Cordova Bay Golf Course Tournament Package 2018
WELCOME TO CORDOVA BAY Dear Event Organizer, Thank you for considering Cordova Bay Golf Course as the venue for your special golf event. At Cordova Bay we strive to exceed the expectations of our guests and to provide the quality and service they deserve. Your success is our success, and we work hard to ensure your guests have an organized, fun and memorable day! Cordova Bay Golf Course was designed by well known architect Bill Robinson and built by Willie Hall. The course opened in 1991. Situated on the southern tip of Vancouver Island, Cordova Bay offers stunning views of Mount Baker and Haro Strait. We offer five sets of tees which provide an appropriate challenge for both beginners and professionals. The golf course s natural environment has a richness and beauty that provides you with a truly carefree day! We are very proud to be the first Audubon certified golf course on Vancouver Island, home to more than 100 bird species, otter, mink, deer, a few goats and more. You could also visit our beautiful 9-hole Par-3 Ridge Course, located just across the road, which offers 9 challenging par 3 holes and a terrific short game practice area and putting course. Perfect for corporate outings it is a must see! The 10th hole at the clubhouse offers just the right view to complete your day! Attached to this letter you will find the Cordova Bay Tournament Package. This package was designed to help you brainstorm, create and deliver one heck of an event! Should you have any questions while reviewing this package please do not hesitate to contact us to discuss your ideas. I look forward to hearing from you. Cordova Bay Golf Course T: 250.658.4444 ext. 224 events@cordovabaygolf.com
EVENT TIMELINE UPON BOOKING Confirm event date with a $1,000 deposit and return a signed contract 3 MONTHS PRIOR TO EVENT Numbers of entries Discuss event details & special needs 6 WEEKS PRIOR TO EVENT Update of golf and F&B numbers Update event details & special needs 1 MONTH PRIOR Confirm menu choices Confirm golf format, rules and skill prize holes 14 DAYS PRIOR TO EVENT IMPORTANT DEADLINE Guarantee final golf and food & beverage numbers. Full Event Payment is due (course rental & banquet) Note: an event may increase their numbers by 10% up to 7 days in advance for food & beverage and will be billed separately. 7 DAYS PRIOR Email the draw (in excel format) to the CBGC Events Coordinator at events@cordovabaygolf.com Email any logos (in.jpg format) as well Email rules sheet to Cordova Bay Email final club rental list 1 DAY PRIOR TO EVENT Deliver all on-course signs and/or banners to the golf course with hole/location designation marked on the back of the signage EVENT DAY Hole in one vehicles and signage arrive on course Arrive early for registration setup and to discuss any last minute changes with our Events Coordinator. Have fun! GOLF TALK STROKE PLAY - A round of golf where score is kept by adding the total of strokes taken throughout the round. BEST BALL - Best ball can be played using 2-, 3- or 4-person teams. Each team player plays his/her own golf ball throughout the round, and on each hole the low score - or "best ball" - of the group serves as the team score for that hole. SCRAMBLE (TEXAS SCRAMBLE) - Each player in the foursome tees off. The players decide which is the best ball to play and all four players make their next shot from that spot (players pick up the balls not being used). This process continues for each shot (including putts) until the ball is holed. Most scrambles require that each foursome use either 3 or 4 of the tee shots of each player. KP (Closest to the Pin) - On a par-3 hole, tee shots that find the green will be measured throughout the day for distance from the flagstick. At the end of the day, the golfer who was closest to the pin wins a prize. LD (Longest Drive) - On a straight par 4 or 5 first drives are measured for distance down the fairway. Long drives are marked. At the end of the day, the golfer with the longest drive wins. HANDICAP - Numerical representation of a golfer's playing ability. The lower a golfer's handicap, the better the golfer is. MODIFIED SHOTGUN - 1st & 10th tee starts may be scheduled if the number of players is between 90-110. SHOTGUN START - Will commence at either 8am or 2pm. Minimum number of players required is 120. SHOTGUN STOP - Will commence at either 8am or 2pm. A horn will be sounded at the 4-hour mark. Players will finish their hole and proceed to the clubhouse. 19TH HOLE - this is a term referring to the pub, lounge or restaurant in the clubhouse of the golf course. COURSE MARSHAL - His/her job is to assist golfers in maintaining an expected pace of play and assisting with any golf related questions. ALBATROSS - Three under par for the hole BIRDIE - One under par for the hole BOGEY - One stroke over par for the hole EAGLE - Two under par for the hole HOLE IN ONE - Holing the ball in one shot PAR - The predetermined number of shots it should take a golfer to hole the ball. The par is represented on the scorecard.
TOURNAMENT PACKAGE Golf Tournament Packages start at $115 per player (1st tee start) or SHOTGUN EVENTS - talk to us for a quote Cordova Bay Tournament Package includes the following: 18 Holes of Golf -in order to coordinate golf with banquet, we suggest a 5 hour time limit. Talk to us about ways to speed up play. Club Car Power Cart Custom Set Up Shared power cart for all players for up to 88 players. Additional carts required are at a cost of $80 per cart. All power carts will be staged, custom signed with player names, tournament details and stocked with bottled water. Driving Range Your group will have use of the driving range 1 hour prior to your event tee-time. Personalized Scorecards Scorecards will be personalized with player names as well as company logo. Please provide the list of player names to the CBGC Events Coordinator a minimum of 7 days prior to event date. Onsite Event Coordinator Our Events Coordinator will be onsite and available to your group from the onset of your event until you sit down for dinner. Registration table 8 foot tables with table cloths, skirting and bistro chairs will be placed in our breezeway for your registration needs. Additional tables available at your request. Event Scoring Our Pro Shop staff would be happy to assist you with your final scoring. We will also be happy to collect all on course skills competition signage and present you with the final list of winners. Additional Complimentary Services: On-Course Players Assistant and 1st Tee Starter Event Planning and Consultation Tournament Competition Setup Markers for longest drive and closest to the pin Prizing and Tee Gift Consultation Prize Table Suggestion & Support Pro Shop discount on prizes and tee gifts On Course Signage Set Up Extras Meal Component Enhance your guests day by scheduling breakfast, lunch, on course snacks or dinner Please see the following pages for banquet options Enhanced Scoring Service Leaderboard and Tournament results will be broadcast on clubhouse television during banquet and prize presentation. These results will be supplemented with action photos of the day s play. Add $4 per player. Golf Academy Package Instructional programs are available for your team building meetings or special events.
BANQUET OPTIONS Ask for a quote! BREAKFAST BUFFET (minimum 30 guests) Selection of Fresh Danishes Croissants and Muffins Scrambled Eggs and Bacon Hot Cereal and Yogurt Selection of Fresh Fruit Home fries and Toast Selection of Preserves Selection of Fresh Juices Organic Fair Trade Coffee Orange Pekoe & Organic Teas $17.50 p/p +GST and 15% gratuity $21.13 p/p All Incl SOUP & SANDWICH BUFFET (minimum 40 guests) Soup of the Day Selection of Cold Meats Variety of fresh Breads and Rolls Chef s Selection of condiments Selection of Sweet Squares Organic Fair Trade Coffee Orange Pekoe & Two Leaves And Bud Organic Teas $17.50 p/p +GST and 15% gratuity $21.13 p/p All Incl LUNCH BUFFET (minimum 40 guests) Soup of the Day Mixed Greens Chef s Selection of Condiments Selection of Fresh Bread and Rolls Selection of Cold Meats Baked Chicken in light curry sauce with fresh fruit garnish & Rice Pilaf OR Red Lentil and Ricotta Lasagna Assorted Desserts Organic Fair Trade Coffee Orange Pekoe & Organic Teas $26.50 p/p +GST and 15% gratuity $32 p/p All Incl Note: All prices are per person + tax and gratuities and are valid 7 days a week.
BANQUET OPTIONS COCKTAIL RECEPTION (minimum 40 guests) Assorted Finger Sandwiches Chef Carved Beef on a Bun Station Selection of hot Hors D oeuvres Sliced Baguette & Biscuits Fresh Vegetable Tray with herb Dip Domestic & Imported Cheeses Fresh Fruit Tray Country Style Pate Organic Fair Trade Coffee Orange Pekoe & Organic Teas $32.50 p/p +GST and 15% gratuity $39.24 p/p All Incl BAKER VIEW BUFFET (minimum 40 guests) Fresh Mixed Greens Caesar Salad Selection of Composed Salads Fresh Baked Breads and Rolls Roasted Potatoes Steamed Mussels Assortment of Vegetables Selection of Sauces and Condiments Dessert Buffet Organic Fair Trade Coffee Orange Pekoe & Organic Teas Buffet Entrée Selections - Please choose two entrees Chef Carved Roast Beef Roasted Chicken Red Snapper Provencal Red Lentil & Ricotta Lasagna* Chicken Parmesan Picatta Mediterranean Corn Pie* Polynesian Pork Roast Your choice of Curried Lamb, Beef, Chicken or Red Snapper Grilled Red Snapper & Shrimp in Herb & Lemon Butter Baked Salmon with Mushroom & Fennell Duxell in Puff Pastry GOLF GROUPS OF 28-40 For smaller tournaments our event coordinator will help you develop a custom built menu to satisfy your group. Whether it s a variety of items from which each guest may choose or a pre-designed meal for all to enjoy, our events coordinator & our Chef will work to make your event banquet the perfect end to a day at the Bay. $38 p/p +GST and 15% gratuity $45.88 p/p All Incl * vegetarian Note: All prices are per person + tax and gratuities and are valid 7 days a week.
THE EXTRA MILE Kiosk Lunch Sandwich or Hotdog Bottle of Pop, Juice or Water Chocolate Bar or Potato Chips $12.68 p/p ($10.50 + tax & grat) Deluxe Kiosk Lunch Deluxe Sandwich or Wrap Bottle of Pop, Juice, Sports Drink, or Water Chocolate Bar or Potato Chips Cookie $17.51 p/p ($14.50 + tax & grat) Cordova Bay Burger BBQ (min. 28 players) 5oz Home Made Beef Pattie Baked Good Potato Chips $19.32 p/p ($16 + tax & grat) Second Beverage Cart (groups of 80 or more) HOSTED - no service charge CASH - A fee of $21/hr applies (5hr min.) (your event will include one beverage cart ) The Oasis on 6 (groups of 80 or more) (Caesar s, Beer, Coolers, Gin & Tonic s) HOSTED - no service charge CASH - A fee of $21/hr applies (5hr min.) Alcoholic Punch (Gin, Rum or Vodka) Pineapple juice Grapefruit juice Orange juice 7-up $108.64 per punch bowl ($90 + tax & grat) (serves approximately 30-40 guests) Non-Alcoholic Punch Pineapple juice Grapefruit juice Orange juice 7-up $54.34 per punch bowl ($45+ tax & grat) (serves approximately 30-40 guests) *All prices include tax and gratuity *CBGC understands that some events receive sponsored food and beverage for the 1st tee. -All food & beverage items brought in must be approved by the CBGC Events Coordinator and Food and Beverage Manager and will be subject to a corkage fee- *All donated items are subject to a per item service charge. *All food and beverage pricing is subject to change *No outside alcohol is permitted on the golf course.
CORPORATE PROGRAM Looking to create some buzz at your next event? Have you ever considered a tee-gift? Cordova Bay can offer your group a huge selection of gifts at competitive prices. We work to fit within every budget with the highest quality products. We work closely with you and our distributors to ensure timely delivery of your merchandise. Samples can be provided for you to view in our board room. Cordova Bay will store all delivered merchandise and have it ready for you on game day! For more information please contact Events Coordinator Email: events@cordovabaygolf.com Phone: (250) 658.4444
GOLF TOURNAMENT CONTRACT DEPOSIT AND PAYMENT A deposit of $1,000 is payable upon booking. Final payment is due 14 days in advance of play for golf and banquet and is non-refundable. An invoice for any supplementary charges will be emailed to you and your deposit can be deducted from that invoice or refunded within 5-7 business days following the event. We accept the following methods of payment : Visa, MasterCard, Cash or Cheques. AMEX payments are subject to a 1% fee. CONFIRMATION Final menu choices must be made 1 month prior to your event. After prepayment has been received, an event may increase their numbers by 10% up to 7 days in advance and will be billed separately. GUARANTEED NUMBERS AND FINAL PAYMENT IS DUE BY: Foursomes: Incomplete foursomes in group events have the following options: *Purchase the remainder of the incomplete foursome tee time to remain private. *Give up the right to the remainder of the incomplete foursome tee time, wherein Cordova Bay Golf Course will make these tee times available to the public. CANCELLATION All cancellations must be received in writing or by email. NOTE: Deposits are non-refundable in case of a cancellation. LIABILITY/ RENTALS The organization and its Representative shall be responsible for the conduct of all tournament participants, and are jointly and severally liable for any damages to any property, including all club and cart rentals. POWER CART WAIVER The organization and its Representative holds Cordova Bay Golf Course free and harmless from any claims that may arise through the group s use of a power cart and agrees to pay for any damages done to any power cart for the duration of the event with the authorized credit card number on file. FOOD AND ALCOHOLIC BEVERAGES All banquet food not consumed in Bill Mattick s restaurant must remain. No food is permitted to leave the premises due to health regulations. All donated products must be approved by the F&B Manager and will be subject to a per item service charge (i.e. donated bottled water $1.00 per bottle). Any alcohol given out as prizes or gifts cannot be opened in the restaurant. Guests will receive a voucher and may claim their prize/gift from the bar at the conclusion of the function. NO OUTSIDE ALCOHOL PERMITTED: In the event that outside alcohol is brought to the course and consumed, those individuals and/or their group will be refused further service on the course and in the restaurant. As well, CBGC has the right to confiscate any outside alcohol and/or ask the individual or group to leave the premises. DRESS CODE Cordova Bay asks all players wear clothing that will allow for a free flowing athletic motion. We reserve the right to refuse access to our facilities to any guest wearing offensive or inappropriate clothing. CORDOVA BAY IS A SOFT SPIKE ONLY GOLF COURSE. PACE OF PLAY Golf course marshals have full authority to maintain our pace of play expectations. Failure of foursomes to maintain the expected pace could result in their being asked to advance a hole or more. Discuss ways for improving pace of play with our Events Coordinator. NOTE: In order to coordinate golf with banquet, we suggest a 5 hour time limit. Talk to us about ways to speed up play.
INCLEMENT WEATHER Tournaments will commence as scheduled unless the Golf Course Superintendent deems the golf course to be unplayable. SIGNAGE The CBGC Events Coordinator must be consulted regarding any signage or display materials to be used on the property by organizers or sponsors. Hole signs must be received at least 24 hours in advance. CBGC will place all signage on the course prior to play. CBGC will remove all signage from the course after play is completed. NOTE: Signage may not be stored at Cordova Bay Golf Course after the event. Signage that is left behind is subject to recycling or disposal. DRAW SHEETS The draw and any special requirements, such as club rental reservations and on-course set up, are required 7 days in advance of play. NOTE: Any requests made thereafter can not be guaranteed. In the case of shotgun starts, CBGC will assign starting holes. In the case of first tee starts, tee-time intervals are 9 minutes. Cordova Bay Golf Course reserves the right to amend terms and conditions at anytime. The undersigned is responsible for Full Payment and agrees to the terms stated above: Authorized Signature: Credit Card #: Date: Expiry Date: The cardholder is responsible for all outstanding charges. These will be deducted from the deposit or if needed, the above credit card. AMEX payments are subject to a 1% surcharge CBGC Events Coordinator - Received: Date: