QUEENS LIBRARY BUILDINGS AND GROUNDS COMMITTEE THURSDAY, APRIL 27, 2017 Central Library 89-11 Merrick Blvd., Jamaica, NY 11432 AGENDA 6:00 PM BUILDINGS AND GROUNDS COMMITTEE REGULAR MEETING I. Call to Order II. Agenda Action Item 1. Contract Authorization - Integrated Pest Management and Pest Control Services (ID # 1419) III. Agenda Report Item 1. Buildings (ID # 1409) IV. Adjournment 1. Motion to Adjourn (ID # 1406) Generated 4/25/2017 12:20 PM
Queens Library Board/Committee Item BOARD/COMMITTEE: Buildings and Grounds Committee DATE OF MEETING: April 27, 2017 ITEM ID #: 1419 AGENDA: Contract Authorization - Integrated Pest Management and Pest Control Services Background: This is an action item seeking approval from the Queens Borough Public Library s Board of Trustees to enter into a contract with Predator Pest Control Inc. ( Predator ) to provide integrated pest management and pest control services on a monthly and on an as-needed basis. The Board s approval is required pursuant to the Library s Purchasing Policy, which states, in pertinent part, that contracts for construction projects, building service, and maintenance and repair of buildings and grounds in excess of $35,000 may be awarded only after soliciting sealed competitive bids and upon the authorization of the Library s Board of Trustees. The Library s existing requirements contract for integrated pest management and pest control services is due to expire on June 30, 2017. Current Status: On March 7, 2017, the Library issued a sealed competitive bid solicitation for integrated pest management and pest control services, Invitation to Bid #0217-2, which was advertised in the New York City Record, BidNet and New York State Contract Reporter, posted on the Library s website, and sent to over eighty-six (86) firms on the Library s internal bidders list. Twelve (12) vendors responded to the solicitation and provided pricing based on monthly services and additional services as may be required by the Library. The Library s solicitation required bidders to provide five year pricing for service at thirty (30) Library locations and provide five year pricing for additional services, including emergency services. The bid results are outlined in the table below: Bidder MWBE Estimated Five Year Cost: Sure Shot Termite and Pest Control, Inc. MBE- NYS (non-responsive) $145,000.00 Predator Pest Control Inc. $150,800.00 Abalon Exterminating Company Inc. WBE- NYC and $165,280.00 NYS Superior Pest Eliminating Inc. $209,371.12 Dial A Bug Pest Control, Inc. WBE- NYC $212,206.16 Rentokil North America DBA: J.C. Ehrlich Pest $242,625.00 Packet Pg. 2
Control Advanced Pest Management Inc. WBE- NYC $293,557.40 OnGuard Pest Control Inc. $308,606.00 Ramac Corporation (US) dba Assured $316,733.84 Environments Royal Exterminating Co. Inc. MBE- NYC $576,500.00 Verrazano Exterminating Corp MBE- NYC and $580,500.00 NYS Diehard Exterminating Inc. $869,200.00 Sure Shot Termite and Pest Control, Inc. provided the lowest bid; however, it did not provide the required information about the firm s financial condition despite being provided a second opportunity to do so. Accordingly, its bid was deemed non-responsive. Predator Pest Control Inc. ( Predator ) submitted the lowest responsive bid with monthly location services ranging from $25.00 to $150.00 and additional services ranging from $40.00 to $400.00 during the five-year term. A full listing of the bid prices included in Predator s bid is attached. Predator is the Library s incumbent vendor for integrated pest management and pest control services, and has provided and continues to provide quality services to the Library. The Library nevertheless again reviewed Predator s financial stability, references, background, and its completed vendor responsibility questionnaire and none of them indicated any adverse integrity issues. References for the firm were positive and indicated that Predator is a reputable vendor fully capable of providing the requisite services. References from Excalibur Management, which manages thirteen condominiums, and from the Town of Oyster Bay indicated that Predator was a responsive firm that provided quality service. Predator has performed work for New York City, namely for the Department of Parks and Recreation and the Fire Department. Accordingly, Predator has a current Vendex questionnaire on file with the City which does not disclose any cautions. Recommended Motion for Consideration by the Buildings and Grounds Committee: I move that the Buildings and Ground Committee recommend to the Board of Trustees that the President and CEO be authorized to execute a contract with Predator Pest Control Inc. for a term of three years with an option to extend for two one-year periods at the rates proposed herein. Packet Pg. 3
Community Library Predator Pest Control, Inc. Price with Year 4 Briarwood $25.00 $25.00 $25.00 $25.00 $25.00 Broadway $35.00 $35.00 $35.00 $35.00 $35.00 Far Rockaway $30.00 $30.00 $30.00 $30.00 $30.00 Flushing $40.00 $40.00 $40.00 $40.00 $40.00 Forest Hills $40.00 $40.00 $40.00 $40.00 $40.00 Langston Hughes $40.00 $40.00 $40.00 $40.00 $40.00 Laurelton $25.00 $25.00 $25.00 $25.00 $25.00 Long Island City $45.00 $45.00 $45.00 $45.00 $45.00 Richmond Hill $35.00 $35.00 $35.00 $35.00 $35.00 Ridgewood $25.00 $25.00 $25.00 $25.00 $25.00 South Jamaica $25.00 $25.00 $25.00 $25.00 $25.00 South Ozone Park $30.00 $30.00 $30.00 $30.00 $30.00 Corona $30.00 $30.00 $30.00 $30.00 $30.00 Queens Village $40.00 $40.00 $40.00 $40.00 $40.00 Ravenswood $40.00 $40.00 $40.00 $40.00 $40.00 South Hollis $25.00 $25.00 $25.00 $25.00 $25.00 Cambria Heights $35.00 $35.00 $35.00 $35.00 $35.00 East Flushing $40.00 $40.00 $40.00 $40.00 $40.00 Elmhurst $40.00 $40.00 $40.00 $40.00 $40.00 Fresh Meadows $30.00 $30.00 $30.00 $30.00 $30.00 Glen Oaks $40.00 $40.00 $40.00 $40.00 $40.00 Jackson Heights $30.00 $30.00 $30.00 $30.00 $30.00 Lefrak City $35.00 $35.00 $35.00 $35.00 $35.00 Lefferts $30.00 $30.00 $30.00 $30.00 $30.00 Maspeth $45.00 $45.00 $45.00 $45.00 $45.00 Peninsula $35.00 $35.00 $35.00 $35.00 $35.00 Rochdale Village $35.00 $35.00 $35.00 $35.00 $35.00 Steinway $30.00 $30.00 $30.00 $30.00 $30.00 Woodhaven $25.00 $25.00 $25.00 $25.00 $25.00 Total Price: $980.00 $980.00 $980.00 $980.00 $980.00 Total Annual Price (Multiply by 12): $11,760.00 $11,760.00 $11,760.00 $11,760.00 $11,760.00 Five Year Total Price: $58,800.00 Packet Pg. 4
Central Library Year 4 Total Price: $150.00 $150.00 $150.00 $150.00 $150.00 Total Annual Price (Multiply by 12): $1,800.00 $1,800.00 $1,800.00 $1,800.00 $1,800.00 Five Year Total Price: $9,000.00 Additional Requested Services including Emergency Services Item 1. Rats, mice, ants, roaches, pantry pests, bees, wasps, gnats, flies, mosquitoes Provide Flat Rate: $40.00 $40.00 $40.00 $40.00 $40.00 Item 1. Estimated Annual Effort: 70 70 70 70 70 Item 1. Estimated Annual Costs: (Flat Rate to be Multiplied by Estimated Annual Effort) $2,800.00 $2,800.00 $2,800.00 $2,800.00 $2,800.00 Item 2. Wildlife removal Item 1. Estimated Five Year Total: $14,000.00 Provide Flat Rate: $100.00 $100.00 $100.00 $100.00 $100.00 Item 2. Estimated Annual Effort: 12 12 12 12 12 Item 2. Estimated Annual Costs: (Flat Rate to be Multiplied by Estimated Annual Effort) $1,200.00 $1,200.00 $1,200.00 $1,200.00 $1,200.00 Item 3. Bedbug remediation Item 2. Estimated Five Year Total: $6,000.00 Provide Flat Rate: $250.00 $250.00 $250.00 $250.00 $250.00 Item 3. Estimated Annual Effort: 12 12 12 12 12 Item 3. Estimated Annual Costs: (Flat Rate to be Multiplied by Estimated Annual Effort) $3,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 Item 4. Bedbug canine inspection Item 3. Estimated Five Year Total: $15,000.00 Provide Flat Rate: $400.00 $400.00 $400.00 $400.00 $400.00 Item 4. Estimated Annual Effort: 24 24 24 24 24 Item 4. Estimated Annual Costs: (Flat Rate to be Multiplied by Estimated Annual Effort) $9,600.00 $9,600.00 $9,600.00 $9,600.00 $9,600.00 Packet Pg. 5
Item 5. Emergency Response Item 4. Estimated Five Year Total: $48,000.00 Provide Flat Rate: * $0.00 * $0.00 * $0.00 * $0.00 * $0.00 Item 5. Estimated Annual Effort: 100 100 100 100 100 Item 5. Estimated Annual Costs: (Flat Rate to be Multiplied by Estimated Annual Effort) * $0.00 * $0.00 * $0.00 * $0.00 * $0.00 Item 5. Estimated Five Year Total: * $0.00 Item 6. Consultation Fee (renovation projects) Provide Flat Rate: * $0.00 * $0.00 * $0.00 * $0.00 * $0.00 Item 6. Estimated Annual Effort: 1 1 1 1 1 Item 6. Estimated Annual Costs: (Flat Rate to be Multiplied by Estimated Annual Effort) * $0.00 * $0.00 * $0.00 * $0.00 * $0.00 Item 6. Estimated Five Year Total: * $0.00 Additional Requested Services including Emergency Services All Items- Estimated Five Year Total: $83,000.00 * $0.00 Costs for these services captured in Predator s monthly service prices. All Services Five Year Bid Price 1. Selected Facilities Five Year Total Price: $58,800.00 2. Central Library Five Year Total Price: $9,000.00 3. Additional Requested Services including Emergency Services: All Items- Five Year Estimated Price: $83,000.00 Total Bid Amount in dollars: $150,800.00 One Hundred Fifty Thousand and Eight Hundred Total Bid Amount in words: Dollars Packet Pg. 6
3.1 Queens Library Board/Committee Item BOARD/COMMITTEE: Buildings and Grounds Committee DATE OF MEETING: April 27, 2017 ITEM ID #: 1409 AGENDA: Buildings Current Status: Maintenance, repair or renovation purchases awarded between March 1, 2017 and March 31, 2017 in excess of $5,000 are provided below for informational purposes. Approved procurement procedures were executed in accordance with the Library s Purchasing Policy, including all items purchased utilizing Board of Trustee approved Requirements Contracts, Government Requirements Contracts, competitive quotations or in response to emergency conditions as a matter of health and safety. Central Ridgewood Auburndale North Hills Kone, Inc. provided all labor and materials necessary, at rates set forth in the requirements contract, for emergency repairs to the freight elevator. $6,966.56 Varsity Plumbing and Heating Co. provided all labor and materials necessary, at rates set forth in the requirements contract, for emergency repairs of floor under heat pipes. $12,789.95 Kelair Inc. provided all labor and materials necessary for the installation of two new Modine inline heaters into the existing duct work. $13,317.00 Varsity Plumbing and Heating Co. provided all labor and materials necessary, at rates set forth in the requirements contract, for emergency boiler repairs, as per NYC mandated annual boiler inspection. $12,874.76 Packet Pg. 7
3.1 Central Ozone Park Central Certified Glass Corp. provided all labor and materials necessary, at rates set forth in the requirements contract, to replace the glass guardrail in the CLDC. $6,935.44 Lyngsoe Systems, Inc. to furnish, deliver and install, at rates set forth in the requirements contract and as part of the renovation project, two conveyors for the AMH system. $19,000.00 Varsity Plumbing and Heating Co. to provide all labor and materials necessary to relocate two sprinkler branch lines and vent lines serving the chiller system. $5,291.13 Packet Pg. 8
4.1 Queens Library Board/Committee Item BOARD/COMMITTEE: Buildings and Grounds Committee DATE OF MEETING: April 27, 2017 ITEM ID #: 1406 AGENDA: Motion to Adjourn Recommended Motion for Consideration: I move that the meeting be adjourned. Packet Pg. 9