Congratulations! Dear World Series Participant: Congratulations on participating in the 2018 Inaugural Cal Ripken Invitational World Series, August 6-13, in Treasure Coast, Florida! This information packet needs to be carefully reviewed today and should be shared with your team members and followers coming to the World Series. It will be a great tool to help prepare you, your team and team followers on everything you need to know prior to arriving in Jensen Beach, Florida. I will be at your team orientation as well as taking part in the World Series. I look forward to meeting you and your team, and I m confident that with your efforts in reviewing this information package, we will be able to provide your team an excellent experience at the World Series. Rob Connor Vice President National Commissioner Babe Ruth League, Inc.
Table of Contents Cal Ripken Invitational World Series Schedule of Events... 1 Events Location Map... 2 Team Credentials... 3-4 Travel/Hotel Accommodations... 5 Hotel Rooming List... 6 Uniform Requirements... 7 Babe Ruth Experience & Media Day/Orientation... 8 Manager Meeting... 9 Opening Ceremonies...10 Iron Man Bracket Games...11 Decorate the Park...12 Tickets...13 Babe Ruth Network...14 Checklist...15 Hotel Check-in Report...16
2018 Cal Ripken Invitational World Series Schedule 8-Year-Old Player Pitch, 8-Year-Old Machine Pitch, 9-Year-Old, 11-Year-Old/70 August 6... Babe Ruth Experience/Media Day/ Orientation August 7... Opening Ceremonies and Games Begin August 8-9... Seed Play Continues August 10-11... Bracket Play August 12... Championship Games August 13... Travel Day 1
Event Locations Maps 8-Year-Old Player Pitch, 8-Year-Old Machine Pitch Games Location: Pineapple Park, NW Fowler Avenue, Jensen Beach, FL 34957 9-Year-Old, 11-Year-Old/70 Games Location: Citrus Grove Elementary School, 2527 SW Citrus Boulevard, Palm City, FL 34990 Opening Ceremonies Location: Indian Riverside Park, 1707 NE Indian River Drive, Jensen Beach, FL 34997 2
Team Credentials Per 2018 Babe Ruth League Rules and Regulations Tournament Regulations 11.04, the following documents will be required by the World Series Credentials Committee before your team is permitted to participate in World Series Games: - Birth Documents or records as specified by Rule 0.04 (1) for each of the tournament players. - Official Tournament Team Rosters certified and signed by your League President, District and State Commissioners (or as if applicable). - Babe Ruth League, Inc. Letter of Tournament Eligibility. - Certificates of Coverage of your leagues Group Accident and League Liability Insurance Policies. (If the policies were not purchased through Babe Ruth Headquarters, please make certain your group is covered for out of town tournament competition. Refer to rule 0.01 (6)). - Consent for Treatment forms for each of the tournament team players. - Coaching Certification I.D. Card or Certificate for team manager and coaches. Please refer to the Local League Guide (or Babe Ruth League website to view a PDF of the Local League Guide) which includes directions on how to assemble your tournament credential book. A rule change in 2018 permits 1 manager and 3 coaches on the roster. These are the only personnel permitted in the dugout and/or on the playing field at any time. Please note that incorrect information for Manager/Coach contact details (email and cell) on the team roster will limit proper communication between World Series staff and the team. Also, misspellings or missing player information for email will have badge information wrong upon arrival for the player. In addition, improper email will limit information from Headquarters to players and families prior to and during the World Series. 3
How to Assemble Your Tournament Credentials Step 1 Access your account at BabeRuthLeague.org. Your league president or appointed officer will be able to help you with gaining access to your account. Step 3 Step 2 Start your Credentials book by using a 1/2" ring binder that you can find in an office supply store. Place clear sheet protectors for the documents inside the binder. When using Babe Ruth ID Cards, use business card sheet protectors to hold the cards inside the binder. Quick Note: Babe Ruth ID Cards are available for purchase through your roster tool. Simply select the players you need ID Cards for and supply the shipping information. You can have your cards sent back Next Day Air, 2nd Day Air or regular Ground. Step 4 Insert your league s LOE (Letter of Eligibility). This is approved by your State Commissioner and available once approved for printing from your League Portal. If you don t have the option to print the LOE, contact your State Commissioner. Commissioners will not be able to approve LOE s until after June 5th of each year. See LOE section for step-by-step instructions on obtaining your LOE. Step 6 Insert a copy of your league s Certificate of Insurance for Accident and Liability Insurance. If you have Babe Ruth insurance and your league took both Accident and Liability coverage with Babe Ruth, they will both appear together on the certificate form. Step 7 Insert your Babe Ruth ID Cards. Quick Note: Remember to order your ID Cards when doing your rosters online. You may use original birth certificates in place of ID Cards; however, notarized copies of birth certificates will not be accepted. See ID Cards section for ordering instructions. Step 8 Insert Consent for Treatment forms. You can print out Treatment Forms from the Babe Ruth Website! Quick Note: Be sure to have 1 Consent form for each player on the roster. The Consent for Treatment form can be found under League Resources on BabeRuthLeague.org. Step 10 Place Certificates of Certification for each manager and coach that has successfully completed the Coaches Certification Program. Quick Note: Visit www. baberuthcoaching.com for information on how you can enroll in this superb training program. Step 11 - Check List Did I order Official Emblems or the Cap Emblem option for my players and coaches? Do I want to order District, State or Regional Champion and Runner-Up Pins? Does my team have the schedule for games as well as the contact numbers for the host league and tournament director? Do my team managers and coaches have rule books? Step 5 Insert a copy of your tournament team roster in the binder. If you have any Add/Drops that are made on your tournament roster after June 30th, please be sure to put the revised approved roster in front, keeping the original roster in the binder. Quick Note: Only Add/Drop that are with a letter from Headquarters giving specific approval are valid. Also, remember that when you drop a player you can only add one player. Your roster must stay the same size throughout the tournament trail. You must have an official roster from your league s SI-Play Roster System with Babe Ruth League. Step 9 Place a printed copy of your team photo, in uniform, in your binder. Please remember that this photo may also be used for program books and other publications as you advance in the tournament trail. Make sure to have a good photo taken. Quick Note: You will be uploading a photo when you do your rosters online as well. Remember only players and coaches that are on the official tournament roster are permitted in the photo. 4 Questions? Contact Babe Ruth League Headquarters at 1-800-880-3142.
Travel/Hotel Accommodations Flight Information The Air Travel Group will be able to help you organize a way to fly as a team in an easy, stress-free way. Visit www.theairtravelgroup.com/team/ to look at your flight options. Hotel Information Teams and team followers are required to stay at the designated hotels in order to play in the World Series. Teams and followers must also be in the World Series Hotel Block and may not book rooms outside of the procedures outlined. Teams not following the hotel booking will not be placed in the World Series schedule and can be removed after it is found that reservations have been altered. Teams and followers ARE NOT REQUIRED TO STAY IN THE SAME HOTEL. Parents and teams may split up between properties, however, it must be in the World Series Hotel Block as described above. Point of Contact for Room Bookings Step 1: Team assigns one team person to handled the initial booking of rooms. Step 2: DO NOT CONTACT HOTEL DIRECTLY use the website provided for booking rooms. Step 3: After a list of rooms are completed for the team and followers (see next page), secure the rooms online first, and then you will be directed to contact the hotel with credit cards to secure the rooms. Even though the World Series is longer then 5 nights for all teams, all team and followers have a 5 night stay requirement for the booking. You will have 24 hours from the time you have completed the rooming list to provide credit cards to secure your hotels. Any delay can cause you to lose your preferred hotel property. Step 4: Advise team members of hotel conformations after credit card payment so each person has conformation upon arrival. Please contact Jen Berry for more information: hotels@baberuthleague.org List of tournament hotels: 8-Year-Old Player Pitch, 8-Year-Old Machine Pitch, 9-Year-Old, 11-Year-Old/70 http://2018calripkenmajor70worldseries4219790.hotelplanner.com 5
Hotel Rooming List Tournament Attending: Team Name: Age Group: Zone: Head Coach: Rooming List Contact: Rooming List Contact Phone #: Email Address: 1st Hotel Choice: 2nd Hotel Choice: 3rd Hotel Choice: 4th Hotel Choice: 5th Hotel Choice: Guest Name Phone Number Email Address Check In Date Check Out Date Room Type Confirmation Please complete form for all player and fan rooms. Upon completion, email to hotels@baberuthleague.org for confirmation numbers. Once you receive your assigned confirmation numbers, each guest will have 24 hours to call the hotel and guarantee their assigned confirmation number with a credit card, otherwise the rooms can be released to another team. 6
Uniform Requirements Each player and coach must have the Official 2018 World Series Patch on the uniform that is worn at the World Series. For teams that have two uniforms, they will be required for both. Official Cal Ripken Patch is on left chest or left sleeve. 2018 World Series Patch is on the right chest or right sleeve. Age Rocker may go over the Official Cal Ripken Patch or World Series Patch, but is not required if the team does not wish to have one. Official Patches Links: Shoulder Emblems: http://store.baberuthleague.org/official-cal-ripken-shoulder-emblem-3 Rocker & Patch Combo: hhttp://store.baberuthleague.org/baseball-patch-with-rocker Official 2018 World Series Patches: hhttp://store.baberuthleague.org/cal-ripken-world-series-patch Patches must be on the all uniforms (Word Series and Official Patch) prior to Media Day and official photos. All patches are heat sealable. 7
Babe Ruth Experience & Media Day/Orientation Once your team has secured hotels and your travel arrival plans have been made, you will be assigned a time for attending the Babe Ruth Experience and Media Day. Your Teams Members (Managers, Coaches and Players) attend in full uniform. Please note that teams that are Regional Champions and the Host State Champion will be provided their uniforms and access to changing rooms at the Babe Ruth Experience. The Babe Ruth Experience is open from 2pm to 8pm and is open to all Teams Followers as well. This event is free. All Teams and Team Members MAY NOT SKIP the Babe Ruth Experience. Failure for the Team or Team Members to not show up will result in a forfeiture of play in the series. When the schedule is complete for all teams, it will be posted online through the World Series Website and sent out via email to each team. Location: Hutchinson Island Marriott Beach Resort & Marina 555 NE Ocean Blvd, Stuart, Florida 34996 Phone: 772-225-3700 8
Cal Ripken Manager Meeting Only the Team Manager attends this meeting. This is due to space limitations and for the photos that are going to be taken of the managers. Manager Meeting starts at 8:30 pm. The Manager Meeting discusses communications for on field as well as for communicating updates on the schedules for games and events for the series. The Managers will have the opportunity to meet volunteers from the Host Committee, local officials, as well as volunteers and staff who will be working behind the scenes at the World Series. Team Coaches will be briefed afterwards by the Team Manager. Location: Hutchinson Island Marriott Beach Resort & Marina 555 NE Ocean Blvd, Stuart, Florida 34996 Phone: 772-225-3700 9
Opening Ceremonies Indian Riverside Park, 1707 NE Indian River Drive, Jensen Beach, FL 34997 Jensen Beach has an exciting evening planned for your team at the World Series. You will be part of Babe Ruth History as you join the other teams in opening the 2018 Cal Ripken Inaugural Invitational World Series. All teams will gather for introductions to kick off the World Series. Each team will be introduced and walk in together and will be presented with their championship banner to walk out with prior to going out onto the field. Teams are not permitted to bring other banners or flags onto the field for Opening Ceremonies, however, they are permitted to hang other banners up at each game in a designated area by the dugout. (Specific placement will be shown.) Team Report Time is by 6 pm, and teams will not be able to leave the playing field until the Opening Ceremonies are 100% complete. Managers will brief their teams on where to go for the start of the event. 10
Iron Man Bracket The Iron Man Bracket is a consolation round mini tournament for teams eliminated in the early part of bracket play. This tournament allows for teams to play at least one more game in single elimination play leading up to a Championship Game. The 1st and 2nd place team of this bracket will receive the special medals shown below. Format will be determined prior to start of play of the World Series bracket, and like the World Series bracket, it is subject to change based on any possible weather issues. 11
Decorate the Park We want your players to Decorate the Park! Parents can send in a high-resolution photo along with league and player information and we will create a 2-1/2 x 5 foot banner. Please visit the store link below for email instructions. The banners are shipped to the World Series site and displayed throughout the park. After the series is complete, the banners can be taken down by each featured player and taken home to be a great keepsake! Order Banners Here: http://store.baberuthleague.org/vinyl-player-banner 12
Tickets For 2018, four types of tickets will be available: Adult Individual Day Ticket: $8 per day Adult Tournament Pass: $40 per week Tickets will be available upon arriving in town at Media Day as well as at the park each day. A pre-order discount will be available when completing your hotel arrangements. Pre-Order Price: $38 for the week. (Individual tickets not available for pre-order. 13
Babe Ruth Network Our goal is to provide streaming for every World Series Game played. The game links will be available on the World Series website. These signs (below) are put around the seating areas and the entrance to the park to make spectators aware that audio feeds are picked up and are part of the stream. * We also want spectators to know ahead of time that fix mounted video recording is not permitted for any game. Games are available free of charge online. DVD s will be available for purchase....to everyone who is watching! * 14
Checklist Team Credentials Uniform Patches & Age Rockers Photo/Media Release Forms Hotel Check-In Report Hotel Reservations Decorate the Park Banners 15
Hotel Check-in Report All Players, Managers, Coaches and Team Followers are required to stay in the approved designated hotels to participate in the World Series. Please be sure to list the names of those staying in the hotel who are associated with your team. Must be completed and brought to the Coach s Meeting First Name Last Name Player (P), Coach (C/M), Follower (F) Room Number Hotel 16