MINUTES PARKS AND RECREATION COMMISSION MEETING Chino Hills Government Center 14000 City Center Drive, Chino Hills, California I. CALL TO ORDER Chair Greg Higgins called the Parks and Recreation Commission Meeting of the City of Chino Hills to order at 7:00 p.m. II. III. IV. PLEDGE OF ALLEGIANCE Vice Chair Seltzer led the Assembly in the Pledge of Allegiance. ROLL CALL PRESENT: Chair Greg Higgins Vice Chair Dave Seltzer Commissioner Robert Gannon Commissioner Bill Taylor Student Member Dilasha Panigrahi ABSENT: Commissioner Patrick Hamamoto Ex-Officio Member Sylvia Orozco ALSO PRESENT: Jonathan Marshall, Community Services Director Kim Albarian, Recreation Supervisor Albert Cardenas, Recreation Coordinator Michael Adams, Recreation Coordinator Sarah Klose, Recreation Coordinator Jason Loya, Interim Recreation Coordinator PUBLIC COMMENTS ON NON-AGENDA ITEMS Resident David Boyce stated that there are not enough parks with fields for sports groups for play and practice games. He appealed to the Commission that the community needs more fields and lighting for nighttime use. V. ACTION ITEMS 1. Approval of February 18, 2015 Commission Meeting Minutes On motion by Commissioner Gannon, seconded by Commissioner Taylor, the minutes of February 18, 2015 meeting was approved. All in favor. MOTION CARRIED. 2. Acceptance of Bench Donation On motion by Vice Chair Seltzer, seconded by Commissioner Taylor, the donation for the bench has been accepted and recommended to Council for acceptance. All in favor. MOTION CARRIED.
Page 2 3. Acceptance of Adaptive Swings Donation from Community Foundation On motion by Commissioner Gannon, seconded by Vice Chair Seltzer, the donation from the Community Foundation for adaptive swings has been approved for acceptance and recommendation to Council for acceptance. All in favor. MOTION CARRIED. VI. STAFF REPORTS/COMMENTS 1. Winter Recreation Programming Recap Director Marshall reported that Supervisor Kim Albanian is presenting her last recap to the Commission. Ms. Albarian stated that the recap would be presented by the attending staff. Recreation Coordinators Albert Cardenas, Michael Adams, Sarah Klose, and Jason Loya reported on the following programs and events: Tree Lighting Ceremony attended by approximately 300 participants. Santa Makes House Calls 35 households participated in this program with party sizes ranging from 20 40 guests. Frosty s Fun Club 49 children, 3 5 years old, participated in the program. Tiny Tots Program 87 children participated in this 6-week program. Snow Day program attracted 714 participants. Home Decorating Contest 25 households participated in decorating their homes for the holidays to feature Best Holiday Spirit, Most Energy Efficient, and Best Animation. Letters to Santa Recreation staff wrote over 250 letters this year. Breakfast with Santa this program attracted 107 participants for a pancake breakfast provided by the Chino Hills Kiwanis Club. Trips and Tours 32 participants attended the Festival of Lights at the Riverside Mission Inn; and, 32 participants attended the private tour of the Ronald Reagan Library. Active Adults Programs: o 50+ Christmas Luncheon this program sold out at 200 participants hosted by the Chino Valley Independent Fire District (CVIFD). Donations were made by: Boys Republic, Starbucks, CVIFD; and, Filipino American Senior Association (FASA). o Christmas Wreath Creations attracted 9 participants o Retro Rendezvous attracted 21 participants o Drop In Program Seniors who dropped in to enjoy the Community Center facility: 198 in December; 81 in January, and 158 in February. Adopt-a-Family Chino Hills Community Foundation sponsored the program providing 35 low-income families gifts, entertainment, and activities for one night of holiday festivities. Chino Hills Boat Parade Kiwanis Club of Chino Hills hosted this event with 35 participants decorated their boards and joined the parade.
Page 3 Adult Soccer League attracted 733 participants who were divided into 39 teams. Pee Wee Sports Program 145 participants ages 3 5 registered for the class. Youth Rookie Basketball Clinic 27 participants ages 6 8 registered for this 6-week program. Celebrate the Family Bike Assembly 558 entries received for the poster or essay program. Out of that total were 257 entries from Savior of the Hills Lutheran School. A member of the Healthy Cities Steering Committee donated two bicycles. Commissioner Taylor asked if basketball is a new program. Mr. Adams stated that it was the first time staff scheduled basketball in winter and the Baseball Clinic in fall. Commissioner Taylor asked clarification on the Drop-In Program for Active Adults. Ms. Klose explained that the program is at the Community Center, when the game room is open to seniors and special interest groups to utilize the facility and participate in the activities available. 2. Update on Community Services Department Monthly Calendar of Events For the months of March and April 2015: March 22 March 30 April 4 April 19 All Breeds Horse Show Summer Volunteen Applications Available Easter Egg-Citement at Community Park 5 th Annual Spring Home Tour, reception to follow at the Community Center. 3. Update on Community Services Projects Director Marshall reported on the following: Special Olympics the sub-committee, consisting of Commissioner Seltzer, Director Marshall, Ms. Albarian, Councilmember Peter Rogers, and Special Olympics Board member Bill Bryan, met to discuss what details for the event in hosting the athletic delegation from Poland and Laos, and their interpreters. The City s event will be July 22, and City of Chino s event will be on July 23. Cal-Poly, Pomona, will be providing board and lodging for the delegations. Trails the GIS system vendor demonstrations have concluded. Staff is looking into the preferred vendor s background. An upgrade to the servers and infrastructures scheduled for completion by June. Vila Borba Park Project staff is currently reviewing the park construction plans. Pinehurst Park Update City is still waiting on developer to submit their plans for review. Chair Higgins asked if the primary issue most heavily influenced on the different modifications or considerations for the Pinehurst Park Project is financial. Director Marshall stated that the budget presented to the
Page 4 Commission was $4.4 million; the latest estimate approximately $1 million greater. Chair Higgins inquired on any realistic ability to find funding for additional amenities for the park, such as lighting for fields. Director Marshall stated that funding is currently not available. Commissioner Taylor asked if the planning of the park design could accommodate future installation of lighting fixtures. Director Marshall stated that if the City decides to make an alteration in the future, it would require extensive work. Chair Higgins stated that the challenge would be dealing with more houses directly adjacent to the park and adding lighting after build-out. Vice Chair Dave Seltzer inquired if temporary lighting driven by a generator could be used for lighting during practice games. Chair Higgins stated that portable halogens could be ran off a generator, which some organizations occasionally do for some situations; however, they are difficult to deal with and the noise generated by the equipment would be a concern to nearby residents. Vice Chair Seltzer inquired whether areas that do not require turf would have drought tolerant landscape. Director Marshall stated that non-essential play areas would be aligned with the water conservation program for parks and open space. Student Member Panigrahi stated that Ayala s hosted Music and Motion had thousands of competitors participate and use the backfields for rehearsals. Large mobile lights have been used for these events. Chair Higgins stated that there are options but the ones at Ayala High School probably do not utilize generators to run. He added that they are practical to be used during special events but not practical during recurring programs. Vice Chair Seltzer noted that it could be practical to provide access to a power supply for a generator to allow temporary lighting for games and practices. VII. COMMITTEE UPDATES Commissioner Gannon reported that the Yellow Bus program is running well with 2,100 children signing up early in the year. He noted that there were 3,100 children registered for the entire previous year. He added that the reception will be increased in duration to provide more time for the Meet and Greet. Recreation Coordinator Michael Adams reported that the Healthy Cities Committee met and the Committee proposed a new idea. The 4 th of July falls on a weekend and it typically causes a drop in attendance. The previous year s attendance dropped due to a cut in water feature activities. It was determined by the Committee that the 4 th of July event could be combined with Concerts in the Park program on Wednesday, July 1, from 5 9 p.m. at Veterans Park. The band will be playing from 6:45 to 9 p.m. So as not to confuse residents, the event will be named Independence Celebration. Portable lighting will be used for the event. Commissioner Gannon agreed with the changes proposed. He suggested staggering the schedule of vendors setting up their booths. He asked if the
Page 5 vendors who used to service both 4 th of July events and Concerts-in-the-Park be allowed to combine both activities for this event. Mr. Adams stated that they will try to accommodate any requests to fit within the activities offered as needed. VIII. IX. COMMISSIONER COMMENTS Commissioner Taylor commended staff for the presentation on the winter programming. He thanked Ms. Albarian for all her work as Recreation Supervisor and wished her well in her future endeavors. Vice Chair Seltzer thanked staff for their report and thanked Ms. Albarian for her assistance and support with his special needs group events. He reported on the following: Priceless Pets has contacted him about organizing a joint event and discussed a potluck at Grand Avenue Park on May 16, naming the event Special Needs Meets Special Breeds. At the Graffiti Abatement Meeting, the Multiple Enforcement Team (MET) tasked to go after graffiti and vandalism in the community. Thanked the Chino Hills Community Foundation for approving the donation request for the adaptive swings installation at a few parks. He also thanked the Commission for supporting the project. Commissioner Gannon thanked staff for their work and presentation. He thanked Ms. Albarian for her work and that the Commission will miss her. Ms. Panigrahi thanked staff and stated that Chino Hills would not be the same without the work done by the City for the community. Chair Higgins thanked staff for their presentation. He also thanked Mr. Boyce for coming to the Commission meeting to speak his thoughts and suggestions. He thanked Ms. Albarian for her work with the City and for her help. ADJOURNMENT Chair Higgins adjourned the meeting at 8:30 p.m. to the next regular Parks and Recreation Commission Meeting on Wednesday,. Respectfully submitted, Carmen Fructuoso-Canter, Administrative Secretary Community Services Department