CLUB/ORGANIZATION INFORMATION Name of Applicant Club(s) or Inter-Club Association Address: Please list the major competitions hosted by applicant club(s) or inter-club association in the last five years (international, nonqualifying and qualifying competitions only). a) b) c) d) If awarded, will this competition be totally managed by the host club(s) or inter-club association? [ ] YES [ ] NO If not, please list below the organization that will assist the host club(s) or inter-club association. Name of Organization: Address: How will the organization support this event, i.e., contributions of cash, value in kind services and/or products, manpower, etc.? Does the club have an existing competition to which the Collegiate Championships will be added? Please list the name, dates and number of years this competition has taken place. Please list the organization's experience with running figure skating events or similar sporting events: a) b) 14
HOST CITY INFORMATION Proposed Dates of Competition: Name of City: Average Temperature for month of event (high & low): Average Precipitation for month of event:_ Altitude: List any major activities or events scheduled to take place in the host city during the same time period as the Championships: a) b) List community and volunteer resources proposed to help host and promote the Championships: a) b) 15
VENUE INFORMATION A. EVENTS ARENAS Item Description Competition Arena Facility Name Address Contact Name Telephone number/email Address # of Ice Surfaces (1 required) Main Competition Surface/Secondary Competition Surface Ice surface size Facility Rental Cost/Cost Ice Per Hour Is this cost for both sheets or per sheet? Seating capacity Main: Secondary: # of Zambonis Can hockey lines be removed/covered? Can ice be painted? Can dasherboard advertising be covered? # of dressing rooms # of function rooms available Internet connection for IJS (wired preferred) Is an existing medical/training room available for use during the event? Distance to hospital/emergency room? Can food/beverages be brought in? Is there paid parking? If so, what is the # of comp. parking spaces available for event staff 16
Item Description Practice Events Facility (if applicable) Facility Name Address Contact Name Telephone number / Email Address # of Ice Surfaces Ice surface size Seating capacity # of dressing rooms available Is an existing medical/training room available to use during the event? C. ADDITIONAL ISSUES (Please provide additional sheets as needed to cover topics below) 1. Is there sufficient space at the main events arena for the referees, judges, technical panel, announcers, accountants, music personnel, etc. to be seated rinkside with clear viewing lanes to all areas of the competition ice surface? 2. Does the main event arena have any permanent advertising that cannot be removed or draped? If yes, please provide a list of advertisers. U.S. Figure Skating has the right to request that the main competition venue have clean boards for these championships. 3. Attach arena diagrams showing ice entrances/exits, zamboni entrance, back of house/event level, etc. 4. If the main event arena has a Jumbotron (or similar video screens) and matrix boards, will U.S. Figure Skating/LOC be able to use them throughout the competition at no charge? 5. In the event that the Championships are televised/webcast live, will the main events arena waive the hook-up fee and provide power at no charge for the television trucks? 6. Will U.S. Figure Skating merchandise be able to be sold in the competition arena at no cost to U.S. Figure Skating? 7. Will the competition venue/loc provide U.S. Figure Skating and designated booth space as outlined in the Agreement to Host? 8. The previous questions summarize some of the requirements the Main Venue will need to meet or provide. Does the Main Venue agree to meet the above requirements if awarded the bid for the Championships? [ ] YES [ ] NO 17
HOTEL INFORMATION APPLICATION FOR ORGANIZING AND HOSTING Item Description Official Hotel Secondary Hotel Hotel Name Address Contact Name Telephone Number Email Address # of rooms available # of complimentary suites # of complimentary rooms # of doubles in block Proposed rate(s) Are rates guaranteed? # available meeting rooms Gym/pool Guest parking available? Cost of parking? # of comp. parking spaces with in/out privileges available? # of restaurants Type of menus/price Range Hours of operation 24 hour room service? # restaurants near venues and hotels 18
ADDITIONAL ISSUES: APPLICATION FOR ORGANIZING AND HOSTING 1. Document the websites for all proposed official hotels. 2. Discuss with the sales manager the challenge that lower advertised internet rates bring to the LOC and stress that the group rates need to be lower than all internet rates to promote booking through the room block. 3. Please provide an area map showing venue locations, hotels and nearby restaurants. 4. Please include a listing of available additional hotels in the area showing the number of rooms, room rates, and distances from the official hotels and rinks. 5. Will host hotel provide all meeting space at no cost if it is utilized for event functions (if applicable)? 6. Will any complimentary parking be available at the hotel for official delegations? Explain. 7. Please attach a copy of the official hotel(s) contract. TRANSPORTATION INFORMATION Name of nearest airport Major airlines serving area Distance to proposed hotels from airport Is transportation available from airport to hotels? If so, what is the cost? Will complimentary transportation be provided for arrival and departure of Official Delegation, other officials, etc.? Distance to competition arena from airport? Distance to competition arena from hotels? Will a shuttle system be provided between the hotels and venues? Is there a potential traffic problem getting between the venues and hotels? 19
GENERAL INFORMATION A. ADDITIONAL ATTACHMENTS 1. Present reasons why the Championships should be organized by the applicant club(s) and listed organization(s) at the facilities proposed. 2. Attach a proposed LOC organizational chart including, if planned, outside organization involvement. 3. Attach the resume(s) of the proposed Chair(s). B. FINANCES 4. Complete the "Preliminary Budget Form". C. OTHER 5. If selected, the host/organizers will have to sign an Agreement to Host between the host/organizers and U.S. Figure Skating. This application was prepared by: Name: Home Club: Telephone Number: Email Address: I agree that this application meets with the approval of the Board of Directors of the Applicant Club(s) or Inter-Club Association and Applicant is willing to submit further information if requested. Name: Supporting Organization: Telephone Number: Email Address: I agree that this application meets with the approval of the Board of Directors of the Applicant Organization and the Organization is willing to submit further information if requested. If further information is needed regarding the application or accompanying documentation, please list below the person who should be contacted. Name: Telephone Number: Email Address: 20
Collegiate Championships Preliminary Budget Worksheet INCOME: U.S. Figure Skating Grant Entry Fees Admissions: All-Event Ticket Packages Single Day Ticket Sales Practice Ice Fees Hotel Commissions Vendor Fees/Commissions Program Sales (Net) Program Advertising Merchandise/Souvenir Sales (Net) Sponsors (please detail): Cash Concessions Competitor s Party Other Social Functions (Ice Dance) Additional Coach Credentials Miscellaneous Income (please detail) TOTAL INCOME 21
EXPENSES: Officials: APPLICATION FOR ORGANIZING AND HOSTING Travel Lodging Meals Gifts Facilities Costs (including rental & labor): Competition Arena Practice Rinks Carpentry (officials platforms) Dressing of Arena Signage Shipping Costs IJS Equipment Trophies and Medals Miscellaneous Printing Costs: Marketing/Promotional Materials Program/Scorebook Tickets Miscellaneous Accreditation/Registration Credentials Technical: Computers Copier/Fax Equipment Communications Equipment Furniture Rental Power/Phone Lines Office Supplies Miscellaneous Marketing: Advertising Creative/Logo Development Telemarketing Public Relations Web Site/Internet Sponsor Expenses Acquisition/Servicing Hospitality: Arenas Hotels Special Events 22
Official s Dinner Competitor s Party Other Social Functions Gifts: Competitors' Gifts Officials Gifts Administration: Computers, Printers Meeting Expenses Information Systems Stationary Postage/Shipping Charges Telephone/Fax/Internet Local Transportation: Automobiles Shuttles Medical: Personnel Supplies Miscellaneous Volunteers: Uniforms Miscellaneous Awards: Trophies and Medals Flowers/Gifts Miscellaneous (please detail) TOTAL EXPENSES NET REVENUE (REVENUE LESS EXPENSES) PROPOSED DISTRIBUTION OF NET REVENUE HOST CLUB (S) OTHER HOST ORGANIZATIONS 23