Event Organizer: TΟΜΙΣ: A multicultural example for Europe! Content: The description of event p2 Elements of the Session p2 Accomodation p3 Dress Code p4 Health insurance p4 How to get there p4 Legas issues,visas p5 Participation fee p5 Apply p5 Provisional program p6 1
I. THE DESCRIPTION OF THE EVENT Besides Romanian here live together in peace Turkish, Greeks, Ukrainians, Tatars, Macedo-Romanians, Armenians, Russians, The European Youth Parliament TOMIΣ FORUM 2015 will Gypsies, Jewish, Bulgarians and others. take place in Constanta, the oldest living city in Romania, The city is located in the Dobrogea region of Romania, on founded around 600 BC. For centuries Constanta was the Black Sea coast. 120 youngsters from European countries known as TΟΜΙΣ and experienced the Greek, Macedonian, Roman or Turkish occupation, which explains now the fact that here we can find more minorities recognized by Romanian law than anywhere else in Europe. will celebrate the European Year 2015 - European Year of Citizens Competition under the motto TΟΜΙΣ: A multicultural example for Europe!, combining the typical EYP program with cultural, sports events, trips and even relaxing time, as well as enjoying the summer sun while discovering the beauty of Romanian beaches. The aim of this document is to answer all your questions regarding the program, travel details, costs etc. If you have further questions, please don t hesitate to contact us at office@eypromania.eu. You can also visit www.eypromania.eu. II. ELEMENTS OF THE SESSION The structure of an EYP session will be strictly followed, participants will be attending Teambuilding on the beach, discussing their topics during Committee Work (at the accomodation venue) and debating the resolutions in the General Assembly. III. Additionally, the program will delight participants Intercultural VILLAGE and Country/Regional PRESENTATIONS: Every participating country arranges a stand with culinary specialties (traditional food products, but NON alcoholic drinks are going to be brought by national delegations to the Forum), info brochures, traditional suits, presenting their country in the end by a short presentation (dances, songs, sketches). TOMIΣ CONCERT (concert performed by EYP participants) Musician delegates will have the opportunity to show their musical talents. Musicians will rehearse before concert. The event is going to be attended also by local oficials. 2
TRIPS: During the program we will attend some exciting trips in the area, such as visiting Romania s biggest aquapark: The Aqua Magic! And besides this we will visit some playful dolphins in the Dolphinarium or we ll see the planets moving at the Planetarium! CHAIRS, JOURNOS, ORGANIZERS TRAINING (optional) Experienced EYPers will hold optional trainings, all participants at trainings will receive certificates. THEMATIC PARTIES: A variety of cool theme parties will be organized throughout the session like White Party or the TΟΜΙΣ Awards 2015 (farewell party with prizes-surprise!!) IV. ACCOMODATION AND MEALS Participants will be accommodated at Union*** Hotel on the Romanian Black Sea Riviera (Eforie Nord Resort). Participants will be welcomed by the lovely atmosphere and good services. Accommodation will be in rooms with 2-3 beds, private bathroom, TV, fridge, air condition, wii in the lobby of the hotel and pool. Meals are included in the participation fee such as mentioned in the program: breakfast buffet, lunch and dinner, coffee breaks. The participation fee (80 euros) further includes 5 nights accommodation. Participation fee does not include individual expenses, EYP cafes, committee lunch, delegation dinner, costs of the trips etc (approximate costs for the trips are around 10-20 Euros). The forum does not provide special program for teachers and will have the same accommodation as students (in double rooms at Hotel ***, participation fee is 80 Euros). The teachers will have the responsibility of being a safe backup for their students throughout the event, to help them in preparations, to assist them during the program and to ensure the safe travel. They will follow the student s program; 3
V. HEALTH INSURANCE Participants will have to make health insurances for the period of the Forum in Romania in case they are not en-sured in their EU countries by legal responsible. VI. DRESS CODE Dress code: casual summer clothes, bathing suit, smart dress (suit for boys, dress for girls for Concert and General Assembly), traditional suit (for Village). Please bring also slippers, towels, sun cream and needed medicines. VII. HOW TO GET THERE? Foreign participants can come by airplane to Bucharest or Constanta airports (www.bucharestairports.ro). Some useful links: www.europelowcost.com, www.lylowcostairlines.org, www.wizzair.com, www.vola.ro, www.ryanair.com, www.easyjet.com/org, www.carpatair.com, www.fly-go.ro Also, it is useful to know that there is a direct route (by train) from Bucharest to Eforie Nord. Useful link: www.mersultrenurilorcfr.ro/imtif/rute.aspx?lng=en (use departure: Bucuresti Nord, and arrival: Eforie Nord). The tickets have to be bought from the train station and cost 40 euro both ways. Romanian participants will be expected on 7th September for TOMIΣ Forum. (see program) 4
VIII. LEGAS ISSUES. VISAS For participants that require a Visa to travel to Romania (like Ukraine, Russia, Albania, Turkey etc) organizers will need the participants personal details filled in the application form (full name, address, date of birth, date of issue, number of passport plus the fax number and email address of the Romanian Consulate in your country). We will then post the oficial invitation to the participant, while also e-mailing and faxing it to the embassy. IX. PARTICIPATION FEE Includes three meals/day and coffee breaks as mentioned in the program, accommodation at Hotel*** Union in Romania-Eforie Nord Resort in rooms with 2-3 beds. Participants will have to cover the extra expenses of socializing evenings -EYP Cafe and parties-. the optional programs, extra program activities, also the costs for the committee/delegation dinner/lunch etc. If you need extra accomodation before or after the session, there is a fee of 10 euro/night. -International and Romanian delegates 80 Euros -International and Romanian chairs, journalists 50 Euros The Participation Fee will be transferred into EYP Romania accounts only after receiving a conirmation e-mail regarding your participation from organisers and respecting the deadlines. Fees transferred without a confirmation e-mail or after deadlines will not be considered. Details needed to transfer the fee: Count owner: EYP Romania Foundation, Owner adress: st.avram Iancu no.7/7, Oradea-410094, Romania Fiscal atribute: 8728167 Bank name: BRD Groupe Societe Generale S.A. IBAN: RO48BRDE050SV32951380500 SWIFT: BRDEROBU Bank address: Turn BRD, B-dul Ion Mihalache 1-7, 011171 Bucharest, branch Oradea city, address of the branch: P-ta Ferdinand I no.4 X. HOW TO APPLY You have to fill the application form (annex to this invitation) and send it to office@eypromania.eu before DEADLINE 15.05.2015. We are expecting both individual and delegation applications from partner EYP countries. Romanians will apply only in delegations of 5 participants from the same county (Romanian applications will be sent in one single mail). Organizers will make several rounds of acceptances before and after deadline based on the principle: first applicants -first accepted. International individual or team applications are accepted. 5
Day 1: TOMIΣ FORUM 2015 TΟΜΙΣ: A multicultural example for Europe! Constanta-Eforie Nord, Romania PROVISIONAL PROGRAM 14:00: Arrival of all participants in Eforie Nord, Constanta County, at Hotel Union*** Check in, signing the rules of the event 17:00-17:15: Presentation of delegations, organisers, chairs 17:15-19:00: Teambuilding on the beach 20:00-21:00: Village 21:00-22:00: Village Presentation 22:00-23:00: EYP Café-welcome party. Day 2: 08:00-09:00: Breakfast 09:00-11:00: Teambuilding on the beach 11:15: Team building presentation 13:30: Lunch and free time 15:00-19:00: Committee Work (with coffee break) 19:30: Dinner 21:00-24:00: EYP Cafe Day 3: 08:00-09:00: Breakfast 09:00-11:00: Committee Work 11:00-11:15: Coffee Break 11:15-14:00: Committee Work 14:30 - Lunch 15:00-18:00: Committee Work (finalizing the resolutions) and free time 19:00-21:00: Committee Dinner (not included in the participation fee) 21:00: TΟΜΙΣ Concert. Day 4: 08:30-09:30: Breakfast Free time for visiting Constanta town, Dolphinarium, Aqualand in Mamaia etc 18:00: dinner at hotel 19:00-21:00: chairs/journo initiating training 6
Day 5: 08:00-09:00: Breakfast an preparing the GA in committee 12:00: Lunch 13:00-18:00: General Assembly (with coffee break) 18:00: dinner 19:00-21:00: chairs/journo initiating training 22:00 - TΟΜΙΣ Forum Best Awards and Closing of the event, farewell party. Day 6: Check out and departure home. provisional program Movies after previous EYP summer events: TOMIΣ Forum 2014: https://www.youtube.com/watch?v=gjynjl-le58 TOMIΣ Forum 2013: https://www.youtube.com/watch?v=r1zdmfhat-w TOMIΣ Forum 2012: http://www.youtube.com/watch?v=gedeomz-qws TOMIΣ Forum 2011: http://www.youtube.com/watch?v=xxgmueh0fui Remember: travel forms, musician s forms, committee topics etc, all further information are going to be sent to the participants later on. If you have any questions or doubts don t hesitate to contact us at: office@eypromania.eu See you at the TOMIΣ Forum! www.eypromania.eu 7