FORT LANGLEY CANOE CLUB EXECUTIVE MEETING 9167 Glover Road, Fort Langley, BC Monday, August 27, 2018 Langley MINUTES A PRESENT: Bob Anderson, Sara Strachan Joanne Bolam, Catriona Eigenfeldt, Cec Welk, Inge Kruse, Cheryl MacIntosh, Marilyn Leibel, Dave Longman, Karen Corness Regrets: Grant Rawstrom WELCOME Call to order. The meeting commenced at 8:05 B C Item C-1 MINUTES D REPORTS Item D-1 TREASURER AGENDA MOTION by Karen to adopt the agenda Seconded by Catriona Carried MINUTES OF LAST MEETINGS MOTION by Marilyn to accept the minutes of the July meeting with changes Second by Karen Carried REPORTS Reports are attached to these minutes. All divisions/disciplines/ committee representatives are required to provide regular reports. A reminder to committee representatives to submit to the executive for keeping: agendas, minutes, and brief reports relevant to FLCC. A month end financial statement is sent to executive member prior to meeting for review. Statements are available to any member upon request. Item D-2 DIVISIONS Dragon Boat (DB) (attached) Flatwater/Sprint (FW) (attached) Voyageur/Rec Canoe (VOY) (attached) Outrigger Canoe (OC) (attached) MOTION by Cec to adopt the reports as submitted. Seconded by Joanne Carried D-3 Dock Expansion Working on a proto type for a canoe storage rack. Will be expanded to accommodate 6 boats. Also looking at gates with locks. Committee will meet further when proto type is completed. Item D-3 Safety Bob Anderson Bob discussed steps that were taken on smoke advisory. Same policy as with other safety issues (i.e. freshet, icy conditions) ultimately up to each crew to decide. E Item E-1 CLUB Item E-1.1 General BUSINESS ARISING FROM THE MINUTES 1.1.1 Fort Langley Historic Site and Township Development 1.1.2 25 th Anniversary Planning Committee Tabled to next month Committee will be started in September. Inge advised a lot of FCKC members want to be involved. 1.1.3 Grant Submission Have not heard anything further. 1.1.4. Cranberry Festival Team registration is now full. Still looking for volunteers. Organizing coming along great. Volunteers should contact Johanna
E-2.Treasurer Dave Longman E-3 Safety 1.3.1 Safety training for divisions - manuals E-4 Facilities/ Inventory 1.4.1 Maintenance Committee and General Maintenance Voyageur brigade days cost/profits will be in next months report. It was a great success. Inge advised FCKC manual almost complete. Glenn installed monitors on motors, so we could keep track of maintenance. Will be looking for volunteers to assist with motor maintenance. It is a heavy job to get motors off boats and up the ramp. Call for volunteers will be sent out via newsletter E-5 DRAGON BOAT Karen Corness 1.5.1 Dragonboat Winter storage Will be put in newsletter. Hoping to find someone with room for storage i.e. barn. Hoping to have this solution by October 1. Karen will look in to storage facilities. E-6 FLATWATER/SPRINT Inge Kruse Nothing further to add Item E-7 OUTRIGGER Joanne Bolam 1.7.1 Half season boat usage It was discussed and decided this is not an option, full season only. 1.7.2 Huli s Huli s are progressing well. Item E-8 VOY/REC CANOE 1.8.1 Training for Steers Has two people wanting to be trained. Has been approached to borrow a couple of our canoes, which we will accommodate. Will be advising Dave to send an invoice to FCKC for boat usage. Will ask to see if they have serviced coach boat motor 1.8.2 Voyageur Boat Rental Has been approached to borrow a couple of our canoes, which we will accommodate 1.8.3 FCKC Voyageur Usage for Summer Programs Will be advising Dave to send an invoice to FCKC for boat usage. Will ask to see if they have serviced coach boat motor Item E-9 Member at Large Marilyn Leibel 1.9.1 Coach boat usage fees Dragon Alliance F NEW BUSINESS G Item G-1 Next Meetings H Meeting Adjournment As there have been difficulties collecting coach boat usage fees from Dragon Alliance, next season, they will need to pay up front. Fees should be paid at the start of the season. Karen will advise them they cannot take out the dragon boat until they pay their outstanding coach boat usage fees None Next Executive Monday, September 24 th @ 7:00 at Fort Langley Community Hall ADJOURNMENT MOTION to adjourn by Cec Second by Karen. Carried The meeting adjourned @ 10:03 Submitted by Sara Strachan Attachments: Combined Reports
Dragon boat Report Karen Corness August 2018 It was a busy month in the Dragon Boat Division. Marilyn handled things while I was away. THANK YOU! F&F, the Senior B representative, and Titanium, the Senior C representative, travelled to Szeged, Hungary to participate in the Club Crew World Championships. The teams did not bring home medals but had great races in their highly competitive divisions. Other club teams were busy preparing and participating in regattas and achieving amazing results. FLCC continues to be a strong presence at regattas! 14 teams participated in the Steveston Regatta this past weekend! WOW, a new team it's year, placed 4th in B Division. All regatta results can be found on the FLCC website. The smoky skies and poor air quality prevented some teams from practicing but they should be back on the water this week. A few seats on the blue BuK were broken and Marilyn arranged to have them repaired. Wendy Boccia and her husband, from Sundragons, replaced all the seats and stained the new wood. They look amazing. A few paddlers from Abreast in a Boat have asked dragon boaters to donate their extra paddles. These paddles will be shipped to Columbia where they plan to start a team for breast cancer survivors. A container has been placed in the cage for the collection of these paddles. Michelle Righetti, from Fortitude, is the contact person. The ad-hoc steering committee met to develop a plan and policy for re-assessing the level 2 and 3 steers. More information on this will be presented at a future meeting. OC Report Joanne Bolam August 2018 It has been a busy month for outriggers, both Calmars are back on the water. Four boats were trailered to races and 3 are now back on the water. It takes a lot of time and effort to move boats. FLCC has been well represented at all races. Huli s are well under way for both oc6 and oc1. The new oc1 s have been having issues with the Iako s, will monitor, but the new boats have been very well used
Member at Large Report Marilyn Leibel The cleaning and repair of the Pub Dock and ramp has been completed. The red Tohatsu motor was returned by Maple Marine after being serviced and the green Tohatsu Outboard Motor was picked up. The yellow job box in the gas cage now has a lock. A large branch has partially broken off a tree by the Pub Dock. The Township of Langley was contacted and after examining the tree, have determined that if it detaches from the tree, it should not cause damage to the ramp or dock. They will continue to monitor it. Some damage was done to one of the bars of the motor mount clamp locking mechanism when the canoe dock was broken into. It has been replaced. Voyageur Report Cec Welk The Tuesday Paddle and Potluck has well attended and enjoyed by all. Thank you Debi for hosting and screening Momma Mia for our enjoyment. Registration has opened for Cranberry Races and a waiting list is growing. Recruitment of volunteers is underway; participation by all divisions is greatly appreciated. The smoke advisory played havoc with the planning of the Moonlight Paddle; the September Moonlight paddle will be advertised soon. Sprint Report Inga Kruse The last month has been very hectic. Our Township Summer Camp programs have enjoyed more enrollment than ever, and we are seeing kids signing up for more than one week as they enjoy the experience and want to come back. Or Head Coach, Connor Fehr and our Summer coaching staff have been delivering high quality coaching, and turning newcomers into all year Sprint racers. Forty-seven paddlers from nine clubs are set to represent B.C. at the upcoming 2018 Canadian Sprint Canoe Kayak Championships. Taking place in Sherbrooke at the Lac de Nations at Jacques-Cartier Park, the event will crown champions in a variety of age categories in sprint canoe, kayak and paracanoe from August 28- September 1. Fort Canoe & Kayak Club is being represented by Connor Fehr, Devon Holcroft, Elliot Hoyt, Ben Muench, Noah Said, Omar Said, and Liam Stewart. Results will be available real time at: http://sprintnationals.canoekayak.ca/ We took delivery of our new junior K4 which has allowed our club to accelerate the training of our youngest athletes by putting them in the team boat.
We are now seeing good progress on updating all of our policies and procedures, our board is functioning well, and we are making plans for 2019 that include growth, new ideas for program offerings and fundraising.