FINANCIAL REGULATIONS OF GAY-LESBIAN VOLLEYBALL LEAGUE

Transcription

1 FINANCIAL REGULATIONS OF GAY-LESBIAN VOLLEYBALL LEAGUE In the event of any conflict or contradiction between the german and english version, only the german version is legally valid. 26th november 2016

2 Financial regulations of gay-lesbian Volleyball League 1. Basic Principles 1.1. Generalities 1.2. Funding 1.3. Reserve Funds 2. Membership fees 2.1. Generalities 2.2. Fees 3. Security deposit 3.1. Generalities 3.2. Amount 3.3. Repayment of the security deposit 4. Fines 4.1. Fine for delayed registrations 4.2. Fine for incomplete or not appeared teams on a match day 4.3. Fine for cancelled match days 4.4. The general meeting decides about the amount of the fines. 5. Deadlines 5.1. Start of the season 5.2. Late registrations 5.3. Fines 5.4. Special regulations for non-euro-countries 6. Reimbursements by the league 6.1. Generalities 6.2. Sport-hall rents 6.3. Catering 6.4. Travel expenses / allowances 6.5. General Meeting 7. Claims by the league against members and teams 7.1. Generalities 7.2. Liabilities 7.3. Sanctions 8. Liabilities of the league to members and teams 8.1. Generalities 8.2. Reimbursement of credit balances 9. Account statements and annual accounts 9.1. Account statements 9.2. Annual accounts

3 1. BASIC PRINCIPLES 1.1. Generalities The Schwul-lesbische Volleyball Liga e.v. is not profit-oriented Funding The league finances itself mainly through membership fees and pays for all costs that are caused by its operation Reserve Funds In order to allow teams from cities with high rental fees for sport-halls the organization of match days, a reserve fund of 5, is created. Further surpluses can be used according to decisions taken by the general meeting. 2. MEMBERSHIP FEES 2.1. Generalities Every registered player is liable to pay membership fees. The membership ends with the end of the season and is not renewed automatically Fees As of 2012 the membership fee per season and player is The general meeting decides upon the amount of the fee. 3. SECURITY DEPOSIT 3.1. Generalities In order to prevent teams from not paying fines or other money they owe the league, every participating team has to pay a security deposit Amount As of 2016 the security deposit is The general meeting decides upon the amount of the security deposit Repayment of the security deposit The security deposit is repaid if a team cancels its membership at the end of a season. No interest is paid on security deposits. If a team does not end its membership and registers for the next season, the security deposit will be transferred to the new season. 4. FINES 4.1. Fine for delayed registrations If the deadline for the registration by name, as described in the regulations of play chapter 4.3, is missed, the team will have to pay a fine of for every week, which the registration is delayed Fine for incomplete or not appeared teams on a match day If a team appears incomplete or not at all at a match day, the team has to pay a fine of euro. If the match day is the last of this level of the current season, the team has to pay If there are at least 4 players and they agree to play with players from another team, the fine cancelled Fine for cancelled match days If a match day has to be cancelled due to the responsibility of the hosting team, the team has to pay a fine of The general meeting decides about the amount of the fines.

4 5. DEADLINES 5.1. Start of the season All membership fees have to be paid until 31st of January of the current season. If by the end of the deadline a team fails to pay completely or only pays part of the amount, the deadline is expanded until April 30th and the team is fined with an additional If the membership fees and fines are not paid until then, the team is excluded from the current season. The security deposit for the new season has to be transferred to the league not later than 14 days after deadline as determined in the regulations of play, chapter 4.2. If the deposit is not transferred in time, the team can be excluded from the organization of the season Late registrations If players are registered late, their membership fees have to be paid until the end of the month that follows the month they are used for the first time. If the fees are not paid until then, all games in which the respective players were used are retroactively counted as lost (0:2, 0:2, 0:50) Fines Fines have to be paid until the end of the month that follows the match day. If fines are not paid, the security-deposit will be used in order to settle the debts. If this also should not suffice, the team can be excluded from the current season Special regulations for non-euro-countries Teams that do not have a bank-account within the euro-zone can pay all membership fees for players that are registered late until two weeks after the last match day of a season by a single bank transfer. This does not apply for fees at the beginning of the season or for fines. In order to save bank charges, reimbursements for hall-rents or catering can be offset against membership fees. The teams can also pay the fees in cash: 1. Membership fees and security deposit can be paid in cash on first match day at the latest. 2. Membership fees for players that were registered late on the match day they are registered or on the season's last match day at the latest. 3. Fines can be paid on the next match day or on the last match day at the latest. The organizing team is obliged to transfer the money they receive in cash as soon as possible to the league's bank-account with all information necessary. 6. REIMBURSEMENTS BY THE LEAGUE 6.1. Generalities The league generally covers all costs that are necessary for its proper operation Sport-hall rents Sport-hall rents are covered without limit Catering The league pays for the catering on match days up to an amount that is determined on the general meeting. Currently this amount is per team and match day. The organizing team buys the catering and is reimbursed after sending the original receipts to the league's treasurer. The catering should at least consist of a sufficient amount of water, fruit and cereal bars. The organizing teams are free to offer additional catering against payment or free of charge. The reimbursement for catering should be claimed no later than two weeks after the match day by sending the original receipts to the league's treasurer.

5 6.4. Travel expenses / allowances Travel expenses of the members of the executive committee are reimbursed if the expences are connected to the committee s work for the league. Travel expenses of the cash auditor are reimbursed if the expences are connected to the cash auditing or the general meeting. Seasonal expenses of group coordinators are reimbursed in a lump sum of Seasonal expenses of the executive committee are reimbursed in a lump sum of General Meeting The costs for the general meeting (room rental and catering for the meeting) are covered without limit. 7. CLAIMS BY THE LEAGUE AGAINST MEMBERS AND TEAMS 7.1. Generalities All claims by the league against a team must be settled by the end of the accounting year / the season Liabilities Every player is liable for his/her membership fee. Ever team-member is jointly and severally liable for his/her team's safety-deposit and fines Sanctions A team can only register for a new season if all claims from the previous season have been settled. The composition of the new team is of no importance concerning the safety-deposit and fines. 8. LIABILITIES OF THE LEAGUE TO MEMBERS AND TEAMS 8.1. Generalities The league is obliged to pay for legitimate claims by teams as soon as possible after receiving all the original receipts. This should not take longer than two weeks Reimbursement of credit balances If teams have a credit balance on their league accounts at the end of a season they can either have it paid out or have it transferred to the next season. 9. ACCOUNT STATEMENTS AND ANNUAL ACCOUNTS 9.1. Account statements The league is obliged to give every team-captain information about their respective teamaccount by sending an account statement Annual accounts The league is obliged to treat income and expenditures by the rules of proper accounting. At the end of every financial year the general meeting is presented a profit and loss account and a budget for the next financial year.