Mountaineer Area Council & Girl Scouts of Black Diamond Council

Mountaineer Area Council & Girl Scouts of Black Diamond Council

Dear Fellow Scouters: The 2014 Pierpont District Scout-O-Rama will be held March 15 at the Middletown Mall in White Hall. Cub Scout Packs, Boy Scout Troops, Explorer/Venturing Crews and Girl Scouts are invited to participate. The theme for 2014 is Frontier Life. Scout-O-Rama is the ideal place to showcase your Scouting unit capabilities, and recruit new youth into your program. This is your opportunity to show the public what the Scouting Program does in our community. The OA Dancers will perform, voting for the People s Choice Award will be available and Scouts will have an opportunity to earn their way to camp by selling tickets. After reviewing all the information in this brochure, please send in your booth registration. If you have any questions feel free to contact any committee member. Please read all of the information in this booklet and register by February 13. Our goal is for all units in the District to participate. Consider combining with another Unit if your Unit is small. Let s all celebrate Scouting! 2014 Scout-O-Rama Committee Ginny Davidson Chairperson 304-363-9241 Rudy Vincent - member 304-816-1729 Ralph Herron - member 304-366-1851 Diane Knight - member 304-265-0108 Jerry Keaton - member 304-366-7887 Karen McKee - member 304-363-2331 Peale Davidson - member 304-363-9241 Gary Maffioli - member 304-363-1998 2014 Scout-O-Rama Schedule February 13 Booth registration deadline. NOTE: Units registering after February 13 will not receive patches. March 13 Ticket money and unsold tickets are due by 5:00 p.m. to the Scout Office. NOTE: After this deadline, ticket commission is lost by Unit. March 14 4 to 8 p.m. Units set up Booths. ALL MUST VACATE MALL BY 8:00 P.M. March 15 8:00 a.m. Booth setup may begin for Units unable to set up on March 14. 10:00 a.m. Scout-O-Rama OPENING CEREMONY with all Units participating. All units will report to the District booth with their flags. 2:30 p.m. Order of the Arrow Dancers will perform. 3:00 p.m. Awards Ceremony and grand prize drawing will begin at the District Booth. NOTE: Booth dismantling will FOLLOW the Awards Ceremony. ***REMINDER*** Clean your area before leaving and make sure to bag your garbage and dispose of it properly. DO NOT LEAVE IT IN THE MALL S INSIDE CONTAINERS! NOTE: During both set up and Scout-o-Rama, Unit Leaders are responsible for controlling Scouts. (i.e. no running, rough housing or climbing in the Mall). Do not move the containers or any other mall property. If any problems or questions come up during set up or SOR, please report them to the District Booth. 2

BOOTH INFORMATION: Please register your unit by filling out the Booth Registration form, at the end of this booklet, and mailing it to the address given on the form. All registrations need to be in by February 13 in order that the floor layout of the entered booths can be completed. NOTE: Unit s registering after February 13 WILL NOT receive patches. All requests about the booths need to be addressed to Jerry Keaton, 304-366-7887. Booth space size is 10 feet wide by 6 feet deep. A double booth space (20 feet by 6 feet) may also be requested. Other areas may be available depending on the number of entries. All units must furnish a backdrop or outline the perimeter of the booth in some manner. Booth setup is Friday, March 14 from 4:00-8:00 p.m., or Saturday, March 15 at 8:00 a.m. and must be completed by 10:00 a.m. Saturday. Booth location maps will be available Friday, March 14 in the District Booth at the Mall. NO UNSUPERVISED CHILDREN WILL BE ALLOWED IN THE MALL AT THIS TIME. VIOLATORS WILL BE ESCORTED TO THEIR PARENTS AND ASKED TO LEAVE THE MALL. Units can furnish their own tables and chairs or rent tables only from the Mall. NO CHAIRS will be available from the Mall. Requests to rent tables (with skirt or without skirt), should be indicated on the Booth Registration Form. If your Unit needs electric, please request this service on the Registration Form also. Electric drop arrangements must be made prior to Friday since the Mall can not set this up on the day of Scout-o-Rama. Units need to provide extension cords - two are recommended since they will NOT be available from the Mall. All questions about need to be addressed to Jerry Keaton, 304-366-7887. Garbage must be carried out with you or taken to an outside dumpster. Please do not dump your garbage in the Mall trash cans. No tape of any kind (duct, scotch, and masking) can be put on the Mall floor. We encourage ACTIVE booths where the Scouts are participating. s will take into consideration public participation when judging a booth. Cub Scout booths must have an adult (1 adult per 8 boys) present at all times. Boy Scout Troops, Explorer Posts, Venturing Crews do not require adult presence in the booth. Scouts should be knowledgeable about the theme of the booth when speaking with the public or the judges. Cub Scouts should be scheduled in shifts. No open or closed fires are allowed. Hot plates are acceptable. No running water is available. Water may be carried in, but floors must be protected and clean and dry when Unit leaves. Units must provide their own garbage bags and are responsible for keeping their area clean during and after Scout-o-Rama. Tables, electric, skirting and exhibit space can not be guaranteed if a Unit is not pre-registered. Scouts must be well behaved at all times. JUDGING AND AWARDS: All Units will receive a participation ribbon for setting up a booth. Booths will be judged using the score sheets included in this brochure. One ribbon will be awarded in each category for first, second and third place for Cub Scouts, Boy Scouts, Explorer s and Venturing Crews. Final scores will be based on tabulation of the results of several unannounced visits by judges. All decisions are final. Score sheets are the property of the committee and will not be given to the units. THE PEOPLE S CHOICE AWARD: The People s Choice Award will go to the one Pack and one Troop that receives the most money in their jar. Jars for each Unit will be located at the District Booth. Since voting is open to the general public as well as to Scouters, encourage your friends and family to stop by the District Booth to cast a vote for their favorite Unit. NOTE: The winning Pack & Troop of the People s Choice Award, if registered by the February 13, 2014 deadline, will each receive a $25 Scout Store gift card. 3

TICKET SALES: Scout-O-Rama tickets will be sold for one dollar ($1.00) each. Each Unit is responsible for all tickets assigned to them. Scouts must sell 10 tickets to receive a free Scout-O-Rama patch. While supplies last, others may purchase a patch at the District Booth for Ten Dollars ($10.00). Units will earn twenty-five cents ($0.25) for each ticket sold over the amount needed for camp fee as long as all monies and leftover tickets are returned to the Scout Service Center by 5:00 p.m. on Thursday, March 13, 2014. No commission will be paid to Units after the deadline. If a Unit wishes to sell tickets but not display at the Mall, the Unit will only earn fifteen cents ($0.15) provided tickets and money are returned to the Scout Office by March 13. Scouts may earn their way to camp with No partial discount being paid. Money will be deposited in the Unit account at the Scout Shop. Ticket sales required for camp scholarships will be set at a later date. For current Camp fees, please refer to camp book guidelines. Check with the Scout Office about a discount. Please be sure that each ticket stub is completely filed out including the seller s name and Unit number. Units must complete the ticket sheet located in this brochure when distributing tickets to Scouts. This sheet must be turned into the Scout Office with your stubs, money and unused tickets for accounting purposes and as a record of those who earned patches and a week at camp. A suggested goal for each Unit is to sell enough tickets to send all your scouts to camp FREE. Sibling discount does not apply to SOR ticket sales. PLEASE REMOVE ALL STAPLES BEFORE TURNING IN YOUR TICKET STUBS! Units are responsible for and must account for all tickets received. Unsold tickets must be returned when money is turned into the scout service center. Money must be submitted for any lost tickets. Camp deposit cannot be taken from ticket proceeds. TICKET SALE PRIZES: 1) Closing ceremony ticket grand prize drawing: three $100 cash prizes will be awarded. 2) Ticket stubs will be drawn throughout the day for door prizes which have been donated by generous local merchants. Winners names will be posted. 3) Winners do not have to be present to win either the door prizes or the grand prizes. 4) Units must pick up prizes, not claimed during SOR, at the Scout Office by the end of March. EARLY TEAR DOWN PENALTY (BEFORE 3:00 p.m. Closing Ceremony): 15 points will be deducted from the final score if the Unit dismantles its booth before the closing ceremony. 4

2014 BOY SCOUT TROOP/VENTURER/CREW JUDGING SHEET Page 5 Appropriate number of scouts (at least 2) to properly operate 5 booth. (excused during OA Dance) Consider theme Scouts in uniform or appropriate booth costume 10 American Flag properly displayed 9 Troop Flag properly displayed 3 Patrol flag(s) displayed 3 Legible sign with: Troop Number 3 Chartering Organization 3 Scoutmaster s name 3 Participating Scouts names 3 Booth theme (merit badge) 3 Scouts knowledge of subject 10 Scouts & booth interaction with public 10 Satisfactory presentation or demonstration of theme 10 Originality of physical properties and decorations 5 Display constructed by Scouts 5 #3 #2 #1 Adults not to be working in booth but can be in booth (Some badge work needs an adult for safety etc.) 5 Clean booth 5 Scouts friendly and courteous 5 TOTAL POSSIBLE POINTS FROM EACH JUDGE 100 Bonus points will only be used to break a tie Registration forms available in booth (BONUS POINTS 3 State Flag displayed (BONUS POINTS) 4 SOR Booklet present in Booth 10 TOTAL BONUS POINTS 17 2014 CUB SCOUT PACK JUDGING SHEET 5

Appropriate number of scouts to properly operate booth 5 (Cubs are excused during OA Dance - give full credit) Consider theme! Scouts in uniform or appropriate booth costume 10 #3 #2 #1 American Flag properly displayed 10 Pack flag properly displayed 5 Legible sign with: Pack Number 3 Chartering Organization 3 Cubmaster s name 3 Participating Scouts names 3 Booth theme 3 Scouts knowledge of subject 10 Scouts & booth interaction with public 10 Satisfactory presentation or demonstration of theme 10 Originality of physical properties and decorations 10 Adults not to be working in booth but can be in booth (Some badge work needs an adult for safety etc.) 5 Clean booth 5 Scouts friendly and courteous 5 TOTAL POSSIBLE POINTS FROM EACH JUDGE 100 Bonus points will only be used to break a tie Registration forms available in booth (BONUS POINTS) 3 State Flag displayed (BONUS POINTS) 4 SOR Booklet present in Booth TOTAL BONUS POINTS 10 17 6

CAMP SCHOLARSHIP'S (Cub TBD, Web TBD, Boy Scout TBD Tickets) Scout Name Camp to Number Amount attend Tickets collected Day, Web sold Boy Scout Total $ 7

2014 SCOUT-O-RAMA TICKET SHEET UNIT NO. TOTAL TICKETS RECEIVED Scholarship earned: Which camp? Seller s Name No. of Tickets received Date taken Date returned No. of tickets returned No. of tickets sold Total tickets sold minus cost for camp (See page 3) Unit Commission (25% of previous column) $ EX: Cub Tommy Jones 300 3/1/14 3/12/14 50 250 145 36.25 yes 250 EX: Web Johnny White 300 3/1/14 3/12/14 50 250 110 27.50 yes 250 EX: Boy Robert Smith 300 3/1/14 3/12/14 50 250 55 13.75 yes 250 Patch earned? Amount of money collected $ 8

2014 PIERPONT DISTRICT SCOUT-O-RAMA BOOTH REGISTRATION FORM Pack/Troop/Crew No. (Circle one) Unit Scout-O-Rama Chairperson Phone number Size of Booth Space requested (Circle one): 10 ft x 6 ft 20 ft x 6 ft Other (Call Jerry) Does your Unit need electric? (Circle one): No Yes (Bring 2 extension cords) Does your Unit wish to rent tables from the Mall? (Circle one): Yes No If yes is circled above, number of tables needed without cover & skirt ($5.00 each) or number of tables needed with cover & skirt ($7.00 each) Does your Unit need to be back to back to another Unit? No Yes If yes, which Unit If tables are ordered, enclose a check for the correct amount made payable to: Mountaineer Area Council NOTE: THE MALL DOES NOT PROVIDE OR RENT CHAIRS, YOU MUST PROVIDE YOUR OWN. ELECTRIC OUTLETS AND RENTED TABLES AND SKIRTS ARE AVAILABLE BY PRE- REGISTRATION ONLY AND ON A FIRST COME FIRST SERVED BASIS. UNITS NOT RETURNING THIS FORM BY THURSDAY, FEBRUARY 13, 2014 MAY NOT BE ABLE TO RECEIVE THESE ITEMS. Questions??? You may call: Ginny Davidson, Chairperson 304-363-9241 Jerry Keaton, member 304-366-7887 Return this form by Thursday, February 13, 2014 to: Scout Service Center Attention: Jerry Keaton 1831 Speedway Fairmont, WV 26554 9