VRU Annual General Meeting Location: Tyler Haynes Commons, U of Richmond 02/04/12, 10:12 AM Agenda Roll call: Current Officers present: President George Durocher president@rugby.org Secretary David Chapman secretary@rugby.org Treasurer Deb King treasurer@rugby.org MARFU/USARFU Representative George Durocher usa@rugby.org MARFU At Large #1 David Chapman davidc@rugby.org MARFU At Large #2 Carl Schmitt schmittcf@gmail.com Men's Club Coordinator Jeremy Miller men@rugby.org Women's Club Coordinator Margy Dessypris Thomas women@rugby.org Men's College Coordinator Matt Robinette collegemen@rugby.org Women's College Coordinator Bill Lucas collegewomen@rugby.org Youth Coordinator Kevin Kilgore youth@rugby.org Disciplinary Committee Chairman Steve Murray discipline@rugby.org RSV (ex officio) Simon Smith (refs@rugby.org) Current Officers absent: Vice President Julie Comer vp@rugby.org High School Coordinator Kyle Finerfrock hs@rugby.org Roll Call of Clubs: Club Men: Blacksburg Men, Blackwater Men, James River Men, Norfolk Blues, Raleigh Men, Richmond Lions, Roanoke, Virginia Beach, Virginia RFC Club Women: James River Women, Norfolk Storm, Raleigh Women College Men: Hampden Sydney Men, JMU Men, Longwood Men, Lord Fairfax CC, Lynchburg Men, Mary Wash Men, Old Dominion Men, Radford Men, UofRichmond Men, VCU Men, VMI Men, W&L Men, William & Mary Men College Women: JMU Women, Mary Wash Women, Old Dominion Women, UVA Women, VCU Women, VMI Women, Virginia Tech Women, William & Mary Women Absent: Newport News Men, CNU Men, Roanoke College Men, Longwood Women, UofRichmond Women Officer Reports Each officer had an opportunity to briefly discuss their area; reports are available on line.
The Youth Report included a short discussion from Kurt Mockenhaupt, President of Rugby Virginia; his presentation was on the State Based Rugby Organization for Youth Rugby and how the SBRO can help accelerate the development of youth and high school Rugby in Virginia. [Kurt s slides are attached to the end of the minutes.] George discussed the issue of conferences and the problems with the splintering of college teams into conferences. There was considerable distain at what USA Rugby (USAR) is doing and the general response was whether USAR had a real plan in place or a handle on the process. George mentioned the issue of a new Competitive Region structure encompassing the current PRU, VRU, NC, and SC for all brackets. Jeremy talked about the issue of the new league forfeiture policy (see handbook) and explained the rationale. There was a lot of discussion, but the bottom line was that teams need to get serious if they wish to compete in league play. The same club caused both the initial policy and the latest, stricter one. 2012 2013 Budget Deb discussed the 2011 2012 execution to date and the 2012 2013 budget. VRU wants to use budget money for both coaching and referee clinics, as those are worthy efforts. Deb discussed the players and teams who received grants. David suggested that dues be dropped to $200/season ($400/year) effective immediately (Spring 2012) with the MARFU pass through component removed. The MARFU amount would be put back in if MARFU decides to charge again (i.e., Fall 2012). Clubs that have paid to date would receive credits going forward. Given an analysis of the dues and current funds, we would still likely run a surplus. George provided further Geographic Union info (provided in his separate officer report). Motion (Jim Kellenberger) to apply for GU Status for 2013 2014; seconded by Matt Robinette. Amended by Carl (and accepted by Jim K.) to say...apply for GU Status for 2013 2014 or sooner, if practical. By voice vote, the motion was accepted. Motion was made to accept budget with David Chapman s dues amendments. Passed. Breakout Sessions for Men, Women, College Men, College Women (scheduled for 45 minutes; actual time was approximately 1 hour). College Men & Revival of Ed Lee Cup Matt mentioned that the revival is dependent on the conference system. More to come at a later date. Announcement of Sportsmanship 2011 Awards Men s Clubs: Raleigh Men College Men s Clubs: Hampden Sydney College Women s (Clubs and Colleges): Raleigh Women
CIPP Compliance David C restated what is said every year: no registration, no play. This is an absolute; there are no new player waivers. Several people brought up the need for alumni one day registrations; George indicated that he had been working on this for the last few years, but no action or movement by USAR yet. VRU Hall of Fame Update David C discussed the initial Hall of Fame class. In 2012, there will be an additional class and the committee will work with Richmond on scheduling and announcements. Presentation of League Awards The coordinators presented awards to their leagues for 2011 VRUbased championships. Election of 2011 Officers (The following were uncontested, unless noted otherwise) President/MARFU Rep Matt Vice President George Treasurer David C Secretary David C MARFU/USARFU Representative George and Matt were nominated. During discussion with Matt and George excused from the room, Matt withdrew his nomination. MARFU At Large #2 (to be appointed) Men's Club Coordinator Jeremy Women's Club Coordinator Margy Men's College Coordinator Saranna Women's College Coordinator Bill High School Coordinator Tim and Lisa were nominated. After discussion, Tim was elected. Youth Coordinator Kevin Disciplinary Committee Chairman Steve New Business Clubs Entering the VRU Liberty U. was admitted as an associate member of the VRU s College Men D3 for 2012. LU will have Full membership in 2013. Other New Business Steve Murray announced/publicized Virginia Beach s tournament in April. Simon mentioned resource problems for referees. Les mentioned some upcoming clinics. Carl reminded the attendees that the listservs for VRU and MARFU as a way to support communications. The meeting was adjourned at 3:20 PM.
Rugby Virginia (RV) update for Virginia Rugby Union Annual General Meeting (AGM) 2/4/2012 Rugby Virginia State Based Rugby Organization 1
2011 2012 Levels of Play (Spring (25+)/Summer( 35)) High School (19/9 2011 ) Fairfax Police (B & G) Ft. Hunt (B & G) Langley McLean (B & G) NOVA (B) Springfield (West End) (B) T C Williams (G) Prince William (B) Warrenton (B) Western Loudoun (B & G) Western Suburbs (B) Winchester (B) Youth (Contact) (5 2011 /13 2011 ) Braddock Road (B) Chantilly (B) Fairfax Police (B & G) *Ft. Hunt (B & G) /Alexandria (B) PAC/Bailey s (B) Prince William (B) Rappahannock (B) Richmond (B) Springfield (B) T C Williams (B) Vienna (B) Warrenton (B & G) Winchester (B) Alexandria Chantilly Fairfax Police Ft. Hunt Hanover PAC/Bailey s Prince William Richmond Springfield Vienna Winchester Bethel (B & G) Denbigh (B & G) Hampton (B & G) Heritage (B & G) Kecoughtan (B & G) Menchville (B & G) Warwick (B & G) Woodside (B & G) Youth (Non Contact) (0 2011 /11 2011 ) New Culpeper Great Falls Tidewater Williamsburg? Unknown Kellam Patrick Henry St. Michael s United William Fleming? United 5 Clubs playing across ALL Levels 2/4/2012 Rugby Virginia State Based Rugby Organization 2
What is a State Based Rugby Organization (SBRO)? A non profit organization coordinating/governing day to day operations for youth and high school rugby in each individual state. Objective: increase the total number of rugby players while lowering the age that kids are first introduced to the sport. responsible for developing administrative structure Objective: promote the development of youth rugby within their state day to day governance, including, but not limited to organizing league structures collecting dues implementing a state championship conducting rugby outreach. narrows the sphere of influence from regions to states which promotes working with individual schools and communities, growing the foundation of youth rugby through both contact and non contact programs by understanding specific community needs, wishes, and wants 2/4/2012 Rugby Virginia State Based Rugby Organization 3
SBRO stages There are four stages of SBRO development: Level 1 Emerging SBROs at this level are made up of a group of dedicated volunteers who have by in from the rugby community and have developed a plan for growth within their state. Level 2 Developing SBROs at this level are more organized with establishing nonprofit status, a developing structure, and policies/procedures. Level 3 Functioning SBROs at this level are approved by the USA Rugby Board and Congress. They have put in place paid executive, centralized policies, membership registration, and have officially separated from the LAU. Level 4 Fully Sanctioned The final stage of development finds an SBRO with a financially, self sustaining model in place. (36+) SBROs Board/Congress Approved (3) Level 4 (14) Level 3 Emerging (5) Level 2 (14) Level 1 RV is a USA Rugby recognized Level 3 2/4/2012 Rugby Virginia State Based Rugby Organization 4
Rugby Virginia is Rugby Virginia is dedicated to the growth and development of boys and girls high school and youth rugby, while promoting an atmosphere consistent with the values of the game. primary development vehicle for youth and high school rugby within the state of Virginia founded in 2007 organized under the authority of USA Rugby. USA Rugby Level 3 State Based Rugby Organization (SBRO). USA Rugby Letter of Endorsement operated exclusively to promote and foster the growth of high school and youth rugby football, and to educate the public and players in the Game composed of high school and youth rugby clubs within Virginia. web site Rugby Virginia wants to let "coaches coach" and works to remove the financial, administrative, coaching, and refereeing barriers that face new teams 2/4/2012 Rugby Virginia State Based Rugby Organization 5
Officers & Directors Board of Directors of Rugby Virginia Officers President: Kurt Mockenhaupt* Vice President: Jeff Rupp* Treasurer: Richard Willatt* Secretary: Jon Jacobs* At Large Directors Mike Herron Mike Puopolo Lex MacCubbin David Yancey Mike Murphy Tom Trumps Commissioner(s) High School Lex MacCubbin Youth Jon "Jake" Jacobs Jeff Rupp Committees Chairman Competitions Mike Murphy Membership Kurt Mockenhaupt High Performance Lex MacCubbin Disciplinary Bill Brownley Laws John Dacey Development TBA Training TBA Marketing TBA Finance TBA 2/4/2012 Rugby Virginia State Based Rugby Organization 6
Where are we? 2/4/2012 Rugby Virginia State Based Rugby Organization 7
League Overviews Spring Contact ( Tackle ) IAW IRB Law & U19 Variations High School Boys High School Girls Youth Boys IAW IRB Law & U19 Variations & RV Spring Youth Modifications U 15 U 13 Summer Contact ( Tackle ) IAW IRB Law & U19 Variations & RV Summer Youth (Contact) Modifications U17 Boys & Girls U15 Boys & Girls? U13 Boys & Girls? Non Contact ( Touch ) IAW IRB Law & U19 Variations & RV Summer Youth (Non Contact) Modifications U15 Coed U13 Coed U11 Coed U09 Coed *U07 Coed 2/4/2012 Rugby Virginia State Based Rugby Organization 8
High Performance Program (HPP) Organization: Administration by High Performance Program (HPP) Committee oversees the HPP under the overall direction of the HPP Director of Rugby The RVHPP Committee consist of the following (but not limited to) members: Conference HPP Director (CHPPD)» North» Peninsula Note: As RV expands; new conference HPP Directors may be added, or Committee membership expanded by the HPP Director with RV Board of Directors approval each conference (each All Star team) Head coach Manager Trainer North All Star Team (U17 Boys, U19 Boys, or Girls) Head Coach, Manager, Trainer RVHPP Committee RVHPP Director, Chair North CHPPD Peninsula CHPPD RV All Star Team (U17 Boys, U19 Boys, or Girls) Head Coach, Manager, Trainer ALL STAR TEAMS (per USA Rugby Guidelines) * High school students only * ALL STAR TEAM(S): Boys & Girls (as appropriate) from each conference U19 U17 (USA Rugby criteria for age grades) RV ALL STAR TEAM(S): comprised of best available players from all conferences Note: Long range plan expand All Star teams to include Developmental and 7s teams Peninsula All Star Team (U17 Boys, U19 Boys, or Girls) Head Coach, Manager, Trainer RVHPP organization (using current conference structure and assuming All Star teams for all player demographics) To foster high standards of play throughout the league and to give those players and coaches who are interested and capable an opportunity to learn and play and coach rugby at a high level (aka All Star Teams) 2/4/2012 Rugby Virginia State Based Rugby Organization 9
non contact after school PE programs Rugby in the Schools rugby interest club formation focused, vice competing effort Boundaries? 2/4/2012 Rugby Virginia State Based Rugby Organization 10
Interface with Governing Sports Bodies USAR VHSL VISAA VIAAA VAPERD 2/4/2012 Rugby Virginia State Based Rugby Organization 11
Next Meeting(s) Youth Development Conference 27 29 Jan. 12 USAR CDP 18 19 Feb. 12 (Fairfax, VA) Others Spring Youth: Declaration: 28 Jan. 12??? VIAAA 26 28 Mar. 12 VAPEHRD Nov. 12 Next AGM? Early mid Nov. 12 Summer Youth: Sunday, 22 Apr. 12 2/4/2012 Rugby Virginia State Based Rugby Organization 12
Back up slides 2/4/2012 Rugby Virginia State Based Rugby Organization 13
RV offers 2/4/2012 Rugby Virginia State Based Rugby Organization 14