Highlands Ranch Metro District Website - www.highlandsranch.org Schedule Website - www.quickscores.com/hrmd Weather Hotline # - 720-348-6970 Agenda for Coaches Meeting 1) Welcome & Introduction of Recreation Staff 2) Thank you for Coaching! 3) Dick s Sporting Goods 4) Important Season Dates Tuesday, May 3 All Players should be contacted by this date! It is imperative that you call your players ASAP to introduce yourself, tell them what time practices are and where, tell them when the parents meeting is, etc We get hundreds of phone calls a day from parents asking who their coach is or what their practice time is and where. Please help us out!!! Please contact your players ASAP. Wednesday, May 4 or Thursday, May 12 - Equipment Distribution from 5-7 pm. If you cannot pick up your equipment on this day, you must send someone in your place! o HRMD Service Center Storage Building. Our storage building is the big silver metal building which is located behind our Redstone Park offices. Thursday, May 12 Concussion Training must be completed. HRMD has approved two ONLINE courses for concussion recognition training. Both provide information on how to recognize the signs and symptoms of concussions, information on the nature/risk of concussions, and the proper procedures of allowing young athletes to return to athletic activity. Center for Disease Control and Prevention (CDC) www.cdc.gov/headsup/youthsports/training/index.html National Federation of State High School Associations (NFHS) www.nfhslearn.com o Coaches only have to pass concussion recognition training once in a calendar year. All certifications expire December 31 of the current year. Certifications must be presented to the HRMD recreation office before a coach can conduct practice and/or games. o If certification has been taken through a school district or other agency, a copy of the certificate must be forwarded to the HRMD recreation office o Assistant coaches should take this training as well! Friday, May 13 Game Schedules will be completed and posted to the www.quickscores.com/hrmd website. Please do not call the office or have your parents call the office looking for schedules. When they are done, we will e-mail each coach to let them know. Thank you! Please tell your parents about this website. Friday, May 13 Rosters are frozen. If you have any questions about rosters, please call Brenda, Luke, or Amber. Every player needs to be contacted by Tuesday, May 3 1
The week of May 16 Practices Start. No practices or games on the following days: May 30 and July 1-4. Saturday, June 4 Games begin! 5) General Rules & Exception Rules Discussion 6) Sportsmanship 7) Website to view Schedules & Forms - Turn to page 6 o All schedules & forms will be online at www.quickscores.com/hrmd o Please use that website for schedules, changes, updates, information and forms o Please tell your parents about this website 8) Background Check Forms and Volunteer Waiver Forms Once you have your assistant coaches in place please have them fill one out as well. Forms are available on our website or you can pick some up tonight. 9) Uniforms: All players must wear the approved 2016 Highlands Ranch Metro District issued jersey and hat/visor Most of the jerseys were ordered when team registration ended, so not everyone on the team will get the size they wanted or asked for. (See roster for requested jersey sizes remember sizes are not guaranteed). Please distribute sizes as best as possible. Again, sizes are not guaranteed, sorry. o Please return all unused jerseys & hats/visors at the end of the season. o Coaches Uniforms Unfortunately we do not supply jerseys to our coaches, only 3 coaches hats. If you are interested in buying a coaches jersey or additional hats, please use the order form provided in your packets. Jerseys are $16 for S-XL and $19 for XXL-XXXL. Additional hats are $7 per hat. Deadline to order is Monday, May 2 (jerseys may not arrive in time for the 1 st game but we will certainly try) 10) Grass Field Backstops not all temporary back stops will be up that first week of practices. Please understand that the field crew will take down soccer goals and put up backstops as quickly as possible. 11) Reporting scores each division (except for 4-6) will report their scores to our T-ball, Baseball and Softball Supervisor. The field supervisor will input all scores online. For games played on Saturdays, those scores will not be posted until Tuesday. See postcard in packet with information needed to report scores. 12) Procedures for Practices: o Teams cannot start practicing until the week of May 16 o Each team has already been scheduled one, 1-hour practice per week for the entire season o We will schedule each team an additional 1-hour practice per week from May 16 June 3 (except 4 to 6 year old divisions these divisions will just have 1 practice a week) o 2 nd practice time selection will be done by a lottery system (ages 7 to 14) 2
o Two team coaches will go first o Once games begin on June 4, each team will only be allowed to practice, on a field, ONCE a week o Additional practices at batting cages, non-grass areas, etc..are allowed. Each team may have up to 3 events per week (a game is considered an event) 13) Batting Cages Call Dave at 720-240-5933 for more information on batting cages or to reserve a time for your team. 14) Coaches Training and Resources: www.nays.org 15) Included in your packet: o Dick s Sporting Goods Shop Day Flyer o Rockies Game Ticket Information o Rockies Skills Challenge Flyer o Skyhawks Sports Camp Flyers give one to each player on your team o HRMD Annual Golf Tournament Flyer. Tournament is Monday, September 26. o Coaches training online instructions - www.nays.org 16) Other Important Dates: o Friday, May 27 Deadline for ordering Rockies Tickets for the June 12 game o Wednesday, May 25 Free Rockies Baseball Skills Challenge at Northridge Park - registration starts at 5:15 p.m. See flyer in your packet for more information. o Monday, June 13 Deadline for ordering Rockies Tickets for June 26 game. o Saturday, June 11 or 18 Picture day at Redstone Park on the South Green. Picture times will be e-mailed to each coach when they are done (this will happen after the game schedules are complete). Picture envelopes will available on site the day of pictures. 17) Diamond Club Baseball and Softball Clinics for players and coaches: Skills Clinic Ages 6-14 o Sunday, May 1 from 9-noon @ Redstone Park Pitching Clinic Ages 7-14 o Sunday, May 1 from 1-3pm @ Redstone Park Summer Baseball Camps Ages 7-12 o July 25-27 from 9-noon @ Redstone Park 3
www.highlandsranch.org www.quickscores.com/hrmd Introduction Dear Coach, Welcome to the Highlands Ranch Metro District Youth T-Ball/Baseball/Softball program. We are looking forward to an exciting season for our young players and coaches. Without your involvement and dedication, our youth programs would not be possible. As we strive to provide successful programs for our community s youth, your job as a youth coach becomes all the more important. Participation in athletics plays a valuable role in the development of children. Aspects of teamwork, dedication, discipline, physical fitness, self-esteem, and fair play all contribute to the overall growth and maturation of young people. The Highlands Ranch Metro District takes this responsibility seriously and strives to offer quality programs that will aid in this development. As a coach of a team, you are the most important element in providing the following goals for our youth: Provide an opportunity for growth and development. Provide basic fundamentals of the sport. Provide opportunity for fun and enjoyment. It s important to keep sight of these goals. We want to promote a feeling of self-worth in our young athletes and help develop positive attitudes and enjoyable experiences. We don t want our players or coaches to get caught up in the winning is everything attitude. More important than a winning season is the development of skills, promotion of self-worth, and an enjoyable experience while making new friends. Remember this motto: Kids First, Winning Second. Our quickscores/hrmd website has information about our program philosophies, coaching hints, and much more. This information is presented to serve as a reference for you, as a parent or coach, so you may understand the philosophies of the Highlands Ranch Metro District regarding youth athletics and do your part in making this program a success. If you have any questions, comments or suggestions to help make our program a success please don t hesitate to call. We hope you have a fulfilling season coaching and we thank you for your interest, time and dedication to the youth of our community. Sincerely, The Highlands Ranch Metro District Recreation Services Staff: Amber Garrett, CPRP - Recreation Coordinator Luke Ruter Recreation Coordinator Brenda Willcutt Recreation Assistant Courtney Harriman - Youth T-ball, Baseball & Girls Softball Supervisor Dave Parks Recreation Supervisor Carolyn Peters, CPRP Recreation Manager 4
www.highlandsranch.org; www.quickscores.com/hrmd Contacts & Phone Numbers Field Supervisor Cell Phone # - after 5:00 p.m. on weekdays & on Saturdays 303-601-0693 Courtney Harriman - T-ball, Baseball & Girls Softball Supervisor 720-240-5925 Amber Garrett, CPRP - Recreation Coordinator 720-240-5934 Luke Ruter, Recreation Coordinator 720-240-5912 Brenda Willcutt, Recreation Assistant 720-240-5911 Dave Parks, Recreation Supervisor 720-240-5933 Combo to Lock at Fields 11-21-31 Field Closures Weather Hotline Number 720-348-6970 Field Closure Website (will be updated as frequently as possible) www.quickscores.com/hrmd Only COACHES may call the weather hotline number for rain out information. Parents are not allowed to call the weather line. Every coach should set up a phone tree or phone chain to call parents about rainouts and cancellations. Both coaches and parents may check the website. The Weather Hotline Number is a recorded message, which will inform teams of the status of that evening s/day s games. A message will not be recorded until 4:30 p.m. Monday Friday and 7 a.m. on Saturdays. Updates are made as necessary to the Weather Hotline recording. It is every coach s responsibility to call the Weather Hotline Number at least 1 ½ hours before game time for rain out information. In case of rain or wet grounds, after a game has begun, it is the umpire who will decide if the grounds are playable. There will be days when a decision may not be made until game time, due to late breaking weather. There will be many different fields listed on this recording, please listen to the full message and then hang up. DO NOT WAIT FOR THE BEEP AND DO NOT LEAVE A MESSAGE! Messages will not be retrieved. Picture Information & Questions Team Sport Photos 303-432-7802 Emergency Numbers Ambulance (called at the expense of the patron), Police (Emergency), Fire (Rescue Squad) 911 Police (Non-Emergency) 303-660-7500 5
www.highlandsranch.org www.quickscores.com/hrmd Forms & Information on the Web! The following forms & information will be posted on our website at www.quickscores.com/hrmd under: Coaches & Parents Information Please take a look! 2016 Exception Rules 2016 General Rules Background Check Form Coaching Guidelines/Manual Concussion Training Information Directions to Fields Elitch Gardens Tickets Information Evaluation of an Umpire Field Closure Standards Field Safety Checklist Injury & Concussion Form Lightning Guidelines Picture Information Player Medical Treatment Authorization Form Rockies Game Information Rockies Skills Challenge Information SportParent Contract Volunteer Youth Coaching Contract 6