Finance Regulations 2018 The purpose of these regulations are to - 1. ensure Capital Football is financially stable 2. provide clear and concise instructions on payment dates 3. create discounts/incentives and penalties to provide timely payments to Capital Football
Regulation 1 - ADMINISTRATION 1. Glossary of Terms Advisory groups Affiliation Fees Board Capital Football Charge grounds Club Men s, women s, juniors and girls groups appointed to advise the Board on local district and club football related matters. The advisory groups consist of at least one representative from each nominated district. The fees used by Capital Football to fund administrative costs, ground charges, artificial turf fees and miscellaneous costs. The Capital Football Board designated by NZF to make decisions on football related matters in the Capital Football districts. The name used for Capital Football Federation, instead of its legal name Capital Football Incorporated. Football pitches and grounds operated by local bodies and private entities that may charge an additional fee for use of the ground. An organisation within a local district that administers football for junior and senior players who belong to that organisation. Finance Regulations The Capital Football 2017 Finance Regulations. Local district NZF Player The Manager Any club operating under the Regulations. Capital Football local districts are: Hutt Valley Horowhenua/Kapiti Wellington Wairarapa Western Zone New Zealand Football. A registered player of any club playing under the Regulations. The Chief Executive of Capital Football or associate delegated to oversee the administration of football in the local districts.
2. Requirements of Clubs 2.1 All clubs are to be incorporated societies 2.2 Each club will hold its Annual General Meeting within 3 months of its nominated balance date 2.3 File the annual Financial Statements with the Companies Office within 9 months of its Annual General Meeting 3. Finance Affiliation Fees Capital Football administers football in the region for the benefit of all players and clubs. Affiliation fees are essential to enable this. These rules are aimed at ensuring everyone pays their share, and clubs who do the right thing are not disadvantaged by those who don t. 3.1 These finance regulations supersede all previous financial rules & regulations. 3.2 Clubs will pay annual affiliation fees to Capital Football based on the number of teams entered, or individuals registered for Whole of Football Programmes, at the start of each season. 3.3 Affiliation fees will be set by Capital Football and NZF and communicated to clubs by 30 November each year. 3.4 Junior and Senior clubs within a club will be treated as separate clubs/entities for the purposes of discounts or surcharges for timely payments and other sanctions. The intent is that junior clubs will not be penalised for late payment by their senior clubs (or vice versa). 3.5 Clubs will be entitled to a 5% discount on the Capital Football portion of the annual affiliation fee if full payment is received by 30 April. 3.6 Annual fees are payable in two equal instalments; the first due by 30 April and the second due by 30 June. 3.7 Any club failing to make full payment of the first instalment by the due date will incur a 10% surcharge applied to the value of the first instalment. 3.8 Any club failing to make full payment of the second instalment by 30 June will be deemed unfinancial and incur a further 10% surcharge on the total balance outstanding to Capital Football. Summary of on-time payment rules 30 April Instalment 1 due 50% If full balance paid 5% discount on CF portion If only instalment 1 paid no discount or surcharge If installment 1 not paid 10% surcharge on due amount 30 June Instalment 2 due 50% If full balance not paid, 10% surcharge on total outstanding
Other fees and liabilities 3.9 In addition to annual affiliation fees, clubs will be liable to Capital Football for: other fees and levies provided for by the Rules/Regulation/By-laws of Capital Football or NZF or any of its affiliated controlling bodies invoices for Capital Football services or products surcharges player or club fines. 3.10 Any club that withdraws a team from a competition after the first round has been played will either be liable for all affiliation fees or be charged: an administration fee, and/or a default fee proportional to the number of matches played. 3.11 All Capital Football invoices (excluding affiliation fees) must be paid by the 20th of the following month of the invoice being issued. Unfinancial clubs and players 3.12 Any club with outstanding monies to Capital Football 60 days after the invoice date will be deemed unfinancial and regulation 3.14 will apply. In exceptional circumstances a club may apply for an alternative payment arrangement to be entered into. The terms of such an agreement are at the sole discretion of Capital Football. Please note that Capital Football is happy to assist clubs to work through any financial management issues they are facing, and recommends early contact to ensure no adverse impact on players. Any club that: 3.12.1. has not paid its Affiliation Fees in full by 30 June; or 3.12.2. has not paid any other amount owing to Capital Football in full by 60 days after the relevant invoice date is deemed unfinancial and regulation 3.14 will apply. 3.13 Any player with outstanding monies to Capital Football 60 days after the invoice date will be deemed unfinancial and regulations 3.15 will apply. 3.14 If a club is unfinancial, the following will apply: Not be eligible to submit remits, notices of motion or nominations for the Capital Football Annual General Meeting Not be eligible to participate in advisory group meetings Not be eligible to participate in any Capital Football competition Not be endorsed for entry into any other NZF competition Lose three (3) points per week/per team for each team the club has entered in Capital Football competitions. 3.15 If a club remains un-financial at 31 October (or if it becomes un-financial after 31 October and before the start of the next season) then unless it has an agreed payment plan with Capital
Football, and is complying with that plan, the following sanction will apply - all teams in that club will lose 3 points per team per week of the next season, for every week the club is unfinancial after 31 October. 3.16 If a player is unfinancial, the following will apply: Not be allowed to participate in any Capital Football competition Not be eligible to transfer to another club Not be eligible to be selected for representative or national football teams unless the Manager determines otherwise 3.17 If a club or player has put forward a payment plan that has been approved by the Manager, the Manager may exempt the club or player from any or all of the sanctions above, as long as the club or player complies with that payment plan. 3.18 The Board may call for the financial accounts of any club in debt to Capital Football on or after the first day of November. Gate monies 3.19 No club may take gate monies, or accept any consideration for any Capital Football match without prior approval from the Manager. 3.20 The Board can charge admission to any Capital Football match. 3.21 All gates and other monies received will be the property of Capital Football unless otherwise decided by the Board.