Clevedon ASC LEVEL 3 SHORT COURSE SPRINT MEET (Held under the ASA Laws and Regulations and Technical Rules of Racing) LICENSE NUMBER: 3SW180793 16 th September at Hutton Moor Leisure Centre, Weston 25m, 8-lane pool, anti-turbulence lane ropes with electronic timing. 25m swim down pool Computer run pre-seeded programme & large score board Good spectator and team seating, cafeteria facilities Free on-site parking 50m Open all strokes 100m Individual Medley All events have age- grouped awards with Heat Declared Winners (HDW) All events have No Faster than qualifying times Ages on 16 th September Awards will be age grouped 9, 10, 11, 12, 13, 14, 15, 16 & over *Minimum age for this competition is 9yrs of age at 16 th September Top boy and top girl award for those swimmers gaining the most points overall based on 1st to 8th place points system over all events for all age groups Meet information pack details can be obtained by email from: openmeet@clevedonasc.org.uk (stating which club you are applying for). Closing date for entries July 20th
CLEVEDON LEVEL 3 SHORT COURSE SPRINT MEET 2018 PROGRAMME OF EVENTS SESSION 1 Warmup 9.00 am Start 9.45am 11 100M GIRLS INDIVIDUAL MEDLEY HDW 12 50M BOYS BACK HDW 13 50M GIRLS FLY HDW 14 50M BOYS BREAST HDW 15 50M GIRLS FREE HDW 16 14X25M MIXED FREESTYLE RELAY HDW SESSION 2 Warmup tbc Start tbc 21 100M BOYS INDIVIDUAL MEDLEY HDW 22 50M GIRLS BACK HDW 23 50M BOYS FLY HDW 24 50M GIRLS BREAST HDW 55 50M BOYS FREE HDW
CLEVEDON ASC LEVEL 3 SHORT COURSE SPRINT MEET 2018 (Held under the ASA Laws and Regulations and Technical Rules of Racing) 1 The meet will be held under ASA law and regulations and technical rules of racing and has been licensed by the ASA for entry into County and Regional Competitions. 2 All competitors must be members of an affiliated club and must be Cat 2 registered, eligible to compete and registered in accordance with ASA laws and regulations and technical rules of racing and may enter in the name of one club only. 3 By submitting entries on the official entry forms, online or via email, clubs and competitors accept the rules of this competition. Competitors whose entries are accepted and subsequently found to have been entered in the wrong event(s) a) because of incorrect entry information will be withdrawn from the event(s) and will not have their entry fees refunded. However, b) because of error by the organizer, will be withdrawn from the event(s) and will at the organizer s discretion and without further obligation or liability by the organizer either be entered in the correct event or receive a refund of the relevant entry fee(s). 4 The pool is 25m and the competition will be swum short course. Anti-wave devices will be in place and electronic timing/placing will be used wherever possible. The organizer reserves the right to ban the use of gas hooters, klaxons etc., which in the organizers opinion, could be a hazard or a danger to swimmers, officials or spectators. 5 Entries with Short Course times should be made via Hy-Tek team manager (long course times will be accepted if converted to short course) and e-mailed to openmeet@clevedonasc.org.uk. Printout of Hy-Tek entry file (or clerical entry form if applicable) and payment form should reach the Meet Secretary by 27 th July 2018. a The entry fee for electronic entry is 5.00 per individual event; 10.00 for team relay b Coach passes are 15.00 each Max of 4 per club (coffee/tea included) c 5 spectator entry. 6 Entry information will be sent to Club Secretaries, via email, on receipt of entries and correct fees. 7 The acceptance of competitors will be based on times submitted. As many heats as possible will be run in the time available for the Meet. The promoters reserve the right to amend the number of heats in each event depending on entry numbers. The upper qualifying times below are the fastest acceptable times for entry. There are no lower qualifying times. 8 If the event is oversubscribed, and in order to keep each session within the time period of 3 hours, entries will be accepted on a first come, first served basis. 9 As soon as possible after the closing date, club list sheets will be emailed to each respective club secretary with accepted entries, together with any information in respect of entries not accepted. All refunds will be made en block to the club submitting the entries, these will be sent by post or will be available for collection by the club representative on the day. There will be no refunds for withdrawals after the closing date.
10 All events are being swum as open age, however awards will be age grouped (9, 10, 11, 12, 13, 14, 15, 16 & over). Ages will be as at 16 th September 2018. Swim Meet entries may be managed by computer. By submitting entries, consent is thereby given, as required under the data Protection Act of 1998, to the holding of personal information on a computer. Personal data, including submitted and recorded times, may be made public during the meet. 11 Use of still and video photography must be appropriate and in keeping with welfare guidelines. 12 The meet will be run without cards. Heats will be pre seeded. Swimmers do not need to sign in. The organizers reserve the right to add non-scoring swimmers at their sole discretion should it become necessary. If time permits the organisers reserve the right to accept Deck Entries on the day however these swimmers will be entered as Time Trials only. All entries, including Deck Entries, must comply with the entry times for this Level 3 meet. 13 All events will be HDW. Entries will be seeded into heats from submitted times, these will be seeded before the event; where swimmers have withdrawn the lane will be left empty. Slowest heats will be swum first. All heats will be placed in spearhead formation. 14 Competitors must report to the stewards 2 events prior to their event. 15 There will be medals in every event for the first three swimmers in each age group. Awards will be made to the top boy and top girl swimmer using a points system based on swimmers achieving 1st to 8th places in each event. An award will be presented to the Top Visiting club and will be calculated using the same points system. 16 Only swimmers reporting for their event and appointed officials are allowed on poolside during the competition. During warm-ups only coaches holding the valid Meet pass will be allowed on poolside. Wet swimmers are not allowed in spectator areas. 17 There is plenty of free parking adjacent to the Pool complex. 18 Anything not covered in the above rules and associated documentation will be at the discretion of the Lead Referee. Meet organisers will amend the rules where necessary following the instruction of the Lead Referee in the event of a situation out of our control, and to ensure the meet runs smoothly. 19 Any swimmer breaking these conditions will be liable to disqualification from any or all events. 20 The Referee s decision is final, subject to ASA Law
CLEVEDON SHORT COURSE SPRINT MEET 2018 LICENSE NUMBER: 3SW180793 September 16 th 2018 at Hutton Moor, Weston Super Mare ENTRIES SUMMARY SHEET NAME OF CLUB: Boys total no. of entries @ 5.00 = Girls total no. of entries @ 5.00 = Team Relay entry @ 10.00 = No. of coach passes @ 15.00 = (Maximum 4 per club) TOTAL (Cheque payable to CLEVEDON ASC) Club contact for entry sheets : Address: Post Code: Tel: Email: Signed: Date: (Club Official) Please return with this form:- Printout of entries Email completed Hytek entry file to openmeet@clevedonasc.org.uk BACS payments can be made to the following account. Sort Code: 20-94-74 Account number: 83651657. Please include CLEW Sprint as a reference To: Meet Secretary, Paul Chambers, 32 Conference Avenue, Portishead, Bristol BS20 7LF CLOSING DATE FOR RECEIPT OF ENTRIES IS MIDNIGHT ON JULY 20 th 2018
Clubs who have 5 or more swimmers attending are requested to provide at least one qualified official. Officials should complete the Officials Form so that we have their details beforehand. Please send Officials Forms with your entry. CLEVEDON SHORT COURSE SPRINT MEET 2018 (Affiliated to ASA South West & Somerset ASA) 16 TH SEPTEMBER 2018 HUTTON MOOR, WESTON SUPER MARE REQUEST FOR OFFICIALS Clevedon respectfully request your assistance at our Open Meet. Your support would be greatly appreciated. Please ask any officials in your club to complete the form below, indicating when they would be available. LICENSE NUMBER: 3SW180793 Session 1 - Warm-up 9am Officials report 9am Session 2 - Warm-up tbc Officials report tbc Name Club Qualification ASA Number I am willing to help in: Session 1 Session 2 Contact Information Phone: - Email address: - Refreshments will be provided. For those officiating at both sessions food will be provided during the break. A thank-you Bottle of Wine will be available for all Officials on the day Please reply to Sue Mennie, Email: officials@clevedonasc.org.uk
CLEVEDON 2018 LEVEL 3 SHORT COURSE SPRINT MEET Upper Qualifying Times BOYS 9yrs 10yrs 11yrs 12yrs 13yrs 14yrs 15yrs 16yrs+ 50m Free 36.00 34.00 32.20 30.40 28.50 26.80 26.40 26.10 50m Breast 48.00 44.00 42.80 40.00 36.70 35.30 34.90 34.60 50m Fly 40.50 38.50 35.10 33.10 30.20 29.50 29.10 28.80 50m Back 42.50 39.50 36.40 34.50 31.70 31.10 30.70 30.40 100m IM 1.40.00 1.30.00 1.26.00 1.18.00 1.14.00 1.08.00 1.07.00 1.06.00 GIRLS 9yrs 10yrs 11yrs 12yrs 13yrs 14yrs 15yrs 16yrs+ 50m Free 37.00 35.00 33.00 31.20 29.50 28.80 28.40 28.10 50m Breast 49.00 45.00 43.50 40.20 36.90 35.50 35.10 34.80 50m Fly 42.00 39.00 36.00 33.50 31.00 30.50 30.10 29.80 50m Back 43.50 40.30 36.50 35.30 32.60 32.00 31.60 31.30 100m IM 1.42.00 1.30.00 1.27.00 1.18.00 1.15.00 1.11.50 1.10.00 1.09.00 MIXED Freestyle Relay 14x25m 8.20.00 Based on 14x50m times; race swum 14x25m The Freestyle Relay will consist of a team of 14 swimmers, each swimming 25m Freestyle with one boy and one girl from the following age groups 9 / 10 / 11 / 12 / 13 / 14 / 15 & over The maximum entry time for the team is to be no faster than 7.10.00 based on 14 x current 50m times on rankings for each swimmer; the actual race will be swum 14x25m This is targeted at those swimmers who don t normally get the chance to represent their club in Relays. There is no maximum time per swimmer, just the total entry time for the team