGCA Secretary & Records Secretary prior to the commencement of each season. 27.2.1. For any person who has a WWCC application pending approval, a copy of the application receipt from Australia Post should be forwarded as an interim measure 27.2.2. Once the application has been approved, the WWCC details must immediately be forwarded to the Association. 27.3. In cases where a person takes over a role that requires a WWCC to be completed after the commencement of the season, the club has 14 days to forward a copy of the application receipt from Australia Post. 27.4. The PENALTY for failure to supply WWCC details to the Association shall be $50 for each instance. BL28. GROUND CONDITION REPORTS 28.1. Ground Condition Reports are a legal & insurance requirement & must be completed by the home team at every WGCA match in every grade (including juniors) prior to play commencing on each day s play & be signed by both clubs competing in the match. 28.2. In the cases where there is more than 1 match played on the same ground on the same day, then the form filled out prior to the commencement of the first match may be used for any subsequent matches, so long as the condition of the ground has not significantly altered from any earlier match & that all competing clubs sign off on the original report, otherwise a new report must be completed & signed by all co mpeting clubs thereafter. 28.3. These reports must also be kept on file for the required period of time as stated in the relevant statutory laws. 28.4. The Board of Management may conduct random audits of any club to ensure that these reports are being completed & kept on file. PENALTY for non-compliance $100.