Welcome Managers Club History Founded in 1925 by Bill Brackenbury to foster the playing of soccer provide coaching & encouragement for kids social activities around the playing of soccer safe & secure environment Club based on fairness & equity Participations above results What we will cover tonight Thank you! New website How our competitions work Being a good manager Competition structure, match day, paperwork ID cards Referee payments Volunteer roles Child protection and safety Penalties etc HPW has a new Website www.hurlstoneparkwanderers.com.au - Club news & info, resources for players, managers, coaches A second important website http://www.sportingpulse.com/assoc_page.cgi?c=1-3508-0-0-0&sid=35483 -Access the draw, results and tables -List of fields, with maps -News and competition tabs for updates on schedule, especially on weekends 1
Managers role in the club Really important to making football work well Thank you for volunteering for this role! Recognition that this can be an unsung role Aim is to provide you with the tools and information to make your job easy and to ensure that you do it well 2
Manager s role Getting the team on the pitch ready to play Communication with team, parents/supporters, the club, the opposition team Ensuring team fulfils club responsibilities Encouraging participation by the team Managing paperwork and payments Assisting the coach with subbing Reinforcing the club s approach to football Fair and Encouraging to both teams Supportive of our players at all levels Organised, professional, respecting rules and referees Manager s Folder should have ID Cards Match sheets completed if home team Pens Team sheet (with jersey numbers) for easy reference when completing away sheet Referee fees x3 (1 st Ref + Ass ts, in correct change) Team Officials Handbook Rules of Association Hair ties, bandaids, safe spot for earrings... Good communication channels Have email & phone contact for all players Make sure the club can contact you Have access to email and phone (esp on weekends) Know who your age coordinator is They are your first point of contact DO NOT CONTACT THE CDSFA DIRECTLY Who to talk to? Competition matters Age coordinator, Competition secretary Complaints/concerns Club President, Club Secretary, MPIO Referee payments Email address (see later) (Neil Mackellar) Volunteer matters and BBQ Sally Halliday/Neil Mackellar 3
Training slots:on the website Wet Weather: Training www.myanswers.mobi/canterbury If ground is closed: No Training No exceptions Match Day Know who is coming to the game Make sure they know the time and location Fill out the match sheet in advance (home team) or be early and organised to do it (away team) Introduce yourself to opposition manager/coach and to ref Pay the referee, make sure details are recorded on the match sheet Check for jewellery, shin pads etc Have ID cards organised early Match sheets Be kind to the competition secretary Fill in ALL DETAILS (or check the other team has) Club Age group and division A, B or C team as appropriate Clearly identify Girls, AAW, 035 etc Ground and time Round number and date (this may seem obvious but a few rounds in it is not) Names, FFA ID and Jersey number for all players 4
ID Cards No card No Play No Exceptions Manager is the card controller! Hand to players immediately before game Player lines up in centre Referees check and TAKE the cards Late players must hand card to ref (ass t) before taking to the field Cards must be retrieved from the ref at the end of the game Check they are all there When do we need the away strip? If you are the HOME team and there is a clash of shirts (same colour) as the opposition you need to wear the AWAY strip For HPW these are yellow jerseys Can be picked up from the canteen Sign them OUT and BACK IN Must be returned washed and folded ASAP (someone else might need them) For HPW clash is Concord or another HPW team Wet Weather: Game Day Check the Council website/hotline but RELY on the CDSFA website Updated regularly Games may be moved Park status may change Late changes will be notified to CompSec Make sure you have email/mobile access What if there is no referee? Teams must agree on a volunteer referee Convention but not required that the home team offers one first Once agreed, this person has all the powers of an official ref (including issuing cards) Treat them with the same respect Must referee the whole match Don t agree to share this role between the teams Do not pay a volunteer ref Good idea to have someone from your supporters willing to take on this role 5
Small Sided Games - Referees U6-u9 at Ewen Park Mini Referee training program Treat them as you would expect your kids to be treated by other parents U9 at other parks May not have a referee training program Parents may need to fill this role U10,U11 CDSRA Referees, but they are likely to be more junior referees Respect them as referees but remember they are kids DO NOT COMPLAIN TO THEM OR ABOUT THEM AT THE FIELD If you have a concern raise it with our club secretary Match Day Rules Coaches must wear ID card Only 2 officials allowed in coaches zone Subs must sit away from line Subs come on from zone with refs permission Match Day Behaviour After the game Respect the ref, especially junior refs Provide encouragement, praise Encourage parents/supporters to do so too Report any incidents to ground officials Encourage a sporting attitude regardless of outcome set an example for parents/kids CHECK the match sheet carefully The ref should fill in the score in numbers and words Check that your score is on the same side of the match sheet as your team Initial the score, sign the match sheet Check the referee has filled in ID number Check that any incidents/injuries are recorded Return the correct copy to Ewen Park by 5pm Sunday Collect your ID cards, then check you have collected them, then check again! 6
Competition Rules Voted on by clubs each year and FIXED IN PLACE FOR THE SEASON They will not be changed even if you think they do not make sense (don t ask) Managers and Coaches should read these Player eligibility (eg playing up, borrowing) Competition structure Scheduling of games Forfeits Have a copy in your kit bag/managers folder Competition structure 6(5) teams play each team 3 times 15 rounds 8(7) teams play each team twice 14 rounds 10(9) teams twice 18 rounds Double header on 5/6 May, game on June long weekend and in July school holidays 12(11) teams play each team once then competition splits into 2 divisions, play each team in new div once 16 rounds in total, double header on 5/6 May Finals Usually a 3 week final series, but this may be reduced to 2 or 1 weeks Home & away games take precedence Competition must finish by last weekend of August What if I don t have enough players? Forfeit RARELY but EARLY 72 hours notice to the CDSFA (via comp secretary) U12 up (11 a side) U11/u10 (9 a side) U9 (7 a side) Must have 7 Can borrow 4 Must have 5 Can borrow 4 Not specified You can borrow from a lower division in same age group from same or lower division in a lower age group Special rules for borrowing for 035/045 Check rules for age eligibility of borrowed players Players can play up a maximum of 5 times in total 7
Gear & Equipment Players must wear club uniform during matches always wear shin guards & boots when playing must have their own drink bottles and avoid sharing have removed all jewellery (taping not acceptable), metal hair pins Only wear safety glasses if required (letter from optometrist) Managers must control handling of team shirts (allocate a number to each player, organise washing roster) team shirts MUST be returned at end of season in full. Safety on the field Shin pads and boots must be worn No jewellery allowed (not even taped) No hair pins or clips Glasses must be approved sports with certificate No hats (only the keeper may wear a hat, and it must be safe and suitable) Sunscreen HPW Referee process Quick info You only pay formal referees and assistants; If a non-official does the ref or asstn ref job, and you pay them, you will not be reimbursed; Official referees will be in CDSRA uniform and have and ID number (not a card) 2012 season 8
Weekly Ref payment Process 1. Day before Game: Get three envelopes Put correct cash in each; Write on front the role + money 3. After final whistle: Make sure Ref & Linesmen sign match sheet; If home team, pick up White & Yellow sheet If Away team, pick up Pink sheet Hand over sheets to Ewen Canteen before 5pm Sunday 2. Before Kick-off: Give envelope to Ref & asstn Refs Get Ref & Assstn refs to fill in their details on the match sheet &sign your HPW Ref Receipt sheet; 4. What happens next?: Ref & Asstn refs are logged for each game based on match sheet Neil pays each team correct money for each team by Thu each week Without these signatures, you will NOT get paid The whole system hinges on these two piece of information Need to work out: 1. The Age group; 2. Mens/womens/mixed; 3. Division; 4. Team A, B, C or none Eg is this U21/2B or U21G/2B? What next? 1. Provide your bank account to Neil; or 2. Email you bank account details to HPWPayments@gmail.com 3. We have a strict privacy policy to ensure your bank account details remain private 4. Any issues, please email to HPWPayments@gmail.com. Never to any other email address 5. Enjoy the season and fill in the match sheet slowly and clearly HPW is a volunteer club! Apart from paid honorariums for some key roles in the Club, all other aspects of the club continue to be run on a volunteer basis. Parents/caregivers are still required to set up and take down fields; assist with the BBQ and wear the Yellow Vest. The Club cannot function without your volunteer support. 9
Apart from a coach and manager all teams will be expected to provide volunteers to assist the Club. In the event that teams do not provide volunteers to perform the following duties, the team will forfeit the following week s game. Field Set-Up First Teams On The first teams scheduled to play on the Ewen Park and Blick Oval fields, as noted below, must provide volunteers to set up the fields Ewen Park Small Sided Games (u6 to u8) Ewen Park Mini Fields (u9) Ewen Park Half Fields (u10 to u11) Ewen Park Full Fields (u12 to over 45 s Field Pack Up Last Team Off The last teams off the Ewen Park and Blick Oval Fields as noted below must provide volunteers to set up the fields. Ewen Park Small Sided Games (u6 to u8) Ewen Park Mini Fields (u9) Ewen Park Half Fields (u10 to u11) Ewen Park Full Fields (u12 to over 45 s) BBQ Saturday and Sunday Morning This year, all teams will be allocated to run the BBQ on Saturday and Sunday morning. Teams will be allocated as far in advance as possible. We shall try to allocate each team equally across the season, including preference for when your team is playing at Ewen. 10
BBQ Saturday and Sunday Morning Allocations are provided in an email to the manager and on the HPW website under Volunteers. The first team operates the BBQ between 9:00 till 10:50. The second team takes over at 10:50 and finishes at approx 12:00 pm (or when supplies have been exhausted). Should your team not provide volunteers, your team will forfeit the next game Team Official Every team on match day must provide one Team Official when playing at Ewen Park. The Team Official role is simply required to act as an impartial observer and to assist the Ewen Park Ground Official with any duties. Team Official It also allows the Team Manager and Coach to focus on the game and not to be distracted by other issues ie organising your teams parents for field set ups, allocating parents to BBQ duties etc. The Team Official must wear the yellow vest available from the Canteen Child Protection and Safety Member protection information officer (MPIO) 11
MPIO Child protection Contact point for any concerns or information about harassment, sexual abuse or inappropriate behaviour. Ensure the club handles complaints in an appropriate and consistent manner. Not investigate complaints help the person with the concern to deal with what has happened. Child = under 18 Protection from Sexual and physical abuse Bullying and harassment It is the obligation of every person working with children to comply with Child Protection Regulations, and to ensure that others comply Appropriate Boundaries Physical boundaries Use drills to develop fitness, not as a punishment. Only use physical contact that is appropriate for the development of a particular skill. Work within sight of others at all times. Emotional/verbal boundaries Use positive feedback on performance, not negative personal/ character feedback. Be encouraging and avoid put downs. Appropriate Boundaries Keep physical contact to an absolute minimum Generally physical contact with players should be to: develop sport skills treat an injury prevent or respond to an injury meet the specific requirements of the sport. It is VERY rarely necessary to touch a player in any context but an onfield injury Any physical contact by personnel should fulfil the following criteria: physical contact should be appropriate for the development for the sport and the training context. permission from the player should always be sought Wherever possible, interact with your players in a public, visible space, do not remove or isolate yourself with individual players 12
Appropriate Boundaries Avoid being alone with a child Do not isolate yourself and a child and avoid being alone with any particular child. If a child approaches you and wants to talk to you privately about a matter, do so in an open area and in the sight of other adults (e.g., other coaches, officials or parents/guardians). Try to avoid children being left alone with any one adult. This may mean, as manager, staying for the training sessions. Avoid using change rooms for team meetings, half time etc. If you are using a change room with children, have at least one other adult with you. The scary stuff Zero tolerance Disciplinary penalties Info on both of these on our website, given to each manager and TO EVERY PLAYER OVER 18 Judiciary If a player wants to appeal they must appear before the Judiciary Panel Suspensions Must be respected 13