INDIAN INSTITUTE OF TECHNOLOGY GANDHINAGAR

INDIAN INSTITUTE OF TECHNOLOGY GANDHINAGAR Ground Floor, Room No. 0, Academic Block no. 3, Palaj, Gandhinagar 38 355. Email id purchase@iitgn.ac.in Website: www.iitgn.ac.in Date: 8 th June, 08 Tender No.: IITGN/PES/CONS+NONCONS/089/044 Last date: 8 th June, 08 on/before 05:00 PM SUB: Invitation of sealed tender (Two Bid) for Supply of Sports Goods Consumables and Non Consumables as per details and specifications shown in the AnnexureI at IIT Gandhinagar. Dear Sir/Madam, Indian Institute of Technology Gandhinagar (IITGN) invites sealed tender (Two Bid) for Supply of Sports Goods Consumables and Non Consumables as per details and specifications shown in the AnnexureI on the following terms & conditions:. The Vendor should submit the latest authorization certificate (if any) from original manufacturer to supply their product(s)/ material(s) to IIT Gandhinagar only.. The tender documents are to be submitted in two parts as Technical Offer and Financial offer: a.) The Technical offer should include the detailed specifications of item(s) as mentioned in the AnnexureI (if required). b.) The financial offer should include the cost of the item(s). If there is any separate cost for installation etc. that should be quoted separately. The total cost should be quoted in words as well as figures (typed or printed). Amendment should be avoided. Amendments, if any, should be duly initialed, failing which the offers are liable to be rejected. c.) The two parts of the offer should be placed in separate sealed envelopes clearly marked Technical Offer & Financial Offer. These two envelopes along with envelope for EMD and Tender Fee marked Tender Fee & EMD (total three envelopes) must be enclosed in one bigger envelope duly sealed and super scribed with tender number, name of the item(s) (Supply of Sports Goods Consumables and Non Consumables) and tender due date must be forwarded to the undersigned so as to reach on or before the due date. d.) The Financial Offer must be mentioned in the prescribed format as per the AnnexureI only. If the financial offer is not in the prescribed format, it will be rejected. 3. The vendor/bidder should download the tender document from the Institute s website (i.e. www.iitgn.ac.in/call for tenders/auction/section: Materials Management Division). The vendor/bidder(s) are required to submit the entire tender document (Page to 4) endorsed by seal & signature as acceptance of terms and conditions of this tender. Incomplete tenders, amendments & additions to tender after opening or late tenders are liable to be ignored & rejected. 4. Fax and Email quotation are not acceptable. 5. Quotations should be valid for 0 days from the tender due date. The quotation should clearly indicate the period of delivery, installation, warranty terms etc. A minimum of one year warranty (if any) is required from the date of delivery/commissioning. Page

6. Relevant literature/product catalogue pertaining to the items quoted with full specifications (and drawing, if any) should be sent along with the Quotations, wherever applicable. 7. The Suppliers should submit copies of suitable documents in support of their reputation, credentials and past performance about the product which they have supplied to premier educational Institution(s). Without these documents the tender may be rejected by the Institute. 8. The quotations should be given for the items in the same order as mentioned in the AnnexureI in the tender document. 9. The tender document must be accompanied by copy of PAN, Certificate of firm/company registration, GST registration (Sales tax) and service tax registration as applicable. 0. The quantity should be given for the items as mentioned in the Annexure I and may vary as per demand of the Institute at the time of placing order.. The Vendor must be able to provide the product/items within 34 weeks on receiving the Purchase Order. Failing the EMD will be forfeited. Furthermore on completion of the stipulated time period (34 weeks from the date of PO), Purchase Order will be cancelled and award will be given to another qualified bidder with the negotiated terms & conditions.. Advance Payment is not allowed in any case. 00% payment will be released after completion of the supply/delivery, successful installation. The vendor/bidder will mention the installation time period which is required after the delivery of the item(s) if any. 3. In the event of any dispute or difference(s) between the vendee IIT Gandhinagar and the vendor(s) arising out of nonsupply of material or supplies not found according to the specifications or any other cause whatsoever relating to the supply or purchase order before or after the supply has been executed, shall be referred to the concerned authority of IIT Gandhinagar who may decide the matter himself or may appoint arbitrator(s) under the arbitration and conciliation Act 996. The decision of the arbitrator shall be final and binding on both the parties. 4. The place of arbitration and the language to be used in arbitral proceedings shall be decided by the arbitrator. 5. All disputes shall be subject to Gandhinagar Jurisdiction only. 6. IIT Gandhinagar reserves the rights to accept/reject any offer in full or in part or accept any offer other than the lowest offer without assigning any reason thereof. Any offer containing incorrect and incomplete information shall be liable for rejection. 7. Any effort by a supplier to influence IITGN s tender evaluation, tender comparison or contract/order award decisions may result in the rejection of the supplier's tender and forfeiture of the supplier's EMD. 8. After opening of bids, information relating to the examination, clarification, evaluation and comparisons of bids and recommendations concerning the award of contract shall not be disclosed to bidders or other persons not officially concerned with such process. 9. The Tender/Bid (i.e. technical offer) will be opened on 9.06.08 at 03:00 PM at IIT Gandhinagar Premises. a.) The suppliers or their authorized representative may also be present during the opening of the Technical offer, if they desire so, at their own expenses. Page

b.) Only those financial offers will be opened whose technical offers are found suitable by the expert committee appointed for the concerned items. c.) No separate information shall be given to individual bidders. In incomparable situation, the committee may negotiate price with the qualified bidder quoting the lowest price before awarding the offer. d.) The Tender Committee reserves its right to select or reject any or all of the items mentioned above without assigning any reasons. 0. In case the supplier requires any elucidation regarding the tender document, they are requested to contact to the Deputy Registrar (A&MM) through email, purchase@iitgn.ac.in on or before 4:00 PM,.06.08. (a). A demand draft of Rs. 500/ (Rupees Five Hundred Only) towards nonrefundable tender fee and a demand draft of Rs. 7,500/ (Rupees Seventeen Thousand Five Hundred Only) towards refundable EMD from a nationalized bank/schedule bank in favor of IIT Gandhinagar payable at Gandhinagar placed in a separate envelope marked Tender Fee & EMD should accompany tender bid documents. Tender fee and EMD issued by cooperative banks are not accepted. Both the demand drafts should be valid for 90 days (Demand Drafts must be complied with CTS 00 standards prescribed by Reserve Bank of India). Without the tender fee and EMD the bid will not be considered. (b). Valid NSIC and MSE Certificates will be accepted for relaxation of EMD and tender fee. Presently EMD/Tender Fee exemptions and price preference are applicable to only Micro and Small Industries. In view of the above, if the vendor will claim for EMD/Tender Fee exemptions, the vendor should meet all the criterias for Micro and Small Industries. The vendor must have to submit the supporting documents like NSIC registration certificate, MSE registration certificate issued by competent government bodies to become eligible for the tender fee/emd exemptions. The certificates of the vendor (NSIC/MSE) shall cover the items tendered to get EMD/Tender Fee exemptions. NSIC certificate shall be valid as on due date/extended due date of the tender. This is not applicable for non NSIC unit. Note In case the bid is submitted as an Indian arm of a foreign bidder and the eligibility criteria conditions were met through foreign company, then the EMD exemption cannot be claimed under the MSME status of India arm/subsidiary. Thus a bidder who solely on its own, fulfills each eligibility criteria condition as per the tender terms and conditions and who are having MSE status, can claim EMD exemption/tender fee. (c). The EMD of the successful bidder will be returned to them without any interest after completion of the successful installation. The earnest money of unsuccessful bidders will be returned to them without any interest within thirty (30) working days after awarding the offer. For further query regarding the EMD, vendor/bidder(s) are required to contact with Deputy Registrar (A&MM) through email, purchase@iitgn.ac.in.. All tender documents should have to be forwarded through speed post or registered post, courier, hand delivery to the following address so as to reach the following address on/before 05:00PM, 8.06.08. Deputy Registrar (A&MM) Indian Institute of Technology Gandhinagar, Ground Floor, Room No. 0, Academic Block no. 3, Palaj, Gandhinagar 38 355 Email id purchase@iitgn.ac.in Page 3

. Pre Qualification Criteria: Other Terms & Conditions: a. Authorization (if any): In continuation of clause, bidder(s) should be the manufacturer / authorized dealer. Letter of Authorization from Manufacturer /Principal on the same and specific to this tender should be enclosed. Note The bid of the vendor/bidder which does not comply with prequalification criteria will not be processed/evaluated further.. Delivery: The (s) should be delivered and installed within the period as specified in the purchase order and be ready for use within one week of delivery unless otherwise prescribed. 3. Penalty: If the suppliers fails to deliver and place any or all the (s) or perform the service by the specified date, penalty at the rate of % per week of the total order value subject to the maximum of 0% of total order value will be deducted. 4. Installation (if any) & Warranty Declaration: Suppliers must give the comprehensive onsite warranty as required from the date of successful installation of item against any manufacturing defects. In the installation/supply report the model number of item (if any) should be in the line of purchase order. Installation (if any) must be done within stipulated time period from the date of delivery of the item(s) as specified in the purchase order. Any deviation in the material and the specifications from the accepted terms may liable to be rejected and the suppliers need to supply all the goods in the specified form to the satisfaction / specifications specified in the Purchase order and demonstrate at the their own cost. Deputy Registrar (A&MM) Page 4

Form A PARTICULARS TO BE FILLED BY THE BIDDER. Name of the Supplier:. Complete Address of the Supplier: 3. Availability for demonstration of instruments at IIT Gandhinagar: Yes / No [Please ] 4. Cost of the Tender enclosed: Yes/No [Please ] If yes, a.) Name of the Bank b.) Amount in ( ) c.) Demand Draft No. 5. Earnest Money Deposit enclosed: Yes / No [Please ] if Yes, a.) Name of the Bank b.) Amount in ( ) c.) Demand Draft No. d.) Last Validity date of the enclosed DD 6. Communication details of the concerned contact person to whom all references shall be made regarding this tender enquiry. [NOTE: Any changes after submission of Tender documents kindly update IIT Gandhinagar] a.) Full Name : b.) Complete Postal Address: c.) Telephone No.: d.) Fax No.: e.) Mobile No.: f.) Email: g.) Website Address: Note: Demand Drafts must be complied with CTS 00 standards prescribed by Reserve Bank of India. Page 5

Form B PARTICULARS FOR REFUND OF EMD TO SUCCESSFUL/UNSUCESSFUL BIDDER RTGS/National Electronic Fund Transfer (NEFT) Mandate Form Name of the Bidder Permanent Account No (PAN) 3 Particulars of Bank Account a) Name of the Bank b) Name of the Branch c) Branch Code d) Address e) City Name f) Telephone No g) NEFT/IFSC Code h) RTGS Code i) 9 Digit MICR Code appearing on the cheque book j) Type of Account k) Account No. 4 Email id of the Bidder Note: Please attach original cancelled cheque along with the RTGS/National Electronic Fund Transfer (NEFT) Mandate Form. Page 6

Form C Checklist for Sports Goods Consumable and Non Consumables Checklist Tender Fee & EMD Sr. No. Particulars Documents to be attached wherever applicable. Demand Draft of Rs. 500/ (Rupees Five Hundred Only) towards nonrefundable tender fee is enclosed. **Demand Drafts must be complied with CTS 00 standards prescribed by Reserve Bank of India. Demand Draft of Rs. 7,500/ (Rupees Seventeen Thousand Five Hundred Only) towards refundable EMD is enclosed. **Demand Drafts must be complied with CTS 00 standards prescribed by Reserve Bank of India 3. Envelope is marked as Tender Fee and EMD Page 7 (Please ) Yes No Checklist Technical Offer Sr. No. Particulars Documents to be attached wherever applicable. Original/Endorsed documents attached indicated in the tender document i. Letter of Authorization (if any) from Original Equipment Manufacturer (OEM)/Principal. ii. Copy of PAN, Certificate of firm/company registration, GST Registration (Sales tax) and Service tax registration as applicable iii. Relevant literature pertaining to the items quoted with full technical specifications etc. iv. Relevant document related to the experience to supply the same item/equipment to the Institutions/organizations. no. of pages of the technical offer 3. Whether endorse tender document is attached as per the clause 3 4. Technical Compliance Report for technical specifications as per AnnexureI 5. Duly filled Form A & Form B along with Cancelled Cheque 6. Envelope is marked as Technical Offer (Please ) Yes No Checklist Financial Offer Sr. No. Particulars Documents to be attached wherever applicable. Financial Offer of the item/equipment as per proforma available as AnnexureI. no. of pages of the financial offer 3. Envelope is marked as Financial Offer (Please ) Yes No Checklist Master Envelope Sr. No. Particulars Documents to be attached wherever applicable. Master envelope containing Envelopes of Technical Offer, Financial Offer and Tender Fee and EMD are super scribed with Tender Number, Name of item/equipment and Tender Due Date (Please ) Yes No

AnnexureI Name of the item(s): Sports Goods Consumables & Non Consumables (Refer below mentioned details for specification & quantity) (A). Badminton Feather Shuttle Cock (Box of Pc) Nylon Shuttle Cock (Box of 6 Pc) Yonex Aerosensa 40 Yonex Mavis 350 40 Badminton Racket Cosco 5 Badminton Racket Badminton Racket Li Ning Flame Aeroflo S G Yonex Arcsaber 7 3U G4 Badminton Racket Practice Quality Yonex GR 303 4 Skipping Rope (Pc) Badminton Racquet Gutting/Strings (Pc) Yonex BG 65 Badminton Racquet Gutting/Strings (Pc) Yonex Aerosonic 3 3 6 /No(s). Kit Bag (Pc) (6 racquet capacity) (B). Basketball Ring Nets (Pairs) Basketball No.6 (Girls) Basketball No. 7 (Boys) Yonex SUNR 576TK BT 6 SR White and dimension as per FIBA guidelines, Made of 00 percent polyster; with polypropylene in the tips for added strength Cosco Challenge Composite Leather Pasted, Cosco Challenge Composite Leather Pasted, 4 Amount In Rs. (A) : 0 0 5 Amount In Rs. (B) : (C). Cricket Cricket Bats (Pc) English Willow Premium 5 Page 8

Cricket Bats English Willow Waves/Dynasty 5 Cricket Balls Practice Balls (White) (Pc) SG Club White 70 Practice Balls (Red) (Pc) SG Club Red 6 Stumps (Set of 6 Pc) Batting Gloves (Pair) Lefty SG Test/SG Prosoft/SG Match Quality Litevate Batting Gloves (Pair) Righty Match Quality SG Elite 4 Batting Gloves (Pair) Lefty SG Test/SG Prosoft/SG Practice Quality Litevate Batting Gloves (Pair) Righty Practice Quality SG Elite Batting Pads (Pair) Lefty Match Quality SG Supalite Batting Pads (Pair) Righty Match Quality SG Supalite Wicket Keeping Gloves (Pair) SG Tournament Wicket Keeping Pads (Pair) SG Megalite Batting Helmet (Pc) SG T0i Pro Cricket Helmet Kit Bag (Pc) SG Ultrapak Bat Grips (Pack of 3 Pcs) SG Chec Tech Bat Grip 0 Fish/Protecting Grip (Pc) 0 Cricket Scoring Book (Pc) Official Scoring Book 5 Cricket Pitch Cover (40*80ft) Cricket Bats 4 Tennis Ball 64 Hard Tennis Ball Nvia/Cosco 0 Amount In Rs. (C) : (D). Football Footballs Football Goal Keeping Gloves (Pairs) Match Quality Football Goal Keeping Gloves (Pairs) Practice Quality Goal Post Nets (Pairs) Football Corner Flag (Pointed base with springs Yellow & red)(set of 4) (E). Table Tennis Nivia FB93 SHINING STAR 0 3 Nivia FB5608 Football Net as per FIFA Standards Amount in Rs. (D): Page 9

TT Racquets (Pc) Practice Quality TT Racket TT Racket TT Racket TT Racket GKI Kung FU DX Table Tennis Racquet Tibhar Samsonov alpha offesive blade + Evolution MXS (Red + Black) Rubber Stiga all round classic blade + Calibra LT (Red + Black) Rubber Stiga all round classic blade + Tibhar genius plus optimum max (Red+Black) Rubber Donic persson carbotec blade + (Tibhar evolution MXP Black, Donic blue fire M3 Red)Rubber Butterfly Table Tennis Rubber Cleaning Spray TT Net Set (i.e Net + Clamp) Model : STAG EXPERT TT Balls STAG Three Star Peter Karlsson Plastic Balls (40+) 00 (Pack of 3) Table Tennis Blade Edge Tape (Pack of 0) Donic Formula First Table Tennis Glue 3 JOOLA Carbon Fiber Compact Edition Ball Catch Table Tennis Net (F). Volleyball Volleyball (Pc) Cosco Super Volley multicolour, Leather Pasted Code:500, as per FIVB specifications Amount in Rs. (E): 70 Volleyball Net (Pc) Cosco/Cotton 8 Volleyball Net Wire (Pc) Vixen Volleyball Net Wire VX000 4mm Code 35, as per FIVB specifications 4 Page 0

Volleyball Net Markers (pair) with hangers Marking Cones (Pack of 6) Speed Hurdles (Pack of 6) Toning resistance tube(hard) (G) Chess DGT Digital Chess Clock Timer Tournament Chess Set Tournament Chess Set(Folding wooden chess board) Vixen Volleyball Net Marker Code 334, as per FIVB specifications Nivia Nivia Amount in Rs. (F): DGT 00 4 StonKraft 7'' x 7'' Tournament Chess Vinyl Foldable Chess Game With Solid Plastic s (With Extra Queen) Wooden Handmade Standard Classic Chess Board Game Foldable Size Inches 8 4 Amount in Rs. (G): (H) Carrom Carrom Board SYNCO Carrom Coin Set 3 Carrom Net Set 3 Carrom Stand Tenstar Adjustable Easy Fold Carrom Sticker 4 Carrom Powder 0 (I). Athletics (Track & Field) Amount in Rs. (H): Sprint parachute As per standards Hurdles Made of extra strong 50mm steel tube, snap locking system and couter weights should meet official force pullover 5 Page

Relay Baton Spikes ( size 09) Spikes ( size 08) (J). Hockey Hockey Sticks Turf Balls Goal post Original Size 8 Adidas adizero Avanti Men's Spikes ( size 09) adidas adizero Avanti Men's Spikes ( size 08) Amount in Rs. (I): Strong Handle with Carbon/Fib, Imported Grip, Painted Finish Midihead, Size 36.5 Victor/Alfa, Weight 50 60 gm, Size 7 cm diameter Steel Frame with backboard, sideboard made of hard wooden boards for rebound green coloured nets, As per IHF standards 5 6 Electrical Insulation Tape 0 Flags (Available in sets of 0) As per IHF Standards 8 Markers (Available in sets of Plastic Flexible Markers for 0) training 0 Small Cones (Available in sets Plastic small cones of 6 of 6) Height Large Cones (Available in sets Plastic Large Cones of 5 of 6) Height Hard Tennis Ball for Hockey (Green) Nivia 0 Amount in Rs. (J): (K). Gymnasium Digital weighing machine Eqwnox EQEB90 Measuring Tape Medicine Ball Swiss Ball Barbell Rack Tailor Tape DOMYOS 3, 4 and 5 Kgs. 3 Reebok RAB 75CM As per standard Boxing Bag with Gloves(High quality) With Stand as per standard Skipping DOMYOS 3 Page

Gym battle Rope (L). Extras/Miscellaneous Protection Nets (Pc) Agility Sticks (Pc) Measuring Tape 30M Measuring Tape 50M Measuring Tape 00M Skipping Ropes (Pc) Ankle Weight (Pc) 500gm Ankle Weight (Pc) kg Ankle Weight (Pc).5kg Ankle Weight (Pc) kg Medicine Ball Kg (Inflatable) Medicine Ball Kg (Inflatable) Medicine Ball 3 Kg (Inflatable) Medicine Ball 4 Kg (Inflatable) Medicine Ball 5 Kg (Inflatable) Ball Carrying Bags (Pc) Futsal Ball (Size 4) Hand Ball Kobo CTA 0 Nylon Fitness Rope Amount in Rs. (K): KK, Fenta or similar Dimensions: 5x00m Polythrene Material, Machine Made Net Durable, Cycle Adapter for Bicycles Tyre Valve, Made from high quality materials and components, Original 300gm Olympus Pump Light and Portable, Strong and Washable, Easy to carry Backpack Rollup Dart Board, Magnetic Hanging Game board with 4 Magnetic Darts, Safer than traditional darts Boxing unfilled bag, synthetic leather, punching bag for strength Nivia/Cosco/Kipsta Nivia/Cosco 5 9 3 Page 3

Throwball Whistle Light Tennis Ball (Box of 6 pcs.) Nivia/Cosco Fox 40 Nivia/Cosco Amount in Rs. (L): Grand Amount in Rs. (A + B + C + D + E + F + G + H + I+J+K+L): (Grand Amount in Words......) Note: The vendor/bidders must have to quote the net price (inclusive of all taxes) in the above mentioned format only and to be sealed envelope clearly marked Financial Offer. If the quote of the particular item(s) is not in the above format, the bid will not be considered and it will be rejected without assigning reasons. Other Terms & Conditions: 5 50 6 Delivery Mode: Delivery at IIT Gandhinagar, at site only. Warranty/Guarantee (if any):. bid price should be inclusive of all taxes and levies, transport, loading, unloading etc. Delivery Period:..days. Quotation Validity Date: Minimum 0 Days from the date of Submission of quotation/tender. Payment Term : Payment within 30 working days from the date of submission clear of bill with acceptance certificate from the concerned dept./sect./mmd Sign of bidder: Date: Name of the bidder: Firm s Name: Page 4