Rosemount Area Hockey Association Board of Directors Meeting Date: June 6 th, 2012 7:00 P.M. Location: Rosemount Community Center Board Members in attendance: Kyle Anderson Nate Bauer Matt Berg Troy Campbell John DeBettignies MaryAnn Fox Jeff Humble Mike Humble Stacy Johnston Chris Kalata Craig Nelson Shaun Nelson Dan Nicklay David Nygaard (via phone) Andy Proshek Dave Tentis Lisa Toll Guests: Doug Ebner Kerri Dupuis Troy Crowell Brad Stepan Tom Rhody Meeting Called to order: 7:04 PM by John DeBettignies Prior Meeting Minutes Motion made by Matt Berg to approve May minutes as submitted. Second by Jeff Humble. Motion adopted 14-0. Non Voting Member / Guest Updates: RHS Boys Head Hockey Coach: Brad Stepan STP Update. In process of reconciling early registrations. Registrations for younger age groups are low High School tournament has been set up. Blue Line Club Girls: Tom Rhody No update Boosters President: Kerri Dupuis Best Buy donated TV for PDA room. PDA room improvements: o In process of patching walls and painting o Estimate to update heating is in the $5,000 range so not going to pursue. Would like to get room insulated, looking for RAHA member willing to insulate in exchange for their volunteer hours.
Leprechaun Days. Combining girls and boys for parade (Rosemount Hockey). RCC will provide a Hummvee for pulling float. Boosters will be putting together a RAHA directory this year. Authorization will be requested at registration. Treasurer/Accountant: Doug Ebner Finance meeting held prior to full board meeting. Reviewed balance sheet and initial budget for 2012-2013. Pull Tabs Manager: Troy Crowell Reviewed monthly gambling reports Board Member Updates: IT / Website: Chris Kalata, Nate Bauer Working on @rosemounthockey.org email addresses for board members Coaches page / tab have been set up on web page Work has begun on page for IP, will be working with IP committee on content. Coaching applications will be linked through USA hockey with email confirmations going coaches coordinator. Additional report functionality also added. Birth certificates are all scanned and indexed with files securely stored. All paper copies will be shredded. Cybersport registration software is available and will be installed on RAHA laptop to allow for on-site registrations at Leprechaun Days. Equipment / Registration: Kyle Anderson, Dan Nicklay Traveling jerseys from last season are all inventoried and stored. Received the additional traveling jerseys for up-coming season, working on the sewing (lettering, etc). Working on the order for socks for this season. Player Development: Jeff Humble, Stacy Johnston Tracking down coaches books that were created last season Points of contact for up-coming season tournaments: Bantams Jeff Humble, PeeWees Matt Berg, Squirts Troy Campbell, Girls David Nygaard Coaches Coordinator: Troy Campbell Application deadline for traveling coaches is August 10. Coach interviews will take place August 20 30. Application deadline for IP coaches is September 10. Coach interviews will take place September 20-30 Will advertise with minnesotahockey.org for traveling coach openings Girls Coordinator: David Nygaard
Thanks to Best Buy for donating a RAHA laptop and a flat screen TV for the PDA room. Proposal review (see Current Business) Tournaments Coordinator: Mike Humble Bantam tournament is advertised with Lets Play Hockey. Carbone s is a primary sponsor, will be looking for additional sponsors. Communications Coordinator: MaryAnn Fox Reviewed board of directors communication flow Presented standards to be used for RAHA email communications (eblasts) RAHA newsletter to be distributed to RAHA membership the third Monday of each month. Initiation Program: Lisa Toll, Andy Proshek, Stacy Johnston Proposal review (see Current Business) Try Hockey for Free Day. Planned for July 29 as part of Leprechaun Days. Reaching out to multiple vendors for equipment use. Looking at various options for advertising and getting the word out. Fundraising: Shaun Nelson Von Hanson s Looking for a couple families to staff table for Von Hanson s brat sale on September 22 and 23. Shaun has info. Fund raising events. o Golf tournament: Working out details, planning on September 8. More info at July board meeting. o Halloween party: Set date for October 27. More detail in coming months. o Looking at prize options for RAHA raffle. Current Business Motion by Matt Berg to approve gambling actuals for May. Second by Jeff Humble. Motion adopted 14-0. Motion by Craig Nelson to approve gambling estimate for June. Second by Troy Campbell. Motion adopted 14-0 Proposals: o Initiation Program (IP). Proposal for 2012-2013 season presented by Lisa Toll. Motion by Matt Berg to approve IP proposal as presented and turn over to finance committee to see where costs line up. Second by Troy Campbell. Motion adopted 16-0. o Fundraising presented by Shaun Nelson. Kwik Trip gas cards. Motion by Shaun Nelson to purchase $5,000 of Kwik Trip cards in $100 denominations to be made available to
association members only. The cards return 10% of which 80% will go towards reducing purchaser s ice bill, 20% will go to association. Second by Lisa Toll. Motion adopted 16-0 Gertins gift cards. Motion by Shaun Nelson to purchase $1,000 Gertins $25 gift cards to be made available to association members. The cards return 15% of which 80% will go towards reducing purchaser s ice bill, 20% will go to association. Cards will be purchased on rosemounthockey.org website. This will be in addition to the plant and wreath sales. Second by Lisa Toll. Motion adopted 16-0 o Player Development presented by Jeff Humble and Troy Campbell Sweet Hands Hockey Clinic. Motion by Jeff Humbler to continue with Sweet Hands Hockey for next season at a cost of $3.60 per player for the season (increase of 10 cents over last year). Second by MaryAnn Fox. Motion adopted 16-0. Dryland / Skills. Motion by Jeff Humble to continue with skill night and dryland for traveling teams starting the first week of November and going through the last week in January (14 weeks) at a cost of $92.50 per session. Second by Craig Nelson. Motion adopted 16-0. Squirt B teams. Motion by Mike Humble to assume we will have 2 Squirt B teams for tournament planning. Second by Troy Campbell. Motion adopted 16-0 Goalie Clinic. Motion by Troy Campbell to utilize Steve Debus and his coaching staff (additional goalie coach and shooters) for this fall s goalie clinic at cost of $6800. Second by Lisa Toll. Motion adopted 16-0. Goalie Training. Motion by Troy Campbell to utilize Steve Debus and his staff for in-season goalie training providing each goalie with 8 hours of training at total cost of $6800. Second by Jeff Humble. Motion adopted 16-0. Goalie volunteer. Motion by Troy Campbell to secure an at-large volunteer to handle in-season scheduling of goalies and instructors for training in exchange for volunteer hours. Second by Lisa Toll. Motion adopted 16-0. o Girls Program presented by David Nygaard REV A Teams. Motion by David Nygaard to move forward with having separate girls REV A teams at the 10U and 12U level. Both would skate under the REV umbrella, however, one would be made up of Rosemount girls, the other Eastview. Second by Matt Berg. Motion adopted 16-0.
o Ice Schedulers Motion by Jeff Humble to offer ice scheduler positions to Tammy Polak and Kris Dupuis. Second by Dan Nicklay. Motion adopted 16-0. Announcements Next Meeting July 11 July 11, August 1, September 5, October 3, November 7, January 2, February 6, March 6 and Annual Meeting March 19 Motion by Troy Campbell to adjourn meeting. Second by Craig Nelson. Motion adopted 16-0. Meeting adjourned at 10:12 P.M.