August 30 th September 2 nd 2018 Marselisborg Marina Aarhus - Denmark Notice of Race The Organizing Authority is Marselisborg Sailing Club and Sailing Aarhus in conjunction with the International 12mR class association (ITAM) and the Marselisborg Marina. 1 RULES 1.1 The regatta will be governed by the rules as defined in the Racing Rules of Sailing, except if changed by the sailing instructions. 1.2 The applying prescriptions of the Nordic Sailing Federation and the Danish Sailing Association will be incorporated into the sailing instructions. 1.3 Appendix T Arbitration will apply. 1.4 Standard rule changes occur in some of the instructions. 2 ADVERTISING 2.1 Boats may be required to display advertising chosen and supplied by the organizing authority. 3 ELIGIBILITY AND ENTRY 3.1 The regatta is open for all 12mR, holding valid Measurement Certificates. The 12mR fleet will sail for Wessel & Vett Cup based on the ITMA rule, all division are eligible, and prizes will be awarded in all Division with at least 3 participants. All 12mR will also sail for the 12mR Trophy based on the Baltic Handicap system. 3.2 Qualified boats may enter by completing the entry form by June 1 st 2018. Entry forms will be available from March 1 st 2018 at www.sailing-aarhus.dk/wesselvettcup 4 FEES 4.1 Entry fees: The fee is DKK 1,100 per person (skippers, crew, spouses etc.) The fee includes access for all social activities mentioned in the schedule below, as well as lunch bags for each of the race days. For whom who wish to have breakfast served at the Marselisborg Sailing Club may order this separately through the entry form. The entry fee is not refundable.
4.2 Entry fee must be paid July 1 st 2018 at the latest to: Sailing Aarhus mba Hack Kampmanns Plads 2 8000 Aarhus C (DEN) Bank: Spar Nord IBAN: DK7790041120072060 SWIFT BIC: SPNODK22 Please refer to skipper, boat name og sail number on the payment. 5 SCHEDULE OF RACES Thursday Aug 30 th 16.00 18.00 Friday Aug 31 st 09.00 11.00 Saturday Sep 1 st 10.00 Asap after the race Asap after the Sail By Registration Opening Reception at Aarhus International Sailing Center Skippers Briefing Earliest warning signal 1 st race for the day (3 races planned) Galla Dinner Earliest warning signal for the race of the day (1 race planned) Departure from the race area for the Sail By at the inner Aarhus Harbor (DOKK1) Start for the short distance race around the Bay of Aarhus. The race will be started outside Aarhus Harbor and the finish will be just outside Marselisborg Yacht Harbor BBQ at the Marselisborg Marina Sunday Sep 2 nd 10.00 Earliest warning signal 1 st race for the day (2 races planned) Prize giving ceremony 5.1 6 races are scheduled for the Wessel & Vett Cup. The Cup will be awarded if at least 4 races will be completed. The short distance race on Saturday will not be included in the Cup Series, but will be a separate race with a separate prize 5.2 After finishing a race, a new race will start shortly after. 5.3 On the last day of the regatta no warning signal will be made after 13.00 o clock.
6 MEASUREMENT Each boat shall produce a valid measurement certificate and present it at registration. The organizing committee reserves the right to conduct measurement checks before, during or after any race. 7 SAILING INSTRUCTIONS 7.1 The sailing instructions will be available at registration in the regatta office at the club house of the Marselisborg Sailing Club and at the official website. 7.2 Separate Sailing Instructions for the distance race on Saturday Sept. 1 st will be available at registration. 8 VENUE 8.1 The regatta venue will be at the Marselisborg Marina, Marselisborg Havnevej 100, DK-8000 Aarhus C, Denmark 8.2 Race courses will be SE of Marselisborg Marina 9 THE COURSE The courses will be "Windward/Leeward courses" 10 SCORING 10.1 a) The special 12mR-Scoring-System will apply. b) Four (4) races are required to be completed to constitute a valid championship. When 4 or more races have been completed, the worst score will be excluded.
10.2 There will be scoring based on the 12mR rule and a separate scoring based on the Baltic 12mR handicap system. The boats handicaps and the rating system will be described in a notice to the competitors that will be published on the notice board. 11 MOORING AND HAUL-OUT RESTRICTIONS 11.1 All yachts must be moored at the designated berths in Marselisborg Marina. Free mooring is available from August 29 th to September 3 rd. 11.2 Boats shall not be hauled out during the regatta from 08.00 o clock on the first racing day until the last boat finishes the last race, except with and according to the terms of prior written permission of the organizing committee. 12 DIVING EQUIPMENT AND PLASTIC POOLS Underwater breathing apparatus and plastic pools or their equivalent shall not be used around the boats from 08:00 Hrs. on the first racing day until the last boat finishes the last race. 13 RADIO COMMUNICATION The race committee will use VHF Radio for communication to the fleet regarding the start and other race management issues. Apart from this a boat shall neither make radio transmissions while racing nor receive radio communications not available to all boats. This restriction also applies to mobile telephones. 14 PRIZES The 12mR class will be sailing for the Alfred Benzon Trophy on scratch and the 12mR Trophy based on the Baltic Fleet handicap System. 15 DISCLAIMER OF LIABILITY Competitors participate in the regatta entirely at their own risk. See rule 4, Decision to Race. The organizing authority will not accept any liability for material damage or personal injury or death sustained in conjunction with or prior to, during, or after the regatta. 16 INSURANCE Each participating boat shall be insured with valid third-party liability insurance with a minimum cover of Euro 2,000,000 per event or the equivalent. 17 FURTHER INFORMATION Jens Villumsen jens@sailing-aarhus.dk +45 21421979 Per Hjerrild per@sailing-aarhus.dk +45 41267827 Johan Blach Petersen jbp@jbp.dk +45 40724044 Patrick Howaldt patrick@howaldt.dk +45 40583922
The official website is: www.sailing-aarhus.dk/wesselvettcup ACCOMODATIONS The organizing committee has made a preliminary booking at Helnan Marselis Hotel. For booking contact the hotel directly by e-mail marselis@helnan.dk or by phone +45 86144411. In order to get a fixed price, please refer to ref. no 501442. During the regatta period Aarhus is also celebrating the Aarhus Festival, a huge cultural festival. Therefor the demand for hotels in that period will increase. The preliminary booking will only be valid until June 1 st 2018 so make sure to book your room before this. There is also a hotel directly at the Marselisborg Marina which can be booked directly at https://www.bbhotels.dk/hotel-aarhus/ Finally it is possible to stay at the Marselisborg Marina in your own auto camper, please check the harbor authorities for further information at http://marselisborghavn.dk All accommodation bookings and charges must be covered by the guests directly and the organizing committee takes no responsibility for any accommodation arrangements. Looking forward to seeing you in Aarhus 2018