DIOCESE OF CLEVELAND CYO SPRING 2018 VOLLEYBALL COACHES MEETING CYO inspires young people to know God, to love God, and to serve God through athletics.
DIOCESE OF CLEVELAND CYO VOLLEYBALL COACHES MEETING 1. Welcome & Introductions 2. Program Planner 3. Points of Emphasis 4. Guest Player Rule 5. NFHS Rule Review 6. Sanctioned Events 7. Conferencing Procedure 8. Forms 9. Attendance Cards/Questions & Answers 10. Gratitude and Prayer CYO inspires young people to know God, to love God, and to serve God through athletics. 2
DIOCESE OF CLEVELAND CYO VOLLEYBALL PROGRAM PLANNER - 2018 March 6 Spring season team registration deadline; late registration ends Spring Coaches Meeting @ Center for Pastoral Leadership, 6:30pm 28700 Euclid Ave. Wickliffe, OH. 44092 7 Team confirmation forms and payments due Spring Coached Meeting @ Our Lady of the Elms High School, 6:30pm 1375 W. Exchange St. Akron, OH. 44313 8 Last day to enter teams blackouts Spring Coaches Meeting @ St. Augustine Manor, 6:30pm 7911 Detroit Ave. Cleveland, OH. 44102 13-15 Spring season Site Director Meetings 13-14 Volleyball Scorer Trainings 14 Spring season Volleyball schedules available on website 23 Deadline to register Volleyball athletes and coaches on rosters online 24 Regular season Volleyball competition begins Coaches Development Program @ St. Basil the Great, 9:00am 8700 Brecksville Rd. Brecksville, OH. 44141 April 6 Last day to add to Volleyball rosters to meet minimum number 21-22 Parents Day at the games 29 Team Mass Sunday May 12-24 Diocese of Cleveland CYO Spring Championships 27 Spring Season Ends CYO inspires young people to know God, to love God, and to serve God through athletics. 3
DIOCESE OF CLEVELAND CYO HIGH SCHOOL VOLLEYBALL POINTS OF EMPHASIS PLAYER ELIGIBILITY A member of an interscholastic high school (OHSAA) volleyball squad (any student who has played in a scrimmage, preview or regular season/tournament games as a substitute or a starter) sponsored by Board of Education or Private School may participate in the program prior to and after the high school season under the following conditions: A. The number of interscholastic volleyball players from the same school on a team is limited to three (3) on the roster of that squad. (Graduating seniors who are participating after their final interscholastic contest of the season in the sport of volleyball are exempt from this limitation). B. Participation includes tryouts, training, practice and competition. C. Violations of these rules WILL impact the athlete s status to participate on an interscholastic high school (OHSAA) volleyball squad. D. Submits an Interscholastic Participation Form with the CYO Eligibility Roster on or before the roster deadline date. EQUIPMENT & UNIFORMS Tennis shoes must be worn; shoes must not be worn from the outside into the gym. Also, any kind of jewelry, face paint, or hair clips may not be worn during the match. If a libero is used, the player shall wear a uniform top in clear contrast and distinct from other members of the team (GIRLS DIVISION ONLY). PRE-CONTEST COACHES RESPONSIBILITIES All coaches must be CYO certified and credentials are to be worn at all times. Credentials given to another coach at any time will result in a one year suspension for the providing coach. One competent adult should be provided by each team to serve as a line judge. PARTICIPATION A player on a CYO team may not participate on any other volleyball team during the CYO season. By the end of the second set, all players must have entered and participated in every match. GUEST PLAYER RULE If a volleyball team has less than 7 players at a match, a Guest Player may be moved from another team under the restrictions outlined in Bylaw 5-3-2 C. This Guest Player must meet the minimum participation requirements and is restricted in the following ways: (1) if the Guest Player is the sixth player on the roster, they must be positioned in the last serving position and (2) if the Guest Player is the seventh player on the roster, they cannot start the first set. All Guest Players must be recorded on the Volleyball Score Sheet and the Volleyball Lineup Game Roster. Guest Players must wear the uniform of the team that they are playing for and not their rostered team uniform. If uniforms are the same throughout the parish, a Guest Player may not wear the same number as any other player on the team they are assisting. 4
DIOCESE OF CLEVELAND CYO BOYS VOLLEYBALL POINTS OF EMPHASIS EQUIPMENT & UNIFORMS Tennis shoes and kneepads must be worn by all players and game shoes must not be worn from the outside into the gym. Also, any kind of jewelry, face paint, or hair clips may not be worn during the match. Matches in the 8 th and 7 th grades will play with a regulation leather ball and matches in the 6 th, 5 th, 4 th, and 3 rd grades will use a Volley-lite ball. PRE-CONTEST COACHES RESPONSIBILITIES All coaches must be CYO certified and credentials are to be worn at all times. Credentials given to another coach at any time will result in a one year suspension for the providing coach. One competent adult should be provided by each team to serve as a line judge. PARTICIPATION A player on a CYO team may not participate on any other volleyball team during the CYO season. For participation requirements please refer to Section 5 of the Diocese of Cleveland CYO Volleyball Rules. In Grades 8 & 7, teams of 12 or less must have every player start the first or second set and teams of 13 or more must have players that starts the first set not start the second. Every player, not matter the size of the team, must play 3 consecutive positions and 2 rotations by the end of the second set. In 7 th Grade, every player must serve by the end of the second set. In Grades 5 & 6 with teams of 12 or less must have every player play 1 full set by the end of the second set with each player serving at least once. Substitutions will be permitted in the second set once a player has met their participation requirements. Teams that have 13 or more players must substitute for number of players over 12 when either team reaches the 12 th point in set #1. 4 th and 3 rd grade teams will use a continuous rotation with new players entering from the bench to the left front position. SUBSTITUTIONS 8 th Grade, 7 th Grade, 6 th Grade, and 5 th Grade are allowed 18 substitutions per set while 4 th Grade and 3 rd Grade use a continuous rotation for all three sets of the match. 5
SERVICE The serving area for each level will be provided on the court. 8 th Grade and 7 th Grade will have a serving area that extends beyond each end-line from sideline to sideline. The serving area for 6 th Grade, 5 th Grade, and 4 th Grade will be 6 feet in the court form the end-line and extend the entire width of the court. 3 rd Grade will have a serving area that is 10 feet in from the end-line and will extend the entire width of the court. Once a server has scored 5 consecutive points in the 6 th Grade Division, that team shall rotate to a new server to another five consecutive points or a side-out is called. Serving Limitations for the 5 th Grade, 4 th Grade, and 3 rd Grade Divisions are that once a server has scored 5 consecutive points, the serve will be surrendered to the opposing team with no point issued. There are no serving limitations for 7 th Grade and 8 th Grade. GUEST PLAYER RULE If a volleyball team has less than 7 players at a match, a Guest Player may be moved from another team under the restrictions outlined in Bylaw 5-3-2 C. This Guest Player must meet the minimum participation requirements and is restricted in the following ways: (1) if the Guest Player is the sixth player on the roster, they must be positioned in the last serving position and (2) if the Guest Player is the seventh player on the roster, they cannot start the first set. All Guest Players must be recorded on the Volleyball Score Sheet and the Volleyball Lineup Game Roster. Guest Players must wear the uniform of the team that they are playing for and not their rostered team uniform. If uniforms are the same throughout the parish, a Guest Player may not wear the same number as any other player on the team they are assisting. 6
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2017-18 VOLLEYBALL MAJOR RULES CHANGES 5-5-3b(12) Outlines mechanics for the second referee to sound a warning whistle at 45 seconds or any other time when both teams take the court ready to play before the audio signal (horn) is sounded at 60 seconds. Clarifies all time-outs are officially ended with the audio signal (horn). RATIONALE: The defining end of a time-out shall be the horn and the warning of the impending end of the time-out is the second referee s whistle at 45 seconds or at any other time when both teams take the court ready to play before the audio horn is sounded at 60 seconds. 5-4-3c(17) On a time-out, the first referee shall whistle the warning if the second referee is still checking the scoresheet. RATIONALE: A procedure is needed for the sounding of the warning whistle should the second referee still be involved with checking the scoresheet. 5-8-3a Outlines the new procedures for the timer to give the audio signal (horn) only to officially end a timeout and no longer for the warning at 45 seconds into the time-out. RATIONALE: Clarifies that the audio signal (horn) shall only be sounded to indicate the official end of a time-out. 9-8-2 New A replay, is considered, to be a part of a single play action. Therefore, once a replay has been called, by the first referee, no requests, e.g., time-out, service order, lineup, substitution, libero replacement, etc., may be recognized until after the rally is completed. RATIONALE: A replay is a single action to repeat the start and completion of a rally that was interrupted under Rule 9-8-1. Clarifies when resuming play, all circumstances should be the same and no requests shall be recognized for, e.g. time-out, service order, lineup, substitution, libero replacement etc. 8
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VOLLEYBALL LINEUP GAME ROSTER Complete & Turn in this form to the score table at least 10 minutes prior to the first set and 2 minutes after each set. Team: St. Sebastian Division 6 th Grade Head Coach Smith Guest Player: (Name) Jane Johnson (Division) _6 th Grade (Team Name) St. Sebastian (Note: 3 rd & 4 th grade teams with more than 12 players should list additional players on back of sheet) Check One: (Grades 3-8) Serve Order Player No. Set #1 (Grade 3, 4 only) Serve Order Player No. Timeouts 1 2 I 12 VII 21 Substitutions 3 rd & 4 th Grade Will be a continuous rotation All Other Divisions - 18 Substitutions X SERVE II 16 VIII 11 Home 1 2 3 RECEIVE III 8 IX 9 GP IV 10 X V 3 XI Speaking Captain: VI 7 XII 4 5 6 7 8 9 10 11 12 13 14-15 Visitor 1 2 3 4 5 6 7 8 9 10 11 12 13 14-15 16 17-18 16 17-18 ****** ALL ELIGIBLE PLAYERS MUST MEET PARTICIPATION REQUIREMENTS BY THE END OF SET #2***** Check One: SERVE RECEIVE (Grades 3-8) Serve Order Player No. Set #2 (Grade 3, 4 only) Serve Order Speaking Captain: VI XII I II III IV V VII VIII IX X XI Player No. Timeouts 1 2 Substitutions 3 rd & 4 th Grade Will be a continuous rotation All Other Divisions - 18 Substitutions Home 1 2 3 4 5 6 7 8 9 10 11 12 13 14-15 Visitor 1 2 3 4 5 6 7 8 9 10 11 12 13 14-15 16 17-18 16 17-18 Check One: SERVE RECEIVE (Grades 3-8) Serve Order Player No. Set #3 (Grade 3, 4 only) Serve Order Speaking Captain: VI XII I II III IV V 10 VII VIII IX X XI Player No. Timeouts 1 2 Substitutions 3 rd & 4 th Grade Will be a continuous rotation All Other Divisions - 18 Substitutions Home 1 2 3 4 5 6 7 8 9 10 11 12 13 14-15 Visitor 1 2 3 4 5 6 7 8 9 10 11 12 13 14-15 16 17-18 16 17-18
Team Formation & Strength For teams in Grades 3, 4 and 5 the team strength rating is not utilized. For teams in Grades 6, 7 and 8 the team strength is utilized. Member sponsors only 1 team in the: 3 rd, 4 th, or 5 th grade division; Strength is not a factor. 6th grade division; Identify team strength as either; A Stronger Team, B Average Team. 7th or 8th grade division; Identify team strength as either; A Stronger Team, B Average Team, C Weaker Team. Member sponsors multiple teams in the: 3 rd, 4 th, or 5 th grade division; teams must be split evenly. 6th grade division; If create teams based upon ability; Stronger Team MUST be identified as A - Stronger Team, Remaining Teams can be identified as B - Average or C - Weaker Team. 7th or 8th grade division; If create teams based upon ability; Stronger Team MUST be identified as A - Stronger Team, Remaining Teams can be identified as B - Average C - Weaker Team. If create teams that are split evenly, contact your CYO athletic director for assistance. Team Conferencing 3 rd, 4 th & 5 th Grade Conferencing: Teams are placed in conferences based upon member location. 6 th Grade Conferencing: Single team members are placed together in conferences by strength and location. Multiple team members are placed together in conferences by strength and location. May place all teams in conferences together by strength and then location. 7 th & 8 th Grade & High School Conferencing: A member s only team OR A-Team is to be registered in their assigned division. The member s second team or B-Team may be registered in a lower division(s). Once all teams are registered, the number of teams in division 1 & 2 will be balanced by Recalculating the average enrollment break point. Teams are placed in conferences by strength and location with-in the division. If there is a low number of teams in a division, teams may be placed in conferences based upon location ahead of strength. 11
FAQ S ABOUT SANCTIONED EVENTS Sanctioned Events are scrimmages, tournaments, competitions, or carnivals hosted by CYO partners to provide additional opportunities for competition and to raise funds for their programs. Refer to information on the CYO website: Sanctioned Events tab. 1. When can I register for a sanctioned event? Whenever the event is listed on the CYO website. 2. May I write a personal check for a Sanctioned Event entry? No - entry fees must be paid with an official check from the partner s account. 3. The Sanctioned Event Director asked me to provide an official CYO roster. Can I use an excel spreadsheet that lists all the athletes from my team? No - only the official CYO Sports Pilot Team Eligibility Roster that your Athletic Director registered with CYO can be submitted. Your Athletic Director should provide each coach with a copy of their roster at the beginning of the season. 4. My parish has three 6 th grade teams. Can we combine players from each team to enter a Sanctioned Event? No - athletes may only play and be rostered on one CYO team. 5. Can my team enter a community-sponsored event if we use our nickname rather than the parish name? No - teams are eligible to participate in CYO sanctioned events only. Bylaw 4-3-1F 6. How do I find out the maximum number of sanctioned tournaments my team can play? Please refer to CYO sport specific rules for clarification. Generally it is [4] for grades 6-8 [3] for grades 3-5. 7. Do preseason Sanctioned Scrimmages count towards my team s total number of allowed Sanctioned Events? No Sanctioned scrimmages do NOT count towards the limit. Please refer to Bylaw 4-4-3D&E for clarification. 8. Most of our sanctioned event games were postponed due to bad weather. Can a sanctioned event be extended after the CYO season closes? No, events need to be concluded by the published CYO end of the season date for that sport. 9. If an athlete or coach is ejected from a sanctioned event, do they sit out the next scheduled CYO game or the next sanctioned event game? The athlete(s) or coach must sit out the next scheduled game whether it is a sanctioned event game or a CYO game. 10. The event director informed me my team s game starts at 8:15 pm. I thought we couldn t play after 8 pm. What should I do? Contact the Event Director and your Athletic Director immediately. Inform the CYO Athletic Administration immediately. Please refer to Bylaw 4-4-1 and sports specific rules for clarification/exception. 11. How many Guest Players may I use during Sanctioned Event Tournaments? ZERO! The Guest Player Ruler cannot be used in sanctioned events. Bylaw 5-3-2C7 12. Is it okay to register my team for a tournament under my assistant coach s name, since I will be out of town for most of the games? No, to register for a tournament, the official CYO Sports Pilot roster needs to be provided, which lists the head coach s name. However, an assistant coach can certainly be in charge at the games. 12
Youth Sports Coaching: Not a Job, but a Calling! by John O'Sullivan / Wednesday, 15 October 2014 / Published in Coaching, Leadership So they call you Coach, huh? Have you ever stopped to consider what that means? You have taken on one of the most beautiful, powerful, and influential positions a person can ever have. Some people may call it a job, and others a profession, but in reality, being a great coach is not that at all. It is so much more than that. By becoming a coach, you have chosen to work with young athletes. You have chosen to guide them through the trials and tribulations of learning two beautiful games: sport and life. You are in a position to change their lives forever, not only by making them better athletes, but better people. You are a leader, you are a role model, you are a person who serves your athletes, and you are a person to whom they entrust their physical and emotional well-being. Never take this responsibility lightly. Coaching can be one of the most difficult jobs in the world. We work with young athletes in highly emotional and public situations. We keep score, and because of that our work is often judged week to week, even day to day, based upon the performance of a bunch of kids, how well they play, how much they play, and where they play. Every time we coach, our words and actions can have a huge impact in the lives of our players, both positively and negatively. We are faced with moments of success and failure, and with calls from officials both good and bad. Our words and actions in these situations can stick with our players forever. The thing is, we don t get to choose which things stick, and which ones they forget, so in everything we say and do, we have to choose wisely. Coaching also means you will be dealing with parents. Many of them are wonderful, and will support you and be grateful that you have taken the time and energy to teach and mentor their child. Celebrate them, and be thankful they are on your team. Others are not so wonderful. They have unrealistic expectations for their children and the team. They will be a friend to your face, and an enemy behind your back. They will make life miserable for their own child, and often for you and the rest of the team as well. Do your best to educate them and minimize their negativity, and empower others to do the same. Most importantly, be a trusted mentor for their child. Those kids need a positive role model more than most, and it s not their fault that mom or dad has lost the plot. The science of coaching and teaching has evolved tremendously in the last few decades. We now know that many coaching and teaching methods used when we were kids are not as effective as once thought. Fear and intimidation does not work as well as an environment of love and respect. Lines and lectures are a thing of the past. Rote repetition is effective only to a point. Just because you taught something does not mean your players learned it. Just because you went over it does not mean they retained it and can replicate it in a game. Far too many coaches are focused on running 13
exercises in practice that are successful 90% of the time, when in reality messy practices that replicate game situations are far more powerful learning tools. Do you have these type of practices on your clipboard? Every player we coach, we leave a lasting impact. There is no way around this; you will influence every player you come in contact with. What will your influence be? Will it be something positive and affirming that bolsters your athletes and serves them throughout life? Will it be a more fulfilling experience for you and your players, more enjoyable, and more successful? Or will it be something that tears them down, that diminishes their self worth, that makes them fearful of failure, or ties their self-worth with sports success? We all mean well, but sometimes when we are pushing to win a game, or talking to our teams after a tough loss, we say and do things that we later regret. I know in the past I have, and I never considered for a moment that my harsh, personal and often over the top criticism of a kid might follow him or her off the field. But it did. I believe that being a coach is so much more than running a bunch of practices and organizing kids for games. It is about connecting with your players as people first, and athletes second. It is about being passionate, and loving the game you teach, so your players will play with passion and love. It is about empathy, making every player feel important, and giving him or her a role on the team. It is about integrity and consistency for kids during good times and bad. It is about being a model of the behavior you expect from your athletes, both on and off field of battle. It is about being a teacher, not only of the X s an O s of a sport, but about life, about optimism, about persistence, and about character. No, coaching cannot simply be a job. It must be a vocation, a calling to a place that best suits your skills, your passion and your ability. You can change lives with a single word, a single pat on the back, and a single conversation that says I believe in you. The world needs great coaches more than ever before. The world needs you! Are you ready? 14
CYO GRATITUDE Go around the room and have each coach complete the following sentence: One thing that I am grateful for receiving this evening is Thank you for your comments and support. We wish you nothing but the best as the season begins. Commitment Prayer Leader: In the name of the Father and of the Son and of the Holy Spirit. All: Amen Leader: Thank you God for being with us today, and for entrusting your children to our care through CYO Sports. As we prepare to return to our parishes and communities, give us the strength to share your love and caring through our actions as CYO Coaches. We give our time, talent and treasures to you that we may better serve our CYO teams and families. I ask that you respond, I will! to each of the following commitments you are making today. Leader: Will you be a Christian role model who helps athletes discover their value and responsibility to the team, church and community? Response: I will! Leader: Will you coach every child on your team to improve their skills through practices, competitions and games? Response: I will! Leader: Will you teach and encourage good sportsmanship by demonstrating positive support, patience, courteousness and respect for all athletes, officials, fellow coaches, volunteers and administrators? Response: I will! Leader: Will you read and follow the letter and spirit of the sport rules, policies, and Diocese of Cleveland CYO Charter and Bylaws? Response: I will! Leader: Will you remain aware that your conduct has an influence on the love a child may develop toward sports, and therefore make an effort to have the children on your team have fun while also learning about athletics, themselves, their teammates and our Catholic Christian Community? Response: I will! Leader: Will you remain mindful that your conduct has an impact on the conduct of the players and fans at a competition and make a commitment not to yell at officials, players, opposing coaches or fans and always demonstrate an attitude symbolic of the CYO Mission and Values? Response: I will! Leader: Will you make an effort to grow as a Christian by going to mass and celebrating the sacraments to be strengthened to love and serve God and the young people entrusted to your care? Response: I will! Leader: Almighty God, the Father of our Lord Jesus Christ, who has given us new birth by water and the Holy Spirit, hear the commitments made by your servants here today. We know you have given us spiritual capabilities, and with your light and direction we can fulfill these commitments and build the community of God. We ask this in the name of the Father, and of the Son, and of the Holy Spirit. Response: Amen CYO inspires young people to know God, to love God, and to serve God through athletics. Some exclusions ply. Seestore.com/Exclusions for details. 15
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