The Victorian Fly-Fishers Association Risk Management Program

Transcription

1 The Victorian Fly-Fishers Association Risk Management Program

2 1 The Victorian Fly Fishers' Association Risk Management Program for Major Events Contents: Page Introduction 2 Philosophy 2 Background duty of care 2 Objectives 2 What is risk management? 2 Risk identification 3 Types of VFFA events 3 VFFA event locations 3 VFFA event participants 3 Risk assessment 4 Table 1. Risk likelihood scale 4 Table 2. Severity scale 4 Table 3. Risk priority scale 5 Key to above 5 Notes regarding VFFA Major Events 6 Risk treatment action plan 7 Check list for VFFA Notice of Major Event 11 VFFA Event Registration Form 12

3 2 Introduction Philosophy The Victorian Fly Fishers' Association (VFFA) is mindful of the risks associated with conducting fishing trips and activities at association level. In an effort to assist our volunteer officials to minimise these risks the Association has accepted a basic risk management tool which can be implemented with a view to providing a safer sporting environment and experience for members and guests. Background duty of care VFFA and officials will owe a duty of care to participants in activities where there is a reasonably foreseeable risk of harm or injury to participants as a result of their actions. In exercising this duty of care, the law requires officials to take reasonable steps to reduce the likelihood of injury to participants as a result of those risks which are foreseeable. This is the rationale which underpins any risk management program in this case, the process of identifying risks involved in conducting VFFA activities, and then adopting strategies and actions designed to reduce these risks wherever possible. Objectives To reduce the incidence of injury to participants, officials and other persons associated with VFFA events. To provide a fun, healthy and safe sporting environment for individuals to participate and enjoy the sport of fly fishing. To minimise potential Association liability as a result of poorly managed fishing trips and activities. What is risk management? Risk management is the process of systematically eliminating or minimising the adverse impact of all activities which may give rise to injurious or dangerous situations. This requires the development of a framework within which risk exposure can be monitored and controlled. Risk management is a tool by which persons involved in sport can seek to meet their duties and thus avoid liability.

4 3 Risk identification Types of VFFA events Dinners, Monthly and Annual Fly casting, practice and/or tuition BBQs Day, fishing/social trip Weekend/overnight, fishing/social trip Group trips, interstate, intrastate, overseas Visits, to affiliated and other angling clubs Propagation of trout, in streams Salt water angling VFFA event locations Monthly meeting and dining venue The Fairfield Casting Pool Private homes and holiday properties (e.g. Enoch Country Club, Menzies) Private farms (e.g. Dobson's) Trout fishing commercial locations for fishing and/or accommodation (e.g. Hayes on Brumbys) Hotel, motel, caravan park and other accommodation (e.g. Breakaway Cabins) Other Fly Fishing Clubs (e.g. Bairnsdale, Warrnambool, Launceston) Public and National Parks Inland waters i.e. creeks, rivers, lakes and dams Trout farms and hatcheries The ocean, bays and estuaries for salt water events VFFA event participants VFFA members and members' guests VFFA invitees Paid contributors (e.g. guides, caterers)

5 4 Risk assessment Table 1. Rating A B C D E Risk Likelihood Scale. LIKELIHOOD The potential for problems to occur ALMOST CERTAIN: Will probably occur, could occur several times per year LIKELY: High probability, likely to arise once per year POSSIBLE: Reasonable likelihood that it may arise over a five year period UNLIKELY: Plausible, could occur over a five to ten year period RARE: Very unlikely but not impossible, unlikely over a ten year period Table 2: Severity Scale. Rating A B C D E POTENTIAL IACT In terms of the objectives of the VFFA CATASTROPHIC: Most objectives may not be achieved, or several severely affected MAJOR: Most objectives threatened, or one severely affected MODERATE: Some objectives affected, considerable effort to rectify MINOR: Easily remedied, with some effort the objectives can be achieved NEGLIGIBLE: Very small impact, rectified by normal processes

6 5 Table 3: Risk Priority Scale. IACT A B C D E L I K A Extreme (1) Extreme (1) Major (2) Major (2) Medium (3) E L B Extreme (1) Extreme (1) Major (2) Medium (3) Minor (4) I H C Extreme (1) Major (2) Major (2) Medium (3) Minor (4) O O D Major (2) Major (2) Medium (3) Minor (4) Minor (4) D E Medium (3) Medium (3) Minor (4) Minor (4) Minor (4) Key: 1 Extreme risks that are likely to arise and have potentially serious consequences requiring urgent attention 2 Major risks that are likely to arise and have potentially serious consequences requiring urgent attention or investigation 3 Medium risks that are likely to arise or have serious consequences requiring attention 4 Minor risks and low consequences that maybe managed by routine procedures 5 A risk that does not apply to the VFFA

7 6 Notes regarding VFFA Major Events 1. A VFFA Major Event is one that is 'paid for' including catering costs and all 'overnight events'. (Excludes Monthly and Annual dinners and Fairfield Casting Pool events.) 2. The Council will appoint an Event Co ordinator (EC) to organise each VFFA Major Event. 3. The Event Co ordinator will circulate a Notice Of Event (NOE)* to Members prior the Major Event in sufficient time for them to be properly prepared and equipped from the start. 4. All Member Participants () in Major Events will be required to fill in, sign and lodge the Event Registration Form (ERF)** beforehand. (N.B. Not on the day.) 5. The Event Co ordinator will keep a copy of all participants' registration forms in a file at the venue of the event. Before angling excursions a second copy of the ERF will be given to each participant 's fishing partner to carry with him in case of emergency. 6. After the event the Event Co ordinator must present a debrief to the Council in a short, report which lists attendees and presents highlights, any problems or emergencies and any recommendations for the future. 7. All handheld UHF radios must be in working order, tested prior each outing, and anglers must be familiar with their operation and the nominated working channel for the event, e.g. channel MHz Personal Locator Beacons (PLB) must be registered with the Australian Maritime Safety Authority (AMSA) in the name of the VFFA member. (As such PLB's are not transferable.) 9. A Remote Location is one where assistance, medical or otherwise is not quickly available. 10. On VFFA Overseas Trips it is mandatory that all participants have travel insurance and that the details are provided on the Event Registration Form. Footnotes: * See page 11 ** See page 12

8 Risk Treatment Action Plan 7 Potential Risk Likelihood Severity Risk Rating Treatment Person Responsible Member severely distressed from sunstroke/sunburn/dehydration due to not being properly prepared for weather conditions. C C 2 The NOE will note that a hat, sunglasses, sunscreen and water are strongly recommended EC/ Lost angler (especially if fishing alone) D C 3 The NOE will require anglers fishing out of sight of other participants carry a UHF radio Anglers must formally notify the EC, or an in his absence, of their intended fishing location and time of return prior each excursion and report back on return In remote locations the NOE will strongly recommend anglers carry a PLB EC/ EC/ Angler severely hurt in fall (especially in remote location) B B 1 The NOE will require anglers fishing out of sight of other participants carry a UHF radio and a compression bandage Unforeseen severe weather changes (squalls, electrical storms) resulting in angler/s being exposed to danger (hypothermia/ light ing strike) Unforeseen sudden flood resulting in angler/s being marooned or swept away In remote locations the NOE will strongly recommend that anglers carry a PLB C B 2 The EC must advise all participants beforehand the latest readily available weather forecast, especially extreme warnings D A 2 The EC must advise all participants beforehand the latest readily available weather forecast, especially extreme warnings EC/ EC/ EC/ EC/

9 8 Potential Risk Likelihood Severity Risk Rating Treatment Person Responsible Unforeseen bush fire resulting in angler/s being endangered or burnt E A 3 The EC must advise all participants beforehand the latest readily available weather forecast Angler's leg/foot/limb caught in under water hazard (root, rock, other) and not able to get themself out of the water All events must be cancelled when a Red Alert is announced for the area C B 2 The NOE will require that all participants carry a UHF radio when fishing out of sight of other participants Angler falling in fast flowing water resulting in drowning E A 3 The NOE will strongly recommend that all participants carry a wading staff in challenging waters Angler stuck in quicksand/mud and unable to get out of the water E B 3 The NOE will require all anglers fishing out of sight of other participants carry a UHF radio Angler in an unsuitable floatation device or vessel resulting in drowning or serious injury D A 2 The NOE will require that all participants obey all boating regulations Angler charged with disobeying PFD or other safe boating regulations E D 4 The NOE will require that all participants obey all boating regulations Fly becoming imbedded in a serious part of a person's body (e.g. eye) B C 2 The NOE will recommend that all participants wear sunglasses or glasses at all angling or casting events Angler bitten by snake (especially in remote/ difficult location) B B 1 The NOE will require all anglers fishing out of sight of other participants carry a UHF radio and a compression bandage In remote locations the NOE will strongly recommend that anglers carry a PLB EC EC EC/ EC/ EC/ EC/

10 9 Potential Risk Likelihood Severity Risk Rating Treatment Person Responsible Angler bitten by an insect or animal which causes severe reaction to health B B 1 The NOE will require all anglers fishing out of sight of other participants carry a UHF radio and a compression bandage In remote locations the NOE will strongly recommend that they carry a PLB Illness as a result of poor food management and handling procedures E D 5 EC/ Angler collapse due to lack of prescribed medicine B B 1 ERF will require that all participants advise the EC whether they have a medical condition which requires them to take a prescribed medicine immediately they suffer an attack EC/ Harassment of participant or organising member from other member/angler Chronic injury due to careless loading/unloading of equipment (e.g. boat, BBQ) Member's damage to host property at an event (e.g. farm, accommodation, restaurant) Using an unqualified paid/ professional guide leading to serious injury or death of angler Member's loss or lack of passport or visa on overseas trip leading to inconvenience for all E E 5 Covered by Rules and Statement of Purposes E B 5 D D 5 Covered by Rules and Statement of Purposes C A 1 The EC is to ensure that all guides are qualified and current members of the locally recognised professional body of fly fishing guides A D 5 EC

11 10 Potential Risk Likelihood Severity Risk Rating Treatment Person Responsible Member disobeying local fishing rules and regulations (e.g. no license, trespass, environmental damage) at an event resulting in embarrassment and inconvenience for VFFA and/or disgrace for Association Member harassing professional guide, host, waiter or paid servant of organisation providing service to an event resulting in embarrassment and inconvenience for VFFA and/or disgrace for Association E E 5 Covered by Rules and Statement of Purposes E E 5 Covered by Rules and Statement of Purposes Member seriously hurt/killed in a car crash en route to/from an event E A 5 ERF requires that s provide the EC who to contact in an emergency and medical details Member suffers major health event e.g. heart attack, stroke C B 5 ERF requires that s provide the EC who to contact in an emergency and medical details Member has an accident resulting in a major injury and/or burns E B 5 ERF requires that members provide the EC who to contact in an emergency and medical details

12 11 Check list for Event Co ordinator's preparation of VFFA Notice of Major Event (NOE) VFFA Major Event*: brief description Event Co ordinator (EC): VFFA Member's name and contact details e.g. mobile/phone number, address Event date/s and timing: Cost/s: including payment requirements to whom, when and where? Event location & address: Include phone number if applicable Travel directions: if thought necessary including car/4wd recommendation Transport requirements: if applicable Accommodation: if applicable Sleeping requirements: if applicable Catering/ food and drink requirements: if applicable Travel insurance: if outside Australia Description of fishing areas: small/large river, lake, dam, challenging waters, Remote Location** Whether within mobile phone coverage areas, or otherwise: if applicable How physically challenging: Fishing license requirements: interstate, overseas Strongly recommended personal equipment: e.g. waders/wading boots, gaiters if wet wading, brimmed hat, glasses/sunglasses, sunscreen, wet weather gear, warm clothes, insect repellent, wading staff, PLB especially in Remote Locations, UHF radio, torch at dusk onwards, mobile phone, water, lunch Essential equipment when fishing out of sight of other participants: UHF radio Essential equipment for Remote Locations: Compression bandage, UHF Radio, prescribed medicines for those with a medical condition which could re occur, mobile phone if coverage available Weather: what to be prepared for and how and when forecast will be notified/available Guiding: name of guide or guiding organisation and confirmation that they are qualified and members of the professional body of fly fishing guides Event Registration Form (EFR) : see format on next page Date of issue of this NOE: mandatory for quoting in ERF Event Registration closing date: Footnotes: * A VFFA Major Event is one that is 'paid for' including catering costs and all 'overnight events' (Excludes Monthly and Annual dinners and Fairfield Casting Pond events). **A Remote Location is one where assistance, medical or otherwise, is not quickly available.

13 12 VFFA EVENT REGISTRATION FORM (ERF)* I am a current VFFA Member and wish to take part in the... event and I agree to follow the recommendations and requirements as per the Notice of Major Event dated... Name: MEMBER S DETAILS Mobile: Home: Any pre existing medical conditions which could arise at event: What medicines or treatment required if such condition arises? Current medications? Allergies? Who to contact in an emergency: Name: Mobile: Relationship: Telephone: Doctor: Name: Phone: Health Insurance Provider: Membership No: Ambulance Insurance: Member Card Number: Travel Insurance (if outside Australia): Provider: Signed:... Date:... *Forms available at General Meetings and can be downloaded from

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