REQUEST FOR QUOTE: HORSE SHOW ACRYLIC TROPHIES AND AWARD ITEMS Quote: #16-087 RFQ Released: October 21, 2015 Deadline for Quotes: Tuesday, November 3, 2015 ORGANIZATIONAL OVERVIEW The Houston Livestock Show and Rodeo (the Show ) was organized for charitable, educational and scientific purposes to encourage and promote the breeding, raising and marketing of better livestock and farm products at public fairs and to promote and maintain research and educational functions within the livestock industry. As the world s largest livestock show and rodeo, the largest fair in North America and the site of 20 concerts from top-flight entertainers each year, the Show attracted over 2.48 million spectators in 2015. A Section 501(c)(3) charity, this organization has committed approximately $375 million in youth and educational support to Texas students since it began in 1932. The Show is backed by more than 32,000 volunteers serving on over 100 different committees. GENERAL REQUIREMENTS FOR REQUEST FOR QUOTE PRICING Pricing for all goods/services must be very specific, all inclusive and firm. All administrative fees, shipping, expedited delivery costs, labor, etc. must be included in the quote. All shipping, drayage and other charges are to be listed as a separate line item. Based on your line item bid price for shipping on the Price Sheet, the Show may require that product shipments are to be done via Federal Express or UPS, using the Show s existing account. Moreover, all design work, product set-up, production, repair work, etc. must be done according to the Show s schedule, which may include weekends, nights and early mornings, at no additional cost to the Show. The Show will pay only for goods/services stated on the Price Sheet unless otherwise agreed to in writing by both parties before the order is placed or work is started. No price changes, additions, or subsequent qualifications will be honored. INTELLECTUAL PROPERTY The vendor acknowledges that the names, logos, copyrighted material and trademarks of the Show are the sole and exclusive property of the Show (the Show Marks ) and nothing herein shall provide the vendor any right, title or interest in the Show Marks. All Show Marks included in this Request For Quote ( RFQ) are for bidding purposes ONLY. They may not be used for any other purpose, now or in the future, without the express written consent of the Show s Marketing and Public Relations Department. VENDOR ADVERTISING, MARKETING AND PROMOTION The vendor may not promote itself in conjunction with the Show, use the Show as a client reference or display Show goods in any advertising, marketing or promotional materials. Exceptions may apply to current licensed vendors.
SPECIAL REQUIREMENTS / INSTRUCTIONS RFQ #16-087 HORSE SHOW TROPHIES AND AWARD ITEMS Page 2 of 7 The following requirements and instructions supersede GENERAL REQUIREMENTS where applicable. SCOPE The Show will receive quotes from vendors to supply our 2016 Horse Show Award Items and Acrylic Trophies. GENERAL DESCRIPTION Provide all labor, materials, supplies and equipment necessary to produce and deliver the item(s) described herein and as directed by Show staff. PRODUCTS 1. Orders to be delivered no later than February 18, 2016. 2. For bidding purposes, product samples are not required. 3. A photo or graphic of each item must be submitted. 4. Physical samples may be required from the winning bidder. 1. 6-Can Coolers We need forty-five (45) coolers that can hold six canned beverages. These are to be embroidered, feature a leather patch, or be screen-printed with the following: 2. Canvas Tote Bags We need forty-five (45) canvas tote bags. These are to be an Ascot style bag in pumpkin/orange with brown trim. Please submit photograph of the canvas bag. Bags should measure approximately 20.5" L x 15" H x 7" D. These are to be embroidered, feature a leather patch, or be screen-printed with the following: 3. Zippered Duffle Bag We need forty-five (45) zippered duffle bags. Bags to have at least one (1) outside pocket. Please submit photograph of the duffle bag with bid. These are to be embroidered, feature a leather patch, or be screenprinted with the following: 4. Stadium Blankets We need forty-five (45) stadium blankets. These are to be embroidered, feature a leather patch, or be screen-printed with the following: 5. Baseball Caps We need forty-five (45) baseball caps. Caps to come in a variety of colors and be embroidered with the: Front: {bowlegged H logo} Back: All Breed Youth Horse Show (above closure strap & opening)
Page 3 of 7 6. Director s Chair We need five (5) folding director s style chairs with a side-table like the one pictured below: These are to be embroidered or screen-printed and include the following: 2016, Houston Livestock Show and Rodeo, {bowlegged H logo}, Paint Horse Show, {award} 1. RESERVE HIGH POINT YOUTH 2. RESERVE HIGH POINT NOVICE YOUTH 3. RESERVE HIGH POINT NOVICE AMATEUR 4. RESERVE HIGH POINT AMATEUR 5. RESERVE HIGH POINT OPEN HORSE 7. Desk Clocks We need nine (9) desk clocks with a plaque or engraving denoting the award with the following information: 2016, Houston Livestock Show and Rodeo, {bowlegged H logo}, Paint Horse Show, {award} 1. RESERVE CHAMPION MARE 2. RESERVE CHAMPION GELDING 3. RESERVE CHAMPION STALLION 4. RESERVE CHAMPION AMATEUR MARE 5. RESERVE CHAMPION AMATEUR GELDING 6. RESERVE CHAMPION AMATEUR STALLION 7. RESERVE CHAMPION SOLID PAINT-BRED MARE 8. RESERVE CHAMPION SOLID PAINT-BRED GELDING 9. RESERVE CHAMPION SOLID PAINT-BRED STALLION
Page 4 of 7 8. Plaques We need two (2) wooden plaques measuring 8 x10. The plaques to be engraved with the following information: 2016, Donkey and Mule Show, Houston Livestock Show and Rodeo, {bowlegged H logo}, {award} 1. CHAMPION WALK-TROT EXHIBITOR 2. RESERVE CHAMPION WALK-TROT EXHIBITOR 9. Acrylic Trophies We will need twenty (20) acrylic trophies. Preferably, trophies to be no more than 7 tall. The acrylic should to be shaped like the bowlegged H logo. The following to be included on the trophy: 2016, Houston Livestock Show and Rodeo, Leadline Participant, {show} 1. Qty 10 ALL BREED YOUTH HORSE SHOW 2. Qty 10 PAINT HORSE SHOW
Page 5 of 7 Deadline for Quotes: Tuesday, November 3, 2015 YOUR SIGNATURE ATTESTS TO YOUR OFFER TO PROVIDE THE GOODS AND/OR SERVICES DESCRIBED IN THIS QUOTE. Please return all pages via hardcopy, fax, or email to: Houston Livestock Show and Rodeo Attn: Wade Hooker Three NRG Park Houston, Texas 77054 832-667-1007 fax hooker@rodeohouston.com OFFERED BY: Signature Title Printed Name Phone Email Company Name Date ACCEPTED BY: Signature Title Printed Name Phone Email Company Name Date
Page 6 of 7 PRICE SHEET Item Description Quantity Price for Each Extended 1. 6-Can Coolers 45 $ $ 2. Canvas Tote Bags 45 $ $ 3. Zippered Duffle Bag 45 $ $ 4. Stadium Blankets 45 $ $ 5. Baseball Caps 45 $ $ 6. Director s Chair 5 $ $ 7. Desk Clocks 9 $ $ 8. Plaques 2 $ $ 9. Acrylic Trophies 20 $ $ Other $ $ Shipping $ $
Page 7 of 7 LOGO bowlegged H logo THE FINAL ARTWORK WILL BE PROVIDED TO WINNING VENDOR. A PHOTO OR GRAPHIC MUST BE SUBMITTED WITH YOUR QUOTE. NOTE: ALL IMAGES/LOGOS/TRADEMARKS INCLUDED IN THIS BID REQUEST ARE FOR BIDDING/PROPOSAL PURPOSES ONLY. THEY MAY NOT BE USED FOR ANY OTHER PURPOSE, NOW OR IN THE FUTURE, WITHOUT THE EXPRESS WRITTEN CONSENT OF THE HOUSTON LIVESTOCK SHOW AND RODEO MARKETING AND PUBLIC RELATIONS DIVISION.