Strategic Vision Meeting Purpose Chairperson: To be the leading state Judo organisation in terms of membership, achievement and participation, in all areas of the sport and it s administration To provide leadership and direction of Judo NSW affairs to achieve the vision Rob Ivers (RI) Date: 14 MAY 2013 Venue: BOM Attendees: Other Attendees Apologies: Next Meeting(s) Sports House, 6A Figtree Drive Sydney Olympic Park Kathy Meyer (KM), Nigel Fricker (NF), Ernie Wakamatsu (EW) ), Rob Ivers (RI), Phil McDermott (PMcD) Gavin Morgan (GM) Daniel Forman (DF), Leon McIndoe (LM) Tue 18 June 2013 cancelled Tue 9 July 2013 Agenda - 9 JULY 2013 1 Acceptance of previous minutes 14/05/2013 2 Review of action items Reviewed, see action items at end of minutes 3. General Business and Office Correspondence Judo NSW - Member Protection & Information Officer - Vacancy - Applications Close Wed 22/5/2013 (15/5) Sport Recreation - Sports Talk - Girls in Sport (15/5) Judo NSW Response to Yuukan about State Squad Training (16/5) JFA Inc state volunteer awards 2013 (22/5) 2013 Nationals Miranda Giambelli eligibility (22/5) 2013 Nationals - Manager & Coach Activities & Responsibilities (23/5) Judo NSW - Doping issues in sport and the ACC Report (29/5) Bookings July to December 2013 - Blacktown Leisure Centre Stanhope (31/5) Judo now promoted to 'Group C' Olympic Sport - Increased $ allocation (4/6) Judo NSW - 2013 Winter Kata Seminar (23 Jun) & DAN Grading (30 Jun) (7/6) JFA Inc John Deacon AOM (11/6) Yuukan Judo Club - Controversial Video/Australian Judo Nationals (12/6) Potential for Indonesia Judokas at AUS competition Dennis Iverson JFA inc (12/6) Judo NSW State Coaches & Managers - Post Nationals Review Meeting (12/6) JFA Inc - National Points as at 12 June 2013 (13/6) Judo NSW - NSW Kata Team and Kata Training Schedule, Jun/Jul 2013 (16/6) JFA Inc - 2014 OJU championships + Continental Cup - Expression of Interest (16/6) Mitchell Vulic Insurance Claim Martin Vulic (18/6) SOPA - 2013-2014 rates increase for Sports Halls (17/6) Judo NSW Events - NCAS Course/NT Testing/Winter KYU Grades & Masters (18/6) Judo NSW - Club Registration Renewal FY2013/14 - Due by 30 June 2013 (18/6) Table Tennis NSW hire of Judo NSW Seating (24/6) ACGA NSW New President (26/6) SOPA Venue Discussions (10-28/6) DSR Sports Talks Seminar Know Your Market (2/7) Judo NSW July Event Calendar Updates (3/7) JFA Inc 2013 Nationals Incident Follow-up (3/7) Coffs Harbour PCYC New Club set-up (4/7) JUDO NSW BOM Page 1
4 5 6 7 8 9 10 11 Planner & Calendar Review BBR Kata Seminar 23 Jun DAN Grading & Batsugun 30 Jun NSW Kata Championships 30 Jun NCAS Club Level Course (inc NT Testing) 6 Jul Senior KYU Grades & Masters 7 Jul Penrith PCYC Club Competition 14 Jul Cancelled NSW Club Teams 21 Jul Hunter Open/Lake Macq Games 28 Jul NT Testing 3 Aug Shinsei Junior Tournament 3 Aug Senior KYU Grades & Masters 11 Aug Governance KPIs MPIO Vacancy (RI) Risk Management (PMcD) Business & Financial Plan KPIs Judo NSW Strategy Review & Discussion (RI) Finance Status (GM) o Combiz Authorities & Bank Signatories Membership Status (PMcD) SOP Venue Update (RI/PMcD) Uniform Policies and Procedures KPIs TBC Technical Excellence KPIs Tournament Event Manager System Review (19 May) Update (KM) Communication and Promotions KPIs 2013 Sydney International (PMcD) Athlete Performance KPIs 2013 National Titles Results - PMcD Next Board Meeting: TUE 13 Aug 2013 JUDO NSW BOM Page 2
ACTION ITEMS Portfolio Action Description Comments / Next Steps / Updated actions Who Due date Status Technical Excellence A152 Clubs of Excellence Reporting Requirements PMcD to source from JFA Inc (Peter Herrmann) and review with MB PMcD/RI 14/8/2012 Open Discussed with Peter Herrmann and agreed to supply documents following attendance at London Oympics NSW to utilize Grant Submission approach M Briers confirmed (4 Dec) JFA Inc in-principle support on basis of $8K p/a from Oct 2012 with assumption that Judo NSW also allocates $8K p/a to the program. Judo NSW to provide updated proposal to JFA Inc Business & A157 FY2012/13 Budget review of Assumptions Assumptions to review GM 6/11/2012 Open Financial Plan Venue Hire Reallocation due to move of Zenbu from SOP IMG Transaction Fees to include full year Technical Excellence A159 Inclusion of Communication on Nutrition and Weight Control in 2013 State Squad KM to f/up with NSW Sports Fed on courses for Weight Control and Nutrition PMcD 10/5/2013 Open Program PMcD to f/up on availability of NSWIS resources Business & A165 Judo NSW Strategy All BOM to determine key development projects that they ALL 25/5/2013 Open Financial Plan will lead & sponsor and provide scoping statements to RI Governance A168 Shoalhaven Open Tournament Complaint Finalise Report & Recommendations DF to review & confirm appropriate sanctions 23/4 update & recommendations to BOM 14/5 - Refer Decision #125 PMcD to provide draft letter PM 18/6/2013 Open Technical Excellence A169 Event Manager Tournament Management System LM to lead on discussions with Leonard Hall (Event Manager) on shared IP as offset to Judo NSW Governance A170 Commission for Children Completed Review & submission of Relevant Employment Proceedings Report to Commission for Children. WWCC Declarations completed for all 2013 State LM 18/06/2013 Open RI 15/5/2013 Closed JUDO NSW BOM Page 3
Portfolio Business & Financial Plan Action Description Comments / Next Steps / Updated actions Who Due date Status appointed Coaches A171 Pricing Review Add to 2013 Judo NSW Congress Agenda PMcD 3/11/2013 Open New Senior Membership Fee $120 (TBC) and timing from 1 Dec 2013 (TBC) New Junior Membership Fee $80 (TBC) and timing from 1 Dec 2013(TBC) Communication & Promotions Communication & Promotions A172 NSW Sports Talks Growing Your Game for Girls (Thu 30 May) Email NSW Sports Talks Invite to selected Judo NSW women A173 2013 National Volunteer Week Email Volunteer Thank You Letter to all Members as part of 2013 National Volunteer Week PMcD 18/5/2013 Closed PMcD 25/5/2013 Closed JUDO NSW BOM Page 4
ISSUES Issue Description Comments / Next Steps / Updated actions Who Due date Status JUDO NSW BOM Page 5
BOM DECISIONS Decision Description Moved Second Date D121 Meeting Minutes Accepted - Meeting 12 Feb 2013 KM EW Apr 2013 D122 Complete the evaluation of the IJF/EJU Tournament Management System. NF LMcI Apr 2013 Agreed to invest in Event Manager System (to max of $1500) for Windows 7 and other necessary upgrades. Judo NSW to utilise the Event Manager System at the 2013 Sydney International. D123 Agreed to replace NSW Team Tracksuit with Team Hoodie. LMcI DF Apr 2013 D124 Meeting Minutes Accepted - Meeting 16 April 2013. KM EW May 2013 D125 D126 D127 D128 Agreed to accept Shoalhaven Open Complaint review & recommendations including sanction of Letter of Apology or ban from attending Judo NSW tournaments until Sep 2013 (if no letter provided). Agreed for 12 month appointment of Lisa Lee as Risk Management Advisor role to assist with development and implementation of Judo NSW risk management strategies. Agreed to send Volunteer Thanks Letter to all Judo NSW members as part of 2013 National Volunteer Week Promo RI to document new office support arrangements KM RI May 2013 KM EW May 2013 KM RI May 2013 JUDO NSW BOM Page 6
COMPLETED ACTION ITEMS Action Description Comments / Next Steps / Updated actions Who Due date Status A160 MPO Tenure 1 year 2012-2013 Note M Briers (National President) Contact David Gillett confirmation to continue in role until Dec 2013 Advise JFA Inc of MPO A161 State Team Camp Investigate YMCA Accommodation options A162 Update to National Points Tables Update Details Sydney International (not NSW Open) Kiarn Kelly show as NSW not QLD A163 Note of BOM & Judo NSW Thanks to Daniel Facilitation and Coordination of Rusitovic Sandros Piccirrillo club coaching visit Email sent 10 May 2013 A164 National Tournament Management System Arrange Dates for NSW Tournament Management Team Workshop/Training on National System. A166 National Tournament Management System KM to f/up with Neil Hayes to confirm any costs associated with Tournament system review on 19 May A167 Event Manager Software KM to confirm with Leonard Hall (SA) that Judo NSW will support upgrade up to max of $1500. Additionally that Judo NSW would like to commence discussions on shared IP PMcD 12/02/2013 Closed RI 12/02/2013 Closed PMcD 12/02/2013 Closed PMcD 12/3/2013 Closed KM 12/3/2013 Closed KM 14/5/2013 Closed KM 14/5/2013 Closed JUDO NSW BOM Page 7