sponsor, vendor & parade application & guidelines Decades of pride Celebrating 10 years of pride in the midsouth saturday, October 12, 2013 Robert church park 4th & beale Memphis, TN Join in the fun!
Dear Friends and Supporters, On behalf of the Board of Directors of Mid-South Pride lnc., and our 100 percent dedicated volunteers from across the Mid-South region, we would like to introduce to you our sponsorship, vendor and parade opportunities to the 2013 Mid-South Pride Festival and Parade. Our 10th Annual Mid-South Pride will take place in downtown Memphis, TN, at the Robert Church Park and Beale Street Entertainment District on Saturday, October 12, 2013. Your support will be welcomed to the Beale Street venue by other supporters like Performa, the Beale Street Merchants Association, and the City of Memphis. The most important goal of Mid-South Pride has been our unwavering optimism for diversity and inclusion. Our annual, multicultural and educational event in Memphis highlights the continued need for better understanding, respect, fairness, justice and equality for all people regardless of their sexual orientation, gender identity or gender expression. In Did you know? Gay men and lesbians own more homes and cars, travel more, spend more on electronics, and have the largest amount of disposable income of any niche market. Why should you become a sponsor? Companies sponsoring LGBT charities favorably influence 70% to 80% of LGBT consumers. It's a family thing. Within the LGBT community, 15% are already parents, and the number of LGBT parents is projected to dramatically increase as the majority of Gen Y plan to have children. income and based on market research, the numbers show, they strongly support businesses that sponsor LGBT events and media. Events at Mid-South Pride Festival and Parade are family friendly, free and open to the public. We encourage support and participation regardless of race, color, religion, national origin, sex, sexual orientation, gender identity and expression, genetic identification, age, disability, marital status, military or veteran status. Thank you for your support, 2013 over 250 Fortune 500 companies have shown their support of diversity and we see it making a difference in our Mid-South region. The Mid-South Pride Festival and Parade is the single largest lesbian, gay, bisexual, transgender (LGBT) and ally gathering in the Mid-South. In just ten years, Mid-South Pride has grown in attendance from less than 500 people to well over 8,000, making it the largest Pride festival in the state of Tennessee, Arkansas, Mississippi and the Missouri Bootheel. The interest and support by individuals, businesses, and socially responsible organizations make Mid-South Pride Festival and Parade possible. Through sponsorship your support enhances the quality of life in sponsors 2012 of Sponsors peace. love. pride. the Mid-South, while giving G O L D you the opportunity to reach out to a significant consumer base. The LGBT Community S I L V E R has a higher discretionary B R O N Z E C O P P E R Steve Solomon REALTOR Shane Jeffers The Board of Directors of Mid-South Pride, Inc. R A I N B O W Nathan Hoffman F A M I L Y Miss MOD Memphis 111 South Highland Suite 322 Memphis TN 38111 email: info@midsouthpride.org 901-236-4228 Amanda Bolton, President
PARTICIPANT APPLICATION Please write clearly so that we may keep in contact and Update you on your participation. Business/ORGANIZATION NAME Contact Name Address Organization Type Business Faith Organization Media Government Agency Non-Profit Other CITY STATE ZIP Business/ORGANIZATION Phone Contact Phone Fax Number WebSite Email describe the nature of your business Please Specify Logo Artwork Included?* Yes No Please choose one: BOOTH PARTICIPANTS: what, if any, items will you offer for sale PARADE Entry name (as it should be announced) Number of people in PARADE group I DO WANT me or my company listed on any Mid-South Pride promotional materials, press releases and web site as permitted by my sponsorship level. Number AND TYPE of vehicles in group I do not want me or my company listed in ANY materials or web site published by Mid-South Pride. SPONSORSHIP (Select Level) Titanium 5,000 Platinum 3,500 Gold 2,000 Silver 1,000 Bronze 500 Copper 300 Rainbow 100 Family 20 Payments for sponsorship only may be made in full or by installments. First installment due with the submission of this form. Single Payment Installments Monthly Quarterly installment amount Payment information Mid-South Pride accepts checks, money orders, and credit cards by mail. Payment using PayPal is available on our website (click Donate ). Please make all checks out to Mid-South Pride. credit card: Number of Payments Check # credit card number Expiration date cvv2 PAYPAL: start month BOOTH SPACE/EQUIPMENT FEES (Select Type, Circle Appropriate Options) 10 X 10 ELECTRICAL RENTAL RIGHT TO LATE FEE EXHIBIT SPACE CONNECTION (TABLE/2 CHAIRS) SELL PERMIT (AFTER 9/12/13) Non-Profit 75 75 Booth Space 125 75 Food/ Merchant Vendor 150 75 20 10 25 + + + + = parade entry Entry Fee: 75 All entry forms and fees must be received by Thursday, September 12, 2013. Entry forms and fees received after Thursday, September 12, 2013 will be assessed a 25 Late Fee. VISA MASTERCARD AMEX DISCOVER Name as it appears on credit card Billing Address company Name CITY STATE ZIP Transaction confirmation number charge date 15 th 30 th sponsor TOTAL (full payment or first installment) booth TOTAL parade TOTAL + + TOTAL payment = balance due** NAME (PLEASE PRINT) SIGNATURE DATE My signature guarantees that I am the legal owner or representative for the organization or business listed on this application, and that I am authorized to enter into this commitment with Mid-South Pride, Inc. My signature grants Mid-South Pride, Inc. the rights to use the included logo in publicity as indicated by the selected sponsorship level and authorization listed above. Mid-South Pride assures that credit card and other sensitive information is secure. We will not duplicate or release this information. Refer to rules and guidelines for other restrictions that may apply. *Please reference sponsorship levels section to determine whether banner submission applies. **Only applies to sponsorship installments. This agreement must be signed, dated and include payment, or it will be returned without processing. Checks returned for any reason will result in a 25 fee. The deadline for receiving applications is September 12, 2013. MSP reserves the right to reject any application for any reason. This agreement has been read, understood and entered into freely, voluntarily and absent of duress by the parties signed. This agreement shall become effective upon execution by both the participant and MSP. 111 South Highland Suite 322 Memphis TN 38111 email: info@midsouthpride.org 901-236-4228 Amanda Bolton, President
Sponsorship Levels Title Sponsor listing on all promotions Invitation to address crowd from stage during festival Pride Guide ad placement (Ad placement reserved for cash sponsors.**) Full page 3/4 page 1/2 page 1/4 page On-stage recognition of support VIP tickets to all ticketed events (MidSouth Pride SingOUT, Mr & Miss MidSouth Pride Pageant, see website for others.) Four Two Banner Display* Festival mainstage Parade route Festival Area Parking passes for October 12 Booth Space (10' X 10') Premium (Select your own location.) Basic One group parade entry Social media promotion Logo Placement Pride guide (Logo placement on all printed material.) Website Sponsor Listing Pride Guide Website Please note: In-kind giving in lieu of cash will be credited at half the fair market value. Fundraising events at any venue will be valued at net gain/loss after Mid-South Pride expenses. In some cases, the size of logo will change based on sponsorship level, (i.e. a 3,500 sponsor will have a logo that is larger and more prominent than a 500 sponsor, etc.). * Specific branded banners for display should be provided by the sponsor. ** All ads must be submitted by September 21, 2013. Please remit ads to hugh.busby@midsouthpride.org. 111 South Highland Suite 322 Memphis TN 38111 email: info@midsouthpride.org 901-236-4228 Amanda Bolton, President
VENDOR/booth guidelines Please read and understand the following terms and conditions before proceeding with your application: By signing this agreement for the 2013 Mid-South Pride Festival, the undersigned Pride Market vendor ( Vendor ) agrees to be bound by each and every term set forth herein and the terms and representations set forth in the Pride Market Application, which is incorporated herein by reference as though fully set forth. If the Vendor violates any term of this agreement, Mid-South Pride ( MSP ) and/or the authorized agents of MSP may within their sole discretion and at any time (1) terminate this agreement, (2) require Vendor, immediately upon notice of violation of this agreement, to cease operations and vacate the premises, and (3) forfeit any and all fees paid to MSP for the right and privilege of participating in the Pride Market of the 2013 Mid-South Pride Festival. This agreement represents the entire agreement between MSP and the Vendor and may not be amended without the mutual consent of both parties set forth in writing and signed by authorized representatives of MSP and the Vendor. 1. MSP agrees to provide each Vendor of the 2013 Mid-South Pride Festival with a ten foot by ten foot assigned space. Vendor is responsible to provide a tent if they choose and furniture is available for rental if desired (one table and two chairs for 20). 2. Vendor agrees to obey all rules and instructions as directed by the Pride Festival Director during the festival weekend. Any failure to strictly adhere to such rules or instructions may result in the immediate termination of this agreement and immediate forfeiture of any and all fees paid to MSP. 3. Vendor hereby acknowledges its liability, and agrees to compensate MSP, for any damage(s) caused by, including but not limited to, its representatives, agents, employees, volunteers, members, vehicles, equipment, materials and objects to the environs and infrastructure of Robert Church Park which causes MSP to pay for repair, replacement, or other remuneration to the Memphis Parks Department and/or Memphis- Shelby County Metropolitan Government for such damage to the environs or infrastructure of Robert Church Park. 4. As a courtesy to other vendors and festival participants, any amplified sound or loud noise from Vendor s space is prohibited. 5. Only MSP and those individuals or groups which have signed Food Vendor Agreements shall be permitted to serve, sell or in any way provide beverages, including water, or food at any site or operation of the 2013 Mid- South Pride Festival. Violation of this provision and/or any portion of the health code are grounds for immediate expulsion from the festival grounds. Vendor must have a permit to sell. 6. Vendor shall not display, offer for view or sale any illegal or contraband items. The laws of the State of Tennessee and local ordinances of the Metropolitan Government of Memphis-Shelby County shall control. Vendors shall not display, offer for view or sale any items that are unlicensed and/or copies/interpretations of licensed or registered items at any site or operation of the 2013 Mid-South Pride Festival. 7. Vendor understands and agrees that the Mid-South Pride Festival 2013 is intended to be, and at all times shall be, a family-friendly event. Therefore, Vendor shall not openly display any materials that are obscene, sexually explicit, pornographic or indecent. Such materials, if not in violation of any local, state or federal law, may be present in a Vendor s space if and only if such materials are shielded from the view of persons outside the space and the Vendor posts sufficient signage to warn those entering the space that such materials are located therein. 8. Vendor shall not display, offer for view, take orders for or sell any items that are imprinted, emblazoned or marked in any manner with any or all of the following words or phrases without the express written consent of MSP: Mid-South Pride 2103 or any version of the 2013 Mid-South Pride Logo or Theme. Vendor shall not offer phrases, logos or artwork which closely approximate these words or phrases without the express written consent of MSP. 9. Vendor shall not sublet its space without the express written consent of MSP. MSP permits each space to be utilized by no more than two (2) organizations. 10. Vendor acknowledges and understands that it is their solely responsible for the collection of any sales or use taxes and shall in no way hold MSP or its representatives responsible for any type of permits other than for the festival itself. 11. Refund Policy: Exclusive of the 25 non-refundable application fee, a 50% refund will be given in response to a written request received by MSP by September 30, 2013 if and only if the space can be filled from an approved waiting list. No refunds will be given for any request received by MSP after September 30, 2013. No refunds shall be given due to cancellation or interruption of the festival for reasons beyond the control of MSP. These reasons include, but are not limited to weather, acts of God, acts of terrorism, or governmental intervention. 12. MSP and the Metropolitan Government of Memphis-Shelby County accept no responsibility for items left overnight. Vendor is solely responsible for the security for all its items at the festival location at all times. 13. MSP makes no representation or guarantees towards actual festival attendance. 14. Vendor understands that MSP has no control over weather, acts of God, acts of terrorism, or governmental interference. 111 South Highland Suite 322 Memphis TN 38111 email: info@midsouthpride.org 310-936-9378, Vanessa Rodley, Festival Director
PARADE REGULATIONS The 2013 Parade will take place Saturday, October 12th. Line up for the parade will originate next to Robert Church Park at the intersection of 4th Street and Beale Street. Specific line up locations and exact parade route will be communicated via email to all marching units a few weeks prior to the event. All entries will be lined up, at the discretion of the Parade Director and Logistics Team, based on the type of marching unit, logistics, and presentation significance. Line up for floats and vehicles will begin at 12:00 noon. Walking groups will line up at 12:30 PM. No entries will be permitted after 12:45 PM. The Parade will start at 1 PM and last approximately one hour. Parade Judging Mid-South Pride encourages participants to make use of the 2013 Theme as you dress and decorate your entries. The 2013 Theme will be "Decades of Pride." All entries will be judged in the following categories. Best of Show Best Use of Theme Best Rolling Group Best Walking Group Judging for the Parade will be conducted by a panel selected by the Parade Director and Logistics Team and managed by the Judging Coordinator. The judges will have the option of bestowing additional awards. Parade Representative Each group is required to designate a Parade Representative. The Parade Representative will serve as the primary contact with Mid-South Pride and be able to assist the Parade Director with set up and control of the marching unit prior to, during, and after the Parade. The Parade Representative will report to the Parade Director or Volunteer for entry verification and line up assignment at 12:00 noon. Etiquette during Parade and Festival Mid-South Pride Parade participants must understand and agree that this Parade is intended to be, and at all times shall be, a Family Friendly event. Therefore, Parade participants shall not display any materials, or behave in any way, that are obscene, sexually explicit, pornographic, or indecent as described in City, County, State, and Federal law. By signing the attached Parade Registration each group agrees to adhere to this policy. If individuals or groups do not comply, they will be subject to immediate removal from the Parade. The Mid-South Pride Parade Director, Volunteers, and the Memphis Police Department will be located in the line-up area and along the Parade route. They will be in place for your safety. Please listen to them and follow their instructions. The Parade must keep moving. Only the briefest stop in front of the Judges will be allowed. Do not stop in front of the Judges for more than 10 seconds. Parade Volunteers and Memphis Police will be on site to quickly move any unit along, or out of, the route. Float Dimensions Parade Floats may not exceed: 10 wide 25 long 10 high (from street to highest point on float) Float Standards Failure to comply with the standards listed may result in the disqualification of the group and possible removal from the parade. The throwing of beads, candy, or any items from a float, vehicle, or walking group is highly discouraged. Participants may hand such items to the crowd, but not throw them. Distribution of items must not interfere with the progress of the Parade. If groups do not comply, they will be subject to immediate removal from the Parade. If groups do hand out such items, they must provide volunteers to help with cleanup of the route the day after the parade Sunday, October 13th at 10:00 AM. No one may enter or exit their float, vehicle or walking group once the Parade has started. Trailers must be towed by an accompanying vehicle and have a turning radius of 90 degrees. A fire extinguisher must be on board each float and vehicle. Each organization must provide applicable insurance and proof of insurance for each float / vehicle entered. No horses will be allowed in the Parade, except for official Mid-South Pride entries. In an effort to maintain a safe and comfortable environment in the Parade line up area, and to limit the length of the Parade to one hour, the number of entries in the 2013 Mid-South Pride parade will be restricted to approximately 50 units, except for official Mid-South Pride entries. Acts of God Every effort is being made to insure that pride 2013 is a successful event. All participants understand that MSP cannot be held responsible for events beyond our control (Acts of God) that may cause the parade or festival to be delayed or cancelled. The event is scheduled to proceed even if there is a light rain. Acts of the City of Memphis All Participants agree and understand that Mid-South Pride and its officers cannot be held liable, and no registration fees will be returned in the event that the City of Memphis cancels Pride 2013, or if the Memphis Police Department removes any person or persons from the parade or festival. Disclaimer By signing the attached Parade Registration, each group agrees to release, indemnify and hold harmless MSP for any injury, loss or liability to itself or its members that might arise out of the participation of that group or its members in the parade or festival. In accordance with City, County, State and Federal Laws, no alcoholic beverages will be allowed during any portion of the Pride Parade or Festival except in the designated area. Additionally, no person under the influence of alcohol or other drugs shall be allowed to operate a motor vehicle during the Pride Parade. Please be advised that the Memphis Police Department is responsible for enforcing all applicable laws during the parade. Such laws may include, but are not limited to, public decency, alcohol and controlled substances. The MSP board reserves the right to reject any application or remove any participant from the parade. 111 South Highland Suite 322 Memphis TN 38111 email: info@midsouthpride.org 901-848-3299, Chris Brower, Parade Director