Nazareth Soccer Club Board of Directors Report July 12, 2017 Bushkill Township Municipal Building 1114 Bushkill Center Drive Nazareth, PA 18064 Call to Order: 7:38pm Adjournment: 9:17pm Board of Directors Present: John Henchy (remote), Brian Ransom, Courtney Kole, Melissa LaBar, George Kline, Karen Janis, John DeMarco, Ginny Patton, Board of Directors Absent: Rob Guroff, Jennifer Bennett, Rob Berkowitz, Craig Swanson Others Present: Bridget Blatz Wants to get involved with NSC Willing to help Craig with fall U11 roster Has had success keeping teams together more difficult with soccer NOTES John Henchy, President George needs to reach out to Craig for Classic Rosters Nazareth Borough Council meeting notes bcagenda.pdf Summer Program was launched o 6 weeks o $30/wk o Another reminder email will be coming o Numbers are slowly increasing 24 attendees is the break even point o Goalie training offered as well Continue to watch the numbers Overall fall registration
o 576 as of 6/14/17 575 in 2016 o Registration extended o Strong # s for U6, U7, U8 LVYSL Meeting o Under pressure from another league wanting to integrate into the valley o EDP primarily based in western NJ o Some sentiment to stay with NVYSL from coaches o NSC can decide between different leagues Can pay season to season, but with increased fees o Next steps: start getting more Lehigh Valley teams Continue to keep an eye on it and options for some of our teams o See attached meeting notes for more detail: LVYSL Meeting.docx Continue to encourage coaches to get certified even though some leagues will no longer require it o Consider reimbursement for coaches John DeMarco, VP: Previous winter program was a Crossfit in Easton (off Sullivan trail) o $6100 spent for the full program o ENCO has approached us to exclusively use Crossfit for their club and NSC o Crossfit would turf the extra space, with separate entrance o Season: Nov 1- Apr 1 o Overall commitment is $40,000 NSC commitment: $10,000 $50/hour o Indoor training allows year-round opportunities o Guaranteed turf time at least 25% premium time o Ideas to consider Consider small increase in registration fee to cover the cost (or potential loss) Together with ENCO will have an open schedule Rent / sublease some space and time o Motion to approve (GK / JD) All board members in favor Consider additional compensation for Rob Berkowitz given his commitment to the club and level of involvement o 25-50% of the Micro Development Director Fee o Rob Guroff to forward job requirement to Rob Berkowitz for his consideration Which components is Rob willing/able to fulfill Send another reminder email blast for the high school clinic
o Sat. 6/24 Micro Training Program Proposal o 4-6 weeks o Get micro coaches to provide coaching o Free, informal training o Consider $500 for coaches o Several micro coaches volunteering to help o Need to balance volunteer coaches w/ paid trainers Missing micro development trainer coach o Consider what the role involves o What does the Micro Director need for support? o Essential to support and develop new coaches o Academy piece needs additional structure and focus o 3 parts: curriculum, academy, and helping on the field Brian Ransom, Secretary: Approved June minutes May notes approved Virginia Patton, Treasurer: Started month: $140,759.69 Ended month: $181,065.17 Sponsored checks deposited in July Includes fall registration $$, but not fall expenditures Fall registration up by $6k, up ~$2 from Spring George: likely over budget in Classic, but under budget for Micro 2 sessions for Matt Baker (summer training) o Checks made out to NSC o Reimburse John DeMarco Not present, notes provided o Starting: $136,528.34 o Ended: $140,759.69 $7500 payout for trainers Melissa La Bar, Fields Director: Need to pay Holy Cross for field usage Approved for upper & lower ESSROC o Approved lights Okay for use on the top as long as they don t shine on neighbors Approved for Holy Cross Lucas lanes work with Bushkill township to use upper field (at least for games)
7 x 11v11 teams for the fall Start getting field lining done soon lines are still visible Let Bushkill know when NSC is ready to use Bushkill Rec fields Need to talk lights number was correct last year, timing was a little too early o 8 week window for using lights o Consider when it gets dark o Have 3-4 NSC owned lights o 3 @ ESSROC, 2 @ lower lucas, remaining at Bushkill Rec o Make a map for light locations Waiting on final rosters to finalize fields All field requests for all have gone out o Approved by Upper Tuskes & softball field Not the large baseball field o Marcos Requested lower Nazareth over the summer No charge o Rob is using ESSROC o John is using Upper ESSROC o NSC will have Lower Lucas for the fall, but not Upper Will have to discuss lights soon o NSC owns 3-4 o Consider another light at ESSROC George Kline, Team Equipment: Waiting on Final Rosters from to distribute equipment o Will take even partial rosters at this time o George to reach out to Craig o Uniforms are ready to distribute Addidas conversation can wait to next month Micro will be done by the end of July George to review fiduciary considerations with his website and the store Review fall timeframes to prep for equipment & uniform needs o Will get things finalized in July Turnaround for Micro is quick o By end of July Considerations for ordering uniforms Financial sense to get in sync with Addidas launching new uniforms Compare all costs Several registration considerations George will have to continue to track the numbers Courtney Kole, Fund Raising and Special Events
Sponsor letters went out o As of 7/12/17 6 gold sponsors 1 bronze Higher than 2016 o Karen to work with Courtney to update the website with sponsor logos Bethlehem Steel o Want to partner for gold sponsorship Provide tickets in exchange for their logo on back of the shirts (or maybe reversibles) Barter arrangement no dollar exchange o Courtney to verify stipulations o Consider having teams sell the tickets in exchange for club merchandise/swag Team benches or reversibles o Motion appoved (JH/GK) Dependent on stipulations Bishop Photo o Gold sponsor o Dates reserved: 9/25-26 Location: Intermediate school Flip Cause website o Fundraising site to consider for a future fundraiser o Consider 50/50 model to support team fundraising Raise X Get X Spirit Gear o Several items to consider o George to price out non-website stuff Magnets, license plate covers o Will end of being 2 separate stores One for player gear warm ups, socks, jerseys Other store will be items for anyone Thank you jerseys for long-term club supporters o Reach out to Jenn Masel to see who did this previously o Give 1 to Steve Eberly John to reach out to Woodstone Country Club to consider sponsorship Courtney to reach out to Lehigh Valley Insulation Consider different location for 2018 NSC picnic o Overlap with Micro games o Came ahead with $50 Micro shirts sponsored letters have gone out o Can go a full month before needing a final response from sponsors Concern that some people are not receiving Blue Sombrero communications o Courtney and Karen will verify that this is working properly Stitch Witch is going away Consider sponsorship for classic teams
Karen Janis, Communications Director Send out a blast for the goalie and keeper training No way to send reminders for players registered for summer training o Consider Present, no comments Jennifer Bennett, Registrar All LVYSL teams are registered with the league All teams will be rostered through the EPYSA site over the next weeks John Roberts to complete EDP registration for the U12 boys team Not Present Craig Swanson, Classic League Director: Not present Review fall timeframes o 177 Classic Boys o 179 Classic Girls o LVYSL teams are set o Registration closes on 6/23 o Will be needing coaches Rob Guroff, Micro Development League Director We are getting a small number of late inquiries about Micro registration. Karen has opened late registration for all ages, but through AUG1 it will only create a wait list for us -- and then we can let people in one at a time to fill out brackets. I see this as a big operational advance. Big thanks, Karen! If anyone gets inquiries about late Micro registration, you can tell them we've got a running wait list, and send them here: http://www.nazarethsoccer.org/default.aspx? tabid=846138 Micro rosters are half-done. I'm working on recruiting a few more coaches to cover our larger fall numbers. I owe George jersey+sock orders by month's end, so I'll be churning toward that goal when I get back to my desk. Sent an email to Rob B summarizing Micro Fall trainer/expert needs, but we have yet to talk it through. Marcos has been doing an excellent job with the Micro Camp summer program. We have some wrinkles to work out, but I haven't heard any negative feedback. Lots of positive impressions. o 40 kids showing up for summer training o Have enough coaches for good coach/player ratio o Have held a few Academy only sessions too
o Fall schedule for Academy should be coming soon o Rising U7s will need some additional coaches Gerry and Deo will be running five hour-long Micro Camp sessions each on Thursday evenings starting at the end of June and through August. I promised them each $50 per session ($500 total). I haven't been home to see my mail, but I expect the Borough Council approved my request to host two or three Food Trucks on Sunday OCT15 for the NSC U7+U8 Academy Festival at Essroc. I wrote a letter to the Council then visited their July "Workshop" to make this request. There would be a bit of paperwork necessary, plus a permit fee of $25 per truck. Council was worried about trash, which I said we'd manage. I think the Council stipulated, however, that the trucks would need to be parked in the Essroc lot, which is unfortunate, since they are aware that the lot is filled to capacity for our bigger events. I would welcome input/discussion on this topic; in lieu of other opinions, I would lean to declining to pursue the trucks, unless the Council will allow us to park the trucks on an adjacent street. Will need another toilet for festival Side note: I removed Dany O'Rourke from this email thread. As a courtesy, let's try to make sure we remove him from our outgoing emails. Summer program is an experiment a neighborhood type environment o U7/U8 play together o U6/U5 play together o Start with volunteer micro coaches Weekly sign ups o Good opportunities for kids who haven t played before o 27 U7/U8 o 15 U6/U5 Review Micro Fall schedule Still waiting on Academy festival A lot of U7 and U8 players 2017 parking was better at ESSROC this summer A new paint liner being donated Don t need additional bow nets Ideas: provided hats to veteran coaches Rob & Marcos are confident in training the Academy teams o John DeMarco still recommends using paid trainers for advice Will continue to accept registrations until late July o Keep open as long as possible Rob Berkowitz Not present Registrar to provide Rob the camp numbers New / Other Business
BMYSL Meeting July 6, 2017 o Have Registrar attend next meeting. Will have a representative for registration system there. o Last missed meeting is forgiven due to late time/date change so many clubs missed the meeting. o Registration system changed: Will more mirror the travel leagues Fees for first year ( 17-18) are free Link for coaches to enter player data (link to teambuilder) or registrar can do it Can print player passes o o o Verify and track birth certificates (birth certificates to be uploaded next year) Roster sizes limited (system set at 25 for U12 and under, 30 for U13 and above). Of course your teams should not be this big, but this allows for double rostering of players. Each player must have a unique email on the player record (mandatory field) It can be a parent s but the parent can only be on one child then. After player is registered, use PS-1 to add, drop or transfer President Greg would like to Beta test the player cards for U17 & U19 this fall season All player cards will be implemented next year Garcia Cup Committee Needed Need clubs to volunteer Will have 3 referees at 11 v.11 games & voted to pay Klecknersville $750 for ambulance @ tournament U9 changes U9 tournament festival, adding A & B division or Boys A, Boys/Coed, Girls Division Due Dates: July 15 Fields Due July 15 Team commitments due (with any blackout dates) Will have coach s cards at next meeting There is a Palmer Preseason tournament Aug 25-27th Sept 9 Opening date Oct 28 U9 festival Nov 4 & 5 Garcia Cup (Check all dates against those on the website) Next meeting: John Henchy s backyard