PORTSMOUTH GIRLS SOFTBALL ASSOCIATION Board Meeting March 29, 2012 7:00 p.m. at Keller Williams Present: Steve Gallagher Clark Knowles Deb Fortin Steve Grant Kim Grenon John McCafferty Heather Kelly Maura McCafferty Emma Adams Kalie Lydon Kevin Linchey J Paquette Meeting Notes: Clark Knowles SUPPLIES Supplied list of new purchases (which were good prices) but items can be returned. Needs 2 sets lax? List of helmets from coaches Bat bags we need new ones, Steve suggested fixing versus purchasing new. Bat cages Game balls Order ice packs and Lysol wipes Catchers gear? Not used last year, didn t purchase new. Chest protectors: Schools have them. Must use knee savers We supply face guards, 2 Sherburne is a good investment 2 at each field is covered. SHERBURN SHED has coaches kits which includes, bucket balls, bats etc. Suggested to hang on to these versus storing in shed. Coaches only should be going into the sheds, not parents or kids.
Face Masks U10 11 face masks, player preference 3 rd and pitcher required No mouth guard requirements FIELDS: Not sure what is going on with the fields right now. Deb Fortin TREASURER $6,300 in the bank. She needs final rosters for insurance purposes. U16 1 Team Registration U14 1 tournament Travel Roster Austin Photo Travel Team $20 per girl. $20 sent in to register team Registration Fees Merchant Check received from online registrations Bonus for online registration through Merchant received Jenny Fitch Items Signed photo, headbands, shirt Keep and raffle or award later Executive Board to decide Sponsors: Chevy Portsmouth $500 (U16) Dicks Signature Title $500 Piscataqua $500 Clarizio (Ad?) $300 Austin No check? Keller Williams Heather to see FUNDRAISING Discussion of Bowlathon versus Tagging. Up to $75 pledge each girl /3 hours Decide if Division each night or full house one night. Note to Leeanne - discuss possible exchange $ for tickets for the arcade as well Clark Motion to do away with Tagging Deb Fortin second Unanimous vote to go with Bowlathon.
EXECUTIVE COMM MTG TBD ASSOCIATION Meeting TBD: 3 rd week of April for Parents Meetings 2 weeks before opening day. (May 5, 2012) Should be weeknight before vacation week (April 16-20) Library to be reserved. OPENING DAY May 5, 2012 with Raindate May 12, 2012 Sherburne Austin Studios Ready 8:30 a.m Pat Rose confirmed Boy Scouts for food PHS Varsity involvement yes 8:30 a.m. Games, tug toss etc. Raffles Jenny Fitch items? Motion Clark 2 nd _ hour once through batting order, 2 teams play against each other each division 1 hr/1/2 in between APRIL 2, 2012 Babe Ruth Team Coach Registration Rochester Comm Center APRIL 3, 2012 - ASA Coaches Municipal Center Stratham, NH. Doreen Mackensie contact. 6:30 p.m to schedule games U8-U10-U12-U14 FIELD DAY No discussion.. Locke no. PEASE 6879 CLOUGH U10 PEASE U12 + U8 SHERBURNE U14 COACHES CLINIC Kim Grenon Attended by our coaches request to open up to Seacoast May 2012. Secured Sundays at PHS 12-4:30 for clinics 4/15, 4/22, 5/6, 5/13 Need to price out janitors fees and verify alarms/fees Kim will work on a schedule looking at the divisions and get back to us. Suggested hour/hour _ each session.
Emma suggested more clinics for pitchers than one day. Brian Pafford, Greenland Rec April 7, 2012 clinic available. Safety clinics most important jewelry, gum, sunblock, rain 4/29/12 Speaker Bullying 1:00 p.m. 500 seats to fill open to surrounding areas. Heather Kelly - REGISTRATION Registration nightmare Website being worked on. Suggestion for League Athletics to be used - $220/year City Soccer and Lacrosse use. Emma to forward information. Heather to provide list of who owes what to Division Managers. Steve Grant U16 TRYOUTS 18 girls showed up chose 13 Has had 2 team get togethers and 2 practices Jerseys in/bags in/all helmets No other needs. Sundays Clough Field + Sherburne U16 can change fields whenever Sundays also available for 12-1:30 Pease Need shed sponsor for 3 rd field location. 2 years ahead of schedule on U16 goals. U14 TRYOUTS Only took 1 or 2 1 U12 playup More mandatory practices as go forward U12 TRYOUTS
For next year if playup all need to show up for tryouts Easier for registration too. BOARD TO DECIDE everyone to tryout Division Managers are the point for roster contact GENERAL TRYOUT Need new evaluations Premeeting with coaches for evaluations. U8 TRYOUTS 2 additional members U12 closed U14 closed U16 closed U10 almost closed U8 open Slover and his wife Brian? CERTIFICATIONS Ace certification Background checks $10 ASA.com level 1 Good for 2 years along Coach certification need 100% compliance GOAL to do a class clinic versus online Certified: ADAMS Emy 943744 Cert level 1 ENNIS Shaun 776771 Cert level 2 GRANT Brin 909808 Background Check GRANT Steven 919686 Cert level 1 PAQUETTE Jayson 882438 Cert level 1 WINCHELL Lisa 418313 Cert level 2 ORLANDI Brian 967231 Cert level 1 Others to be forwarded to Heather with data # UMPIRES Jim Nevins (not present)
Looking for umpires 16 or older 18 or older background check Tournaments for credentialed umps. U8 no umpires U10-U16 umpires Steve Gallagher - DIVISION MANAGERS Review Code of conduct for self, coaches, players and parents Steve will come to meetings and talk to parents He will discuss: Chain of command, flow, disciplinary committee, board etc. _ hour to be scheduled at beginning of practice 10 mins with kids then rest with parents Any communications to teams cc to Steve and Leeanne. Uniforms both division sponsors on sleeves Pants gray or black. Helmets, head lice policy, cpr first aid policy Website www.cdc.gov CPR Lt. in Rye 4 hour class will do both CPR and First Aid. Steve will schedule. Motion to Adjourn Clark Knowles 2 nd Deb Fortin. Meeting Adjourned.