Attendance: BBVCC Golf Committee Minutes October 6, 2017 Present: Don Gardner (Chairperson), Bill Duncan (Recorder), Rob Goodman, Ernie Hutchins, Jim Smolik, Joan Tape, Peter Winterfeld Absent: Herb Beitel, Dorothy Hofmann, Rich Semenik, Al Koch (Pro Shop Manager) Visiting: Steve Brand (Greenskeeper), Ken Hoffer (General Manager), Ken Peck Call to Order: 2:00 PM Approval of the Agenda: Jim Smolik requested to add a couple of items to the agenda: - Driving cages (which is later in the Miscellaneous section) - Move golf carts away from the new deck; added to Miscellaneous c) #6 It was moved by: Bill Duncan; 2nd by Ernie Hutchins; Carried to approve the agenda as modified. Approval of Minutes: September 1st, 2017 It was moved by: Jim Smolik; 2nd by Ernie Hutchins; Carried to adopt the minutes of September 1st, 2017. Committee Membership: Name Term Term Began Term Expires Rob Goodman 2nd Jul-15 Nov-17 Don Gardner 1st Apr-15 Nov-17 Herb Beitel 1st Apr-15 Nov-17 Joan Tape 1st Apr-15 Nov-17 Bill Duncan 1st Apr-16 Nov-18 Ernie Hutchins 1st Apr-16 Nov-18 Dorothy Hoffman 1st Jul-16 Nov-18 Rich Semenik 1st Aug-16 Nov-18 Jim Smolik 1st Jul-17 Nov-20
We would like to thank Rob Goodman who has served 6 years on the committee. He will be sorely missed. We also thank Jim Smolik for rejoining the committee after his one year break. Don Gardner, Joan Tape, and Herb Beitel all volunteered to serve a 2nd term on the committee. The committee approved their 2nd terms but Ken Hoffer indicated that we need a letter to the board to approve the 2nd term for these. A single letter with all 3 signatures would be fine (Don Gardner offered to write it). Jim Smolik has volunteered to serve as Committee Chair in 2018 (Moved: Joan Tape; Seconded: Rob Goodman; Carried) Bill Duncan volunteered to serve as Recording Secretary in 2018. (Moved: Don Gardner; Seconded: Ernie Hutchins; Carried) Don Gardner has volunteered to serve as Vice Chair (Moved: Bill Duncan; Seconded: Joan Tape; Carried) Committee would like to fill the two committee member openings for 2018 golf season. Ken Peck offered to be one. Don Gardner will provide the sample letter and instructions to Ken Peck to apply to the board as a golf committee member. The golf committee approves Ken as a member. Jim Tate showed some interest to be a committee member but we have not heard back from him after he was provided the application letter (Don Gardner). Ernie will follow up with him to see if he's still interested. Greens Keeper Report: Steve Brand Green, tees, fairways have been punched and beginning to put sand on the fairways. Steve followed up regarding the monies remaining from Phase II. There appears to be about $5-6K remaining. This could be used for many different items, including gravel, sand, cart path updates. Ken Hoffer indicates that these monies will be needed to pay the electrical out to the gazebos. Some money may be required to move the carts back towards the Men's washroom (e.g. gravel, electrical for charging, etc). Golf Shop Manager Report: Al Koch Al was not present at the meeting but he did provide a report (see below). Don Gardner reviewed it and reported that it looks September was another good month. In particular, the Golf Membership number appears to be the most accurate that we've seen.
September Rounds Played Summary Item 2017 2016 2015 2014 2013 2012 Member 9 Hole Rds 609 488 455 418 536 776 Member 18 Hole Rds 374 363 317 347 314 438 Guest 9 Hole Rds 134 125 125 104 127 317 Guest 18 Hole Rds 53 60 60 57 56 84 Total 18 Equivalent Rds 798.5 729.5 667 665 701.5 1068.5 BBVC Free Round Cards 4 12 9 Hole Fees Collected $1,792.00 $1,612.00 $1,636.00 $1,445.00 $1,602.00 $3,984.00 18 Hole Fees Collected $985.00 $1,106.00 $1,026.00 $1,002.00 $1,036.00 $1,486.00 Total Fees Collected $2,777.00 $2,718.00 $2,662.00 $2,447.00 $2,638.00 $5,470.00 Member 9 Hole Rds YTD 3501 3646 3827 4416 4276 5140 Member 18 Hole Rds YTD 2288 2626 2414 2885 2284 2515 Guest 9 Hole Rds YTD 1133 1080 1007 1237 1260 1409 Guest 18 Hole Rds YTD 356 453 592 595 529 698 Total 18 Hole Equivalent Rds YTD 4961 5442 5423 6306.5 5581 6487.5 Punch cards YTD* 48 29 14 39 34 Golf Membership YTD* 153 165 187 222 209 Sponsored Memberships YTD* 15 14 14?? 15 *data from BBVCC Manager's Report: Ken Hoffer Ken Hoffer would like to thank the Golf Committee for a good year and, in particular, Rob Goodman for his 6 years service, part as Chairperson for the committee. Between 8 and 10 am on Tuesday, the electrical will be turned off to install the improvements in the Pro Shop. Don Gardner thanked Ken on behalf of the golf committee for his assistance over the years. Board Member Report: Peter Winterfeld Elected this year by the board and looking at everything. He noticed there is not a reserve account for the golf course. He also noticed that the cost of insurance is increasing a lot. He commended everyone involved in the volunteer activities and indicated he was very impressed with the amount of time/effort we have completed. This helps a lot when we ask for money for the golf course. He also questioned whether the golf course fees should be increased. Rob Goodman
clarified that only the Couples fee was increased by $10. Joan Tape pointed out that our golf course fees are very low compared to others. Board Liaison: Ernie Hutchins Ernie was out of town and not present at the last board meeting. Golf Club Liaison: Ernie Hutchins Pace of play has been an issue. The club tournament committee is drafting some educational information and rules that will be shared with the club members for review and approval. We will then post them on the bulletin board and bring to golfers attention at each tournament. Don Gardner presented that some members had missed the "Open House" this year. Ernie indicated that it's in the plans as the "Friends & Family" tournament early in the year. We'll show off the practice area and perhaps have some other fun games in addition to the tournament. Joan Tape raised the issue of late arrivals for tournament play and that it often makes the tournament start late due to required adjustments to the play groups. We need to encourage early sign up and be more firm with the cutoff time for late arrivals. Phase II: Steve Brand Practice area will be opened up next spring. We'll need to be very careful to maintain this area (use mats, fill divots, etc). Phase III: Steve Brand Removing some concrete and will get the architect back to have a look at our plans for this phase. Miscellaneous: Start date for wiring and electrical work for Pro Shop and running wiring to gazebos: Ken Hoffer indicated the electricians will be out on Tuesday, October 10th between 8 and 10am. Move the first golf committee meeting from the first Friday in April to the first Friday in May as the April meeting seldom has enough members back. Also reduce the number of committee meetings from 7 to 6. (Moved: Joan Tape; Seconded: Jim Smolik; Carried) Fall/winter work projects:
o Install Gazebo spans - Ernie Hutchins has ordered them and also has an installer for them and the down spouts. o Replace the two dead arborvitae (#5 green/#6 tee box) - no discussion. o Prepare area for new hitting cages - Jim Smolik prepared a diagram of the his ideas for the area but some revisions will be necessary since the cages should be 14' long and 10' wide for each cage with a space between the cages in the middle. Jim will work with Ernie to adjust the designs. The money for this is likely part of Phase III. The golf club volunteers can do the work for this as a spring project and the club has the money for the purchase of the cages. o Order and plan Joe's tree - do it now! Japanese Maple (village to provide) to replace the stump near the 3rd green. Steve knows where to get one and we'd like this completed this year (before Ken leaves). o Move golf carts back toward the Men's washroom - this will require electrical for the chargers on Tuesday when the electricians are here plus replacement of the gravel in the area. (Moved: Jim Smolik; Seconded: Rob Goodman; Carried) Date and Time of next meeting: 1st Friday of the month: May 4th, 2018 at 2pm Adjourn Before adjournment, Rob Goodman wanted to say thank you for the support over 2 terms and 6 years. He encouraged the committee to support the Chairperson as much as possible since they do a lot of work. He asked that we stick to the plan for course improvement and the 5-year plan since a lot of research and effort went into them. The last item is his suggestion to relax the dress code somewhat - we're not a country club! Moved by Joan Tape; 2nd by Jim Smolik; Carried to adjourn at 3:00pm.