Meeting Agenda: 7:00PM 9:00PM Meeting called to order at 7:10 PM Roll Call Board Members Present Board Meeting Agenda 03/06/12 GB Library Mike Egan President Jeff Powers Vice President & Safety Officer Jesse Galvan Treasurer Greg Nickle Secretary Tom Northam Registrar Dave Gravlin Minor/Major Player Agent Joel Beck Coach and Player Development Rob Rocha Jr s Coordinator John LeBeau Majors Coordinator Kane Wilkin AAA Coordinator Destiny Crase Farm/AA Coordinator Tony Egan T Ball/Optional Coordinator Mike Dumke Uniform Manager John Nogrady Umpire in Chief Dave Gonzales Community Event Fundraiser Paul Diemer Equipment Manager Corey Stanaway Snack Shack Jim Radler Uniforms Brian Ernst Fields Manager Board Members Absent Steve Dailey Webmaster John Tafoya Sponsorship/Fundraising
Visitors Cory Young Mark Thomas Approve minutes from previous meeting Opening Remarks Mike Egan o President s Meeting Turned in tournament application; we were 1 of only 2 teams that applied to host the Majors tournament Waivers need to be in by April 1 st If we have anyone playing under a different name or outside of our district, we need to clean this up before April 1st o Tournament Dates o Facebook Facebook if we have a page, we can t put pictures of kids on the site without permission from parents There is a gray area with posting photos on our website John Nogrady suggested putting a picture waiver on next year s registration form o Big Al Clinic is still on for anyone that is interested o Game Schedules Game schedules are out, but Mike needs to reschedule games that were scheduled over spring break Finances Jesse Galvan o Current balance sheet (see full spreadsheet that Mike Egan sent out after the meeting) Paid 60% of uniform bill still under budget Coaches clinic paid for, but not reflected on spreadsheet at this time $475 for umpires still owed; tracked under Fall Ball Crab Feed expense $900 is for church deposit, $1,000 for catering deposit Expenses through February roughly $34,000 Registration fees budget $63,125 So far, all expenses are coming in under budget Unfinished Business o Registration Update / Final Numbers Tom Northam There is a total of 409 kids registered in the league this season There are currently 5 kids on waiting list There is a AA manager that has had a potential player practicing with his team, but not officially on the team; he is willing to take the boy, but that will take the team to a total of 13 players
Board decided that it was not fair to give this kid preferential treatment when there are others ahead of him on the waiting list. The manager will be instructed to leave his team at 12 players or take the first kid off the waiting list (which happens to be twins). o Cinco de Lakeside update Dave Gonzalez Dave will be sending out info via email through the website requesting that each team come up with a $250 silent auction item Caterer has been secured Band is Clean Slate, but they are a bit more expensive than a DJ; Board decided the extra money was worth it as it will make the event more fun, plus the band will supply own equipment (we won t have to rent anything) Suggestion from Cory Young to have a list posted of silent auction items so that everyone knows what the popular items are for future years Event ticket sales at opening day and at snack shack Approximately 270 tickets have been sold; would like at least 100 more Is there a way to get in contact with parents from the past (kids used to be in the league) to see if we can get them to attend Fast Signs can print up signs to place throughout the community; we have an account there Cory Young asked if we have considered giving the sponsors a ticket Mark Thomas will donate some wine tours through his new limo business Board members will serve as bartenders Tony Egan will loan his margarita machine for the night Need water and ice donated; Corey Stanaway has a friend that works for Crystal Geyser he will contact him Decorations to be decided Outside photographer was used in the past; we could try again o Clinics dates Joel Beck 37 managers and coaches attended the coaching clinic Juniors clinic 20 out of 24 kids attended at the HS 36 out of 72 majors players in attendance; 2 managers absent 42 out of 72 AAA players Next year, maybe cancel a Saturday practice so that everyone can attend the clinic We have used $5,300 out of $8,000 budget Joel has been talking to PCA organization and thinks it would be good for the mental aspect of the game and for parents to attend This would be a good thing, but we need to be cautious about making managers/coaches do more than they already do We will put this on the agenda for early next year o Opening Day Tony Egan Ron Feist will throw out the first pitch
Marines to raise the flag; need Lakeside flag Vendors are asking for Tax ID number; Mike will get this info to Tony to supply to the vendors Need volunteers should use the sign up system (volunteerspot.com) that was used for all stars; good way to get volunteers; it s first come first served Need PA system should be able to use the ones from the all stars o Batting Cage Update Tony Egan Work is ready to begin on putting the roof on the batting cage We need to open an account at Lowes or provide credit card information so that materials can be purchased o Umpire plans John Nogrady 5 Junior umpires showed up at clinic Good information given out Junior umpire meeting Sunday 3/11 at Feist John put a lock on the umpire box at Feist Umpires are already scheduled for all Majors games; 1 umpire per game o Field Work Days Brian Ernst Fences were put up last weekend on all 3 Feist fields Next field day will be 3/10 15 yards of new dirt brought in with more dirt coming Saturday 3/10 work will focus on bull pens (pending approval from county) and cleaning snack shack Suggested getting Cocoa mats, which are lighter weight drags and don t ruin the edge transition; don t move the dirt around, just smooth out the dirt Suggested getting bat racks for each dugout Stand up tables outside of snack shack; we could store in snack shack Semi permanent shade sails for 3 sails, we got a quote for $6,700 including material As long as we don t interfere with the trees and that they are removable, the county is fine with the structures There is an interest in these structures, but a concern is that they might be too high and not provide the shade we would like; we need to have the company do some modeling for us Brian will research 2 or 3 options and talk to county Spring budget for fields was $5,246; expenditures so far are $3,653 remaining budget is $1,593 We need a French drain around infield of Kiwanis Field. If we donate the material, the county will provide the labor; this can done after the season Jeff from county wants to use a Bermuda Hybrid to overseed. We need to provide a rotary mower (golf course mower) o Team Parent Night report Mike Dumke Meeting last Wednesday
Everyone is excited about the website and the information that is provided Snack shack is always a hot topic as to how the scheduling is done Need 4 volunteers per game 3 in shack and one barbequing (must be an adult) Everyone is happy going back to the old way where parents work in the snack shack the same night as their kids games so they don t need to come to the field an extra night Opening day activities and volunteers were discussed; need to communicate needs with team moms o Sponsors Status John Tafoya John not present; did not discuss Currently way behind on sponsors with no real hammer to force teams to get sponsors. The result will be less money to spend on capital improvements and services. John to draft email to managers explaining what the money raised pays for. Isolated complaint from younger parents (tball & optional) that they don t get anything for their sponsor money. Mike explained that all money is pooled for the league to pay for fields, improvements, and uniforms. Registration fees do not cover the costs associated with each player. o Bullpens Kane Wilkin Jeff Baggett from county likes the plan that was presented, but the rest of the county is very slow; they are worried about maintenance Plans still in county consideration Portable mounds are $8,200 for 3 vs. clay mounds are $3,500; everyone seems to like the real mounds better Motion passed unanimously to construct clay mounds between the AAA and Majors field and by 3 rd base dugout at AAA field. At this time, we will not pursue any bullpens for AA field due to safety concerns from the county New Business o Snack Shack Plans Corey Stanaway Freezer fan is broken at Feist; need to get a service to take a look Shacks are full right now, but will need another shipment Need a microwave for Feist Not going to do nachos this year Pizza by the slice will be offered this year (hence the need for a microwave) If snack shack tickets are pre purchased by 3 rd game, they will be $3 per ticket; they will go up to $4 per ticket after that o Local rules approval Mike Egan No issues for t ball Optional no issues Farm (A) no issues AA No bunting and no stealing, sliding is ok
AAA no issues; change age range from 9 11 (from 8 11); kids with helmets ok as base coaches; remove all star policy from local rules, as it s covered under the all star policy Majors remove draft and all star information; remove our local 15 run rule and we will not adhere by the 10 run rule suggested by Little League (coaches will need to use best judgment to keep games from running away); remove the Injured player rule not applicable since we now have re draft; remove the rule that managers have to stay in dugout; kids can be base coach if they wear a helmet Mike suggested a vote, motion seconded; board approved the revised local rules. Mike will update the rules documents o All Star Selection Policy presentation & vote Dave Gravlin Dave presented the All Star Manager Selection Process document Highlight of changes include adding kid votes for a number of All Star players similar to what is done in MLB. See document posted on website for all details. Motion to reapprove last year s plan with the addendum that was discussed; motion seconded. Vote passed by board Open Forum o Paul Diemer we have lost of used equipment and uniforms that we can donate/ship to less fortunate leagues. All we need to do is pay for shipping to donate. Board agreed that it would give us some goodwill if we donated our unused equipment o Paul suggested we put pylons behind the backstops to keep the parents and kids away o Cory Young asked for more visibility to what is discussed in Board meetings Post minutes to website Send minutes to Mike to approve and he can send to Steve Daily to post Adjournment o Adjourned at 9:45