Ethel H. Williams, Secretary Western States Golf Association June 25, 2012 SUBJECT: Minutes of the Western States Golf Association Annual Meeting, Peppermill Resort Spa Casino DATE: June 20, 2012 1. CALL TO ORDER The meeting was called to order by the President, Granville L. Brown, at 9:00 a.m. The President opened the meeting by asking everyone to bow their heads in silence for the members/family and friends who have passed away. 2. INVOCATION: Gus Robinson 3. ADDITIONS/ACCEPTANCE OF THE AGENDA: Granville asked for the approval of the agenda and if there were any changes, additions or deletions in the agenda. There were none. Granville moved ahead with the agenda as it stands. A motion to accept the Agenda as it stands was made and properly seconded. Motion was approved by the body. 4. REMARKS: The Parliamentarian, Jerrie Shepherd, welcomed all the ambassadors for WSGA (Officers, AVP s, Presidents and Committee chairs). A guide of Robert Rules of Order was given out at the February 25, 2012 meeting and she hoped that everyone had a chance to glance at it to make our meetings more productive, informative and speedy. Sgt-At-Arms, Virginia Flanagin, welcomed the members and announced her housekeeping duties. She told the body of the location of the restrooms, making sure that computer sounds were off, cell phones on vibrate or silent and that there are no distractions of any kind of conversations when someone has the floor. She said that there will be a fine of $10.00 in the morning and $10.00 1
in the afternoon for lateness, talking among each other and talking out of order. (She emphasize that it would be $10.00 for each infraction.) 5. ROLL CALL: Club Representatives Aberdeen Hy Tee Spear Arroyo Inland Empire Tee Divas/Dudes Bay Area LA Fairways Tee Masters Cosmo Leisure Hour The Honors Deep Drivers Linksters Valley Greenmasters Desert Mashie Long Beach Pack Valley View Desert Trails Mile Hi Golf Club Vernoncrest Fir State Paramount Golden Gaters Pro Duffers Golden Tees SABGC Greenseekers Sistas on the Links Officers Granville L. Brown, President Ethel H. Williams, Secretary Tonia Knightner, Asst. Secretary Len Snedden, Financial Secretary Donald Gridiron, Jr., Treasurer Al Avery, Tournament Chairman Jerrie Shepherd, Parliamentarian William D. Clark, Handicap Chairman Virginia Flanagin, Sgt-At-Arms Area Vice Presidents George Colebrook, AVP Nate Jackson, AVP Edward May, AVP Gus Robinson, AVP Robert Williams, AVP Committee Chairs Bob Williams, Resolutions/Bylaws Donald Gridiron, Jr., 501c (3) Chair Jim Gaines, Newsletter Editor Audrey Jordan, Webmaster James Redwine, Budget Carolyn Suttles, WIG James White, Membership Valerie Moses, Scholarship Vicki Nakashima, PR Debbie Ingram, Jr. Golf Chair Mary Porter, Sr. Golf Chair Saidah Provost, Historian Beryl Bryant, Investment Strategy Chair Rosemary Spriggs, Good and Welfare Absent: Continental 2
6. APPROVAL OF THE MINUTES: The Secretary stated that everyone did receive a copy of the minutes dated March 1, 2012. A second copy was sent out with two additions. A motion by the Secretary to accept the minutes was made and properly seconded. A correction was made by the Sgt-At-Arms, Virginia Flanagin, that Theron Jones and James White had $10.00 fines. Motion was accepted and approved by the body. 7. READING OF CORRESPONDENCE: The Secretary, Ethel H. Williams, read the correspondence. They were letters of proxies and a thank you card. Joe Robinson/Desert Trails, Rose Woods/Golden Tees, Carnell Wilson/Mile Hi Golf Club, Katie Catron/Women in Golf, Frank Jenkins/Arroyo, Fred Carter/Valley Green Masters, Allan Ealy/Valley View Golf Club, Robert Williams/Hy Tee and Fir State. Len Snedden, our Financial Secretary, sent a thank you card for the lovely plants, flowers and cards that she received from the WSGA family. 8. GENERAL TOURNAMENT DIRECTOR: Al Avery, Tournament Director, told the body that the $6,000 Skins game was a great success. The raffle tickets brought in approximately $20,000. He had a local group, First Tee, that sold $1500 worth of raffle tickets. Al said that we have approximately 1,000 members and if everyone bought one book for $20, it would give us $20,000. A lot of our members are not participating and as ambassadors for WSGA, we want all clubs to participate. We ask all Presidents to encourage their members to help support the WSGA tournament and buy some raffle tickets for next year. Al stated that the slots tournament will be on Thursday and the Family Feud game on Friday. He will take 4 clubs to compete against each other in the Family Feud. The Presidents have the option of choosing their members for this game. Also, there will be a video of some of our past members and friends. Al wants everyone to have fun and enjoy themselves this weekend. Al congratulated the 106 women for participating in this tournament. They had over 50% of the women present. Al wants to meet with the tournament directors on Friday to discuss combining their sanctioned tournaments for this next year to keep costs down and help the members attend the 60 th WSGA in 2014. 3
Al recognized and introduced his committee. He thanked them for all the time and effort they put into making this tournament a success. A motion to accept the Tournament Director s Report was made and properly seconded. Motion 9. PRESIDENT S REPORT: WSGA Granville attended the American Junior Golf Championship and there was not one Black participant. He said that we need to do a better job in helping our junior golfers in our organization. We need to try and sponsor a couple of juniors to attend some of these Junior Golf Tournaments. Communication All reports will be put on line so that the members will know what is going on within WSGA. Sponsorship How can we increase our sponsorship? Junior program 501c (3). Granville put a Sponsorship Committee together and appointed 4 people, Vicky Proto, Rick Jennings, Donald Gridiron, Jr. and Debbie Ingram. This committee will put together a package and present it to WSGA for approval. Granville would like WSGA family to help by giving names of companies, organizations, individuals and anyone who would help financially. Granville thanks all of the members who have given their time and effort in making WSGA the best golf association in the world. Granville said that we can double our membership if each one recruits one. A motion to accept the President s Report was made and properly seconded. Motion was 10. AREA VICE PRESIDENT S REPORT: George Colebrook, Jr Area Vice President Arizona/Colorado George talked about one of the juniors, 16 years of age having 6 under in the qualifying round for the US Open. He was the first alternate and missed the cut by one stroke. 4
He also talked about Bill Dickey and how he was doing. He is doing fine. He enjoyed the pictures that were taken last year at the Annual in Colorado. He spoke about the Women in Golf reaching a milestone. He congratulated Emma Mosely, area representative for Arizona/Colorado, for maintaining an excellent program in Arizona and increasing the numbers for Women in Golf. Arizona/Colorado is trying to recruit a new club from Colorado called the Pinseekers. A motion to accept Area Vice President s Report was made and properly seconded. Motion was Nate Jackson Area Vice President Northern California Nate had a friend like a brother that passed away on father s day. Curtis Taylor was a member of Bay Area club. Bay Area has approximately 25 people to attend the WSGA tournament. Deep Drivers, Sacramento Black, Sistas on the Links, Golden Gaters and Spears have some members that are here for the WSGA tournament. Sacramento Black will change their sanctioned tournament because WSGA is here in Reno for the next two years. A motion to accept the Area Vice President s Report was made and properly seconded. Motion Edward May Area Vice President Pacific Desert Ed introduce the Clubs and their President. The Honors Club Theron Jones; Paramount Golf Club Walter Hunter; Inland Empire Golf Club James White and Valley View Golf Club Audrey Jordan. Ed said he was very pleased with the Presidents that he is working with in his area. These clubs share strong desires to enhance the overall liability of the respective clubs and WSGA. The PDC will focus on membership growth and membership satisfaction. The PDC, Inland Empire and The Honors Club had a very successful tournament. The next PDC tournament will be held on April 13-14, 2013 at Morongo Golf Club in Beaumont, CA. Relative to the Junior Golf Program, they will be sending 5 junior golfers to the Junior Golf tournament in August, 2012. One of their goals for 2012/2013 is to increase membership in the younger age category. Valley View Golf Club has been nominated to be inducted into the Las Vegas Hall of Fame for 2012 and the induction ceremony will be held on Saturday, September 29 th at TPC Summerlin - The Hill The Annual for Valley View Golf Club is October 13-14, 2012. 5
Paramount Golf Club s 60 th Annual Invitational is September 15-16, 2012, at Riverwalk Golf Course. Walter Hunter, President, look forward to working with his membership and WSGA leadership in building Paramount back to base as one of the leading clubs. A motion to accept the Area Vice President s Report was made and properly seconded. Motion Bob Williams Area Vice President Pacific Northwest Keith Edwards, President of Leisure Hour, is going into a phase of becoming a 501c (3). They maintain a membership from 50 70. Fir State is one of the organizing clubs. They are struggling in Seattle. Membership is getting older and they are having a hard time recruiting. They are maintaining a small membership. They have some ideas as to how to get those clubs that are not involved in WSGA. Hy Tee s goal was to increase their membership and they have exceeded. Hy Tee is in the process of organizing a junior golf program. They have 10 juniors now that are actively involved in the program and plans to get with our junior coordinator to determine what they need to do to get their juniors to participate in the WSGA junior program. Leisure Hour have 170 young adults and children in the Junior Golf Program. We have mentors from the Senior Club and we have high school coaches that are participating in bringing their kids into our program because they are having financial problem financing golf for high schools. We have 15 juniors in the Pacific Northwest participating in the Junior Golf Tournament in August. A motion to accept the Area Vice President s Report was made and properly seconded. Motion Gus Robinson Area Vice President Southern California Gus gave a $500 check for the Women in Golf. The other golfers brought their money up. It was $800 with the other $200 coming. Gus appreciates having the WSGA February meeting at Chester Washington Golf Course. This is now the home of WSGA. We had a fundraiser at the February meeting and we had 159 players. They had a professional golfer; Mark O Meare is committed to helping with building the learning center. The Southern Area gave out several scholarships to several students. Gus had the Presidents raise their hand to be recognized. He had one new President, Bruce Rhodes from Cosmo. 6
A fundraising tournament will be held September 28 th at the California Country Club. Early in the year, Vernoncrest had their sweetheart tournament which was a great success. Cosmopolitan had a wonderful tournament which was successful too. Tee Masters will have their annual tournament in August and Tri Club in December. A motion to accept the Area Vice President s Report was made and properly seconded. Motion 11. FINANCIAL SECRETARY S REPORT: Len Snedden, the Financial Secretary, told the body that they need to send their information according to the sample that she gave out at the February meeting. Sometimes, they are too small for her to read and decipher. Len passed out a report to all the Presidents to follow along. She went over the report in detail. We have 30 active clubs. Membership & Gross of Revenues, January 1, 2012 through June 10, 2012. Membership: Adult Golfers 1086 Adult Non-Golfers 3 Junior Golfers 55 Membership Total as of June 10, 2012 1144 Assessed Revenues: General Expenses Accrual $28,194.21 Scholarship Fund Accrual 4,541.13 Data Processing Accrual 7,009.58 Junior Golf Fund Accrual 10,894.03 WSGA News Letter Accrual 4,246.08 Duplicate payments/other received 25.00 Assessed Revenues: Total $54,910.00 Non Assessed Revenues: Fines collected 40.00 Lunch money collected 40.00 Sub Total 80.00 Annual Championship donation 0.00 Non-Assessed Revenues as of June 10, 2012 80.00 Non-Assessed Revenues: Total 80.00 Total of Revenues $54,990.00 7
A motion to accept the Financial Secretary s Report was made and properly seconded. Motion 12. GENERAL HANDICAP DIRECTOR: Dewey Clark, the Handicap Director, explained in detail what happens when you don t have ten members in a club. The club is removed from the GHIN Handicap System. This is a USGA requirement. Any club that falls in this category must be deactivated. He said he would put that club with another WSGA club in order for them to get their handicap. There was a discussion on how we can make this a little easier for the clubs. The solution is that clubs need to get their per capita tax in on time, no later than the February meeting, so that they will not be fined 25%. This way, there will not be a temporary interruption in GHIN Service. There is a new Handicap Certification Period for Handicap Seminars 2012-14. We must take the Handicap Seminar by attending a live seminar or online certification. Go to USGA.ORG to complete the Online Handicap Seminar. A motion to accept the General Handicap Director s Report was made and properly seconded. Motion 13. TREASURER S REPORT: The Treasurer, Donald Gridiron, Jr., prepared a Financial Statement for the entire board. He went through the financial statement in detail. (Current, June 15, 2012 and Prior, June 30, 2011) Balance Sheet TOTAL LIABILITIES & NET $285,453.12 Please note that this amount includes the revenue from the tournament. The tournament report is not included in this report because it is not complete. We do have liabilities that will be around $125,000 that will come out of this money to be paid for the tournament. Income & Expense Statement TOTAL INCOME 54,940.00 8
TOTAL ADMINISTRATIVE EXPENSE 2,872.44 TOTAL ELECTED OFFICERS OFFICE/TR 5,370.03 TOTAL STANDING COMMITTEES OFFICE 2,154.05 TOTAL GENERAL EXPENSES 10,396.52 TOTAL EDUCATION & SCHOLARSHIP 2,000.00 TOTAL COMPUTER & HANDICAP 3,960.64 TOTAL JUNIOR GOLF EXPENSE.00 TOTAL TEE CUP (NEWSLETTER).00 TOTAL EXPENSE 16,357.16 TOTAL NET INCOME 38,582.84 A motion to accept the Treasurer s Report was made and properly seconded. Motion was 14. COMMITTEE CHAIR REPORTS: 501c (3) Chair, Donald Gridiron, Jr. reported that the status is that it is suspended. If you don t file in a timely manner, they suspend the 501c(3). He is in the process of filing it now. Hopefully, we will have the 501c(3) ready for next year. A motion to accept the 501c(3) Report was made and properly seconded. Motion was approved by the body. The Scholarship Committee Chair, Valerie Moses reported Arizona/Colorado had 2 recipients; Anicia Rojas, San Jose State University and Salvador Guardiola, University of Mexico; Pacific Desert application on its way; Southern California had 1 recipient, Samantha Martin, Boise State University; Northern California had 1 recipient, Kierra Smith, Prairie View A & M University; and Pacific Northwest had 2 recipients, Jessica Combs, George Fox University, Anthony Body, Morehouse College. She has 2 continuing students. A motion to accept the Scholarship Committee s Report was made and properly seconded. Motion One person opposed because there is a discrepancy. 9
Good & Welfare Chair, Rosemary Spriggs, reported Gus Robinson, Southern Area Vice President (lost his brother); Len Snedden, WSGA Financial Secretary (lost her father); Jean Terrell of Tee Divas and Tee Dudes (died); Les Watson of Mile Hi Golf Club (died). Rosemary is asking to be notified if you hear or know of any deaths or serious illnesses in your respective clubs. Please send names, addresses, and next of kin. A motion to accept the Good & Welfare s Report was made and properly seconded. Motion was The Budget Chair, James Redwine gave an update on the Budget. The Budget was based on 1200 members. We have 1086 members. The Budget was $60,000 and as of today, $54,910. We are 114 people short and $5,090. After the tournament, we usually will pick up more people. Everyone will get a copy of the Budget prior to the February meeting. A motion to accept the Budget Chair s Report was made and properly seconded. Motion was Hall of Honor, James Redwine said that in reference to the Hall of Honor until we get some criteria and bylaws pass, we cannot give you a report on the Hall of Honor. A motion to accept the Hall of Honor Chair s Report was made and properly seconded. Motion Newsletter Editor, Jim Gaines reported that the Newsletter will be arriving before the end of the day and he will see to it that all the Presidents receive their copies. Mr. Gaines asked to please send in your information when you think about it. A motion to accept the Newsletter Editor s Report was made and properly seconded. Motion Senior Golf Chair, Mary Porter said she looked at the Senior Flight and 30% of the men and 41% of the women were in the Senior Flight. We have a decline in our participation in the membership that are 70 plus. It might be because of health issues, cost of tournament, duration of tournament and the climate. Entry into the Senior flight is 55 years old. Mary would like for you to think about either changing the age for the Senior Flight to 65 years old, changing how many days the older senior should play, and other options. She said WSGA is getting older. A discussion on what should be done to accommodate all ages, so that everyone has fun. We need to come back to the board with suggestions in order to keep the legacy of WSGA alive. 10
A motion to accept the Senior Golf Chair s Report was made and properly seconded. Motion was Historian Chair, Saidah Provost said she started a data base completed by the clubs and members. She would like to recruit volunteers from each area with some experience in layout & design and ad sales by September, 2012. Next, she would like photos, identification of every person in the photo. (left to right) She would like a Bio when applicable. Make a brief description of the event/scene and background information if needed for clarification. Last, the date, day, month and year. Sy wants help from the 5 AVP s. A motion to accept the Historian Chair s Report was made and properly seconded. Motion was Membership Chair, James White presented an application package for a new club, Divas on Course. The President is Ellen Brown from Las Vegas, NV. A motion to accept the New Club, Divas on Course, to the organization WSGA was made and properly seconded. Motion James talked about a new club called Stroke of Color that is based out of Reno and they will be joining us on the weekend. James is working on their participation and joining WSGA in the future. James had a recommendation to identify the new members in a special way, so that they will feel welcomed in WSGA. A motion to accept the Membership Chair s Report was made and properly seconded. Motion Public Relations Chair, Vicki Nakashima passed her report out and summarizes what dignitaries and special guest were going to be at our opening ceremony. She also gave us a rundown of the Media Outreach. Vicki received a call from Channel 4 news and they are going to be at Lakeridge Golf Course to interview golfers for this event. Vicki gave a summary of the Community Outreach in the Reno Community to develop some relationships with community organizations for the 3 years not just for this year. Vicki is looking for other ideas from WSGA. The committee did some sponsorship outreach and tried to get some corporate sponsors. The committee did not get any additional major sponsors but they are progressing. A motion to accept the Public Relations Chair s Report was made and properly seconded. Motion 11
Women in Golf Chair, Carolyn Suttles sent Katie Catron to cheer the women in golf that reached a milestone. We have over 100 women for this tournament. The North/South Shootout will be at the Montebello Golf Course in Montebello, CA scheduled for October 5-7, 2012 with Sunday being optional. The cost is $155.00 for a fun filled weekend. Applications are now available. A motion to accept the Women in Golf Report was made and properly seconded. Motion was Investment Strategy Chair, Beryl Bryant passed out copies of her report. Granville, our President, read her report to the body. This committee is revamping the concept to reflect the needs of WSGA. They are in the process of selecting an investment advisor and from that process recommend an investment policy to the WSGA Board of Directors. This committee will report back with their findings and recommendations by October 30, 2012. A motion to accept the Investment Strategy Chair s Report was made and properly seconded. Motion Junior Golf Chair, Debbie Ingram thanked Mr. President for his support for the Junior Golf Program. The Junior Golf Championship will be held in Phoenix, Arizona, July 31, 2012 August 3, 2012. There has been a change in the packet due 22 June. We will all get a revised packet. There has been a change on the National level for tournaments that juniors will be able to use pull carts. This has been approved by USGA to keep their backs in tack. Disqualification Once they are taken out of the tournament, they will not be able to play for the rest of the tournament. A motion to accept the Junior Golf Chair s Report was made and properly seconded. Motion was Data Processing/Webmaster, Audrey Jordan submitted her report to the body. Granville stated that all reports will be on-line. The members will have access for review of the reports. Results from the tournament will also be on-line. We want to encourage our members to go on-line. A motion to accept the Data Processing/Webmaster s Report was made and properly seconded. Motion 12
15. Sanctioned Tournaments George addressed the body and said he had missing dates. George retrieved the dates and one change was made for the sweetheart tournament with Vernoncrest. Once your date has been approved, you may change the course or the date as long as you do not have a conflict with another sanctioned tournament. George s list was completed. Leisure Hour selected September 29-30, 2013. Women in Golf did not have their date. A motion to accept the Sanctioned Tournament Dates was made and properly seconded. Motion Granville thanked all of the committee chairs for the excellent job they have done. He also stated that if you have not submitted your report electronically, please do so as soon as possible. He would like to post the reports on line. This is how we can communicate with the members and let them know what is going on within WSGA. 16. OLD BUSINESS FINAL ADOPTION OF BY-LAWS Resolutions/Bylaws and Constitution Chair, Bob Williams thanked his committee, Jerrie Shepherd and Keith Edwards. Bob stated that everyone should have brought their copies to the meeting. ARTICLE 1, MISSION AND VISION STATEMENT SECTION 1 PASSED SECTION 6 PASSED HALL OF HONOR PASSED CERTIFICATION OF RECOGNITION PASSED Granville thanked Bob, Jerrie and Keith for their hard work on the bylaws. Mr. Redwine said we now have guidelines for the Hall of Honor. The criteria will be sent out to the Presidents and they are to submit nominees to him by March 31, 2013. By April 15, 2013, we will let you know who has been accepted. A motion to accept the Bylaws and Constitution Chair s Report was made and properly seconded. Motion TTHQ Report/Preferred Tee Times, Inc., Ed May and Donald Gridiron, Jr. 13
Mr. May and Mr. Gridiron, Jr. worked on this contract for hours. They had some revisions changed to what WSGA wanted. They changed from 6 months to 90 days. There is no cost to WSGA. A motion to accept the TTHQ Report by Ed May and Donald Gridiron, Jr. was made and properly seconded. Motion A motion to accept the agreement in its entirety was made and properly seconded. Motion was 17. NEW BUSINESS Mr. James White read a letter from one of the members with a recommendation of suspended the per capita tax for one year to help boost the membership in the clubs. This was tabled until we can come up with a recommendation. A motion was made to table this discussion and it was properly seconded. Motion was approved by the body. 18. ADJOURNMENT The meeting was adjourned by the President at 4:10 p.m. Respectfully Submitted, Ethel H. Williams, Secretary Western States Golf Association 14
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