CLUB/ORGANIZATION INFORMATION Name of Applicant Club(s) or Inter-Club Association Address: Please list the major competitions hosted by applicant club(s) or inter-club association in the last five years (international, nonqualifying and qualifying competitions only). a) b) c) d) If awarded, will this competition be totally managed by the host club(s) or inter-club association? [ ] YES [ ] NO If not, please list below the organization that will assist the host club(s) or inter-club association. Name of Organization: Address: What type of organization is this (city, state, sports commission, etc.)? How long has the organization been in existence? How will the organization support this event, i.e., contributions of cash, value in kind services and/or products, manpower, etc.? Please list the organization's experience with running events similar to figure skating: a) b) This application was prepared by: Name: 1
Address: Daytime Telephone Number: Email Address: Signature: Club or Organizational Affiliation: This application meets with the approval of the Board of Directors of the Applicant Club(s) or Inter-Club Association and Applicant is willing to submit further information if requested. Signature: Officer's Name and Title: Address: Telephone Number: This application meets with the approval of the Board of Directors of the Applicant Organization and the Organization is willing to submit further information if requested. Signature: Organization's Executive Director: Address: Telephone Number: Signature: If further information is needed regarding the application or accompanying documentation, please list below the person who should be contacted. Name: Daytime Telephone Number: Email Address: 2
HOST CITY INFORMATION Proposed Dates of Competition: Synchronized Sectional Championship: Name of City: Major Colleges/Universities: Average Temperature for month of event (high & low): Average Precipitation for month of event: Altitude: Radio Stations: Daily Newspapers: List below any major events (sports and otherwise) scheduled to take place in the host city during the same time period as the Synchronized Sectional Championships: a) b) List community and volunteer resources proposed to help host/promote the Championships: a) b) 3
VENUE INFORMATION A. EVENTS ARENAS Item Description Competition Arena Name Address Contact Name Telephone number/email Address Facility Rental Cost/Cost Ice Per Hour # of Ice Surfaces (2 recommended) Main Competition Surface/Secondary Competition Surface Ice surface size(s) Seating capacity (both surfaces) # of Zambonis Can hockey lines be removed/covered? Can ice be painted? Can dasherboard advertising be covered? # of dressing rooms # of function rooms available Is an existing medical/training room available for use during the event? Distance to hospital/emergency room? Is arena club/restaurant available? Can food/beverages be brought in? Is there paid parking? If so, what is the # of comp. parking spaces available for event staff Are merchandise sales allowed that meet U.S. Figure Skating agreement specifications? 4
Item Description Practice Events Arena Name Address Contact Name Telephone number / Email Address Facility Rental Cost/Cost Ice Per Hour # of Ice Surfaces Ice surface size Seating capacity # of dressing rooms available Is an existing medical/training room available to use during the event? Is arena club/restaurant available? Can food/beverages be brought in? C. ADDITIONAL ISSUES (Please provide additional sheets as needed to cover topics below) 1. At the main event arena, can a judges stand be built that will seat approximately 12-15 individuals? Further, can a space be built near ice level for the announcers and music technicians? 2. Does the main event arena have any permanent advertising that cannot be removed or draped? If yes, please provide a list of advertisers. 3. Will there be any restrictions to barrier advertising being controlled by U.S. Figure Skating? If yes, please provide an explanation. 4. Please attach arena diagrams showing ice entrances/exits, zamboni entrance, etc. 5. Will U.S. Figure Skating merchandise be able to be sold in the competition arena at no cost to U.S. Figure Skating? 6. The previous questions summarize some of the requirements the Main Venue will need to meet or provide. Does the Main Venue agree to meet the above requirements if awarded the bid for the Synchronized Skating Sectional Championships? [ ] YES [ ] NO Venue General Manager/date 5
7. Please attach a sample copy of preliminary arena/venue contracts. HOTEL INFORMATION Item Description Official Hotel (for officials and some teams) Hotel Name Address Contact Name Telephone Number Email Address # of rooms available # of doubles in block Proposed rate(s) Are rates guaranteed? # available meeting rooms Gym/pool Guest parking available? Cost of parking? # of restaurants Type of menus/price Range Hours of operation 24 hour room service? # restaurants near venues and hotels Please attach a list of the additional hotels for the teams. Include information regarding the room rate, the number of rooms available, the distance to the competition and practice venues, whether or not ballrooms or meeting space will be available for teams floor practice and the total number of rooms available. Also include a narrative on your housing plan for teams, especially if this includes using a housing company or bureau to help you manage the situation. 6
TRANSPORTATION INFORMATION Name of nearest airport Major airlines serving area Distance to proposed hotels from airport Is transportation available from airport to hotels? If so, what is the cost? Distance to competition arena from airport? Distance to competition arena from hotels? What is your plan to get the officials between the hotel and rink? Is there a potential traffic problem getting between the venues and hotels? What is the availablity of busses for teams to rent? Is there adequate parking for busses at the rinks and hotels? GENERAL INFORMATION A. ADDITIONAL ATTACHMENTS 1. Please present the reasons why the Synchronized Skating Sectional Championships should be organized by the applicant club(s) and listed organization(s) at the facilities proposed. 2. Please attach a proposed LOC organizational chart including, if planned, outside organization involvement. 3. Please attach the resume(s) of the proposed Chair(s). B. FINANCES 4. Please complete the enclosed "Preliminary Budget Form". C. OTHER 5. If selected, the host/organizers agree to sign an agreement to host between the host/organizers and U.S. Figure Skating. [ ] YES [ ] NO E-mail application to: Kelly Hodge khodge@usfigureskating.org 7
INCOME: Synchronized Skating Sectional Championships Preliminary Budget Worksheet Entry Fees Ticket sales: Practice Ice Fees Hotel Commissions Vendor Fees/Commissions Program Sales (Net) Program Advertising Merchandise/Souvenir Sales (Net) Sponsors (please detail): Cash Concessions Competitor s Party Income (please detail) TOTAL INCOME 8
EXPENSES: Officials: Travel Lodging Meals Gifts Facilities Costs (including rental & labor): Competition Arena Practice Rinks Carpentry (judges stand) Dressing of Arena Signage Shipping Costs IJS Equipment Trophies and Medals Printing Costs: Marketing/Promotional Materials Program/Scorebook Tickets Accreditation/Registration Credentials Technical: Computers Copier/Fax Equipment Communications Equipment Furniture Rental Power/Phone Lines Office Supplies Marketing: Advertising Creative/Logo Development Telemarketing Public Relations Web Site/Internet Sponsor Expenses Acquisition/Servicing 9
Hospitality: Arenas Hotels Special Events Official s Dinner Competitor s Party Gifts: Competitors' Gifts Administration: Computers, Printers Meeting Expenses Information Systems Stationary Postage/Shipping Charges Telephone/Fax/Internet Local Transportation: Automobiles Shuttles Medical: Personnel Supplies Volunteers: Uniforms Awards: Trophies and Medals Flowers/Gifts (please detail) TOTAL EXPENSES NET REVENUE (REVENUE LESS EXPENSES) PROPOSED DISTRIBUTION OF NET REVENUE HOST CLUB (S) OTHER HOST ORGANIZATIONS 10