Cyclones Amateur Hockey Association Board of Directors Meeting Minutes May 11, 2015 Fox Valley Ice Area ~ Geneva, IL Tom Baginski called the meeting to order at 7:15 PM DIRECTORS PRESENT David Struwing Joseph D Amico John Price Maria Frano Tom Baginski Jeff Iwinski (L) Jeff Lietz (L) Rebeca Mead Joren Kaiser DIRECTORS ABSENT Dan Deli Bob Gatto ASSOCIATES PRESENT Gene McEnery Jay Rule Julie Gebhardt Vito DiPietra Brian Dempsey Jim Clancy Rob Wipff ASSOCIATES ABSENT Marty Allamian Joe Lorusso STAFF PRESENT Peter Rutili Wendi Wipff STAFF ABSENT Mike Papa Quorum Established by Maria Frano at 7:46 PM. Minutes and Approval: April 13 Board Meeting Minutes Approved, Joren Kaiser motioned, Joseph D Amico 2nd, motion carried (8-0). (L): Late Iwinski @7:46 and Lietz @9:00 Board of Directors Minutes 05/11/2015 - Page 1
OPEN SESSION ITEMS President s Comments: Congratulations to the new AMBs Shuaib was transferred to California so he will not be able to be an ABM. Public Forum: Stacey Berger (Brian Bickell Foundation): Pitbull foundation Free vet clinics Calendar fundraiser Turn abused dogs into therapy dogs League Reports: NIHL: CSDHL: NWHL: SWSL: Meeting with board for teams. Typical meeting. Went better than years past. Should know by the end of the week. League play ends this weekend. Hosting mites. SW will pay for score sheet people. 34 slots. Hockey Director Report: CS meeting went well. Meeting with CUHL, they didn t like our hybrid approach because of the cost to register for USA Hockey is more than AAU. We need to make it as easy as possible for mite parents. AAU league fee is $300. New approach to skills in the fall, skills instructors attend a split practice/skills session. ½ hour of skills, ½ hour practice. Treasurer s Report: Mar-15 Fiscal Year to Date Mar-15 Main Drivers July-Mar Main Drivers Total Revenue $116K Fees-112K $ 1,749,685 Fees-$1,569K, Fund Raising-$86K Total COGs $10K Injury Credits $ 139,069 Early Bird-$56K, Refunds/Discounts-$56K Total Expense $154K Ice-96K, Player Dev-20K, Tourney-12K $ 1,506,527 Ice-$839K, Pucks/App/Refs-$186K, Coaches-$155K, Net Ordinary Income -$48K $ 104,088 Net Income -$47K $ 107,434 Manager Coordinator Report: Registrar: Talking to NGIN regarding changes for fall. Teams are getting loose on rosters. Board of Directors Minutes 05/11/2015 - Page 2
Ice Scheduler: Volunteer Coordinator: Committee Updates: Communications: Player Development: Nominating: Apparel: Apparel table open for last time Tuesday 6:30 to 8:30. Spend $25 or more and get 20% off order. Apparel budget - 2014-2015 Apparel spent $19,032 on table items. Our sales for that same period were $20,070. That sales number does include some items (socks, extra garment bags, etc.) that were not invoiced under "table sales". Very difficult to separate and track those types of sales. Special thanks to Chris Von Ruden and Holli Bain for their help in ordering and running the table. Their efforts show in the numbers. Uniform standards - several players played the fall season with a non-standard helmet color (white or royal blue). It is unfair that most players changed or bought new helmets while others felt it unnecessary to do so. Apparel would like to have it known that players will not be able to play in games if they do not have a black or dark navy helmet color as required by our uniform standards. Apparel items including jerseys, warm-ups & bags will now be ordered through Jerry's. Will end partnership with B&R for these items. Apparel looking at some type of online/website ordering with Jerry's or another company for table type items including sweatshirts, t-shirts, polo's, etc. 2nd UA order delivered and handed out. Special thanks to Holli Bain for organizing both of the UA orders this season. Bantam/Midget practice jerseys - 2nd order received and handed out or traded jerseys. Fall socks - home sock will be new AK sock with new color pattern. Most players will need new home sock. Away sock color pattern is unchanged. Apparel would like to have one or both pairs of socks included in the budget for all members for fall registration. This will make the transition easy and we can force everyone to match to keep our uniform standards. Technology: Had a committee meeting. Took inventory. Wendi will be doing registration components. Summer registration will be up soon. Board of Directors Minutes 05/11/2015 - Page 3
Strategic Planning: Fundraising: Alumni: Tryout: Discussion/Action Items: Girls locker room policy, change reference to level coordinator to Rules & Ethics. Jeff Iwinski motions to adopt girls locker room policy (with change noted above), Dave Struwing 2 nd, motion carries (8-0). Discussion/Action Items: CLOSED SESSION ITEMS Mite Hockey: Need a Hurricanes logo, May 26-27 mite meeting at 7:00PM Summer programming finalized (see attached) and should be on website shortly. Fall programming: Tom had a meeting with Paul last Friday. They re having a problem negotiating with Josh. Paul thinks the level of instruction that Josh provides is bad and he can do a better job. At this point we are happy with Josh and what he has provided us. Revised rules and regs next meeting. Update on 3 rd sheet: Local private school has approached Paul for the construction and management of a rink on their property. Paul would consider this our 3 rd Sheet if it goes through. Cyclones would get premium ice time. Monica has told Paul that the FP board is up for a 3 rd sheet at FVIA. Any money that we contribute would come back to us as reduced ice costs. Goal would be to open the 3 rd sheet for the 2016/2017 season. Board of Directors Minutes 05/11/2015 - Page 4
Jeff Lietz proposes to do away with the raffle for the next 2 years and replace it with a fundraiser to fund the 3 rd sheet. Each team would be responsible for finding 3 corporate sponsors. Each player would have to raise $1,200 between August and October, when the shooting would take place. Closed Committee Reports: Finance: Strategic Planning: Bylaws: Rules & Ethics: Treasurer: Old Business: New Business: Brian Bickell foundation: Joren was asked to go back to Stacey and find out how much of a donation she would be looking for from the Cyclones. Dave Struwing motioned, Joren Kaiser 2 nd, meeting adjourned at 10:40PM. Board of Directors Minutes 05/11/2015 - Page 5
Cyclones Action Items # Action Item Description Responsible Open Date Date Due Closed Date Status Comments 60 Tryout fee refund EC 3/10/14 Fall, 2014 OPEN Tom to talk to Mark to see policy if he drafted a policy 65 Give Back to Rink Program 66 Coaches in locker room policy 72 Cancelled Airline ticket reimbursement policy Jeff Lietz 7/20/14 Spring/Summer 2015 OPEN Tom 7/20/14 8/23/2014 OPEN EC/John 12/15/14 Spring, 2015 OPEN 80 R&E Hall of Shame Technology 3/9/15 Fall, 2015 OPEN 81 Bantam Checking Clinic Declarations 82 Revisions to Rules & Regs 83 Brian Bickell Foundation 84 ABM Service Hours Requirements Pete/Wendi 4/13/15 October 1, 2015 OPEN Dave 5/11/15 June, 2015 OPEN Joren 5/11/15 June, 2015 OPEN Maria 5/11/15 August, 2015 OPEN Board of Directors Minutes 05/11/2015 - Page 6
Midget Advancement Day Camp: Focusing on skill development, strength and conditioning, and player education. This 5- week session, 2 days per week camp will focus on both on-ice and off-ice training for skaters and goalies alike. Each day of the camp will consist of 2 hours on the ice, (1 hour focusing on skills and 1 hour focusing on small area games and competition) an hour of off-ice strength and conditioning and an hour break with guest speakers and instruction. Limited to 40 players. Coaches: coaches Dates: Fee: Peter Rutili, Cyclones Midget coaches, guest pro, college and junior Tuesdays and Thursdays, 7:50am-12:20pm, July 7 th through August 6 th $550 (No drop-ins or prorations available) Bantam Advancement Day Camp: Focusing on skill development, strength and conditioning, and player education. This 5- week session, 2 days per week camp will focus on both on-ice and off-ice training for skaters and goalies alike. Each day of the camp will consist of 2 hours on the ice, (1 hour focusing on skills and 1 hour focusing on small area games and competition) an hour of off-ice strength and conditioning and an hour break with guest speakers and instruction. Limited to 40 players. Coaches: coaches Dates: Fee: Peter Rutili, Cyclones Bantam coaches, guest pro, college and junior Tuesdays and Thursdays, 9am-1:30pm, July 14 th through August 13 th $550 (No drop-ins or prorations available) Squirt and PeeWee Skills Clinic Drop-ins This program runs 3 times a week for 3 weeks. Drop-in and work with Cyclones coaches on puck skills, skating, shooting and small area games. Limited to 30 skaters and 6 goalies per level. Coaches: Peter Rutili, Cyclones Squirt and PeeWee coaches Dates: July 6 th through July 23 rd Squirts Mondays from 6-7pm, Wednesdays from 5-6pm & Thursdays from 6-7pm PeeWees Mondays from 7-8pm and Tuesdays and Wednesdays from 6-7pm Fee: $25/session Board of Directors Minutes 05/11/2015 - Page 7
Mite Skills Summer Session: This program runs 2 times a week for 3 weeks and is for all Mites, from elite players to those still developing fundamental skills. Players will be divided into skill levels and will focus on overall skill development, including skating, puck and stick skills, and shooting, in a fun station-based atmosphere along with competitive small-area games. Limited to 40 players. Coaches: Dates: Fee: Peter Rutili and Cyclones Mite coaching staff Tuesdays and Thursdays, 5-6pm, July 6 th through July 23 rd $200 (No drop-ins or prorations available) Coaches Camps: Week long camp run by the top coaches at each level focusing on skill development with an emphasis on puck skills, skating, shooting and small area competitive games. This camp provides a first rate experience and a wonderful opportunity to get on the ice and in front of the top team coaches before tryouts begin. Limited to 40 skaters per level, these camps fill fast! Coaches: Dates: Fee: Head coaches from the top teams at each level July 27 th through July 31 st Mites: 5:10-6:10pm Squirts: 6:20-7:20pm PeeWees: 7:30-8:30pm $125 (No drop-ins available) Board of Directors Minutes 05/11/2015 - Page 8