1 USARugby GAMESSTAFFSELECTIONPROCEDURES 2019PanAmericanGames Rugby7s,Men s January31,2018 USOCRoleName ExampleGamesFunction TeamLeader TeamLeader Coach Coach,PersonalCoach TechnicalPersonnel TechPersonnel,SportSpecificRoles(GolfCaddy, Groom,etc.) AdministrativePersonnel AdminPersonnel;NonAmedicalPerformanceStaff MedicalStaff Doctor,Physiotherapist,MedicalPersonnel, MassageTherapist,etc. TheseproceduresprovideforselectionofUSARugby sgamesstaff[teamleader,coach(es), and/or(#of)additionalofficials]forthe2019panamericangames.however,accreditation allocationisnotguaranteedandwillbebasedonfinalusoccredentialallocationandoverall teamsize.responsibilityofpaymentforallocatedaccreditationswillbedeterminedbythe USOCandtheNGB. 1. DescribethespecificGamesStaffposition(s)thattheNGBisrequesting. USOCRoleNameM(Games Function) Responsibility HeadCoach Prepareathletes/teamsforsuccessonthefieldofplay AssistantCoach AidtheHeadCoachintactical,personnel,andgameA plandecisions. MedicalStaff Manageathletes prehab,rehab,postamatchrecovery, andinamatchonafieldmedical. TechnicalAVideo Analyzeopposition,scoutfilm,andteam sown performancesforpatterns,opportunities,and performancereviewpreparations.assistothercoaches inthisregard.(maysharewithwomen steam.) TeamLeader Serveasprimarypointofcontactandliaisonbetween theusocandusarugbybefore,duringandafterthe games. Strength&Conditioning Coach Prepareathletesphysicallytoperformonmatchdays, betweenmatches,andthebuildauptotournamentday.
MassageTherapist TeamPhysician Concentrateonsportsrehabilitationtechniquesvia massagetherapytoimproveathleteperformancesin trainingandmatches.helpaidrecoverybetween matchesandtrainingsessions. Provideappropriatemedicalcaretoathletes(Mayshare withthewomen steam) 2. WhataretheNGB scriteriafortheabovegamesstaffposition(s)(attachajobdescription,ifany)? NGB sgamesstaffmust: 2.1. SuccessfullypasstheNationalCenterforSafetyInitiatives (NCSI)background screeninaccordancewiththecurrentusocgamesbackgroundcheckpolicy priortonomination. 2.1.1. Shouldanomineeexperienceanyeventbetweenthetimethe backgroundcheckisconductedandtherelevantgamesthatmaychange his/herbackgroundcheckstatus,thenomineemustinformthengb and/orusoc. 2.2. Possessavalidpassportthatdoesnotexpireuntilatleastsixmonthsafterthe conclusionofthegames. 2.3. HavetheabilitytoworkeffectivelywiththeUSOC. 2.4. Havestrongadministrative,communicationandorganizationalcapabilities/skills (ifapplicable). 2.5. BeresponsibleforTeam sadherencetoallrulesregardingdisciplineatthe Games(ifapplicable). 2.6. FulfillalldutiesandrequirementsoftheUSOCincludingattendanceatUSOC Gamesrelatedmeetings(ifapplicable). 2.7. BeavailableforentiredurationoftheGames(ifapplicable). 2.8. HavetheNGB sapprovaltomakefinancialdecisionsregardingtheteam(if applicable). 2.9. Possesshighlevel,specifictechnicalandtacticalknowledgeofthesport(if applicable). 2.10. HavethoroughknowledgeandunderstandingoftheIFrulesandregulations governingthesport(ifapplicable). 2.11. Demonstrateabilitytoestablishharmoniousrelationshipswithathletesand otherteampersonnel. 2.12. Beingoodhealthandabletowithstandthephysicalrigorsoftravelingwithand workingwiththeteam. 2.13. BeacurrentlyemployedstaffmemberorcontractoroftheNGB. 2.14. BelistedonNGB slonglistandmustsuccessfullycompleteallgames Registrationrequirementsbystateddeadlines. 2.15. ParticipateinUSADAtrainingasrequiredforposition(ifapplicable). 2.16. SuccessfullycompletetheUSOC ssafesportprogram. 2.17. BearegisteredmemberofUSARugbyandSafeSportCertified. 2
Inaddition,MedicalPersonnelmust: 2.18. Possesstheappropriatecertifications. 2.19. PassamedicalcredentialreviewinadditiontotheapprovedUSOCGames BackgroundCheck,whichwillbeacombinedcheckmanagedthroughUSOC SportsMedicine(separatelyarrangedbackgroundcheckswillnotbeconsidered). 2.20. MeettherequiredexperienceandproficiencylevelsasdeterminedbyUSOC SportsMedicineandoutlinedinAttachmentAandthedocumentsfoundat http://www.teamusa.org/aboutatheausoc/athleteadevelopment/sportsa Medicine/VolunteerAProgram.aspx. 2.21. BeapprovedfornominationthroughtheUSOC ssportsmedicinedivision. Inaddition,Coachesmust: 2.22. Possessahighlevelofspecifictechnicalandtacticalknowledgeofthesport. 2.23. HeadCoachandAssistantCoachmustberegisteredUSARugbyCoaches. Inaddition,TechnicalPersonnelmust(i.e.SkiTech,VideoTech,etc.): 2.24. Possessappropriateexperiencerelativetotheposition/areaofexpertisefor whichtheymaybenominated. Inaddition,OtherPositions(i.e.TeamManagers,Nutritionists,SportSpecificroles,etc.)must: 2.25. Possessappropriateexperienceand/orcertificationsrelativetothe position/areaofexpertiseforwhichtheymaybenominated. 3. Describetheintendedmethodofidentifyingthepoolandselectingthecandidatestobe consideredforthegamesstaffposition(s): NGBwillnotsolicitapplicationsfortheGamesStaffposition(s).TheGamesStaffposition(s) willbefilledbycurrentngbemployeesand/orcontractorsusingthecriteriainsection2 andbasedontheneedsoftheteam. 4. DescribetheremovalofGamesStaff: AnindividualwhoistobenominatedtotheaboveAlistedGamesStaffposition(s)bythe NGBmayberemovedasanomineeforanyofthefollowingreasons,asdeterminedbythe NGB. 3
4.1. Voluntarywithdrawal.GamesStaffnomineemustsubmitawrittenlettertothe NGBExecutiveDirector/CEO/President. 4.2. Injuryorillnessascertifiedbyaphysician(ormedicalstaff)approvedbythe NGB.Iftheindividualrefusesverificationofhis/herillnessorinjurybya physician(ormedicalstaff)approvedbythengb,his/herinjurywillbeassumed tobedisablingandhe/shemayberemoved. 4.3. Inabilitytoperformthedutiesrequired. 4.4. ViolationoftheNGB scodeofconduct(attachmentb). OncetheGamesStaffnomination(s)isacceptedbytheUSOC,theUSOChasjurisdiction overthegamesstaff,atwhichtime,inadditiontoanyapplicablengbcodeofconduct,the USOC sgamesformsapply.theusoc sgamesformsareavailableaspartofgames RegistrationpriortotherespectiveGames. 5. DescribethereplacementofGamesStaff: IntheeventthattheNominatedGamesStaffmemberisunabletoperformthedutiesofthe position(s)forinjury,illness,codeofconductviolationoranyotherunforeseen circumstancesthatwouldresultintheneedtoreplacehim/her,thereplacementcandidate mustmeetalloftheapplicablecriterialistedin#2above. 6. Whichgroup/committeewillmakethefinalapprovaloftheGamesStaffposition(s)? TheUSARugbyGeneralManagerofPerformanceRugbyandUSARugbyCEOwillmakethe finalapproval. 7. ConflictofInterest: Anindividualinvolvedintheselectionprocesswhohasaconflictofinterestmustdisclose thisinformation,andrecusehimorherselfandnotinfluenceothersregardingthe discussions,meetingsordecisionsinvolvingtheselectionofthegamesstaffposition(s).if thereisanissueconcerningwhetheraconflictofinterestexists,thengb sboardorethics Committee,asappropriate,shalldetermineifaconflictexists. 8. DateofNomination: TheGamesStaffNominationFormwiththeStaffnominee sname,includingthenameofa replacement(ifapplicable),willbesubmittedtotheusoconorbefore: May6,2019 9. Publicity/DistributionofProcedures: 4
AttachmentA USOCSportsMedicalGamesRequirements PURPOSE TheUSOChasdevelopedmedicalrequirementstoensurethesafetyofathletesduringGames(Olympic, Paralympic,PanAmericanandParaPanAmerican,etc.).Thispolicyaddressesequipmentrequestsandminimum standardsforallngbsandmedicalprovidersattendinggames. POLICY 1. Requests NGBsmustidentifymedicalsupportrequeststotheUSOCSportsMedicinedepartment.Theserequestsmust specifyanysupplies,equipment,andothermedicalsupportprovidedatthegames.antiadopingconcernsor commentsshouldalsobeidentified.collectedinformationwillbereviewedbytheusocmanagingdirectorof sportsmedicinewhowillthenidentifyandcommunicatethelevelofsupporttobeprovidedbyusocsports Medicine.AnychangestotherequestedsportsmedicinesupportshouldbeimmediatelyforwardedtoUSOC SportsMedicine.Incaseswheremedicalservicesormaterialsarenotidentified,theUSOCcannotguarantee supportforadditionalorlaterequestsbecauseoftime,budgetandotherfactors. 2. NGBHealthCareProviders NGBsmustnominateandallocateGamescredentialstoNGBidentifiedhealthcareprovider(s)tosupporttheNGB sportsmedicineneedsduringthegames.anypotentialngbmedicalproviderwhocouldbenominatedtoprovide servicesmustbeidentifiedbythengbnolaterthantheduedatefortherespectivegameslonglist.additionally, allngbmedicalprovidersmustmeetthecriteriaasidentifiedinthengb sapprovedadditionalofficialsselection Procedures,alongwiththeadditionalcriteriaoutlinedbelow. ThemedicalstaffinglistwillincludeanyonewhowillpotentiallybecredentialedbytheNGBand/oruseadaypass toprovideservicesatanolympic/paralympicvillageorahighperformancetrainingcenter.healthcareproviders mustmeetminimumqualificationstandardswhichareidentifiedbelowbytheirspecialtywithoutexception.ngbs mustensuretheiridentifiedmedicalstaffcanmeetthesestandardspriortoadvancingtheirnominationfora Gamescredentialordaypassaccess.IftheproviderisnotlicensedintheUnitedStates,theymaybeineligibleto becredentialed.inordertomeetexpectedstandardsofcareandmitigateriskmanagementissues,selected provider(s)mustmeetthebelowminimumqualificationsinadditiontotheselectionprocedurescriteriatoprovide medicalservicesatgames.thesequalificationsinclude: 1) MeetallcriteriaidentifiedintheUSOCVolunteerProgramApplicationforspecificspecialty(Attachments locatedatwww.teamusa.org/medicalvolunteer).onoccasion,specificsupportingdocumentationwillbe requestedatthediscretionofusocsportsmedicine. 2) SuccessfullypassamedicalcredentialreviewandcriminalbackgroundcheckatoraboveUSOCstandards withthenationalcenterforsafetyinitiatives(ncsi) 3) ReviewofthevenueemergencyactionplanwithUSOCSportsMedicinestaffpriortothefirstscheduled practiceorevent. 4) CompleterequiredMedicalTeamEducationModulesaddressingAntiADoping,SafeSportand/orother prerequisitetraining. Appendix:Locationofcriteria: AthleticTrainerQualificationCriteria locatedatwww.teamusa.org/medicalvolunteer 6
PhysicalTherapistQualificationCriteriaAlocatedatwww.teamusa.org/medicalvolunteer DoctorofChiropracticQualificationCriteriaAlocatedatwww.teamusa.org/medicalvolunteer PhysicianQualificationCriteriaAlocatedatwww.teamusa.org/medicalvolunteer MassageTherapistQualificationCriteriaAlocatedatwww.teamusa.org/medicalvolunteer 7
Attachment B USA Rugby Code of Conduct USA Rugby Coaches' Code of Conduct I pledge to uphold the spirit of the USA Rugby Coaches Code of Conduct (the Code ), which offers a guide to my conduct as a member of the USA National 7s Team (the Team ). I acknowledge that I have a right to a hearing if my opportunity to compete is denied or if I am charged with a violation of this Code. I have familiarized myself with the Code and understand that acceptance of its provisions is a condition of my selection to the Team. USA Rugby coaches commit themselves to a positive, player-centered approach in their coaching. By signing below, the USA Rugby coach pledges: 1. To be a positive role model for Rugby and its players. Coaches encourage their players to also be positive role models for Rugby and other players. 2. To respect the rights, dignity and worth of every player within the context of their involvement in Rugby. Coaches focus on their player's improvement as well as on results. They develop and maximize each player s physical, mental and emotional potential. Coaches place the welfare and safety of each player above all other considerations, including match results. Coaches believe all players are deserving of equal attention and opportunities. Coaches refrain from any discriminatory practices on the basis of gender, race, religion, sexual orientation, ethnic background, or special ability/disability. 3. To represent self and specialized standing in an honest manner enhancing the reputation of the Rugby coaching community. Coaches are responsible for their actions. Coaches display high standards through language, manner, punctuality and presentation. Coaches display control, dignity and respect for all involved with Rugby - including players, opponents, coaches, officials, administrators, the media, parents and spectators. Coaches comply with USA Rugby membership requirements for themselves as well as their players. 8
Coaches seek continual improvement through performance appraisal, coach education and maintaining current USA Rugby certification and other relevant qualifications. Coaches maintain appropriate records. 4. To make decisions based on the best interests of a player s sporting, education and vocational careers. Coaches do not place players in competitive or training situations until they are sufficiently prepared or sufficiently recovered from injury. Coaches acknowledge the individual talents and potential of players. Coaches set the appropriate training programs based upon the developmental level of the player. Coaches maintain a balanced emphasis on sporting involvement within life objectives. Coaches provide planned, sequential training programs. 5. To operate within the spirit of the game, the laws of Rugby and the policies of its governing bodies. Coaches embrace and enforce the laws, guidelines, regulations and policies of the World Rugby and USA Rugby and its constituent bodies. 6. To reject the use of performance enhancing drugs in sport and abide by guidelines set forth by National and International regulatory bodies including the World Anti- Doping Agency (WADA) and the United States Anti-Doping Agency (USADA). Coaches do not tolerate the use of performance-enhancing drugs and support players' efforts to be drug-free. Coaches abide by the rules and regulations of the USADA and WADA. Coaches respect the health and dignity of players to compete on the basis of their abilities, within the laws of the game. Coaches educate their players on drugs in sport issues. 7. To refrain from any form of harassment of players or colleagues. Coaches refrain from any form of personal, verbal, physical or emotional abuse of players. Coaches refrain from, and prevent, any form of sexual harassment towards players or colleagues. Coaches ensure that any physical contact with players is appropriate to the situation and necessary for the player's skill development. Coaches do not engage in sexual/romantic relationships with players or other participants over whom the coach has evaluative, direct, or indirect authority because such relationships are likely to impair judgment or be exploitative. 8. To exercise a standard of care consistent with the coach's qualifications as a Rugby coach. Coaches act out of concern for the health, safety, and welfare of players and colleagues. Coaches refrain from providing services or advice that is outside the scope of their competency. 9
Coaches ensure medical care is available to players. 9. To provide a safe environment for training and competition. Coaches ensure equipment & facilities meet safety standards. Coaches ensure equipment, rules, training and the environment are appropriate for the age and ability of the player. Coaches ensure an emergency response plan is in place at all training and competitions. 10.To act out of concern and caution towards sick and injured players. Coaches encourage players to seek appropriate medical advice. Coaches allow further participation in training and competition only when appropriate. Coaches modify training programs when appropriate. Coaches maintain the same interest and support towards sick and injured players. I pledge to conduct myself in accordance with the USA Rugby Coaches' Code of Conduct failure to do so may be considered a material breach of my USA Rugby Coaching Contract. Signed Date 10