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2 WELCOME TO EVERGREEN SPORTSPLEX AND 2018 VIRGINIA AMERICAN YOUTH FOOTBALL ALLIANCE CHAMPIONSHIPS Located just outside of the town of Leesburg in scenic Loudoun County. Evergreen Sportsplex is located on 44 acres housing 4 turf fields, CroppMetcalfe Park, a fullservice pavilion and adventure course with zip lines and a ropes course. Evergreen Sportsplex was built with the youth of Loudoun, and surrounding areas in mind. A quality facility and playing surface to meet a demand that the county hasn t been able to keep up with. The turf fields are like no other in the area. They have worked diligently with Astroturf to come up with the best playing surface possible. All 4 of our fields have been FIFA Certified. Page 2 of 21

3 CHAMPIONSHIP WEEKEND October 27, 2018 Welcome to Evergreen Sportsplex, home of the Evergreen Hammers and now the Virginia American Youth Football Conference Championships. In an effort to make the conference championships experience at Evergreen as positive as possible for all players, coaches and spectators. Please share this sheet with your Head Coaches and Team Managers who will be playing at this facility this weekend. Please find either a Field Marshall or the Hammers Game Day Coordinator upon your arrival. They will find you a designated spot to warm your team up. Please do not assume that an open turf field is free to use unless you are told so, we are a private facility and our fields are rented most of the time. The Game Day Coordinator or Field Marshall will give your team as many Sideline Passes as you need. It is the objective of the conference leadership to allow only key volunteers within the fence of the field. Please do include a photographer and any other personal you feel essential. All spectators must remain outside the field. Evergreen will supply Ice Water on your sideline, please be sure to bring bottles to fill for your players. Please be sure to provide the Game Day Coordinator or Field Marshall with an additional copy of your roster so we can announce your players from the press box during the game. Evergreen will also employ a Certified Athletic Trainer that will serve all players. Please note that if The Trainer tends to one of your players, your team will need to agree to his recommendation. If you do not want him to tend to your players, please notify one of representatives before the game. Team Check In will be in the Barn at Half Time of the game before Evergreen prohibits pets and the use of alcohol and smoking on the property. Bathrooms are located on either side of the Grandstand and in the back of the Barn Res Q BBQ will be open during the conference championships, please enjoy their awardwinning BBQ and other refreshments.. Page 3 of 21

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5 Limited Supply 2018 VAYFA CHAMPIONSHIPS COMEMORATIVE T-Shirt SHORT SLEEVE - $13 LONG SLEEVE - $16 Front Back GET YOURS WHILE SUPPLIES LAST!!! Page 5 of 21

6 SEMI-FINAL PLAYOFFS 20 OCTOBER 2018 STAFFORD HIGH SCHOOL/Host: Stafford Stealth Division Time Away Home 1 6U 9:00AM (3) Spartans (2) Stealth 2 7U 10:00AM (3) Knights (2) Stealth 3 11U 11:00AM (4) Wolfpack (1) Stealth 4 12U 12:30PM (4) Spartans (1) Stealth GEORGE M. HAMPTON MIDDLE SCHOOL/Host: Northern Virginia Select Spartans Division Time Away Home 1 8U 9:00AM (3) Spartans (2) Knights 2 9U 10:30AM (4) Wolfpack (1) Spartans 3 D1/10U 12:00PM (4) Hammers (1) Spartans WOODBRIDGE MIDDLE SCHOOL/Host: Commonwealth Elite Warriors Division Time Away Home 1 8U 9:00AM (4) Cougars (1) Warriors 2 9U 10:30AM (3) Stealth (2) Knights 3 D2/10U 12:00PM (7) Stealth (6) Knights 4 12U 1:30PM (3) Hammers (2) Warriors FREEDOM MIDDLE SCHOOL/Host: Spotsylvania Cougars Division Time Away Home 1 D1/10U 12:00PM (3) Warriors (2) Cougars EVERGREEN SPORTSPLEX/Host: Evergreen Hammers Division Time Away Home 1 11U 1:00PM (3) Spartans (2) Hammers Page 6 of 21

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16 FIELD MARSHAL INSTRUCTIONS The checklist below outlines the major duties and responsibilities that will be performed by ALL field marshals assigned to work a VAYFA football game during the football season. Maintain good order, discipline and a safe environment on game day for all the players, spectators, coaches and referees. Ensure there are no pets, drinking alcohol or smoking on County grounds. Greet referees and ensure they are familiar with the special rules for the 6U and 7U division of play (slide of special rules will be attached). Unlimited Divisions will play an overtime format (based upon NFHS rules) NO OVERTIME for 6U & 7U Divisions. Stress time management and keeping the games on time to the referees. Ensure the game field is set up properly yard markers, down marker and 10 yard markers (6U & 7U will play on an 80 yard football field.) Conduct book check for ALL teams and players participating in football games. o A minimum of 13 players must be eligible and able to participate to start a regulation game! If a team drops below 11 players, the game is over. o Conduct book check at half time of the current game for the teams preparing to play ensure opposing team coaches are present at the scale to monitor weighin. (Age Criteria attached). o At the book check, coaches need to have in their possession certified team notebooks. o Remind coaches and staff of the mandatory play rule (see mandatory play roster mandatory plays are determined by the size of the team roster). o If a player is not present for the book check, they will have until the start of the 3 rd quarter to weigh-in once the second half of the game starts, that player who has not weighed in is ineligible to play in the football game Ensure coaches exchange mandatory play rosters (MPR) prior to the start of the football game and assign two spotters to track mandatory plays. Check MPR sheets at the beginning of the fourth quarter to ensure ALL players have played their required / minimum plays for the game. If players have not received their mandatory plays, ensure those players go in the game and remain in the game until they get their required number of plays if this is violated; the game will be forfeited Roster/Participant manipulation of any kind will be considered cheating. At the conclusion of each game check with the referees and record the scores on the MPR sheet HEAD COACHES, HEAD OFFICAL AND FIELD MARSHALL WILL SIGN MPR TO VERIFY SCORE OF THE GAME! COLLECT MPR SHEETS AND RETURN TO VAYFA Board MONDAY VIA If a player is removed from the field with injury, it must be notated on the MPR to ensure a medical release is turned in to continue participating with practice/ games. Field marshal needs to sign it to prevent any questions. YOU ARE IN CHARGE OF THE FIELD/GAMES AS FIELD MARSHAL! Page 16 of 21

17 2018 VAYFA CONFERENCE CHAMPIONS SATURDAY 27 OCTOBER 2018 CHAMPIONSHIP LINE-UP 8:30AM 6U 9:30AM 7U 10:30AM 8U 12:00PM 9U 1:30PM D2/10U 3:00PM D1/10U 4:30PM 11U 6:00PM 12U 7:30PM 13U THERE CAN BE ONLY ONE! GAMES MAY BEGIN EARLY BE THERE BY HALF-TIME OF PREVIOUS GAME. VISIT US ON Page 17 of 21

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19 THANK YOU! EVERGREEN SPORTSPLEX ALL THE OFFICIATING CREWS PARKS & RECREATION OFFICES LOCAL AREA SCHOOLS SPONSORS FRIENDS FAMILIES SUPPORTERS MOST OF ALL - PARENTS IT HAS BEEN AN AWESOME SEASON AND WE COULD NOT HAVE DONE IT WITHOUT ALL OF YOU! PLEASE CONTINUE ROLLING WITH US TO FLORIDA!!! Page 19 of 21

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