GOLF TOURNAMENT PACKAGE Sunset Ranch Golf & Country Club 5101 Upper Booth Road South, Kelowna BC V1X 7V8 (p) 250.765.7700 (tf) 1.877.606.7700 www.sunsetranchbc.com
WELCOME TO SUNSET RANCH Thank you for your interest in Sunset Ranch Golf & Country Club as the venue for your upcoming golf event. Sunset Ranch is proud to have hosted many Kelowna Golf Tournaments, from Corporate & Charity events, to highly competitive BCGA sanctioned tournaments Sunset Ranch is the best place to host your next golf tournament. Whether it be a charity event, corporate function or gathering with friends, Sunset Ranch Golf & Country Club is the perfect place to play! Our commitment to you and your guests is to provide casual elegance, high quality food, a championship course and outstanding service in a friendly & fun atmosphere. Together we will custom design a tournament that meets your budget and exceeds the expectations of your guests. This Tournament Package is designed to help you in planning a successful event. We are happy to work closely with you to ensure that every detail is taken care of. After reviewing our package, please contact us to discuss availability of dates & any questions you may have. Jeff Richard Director of Operations jeff@sunsetranchbc.com 250-765-7700 Sarah Pyke Clubhouse Manager sarah@sunsetranchbc.com 250-765-7671
COURSE INFORMATION Conveniently located just minutes from the Kelowna International Airport, Sunset Ranch s natural beauty is rivaled only by its exceptional course conditions and playability for golfers of all skill level. Sunset Ranch Golf & Country Club is considered to be the best value for Championship golf in the Okanagan. Combined with professional and dedicated customer service, we ensure an overall successful day! COURSE ADDRESS: 5101 Upper Booth Road South, Kelowna BC, Canada V1X 7V8 RESERVATIONS: 250-765-7700 (Pro Shop), 250-765-7671 (Restaurant) WEBSITE: www.sunsetranchbc.com EMAIL: proshop@sunsetranchbc.com, events@sunsetranchbc.com SOCIAL MEDIA: Twitter: @Sunset_Ranch Facebook: Sunset Ranch Instagram: @sunsetranchgolf HEAD PROFESSIONAL: Mike Loewen, CPGA OPENED FOR PLAY: July 1989 COURSE DESIGNER: J. Bruce Carr SEASON: March to October COURSE TYPE: Championship NUMBER OF HOLES/PAR/COURSE RATING/SLOPE: 18/72/71/133 YARDAGE: 6500 yards - Four sets of tee boxes MEMBERSHIP: Semi-Private LADIES KP HOLES: 8*, 17 MENS KP HOLES: 5*, 15 LADIES LD: 3*, 4, 14 MENS LD HOLES: 10*, 7, 16 HIO: 12, 15, 17 *Denotes the recommended hole for these competitions FACILITIES: Pro Shop, 2 Putting Greens, 1 Chipping Green, Hitting Nets, Locker & Shower Area, Restaurant & Bar, Concession, Banquet & Meeting Room, and Outdoor Patio s
FULL COURSE TOURNAMENT 18 HOLES 100 Players Minimum 144 Players Maximum 1:00PM Shot Gun Start additional times & formats may be available upon request TOURNAMENT PACKAGES RECEIVE THE FOLLOWING: GOLF 18 Holes of Championship Golf Putting & Chipping Practice Greens Tournament Scoring Power Carts (1 cart per 2 players) Customized Cart Signs & Rules Sheet On Course Marshal $5 Pro Shop Credit/Player SET UP Registration Area includes tent, table & 2 chairs Putting Contest Area includes table & 2 chairs Sponsorship & Hole Contest Signage On Course Competition Markers (KP & LD) 6ft. Tables & White Padded Folding Chair for required holes On-site Tournament Co-ordination FOOD & BEVERAGE On Course Beverage Cart Service Choice of Premium Buffet or BBQ Burger Dinner Banquet Room Set Up includes prize and/or silent auction tables, podium, audio system & projector screen (if required) PACKAGE NAME THE OPEN Includes: BBQ Burger Buffet Menu THE MASTERS Includes: Premium Buffet Menu Links & Drinks Voucher to be redeemed at our concession for a sandwich/hot dog & beverage PRICE PER PERSON (includes tax & gratuity) $104.99 $115.99 ABOVE & BEYOND (additional cost may apply) Premium Club Rental $40 (includes a sleeve of balls) Tee Gift options available Water Bottle/Sleeve of Balls & Bag of Tees $10/person Golf Shirt with company Logo $30/unit Beat The Pro options available Drink Tokens $6.50
EXECUTIVE TOURNAMENT 9 HOLES 40 Players Minimum 72 Players Maximum Shot Gun start available anytime after 3:00pm additional formats may be available upon request TOURNAMENT PACKAGES RECEIVE THE FOLLOWING: GOLF 9 Holes of Championship Golf Putting & Chipping Practice Greens Tournament Scoring Power Carts (1 cart per 2 players) Customized Cart Signs & Rules Sheet On Course Marshal SET UP Registration Area includes tent, table & 2 chairs Putting Contest Area includes table & 2 chairs Sponsorship & Hole Contest Signage On Course Competition Markers (KP & LD) 6ft. Tables & White Padded Folding Chair for required holes On-site Tournament Co-ordination FOOD & BEVERAGE On Course Beverage Cart Service Choice of Premium Buffet or BBQ Burger Dinner Banquet Room Set Up includes prize and/or silent auction tables, podium, audio system & projector screen (if required) PACKAGE NAME THE OPEN Includes: BBQ Burger Buffet Menu THE MASTERS Includes: Premium Buffet Menu PRICE PER PERSON (includes tax & gratuity) ABOVE & BEYOND (additional cost may apply) $59.99 Premium Club Rental $30 (includes a sleeve of balls) Tee Gift options available Water Bottle/Sleeve of Balls & Bag of Tees $10/person Golf Shirt with company Logo $30/unit Beat The Pro options available $69.99 Drink Tokens $6.50
TOURNAMENT MENU MAINS (choice of 2) Smoked Pork Loin, carved by our chef, grilled wild mushrooms, Okanagan apple butter Chef s Carved Roast Beef, fresh Rosemary, horseradish & Mission Hill natural red wine jus (*option of Roast Prime Rib & Yorkshire Pudding) Baked Steelhead Salmon, heirloom tomatoes, salt spring Island mussels, saffron-fennel cream sauce Flame Grilled Chicken, herbs to Provence, Chardonnay beurre blanc BBQ CAB Top Sirloin, BBQ d to order by the chef, bourbon peppercorn sauce STARCH & VEGETABLES (choice of 2) Chive & Crème Fraiche Smashed Red Jacket Potatoes Herb Roasted Baby New Potatoes Seasonal Market Vegetables BBQ Corn on the Cob Wild Mushroom Rice Pilaf Yellow & Green Bean Almandine 3 rd option additional $5 4 th option additional $9 *Upgrade to Roast Prime Rib $7/person PREMIUM BUFFET MENU SALADS (choice of 3) Baby Kale & Greens, candied tree nuts, berries, figs, Happy Days Goat feta, and seasonal vinaigrette Rancher s Caesar, marble rye croutons, Parmigiano Reggiano, black garlic Caesar salad dressing Sweet & Savoury Potato, Applewood bacon, herbs, scallion, fresh lemon & maple-dijon vinaigrette Okanagan Greens, fresh market vegetables, Olivia s 18 year balsamic-olive oil vinaigrette or peppercorn-ranch dressing Chef Inspired Salad, local & seasonal creative salad from our Head Chef Blake Green DESSERTS A Wide Assortment of Seasonal Cakes, Pies, Fresh Fruit & Squares Buffet Menu includes Buns & Rolls Our menu is subject to change. Please provide menu choices to our Clubhouse Manager upon booking. Guest numbers are required 2 weeks prior final billing numbers are due 48 hours before your tournament. All food consumed at Sunset Ranch must be purchased from Sunset Ranch Golf & Country Club. Outside Alcohol is not permitted anyone bringing in his/her own beverages will be asked to leave the premises. Food & alcoholic beverages served on the course is at the discretion of Sunset Ranch Golf & Country Club and must be approved prior to the tournament by our Director of Operations. Guests with food allergies or dietary requests should contact our Clubhouse Manager prior to the event.
PROTEIN (choice of 2) 8 oz. CAB Beef Burgers Flame Grilled Chicken Burgers Pacific Steelhead Salmon Burgers Marinated Portobello Mushroom Burgers TOURNAMENT MENU INCLUDED TOPPINGS Local Artisan Cheeses Vine Ripened Tomatoes Red Leaf Lettuce Red Onions Drunken Onions House BBQ Sauce BBQ BURGER BUFFET MENU SALADS (choice of 3) Baby Kale & Greens, candied tree nuts, berries, figs, Happy Days Goat feta, and seasonal vinaigrette Rancher s Caesar, marble rye croutons, Parmigiano Reggiano, black garlic Caesar salad dressing Sweet & Savoury Potato, Applewood bacon, herbs, scallion, fresh lemon & maple-dijon vinaigrette Okanagan Greens, fresh market vegetables, Olivia s 18 year balsamic-olive oil vinaigrette or peppercorn-ranch dressing Chef Inspired Salad, local & seasonal creative salad from our Head Chef Blake Green DESSERTS A Wide Assortment of Seasonal Cakes, Pies, Fresh Fruit & Squares Burger Buffet Menu includes Wedge Fries & BBQ Corn on the Cob Our menu is subject to change. Please provide menu choices to our Clubhouse Manager upon booking. Guest numbers are required 2 weeks prior final billing numbers are due 48 hours before your tournament. All food consumed at Sunset Ranch must be purchased from Sunset Ranch Golf & Country Club. Outside Alcohol is not permitted anyone bringing in his/her own beverages will be asked to leave the premises. Food & alcoholic beverages served on the course is at the discretion of Sunset Ranch Golf & Country Club and must be approved prior to the tournament by our Director of Operations. Guests with food allergies or dietary requests should contact our Clubhouse Manager prior to the event.
TOURNAMENT TIMELINE BOOKING YOUR TOURNAMENT Sign and return tournament contract with a $500.00 non-refundable deposit, indicating estimated numbers for golf, power carts and food & beverage to secure your date. The deposit will be credited towards the balance due of your tournament. Menu selection should be provided to our Clubhouse Manager at time of booking. 60 TO 90 DAYS BEFORE YOUR TOURNAMENT Finalize any Corporate Wear or Customizable Tee-Gifts Sunset Ranch Pro Shop staff will require 60 days to process any orders 20 TO 30 DAYS BEFORE YOUR TOURNAMENT Select your Contests Longest Drive (LD), Closest to the Pin (KP), Putting Contest (PC), and Hole in Ones (HIO) Provide guaranteed number of players and lunch/dinner only guests Confirm registration set-up and on-course detail requirements Finalize menus, seating arrangements and any special dietary requests Discuss any special events and/or sponsorship needs Provide tournament guests with details including: Date, location, start time, format, dress code, club rental options & dinner time 14 DAYS BEFORE YOUR TOURNAMENT Confirm number of golfers & dinner guests Confirm any required volunteer/committee lunches Confirm any required golf club rental requirements 1 WEEK BEFORE YOUR TOURNAMENT Provide updated count of golfers & dinner guests 2 DAYS BEFORE YOUR TOURNAMENT Provide foursome s (first & last name) in an excel format, correct Hole-In-One yardage & final billing numbers for golf & dinner 1 DAY BEFORE YOUR TOURNAMENT Deliver all signage and other on-course materials all signs must be clearly marked on the back with assigned hole number DAY OF YOUR TOURNAMENT Motorized vehicles/large hole-in-one grand prizes must arrive 4 hours prior to tournament start time Tournament Organizer should arrive at least 2 hours prior to tournament start time Hole-In-One Spotters must arrive 30 minutes prior to tournament start time Meet with our On-site Manager who will be available to assist you with any details
TOURNAMENT CONTRACT GOLF TOURNAMENT INFORMATION TOURNAMENT NAME: EVENT DATE: START TIME: NUMBER OF GOLFERS: TYPE OF START: FORMAT OF PLAY: TOTAL NUMBER OF DINNER GUESTS: Minimum numbers are required for a shotgun start Modified shotgun & other format options may be available. Please discuss tournament options with our Director of Operations. TOURNAMENT ORGANIZER INFORMATION CONTACT NAME: EMAIL ADDRESS: (Mandatory) MAILING ADDRESS: PHONE NUMBER: (Work) (Cell) (Home) GOLF, CART & FOOD PACKAGE (Please select options below) GOLF AND CART THE OPEN TOURNAMENT PACKAGE PREMIUM BUFFET MENU THE MASTER S TOURNAMENT PACKAGE BBQ BURGER BUFFET MENU FOOD AND BEVERAGE ADD-ONS: Please check all items that you would like to add LINKS AND DRINKS CONCESSION VOUCHER..... $10 DRINK TICKETS.... $6.50 (TOTAL AMOUNT) GOLF AND TEE GIFT ADD-ONS: Please check all items that you would like to add TEE GIFT TEE GIFT BUDGET PER PERSON WATER BOTTLE/SLEEVE OF BALLS/BAG OF TEES... $10 GOLF SHIRT WITH YOUR LOGO................ $30 CLUB RENTALS.... $40 (18 holes) ESTIMATED COUNT CLUB RENTALS.... $30 (9 holes) ESTIMATED COUNT *Club Rentals include a Sleeve of Balls ADDITIONAL INFORMATION
TOURNAMENT CONTRACT POLICIES RULES GUIDELINES Sunset Ranch Golf & Country Club will require a $500.00 deposit to secure your tournament date. Said deposit will be applied to the final bill and is nonrefundable in the event of cancellation. Please ensure all documents are correct prior to paying your deposit. Final payment must be made the night of the tournament. All major credit cards are accepted as a form of payment. Credit card information will be held for security purposes. This tournament will take place rain or shine unless the Management Team of Sunset Ranch Golf & Country Club deems the weather to be unsafe to permit golfing or the usage of Power Carts. An alternate day may be offered if available. If no date is available, each golfer will receive a gift certificate for a Green Fee & Cart (if applicable) to be used at a later date. Sunset Ranch Golf & Country Club is not responsible for any lost, stolen or damaged articles left on site prior to, during or following the tournament. If damages occur to the greens, power cart or clubhouse, Sunset Ranch Golf & Country Club will work with the tournament organizer to ensure the individual who caused damage be held responsible. Soft spikes only Players must abide by the Local Rules described on the score card. Respectable & appropriate golf attire must be worn at all times. Player listings are to be provided to Sunset Ranch Golf & Country Club 2 business days prior to your tournament. Please forward your complete foursome list (first & last name) in an excel format. The accuracy of this list is critical to the success of your tournament and allows Sunset Ranch Golf & Country Club to provide the best possible service. Correct hole-in-one yardage as per insurance requirements must be provided at least 2 business days prior to the tournament. All on course sponsorship must be approved by our Director of Operations prior to the tournament. All on-course signage must be dropped off to the Pro Shop at least 1 day prior to the tournament. All motorized hole-in-one vehicles must be delivered a minimum of 4 hours prior to tee-off. Sunset Ranch Golf & Country Club requires a confirmed number of dinner guests 1 week in advance. A final billing number is due 48 hours prior to the tournament. This number will act as your total minimum number during the billing process. If you have more guests attend than your final number, you will be billed your actual number of guests attended. Sunset Ranch Golf & Country Club will have the specified menu(s) prepared the aforementioned time as per the agreement. All Food & Beverage options will take place on the day of the tournament. All Food & Beverages consumed at Sunset Ranch Golf & Country Club must be purchased from Sunset Ranch Golf & Country Club. Anyone bringing in his or her own food or beverages, unless otherwise arranged or agreed upon prior to the tournament will be asked to leave the premises. Sunset Ranch Golf & Country Club reserves the right to refuse service to anyone at any time for any reason. TOURNAMENT COST (pricing includes tax/gratuity & $5/golfer Pro Shop credit) TOURNAMENT PACAKGE PRICE PER PERSON FOOD & BEVERAGE ADD-ONS GOLF & TEE GIFT ADD-ONS ADDITIONAL DINNER ONLY GUESTS TOTAL PRICE PER PERSON SIGNATURE TOURNAMENT ORGANIZER DATE