Tuggeranong Archery Club Inc. SAFETY POLICY Version 6 July 2013

Transcription

1 Tuggeranong Archery Club Inc. SAFETY POLICY Version 6 July 2013 Tuggeranong Archery Club Version 6.0 Page 1 Safety Policy October 2013

2 FOREWORD 1. This policy includes the basic standards and operating procedures necessary to ensure the safety of archery conducted at the Tuggeranong Archery Club. The source documents for this policy are the safety and risk management policies published by Archery Australia for the guidance of all clubs under its control. 2. Archery safety relies upon the exercise of common sense, good judgment and courtesy. However, archery also involves the use of specialized equipment that cannot be assumed to be capable of being operated safely by untrained persons. Further, there are technical aspects such as proper range layout, safety buffers and risk management that all archers should be aware of. 3. All club members are responsible not only their own safety but also that of others. It is therefore critical that all members comply with this policy, understand the reasons behind it, review it regularly and bring to the attention of club officials areas in which it may be deficient. Stephen Caldicott President Tuggeranong Archery Club 7 July 2013 Tuggeranong Archery Club Version 6.0 Page 2 Safety Policy October 2013

3 Table of Contents Page Title Page 1 Foreword 2 Contents 3 Section 1 Terms and Definitions 4 Section 2 General Safety 5 Annex 1 Map of Grounds 9 Section 3 Archery Equipment 12 Section 4 Routine Archery Operations 13 Section 5 Field of Play Layout 15 Section 6 Tournaments 24 Section 7 Risk Management Approach 26 Section 8 Tuggeranong Archery Risk Registers 32 Tuggeranong Archery Club Version 6.0 Page 3 Safety Policy October 2013

4 SECTION 1 TERMS AND DEFINITIONS Beginner Bow Clout Club Grounds Come-n-Try Field Captain Field Course Field of Play High Draw Member Release Aid OzBow Target Target Butt Target Face Visitor A person new to the sport of archery. A generic term describing a Recurve Bow, Bare Bow, Compound Bow, Longbow and Crossbow. A style of shooting in which arrows are shot at long distances at a marker called the Clout. Depending on the archers equipment, age and gender, the distances are from 100 to 180 metres. The area comprising the Field of Play and ground on which club structures are sited. An archery program to introduce archery under safe instruction. A designated club member responsible for the overall supervision of archery operations at the Range and for ensuring that operations are conducted in accordance with this safety policy. A series of targets located throughout a bush land setting that are numbered sequentially from target No 1. The area designated within which archery operations take place. It may also be called the Range. The process of drawing a bow with the arrow pointed at an unsafe angle above horizontal. This draw has serious safety ramifications and is not permitted on any target range. A financial member of Archery Australia, including Full Member, Temporary Member, Associate Member or Life Member. A mechanical device used to hold the string while drawing a bow and which can then be used to release the sting through some triggering action. A simplified archery event for beginners new to target archers. The device comprising the butt, frame, stand or carriage and target face/faces. The part of the target designed to stop and hold the arrows. The coloured paper (or cloth) attached to the front of the butt used for aiming. A member of the public who visits the Archery Range. Any visitors who intend to shoot must complete a Temporary Player Form and complete an entry on the applicable sign-on register sheet for that day. 4

5 SECTION 2 GENERAL SAFETY Club Grounds 201. The club subleases the area for the main and beginners target ranges from the Australian Capital Territory and holds licences to use the broader area. A local grazier has a licence to graze cattle on the range from time to time to manage the amount of grass and fire hazard material. Members of the public have general access to the area of the archery ranges. The whole area is part of Canberra Nature Parks and is full of wildlife, especially kangaroos and wombats. All archers must therefore be aware that people and animals may encroach upon the range when archery is in progress. The club does not have ownership of the range and the land on which any of its structures are located and diplomacy must be exercised when warning members of the public to remain at a safe distance The areas from which members of the public are likely to inadvertently enter the target range are through the fence at the southern end and from the tree line bordering the western side (see Annex 1). Warning signs are located in these areas but members are encouraged to maintain vigilance The club has obtained permission and a license from the ACT Government to maintain several Clout Archery Ranges and a full 24 Target Field Archery Range near the target range. A number of maps in this document shows the location of these archery ranges, including Figures 1 and 5. These areas, although fenced and gated, are open to the public and is also subject to periodic grazing, so considerable extra caution is to be exercised when using the Clout and Field Archery areas. In particular, archers should recognize that other users of the area have right of way over them, and should behave accordingly All target areas have been located to include a safety buffer zone that accommodated errant arrows shot at the target in a safe manner. The buffer zone on the main range is a distance greater than the target distance from the shooting line. The buffer on the field range is a distance equal to the longest distance being shot at that target. General Safety Rules 205. Members who bring guests to the range are responsible for ensuring that those persons comply with this policy. All persons on the range must observe the following general safety rules: a. All non-members wishing to shoot must first fill out a Temporary Player Form and complete an entry on the applicable sign-on register sheet for that day. b. Archers must wear appropriate footwear and clothing at all times. 5

6 c. Smoking is not permitted except in the club car park area. d. Dogs are not permitted, unless leashed and appropriately restrained. e. Persons involved in archery operations must not consume alcohol or drugs. No person under the influence of alcohol or drugs is permitted to enter the field of play and shoot. f. Headphones or ear coverings must not be worn while shooting or on the Field of Play. g. Arm guards chest protectors and tight fitting clothes are recommended. Hats, earrings, rings and other items likely to interfere with the operation of archery equipment should be removed. h. A bow must never be drawn with an arrow fitted unless the bow is pointed towards a target and the field of play is clear of all persons. i. Never run on the Field of Play. j. Always walk behind archers standing on the shooting line. k. Do not disturb adjacent archers when approaching shooting or leaving the shooting line. Avoid touching other archers with you equipment. l. When approaching a target, look for arrows that may be on the ground. m. Approach the target from the sides to avoid arrows in the target. n. When pulling arrows, pull from the side of the butt and ensure other persons are clear. o. No more than two archers are to pull arrows at the same time (one from each side of the butt) p. Never pull an arrow toward your face. q. When proceeding to and from the target do not stray into adjacent lanes. When searching for lost arrows, maintain the prescribed safety buffers. r. Archers are to ensure that their equipment is in good condition. Paying particular attention to arrows, bow strings and bow limbs. Archers should accept advice from club officials, committee members and other senior members of the club concerning the safety of their equipment. s. Archers are to ensure they are not using their equipment in a manner that is dangerous to either themselves or other persons on or near the range. Archers should accept advice from club officials, committee 6

7 members and other senior members of the club including registered coaches concerning the safety of their behaviour. t. In the event of an arrow becoming embedded in a person at the club an ambulance should be called immediately. Arrows should not be removed unless absolutely necessary, as removal may cause further injury and allow greater bleeding. u. Unless shooting Clout archery, the use of a High Draw technique is not permitted. Field Course Safety Rules 206. Field course shooting is more hazardous than target range shooting due to the presence of vegetation and terrain that reduces visibility around the course and also increases the likelihood of missed shots. Members are to bear this increased risk level in mind while using the field course and are to comply with the following field specific rules as well as with the general safety rules: a. Archers entering the field course for practice shall write their name and time of entry in the book located near the left hand (as you face it) roller door in the shed beside the target range, and shall write their time of exit at the completion of their shooting. b. If the book contains entries showing that other archers may be using the course, then the archer entering last is to exercise additional care to avoid shooting into areas that may be in use by others. c. Archers entering the field course for practice shall also place a red flag located in the shed in the flag holder in the top of the left hand (as you look out of the target range) wooden gatepost of the main entry gate to the target range. On completion of shooting, and after they have signed out in the range book, they shall replace the flag in the shed, if the book indicates that there are no other archers still on the range. d. When shooting on the field course, archers looking for missed arrows must prop their bow against the front of the target. This warns following archers that the target is still in use and that an archer may be out of sight behind the target. e. Archers may only enter and exit the field course via the approved entry / exit point shown in Figure 3 and must keep to the marked tracks. f. The field course is to be travelled in only one direction (clockwise), between target butts in ascending numerical order. That is, archers may start at target 1 and progress through the course via target 2, target 3 etc in order. Safe places to begin the field course are at targets 1, 7 and 7

8 13. If an archer decides not to shoot every target, then the archer must still leave the course by following the marked tracks in order to the exit. g. Snake and Spider bites are a hazard of field archery, archers should be aware of the potential of these to occurr and modify their activities to suit. For example: Where possible do not use the course alone, wear covered shoes and long trousers, avoid overturning rocks and logs unnecessarily and in the event of encountering snakes and spiders leave them alone. Working on the Range 207. Organised working bees should be conducted under the supervision of a club official who will assign tasks to club members. Members should also consider the following work-related hazards during routine archery operations: a. Moving heavy target butts about the range without assistance. b. Conducting maintenance without adequate help, experience and safety gear (e.g. goggles, gloves). c. Removing arrow points from target butts with inappropriate tools such as folding knives. Signage around the Range 208. The range has Caution signage placed at all access areas to the range. Figure 1: Caution signage around the Tuggeranong Archery Range area. 8

9 ANNEX 1 TUGGERANONG ARCHERY CLUB TARGET RANGE LAYOUT Safety Zone Beginners Range Members Range Bicentennial Horse Trail Safety Zone Figure 2: Tuggeranong Archery lease area for Block 11 Section 46 Greenway 9

10 Figure 3: License details for the broader area of Block 16 Section 46 Greenway 10

11 Figure 4: Tuggeranong Archery area Figure 5: Tuggeranong Archery ranges 11

12 SECTION 3 ARCHERY EQUIPMENT Arrows a. Arrows should be inspected regularly for damage (cracks, loose points or nocks, bends) and preferably after each end. b. Damaged arrows present a hazard and must not be shot. c. Arrows should be matched; being the same type, size, length, and fitted with the same points, fletches (vanes) and nocks. d. Arrows designed for target and field shooting only must be used. Arrows fitted with broadhead points are prohibited at TAC. Bows (General) a. Bows should be inspected for damage (cracks, loose fittings, limb misalignment) every time they are shot. b. Bows should be strung in a safe manner (preferably with an appropriate bow stringer) c. Bowstrings and arrow rests should be checked for damage and excessive wear before shooting. d. Bows must never be dry-fired (without an arrow fitted). Compound Bows a. Bowstrings, cables and arrow rests should be checked for damage and excessive wear before shooting. b. Only a suitably trained person should carry out maintenance on a compound bow using appropriate equipment c. Release aids should be inspected regularly. d. Where a release aid uses a rope to hold the string that rope should be regularly inspected and replaced when signs of excessive wear are evident. 12

13 SECTION 4 ROUTINE ARCHERY OPERATIONS Introduction 401. "Routine Archery Operations" describes the situation of a single member practicing on a weekday, a regular Sunday morning shoot or the Come and Try program involving beginners, novices, regular club members and a divided Field of Play. Field Captain 402. A Field Captain will be designated by agreement and will normally be an experienced committee member or other experienced member. A single member practicing alone will also be the Field Captain. The Field Captain shall ensure that: a. in accordance with the Archery Australia Constitution, Shooting Rules and Public Liability Insurance Policy, only Archery Australia members are permitted to shoot at the Range and that non-members are signed up as Temporary Players before those persons shoot, b. Temporary Player Forms, Member and Temporary Player Sign-On Registers are made available, c. a Director, or Directors of Shooting, are designated, d. the Field of Play division and target siting conforms to the safety buffer requirements of Section 5, and e. additional signage and the use of red archery range warning flags are to be used when archery is being undertaken in areas away from the marked ranges and existing signage The Field Captain shall remain on duty for the duration of archery operations. Director of Shooting 404. The Director of Shooting will control all shooting on the Field of Play. A divided Field of Play will require a separate Director of Shooting for each division. A small group of club members shooting together may nominate one of their group to act as Director of Shooting The Director of Shooting has responsibility for controlling archers within his/her assigned division. This responsibility extends to disciplining archers for 13

14 breaches of these rules. If considered necessary in the interests of safety the Director of Shooting shall expel archers from the Range All shooting must be controlled by clear and concise verbal commands, for example: Taking up position - "MOVE FORWARD" Begin shooting Retrieve arrows Danger/stop - "CLEAR TO SHOOT" - "CLEAR TO COLLECT" - "STOP SHOOTING" (loudly and repeatedly) 407. Where a divided Field of Play is in operation, Directors of Shooting must ensure that archers on different shooting lines will not be confused as to which Director's commands they are to follow. Archer Responsibility 408. Archers must observe all commands by the Director of Shooting. When archers have finished shooting, they must move back at least two metres from the shooting line and await further commands Archers should be aware of the amount of time they take to shoot, retrieve and search for arrows and should not unduly delay other archers No equipment other than a bow located on a bow stand and arrows placed in a ground quiver is to remain on the shooting line. All other equipment must remain behind the equipment line. It is recommended that equipment be stored in an orderly fashion to prevent it being damaged or presenting a hazard to persons moving about the area All persons not directly involved in shooting, coaching or the supervision of shooting must remain behind the equipment line. 14

15 SECTION 5 FIELD OF PLAY LAYOUT 501. The ACT Government has endorsed archery as an approved activity within the boundaries of the Tuggeranong Archery Range. Shooting must not occur beyond that area and archers must ensure that shot arrows remain within that area. Target Main Members Target Range Figure 6: Tuggeranong Archery Range 502. The Tuggeranong Main Target archery range has 25 marked lanes 2.5 metres wide and 90 metres long. Bricks mark the centres of lanes at the normal tournament distances, i.e. 18 m, 20 m, 30 m and so on to 90 metres. All shooting currently takes place in a south-easterly direction For all target shooting, a fixed shooting line in the middle of the rubber shooting mat is used Moveable target butts are used on the Main Target Range. The larger brown-red target frames are to be used by archers using compound bows. The blue target butts are suitable for recurve archers. The small yellow target butt frames are to be used by archers using longbows and by the SCA The range has an overshoot buffer area of 110m along the Oval Fence and tapers to 70m in the lanes nearer to the trees. This exceeds Archery Australia requirements Archers shooting 90m are to shoot in the lanes adjacent to the Oval Fence. 15

16 Target Beginners and Come-n-Try Target Range 507. The Beginners Target archery range backs onto the Main Target archery range and is shot in the opposite direction The Beginners range should only be used by archers with beginners and low poundage bows Members using bows 30lb and over are required to shoot on the Members Range which has an appropriate Safety and Buffer area The 10 Yellow butts are used on Sundays for Come-N-Try sessions and when group sessions have been arranged The 2 Red butts at 20m, 2 Blue butts at 30m and the 2 Black butts at 40m are for Beginners for use in the OzBow introduction to archery program The 2 White butts at 5m are Blind Butts used by all archers to warm up prior to competition and should not have target faces attached For all target shooting, a fixed shooting line in the middle of the rubber shooting mat is used, 514. Fixed target butts are used on the Beginner Target range. Figure 7: Layout of the Target Ranges with direction of shooting 16

17 Safety Zones 515. A safety zone must be established for each target. The safe distance at the target, on both sides of the target, is the distance from the shooting line to the target divided by 6, except at all distances to 30 metres, where the safe distance is 5 metres or 2 complete shooting lanes.. Target Safe Distance (10 m) 60 metres Shooting line Figure 8: Safety Zones for Target Archery 516. In Figure 1, the safety zone is a wedge 60 metres long with a base of 20 metres (10 metres either side of the target). The following table shows safe distance. SAFE DISTANCE Shooting Distance 90m 70m 60m 50m 40m 30m 20m 10m Safe Distance 15m 12m 10m 9m 7m 5m 5m 5m Table Safe shooting zones may overlap, but archers must not enter or shoot into an adjacent safety zone. All archers shooting in adjacent overlapping safety zones go forward together to collect arrows. 17

18 Divided Field of Play for Target 518. A divided field of play enables adjacent targets to be shot at simultaneously. Shooting takes place independently with separate Directors of Shooting and with archers going forward to retrieve arrows while archers are shooting at an adjacent target. Archers must remain in their own safety zones when going forward to retrieve arrows Where a divided Field of Play is employed, adjacent safety zones are to be separated by an additional safety buffer. The buffer is based upon the longest distance being shot divided by 9. SAFETY BUFFER Shooting Distance Separation from the closest point of the adjacent safety zone 90 m 10m 70m 8m 60m 7m 50m 6m 40m 5m 30m 4m 20m 2.4m Table Figure 9 describes the situation of two targets being shot, one at 60m and the other target at 20m. The lateral distance between targets in this situation must not be less than 17 (10+7) metres or at least 3 complete target lanes. 20 metres Target Safety Buffer (7m) Target Shooting line 60 metres Figure 9: Safety Buffer Zones for Target Archery 18

19 521. The Main Target Range and the Beginners Target Range both have overshoot zones equivalent to the largest approved target butt distances, 90m and 30m, for the ranges Archers who shoot inappropriately, use a high-draw technique, or fail to observe the Tuggeranong Archery Safety Policy will be removed from the shooting line and loose the privilege to shoot at the Club. 19

20 Clout Archery 523. The Club Clout area is located to the south of the main and beginners shooting line so as to satisfy the safety zone requirements of para.504. A staggered shooting line is used. The area has a large safety zone for overshot areas 524. The Nationals Clout area is a much larger area for clout located to the west of the Club Clout area. When used for Nationals, the Club Clout area is to be closed and no access permitted to allow a safety zone for the Nationals during clout competition Only one Clout Range may be in use at one time. Figure 10: Clout Archery areas 20

21 Field Archery 526. The Tuggeranong Archery Field archery course is located in an area 300 metres North from the entrance gate to the target field of play and beyond the Beginners Target range. The field course is accessed by following the track from the entrance gate towards the Murrumbidgee River as shown on the map in Figure Access to the Field range is by foot. Vehicles are not permitted unless used for official purposes, for maintenance access or for transportation of disabled archers. Figure 11: Field Archery areas 528. The field course has been laid out in accordance with the safety guidance provided by Archery Australia in the Safety Policy Edition 1, effective 1 January Specific features of the layout are as follows: a. Shooting and overshoot zones for each target are sited to ensure there is no overlap of these zones between targets. This minimizes the possibility of arrows overshooting into the zones for another target. b. Lines of sight for each target are such that archers should be able to detect movement by archers, members of the public or animals within the shooting and overshoot zones for the target. This minimizes the risk that archers will shoot into the area while it is occupied. c. Tracks between targets are set out and marked to minimize the possibility of archers straying into another target shooting zone or overshoot zone. 21

22 d. Each target is provided with an overshoot zone funnel with the width of the zone at the target face determined by the longest distance to be shot at that target using the same calculations as for target archery. The length of the overshoot zone is no less than 50 metres beyond the target. e. The length of the overshoot zone is increased for those targets where the direction of shooting is uphill and also where the terrain may cause skips and ricochets of missed shots Figure 4 shows the detailed layout of the field course as currently laid out. Any changes to the course layout will be made in accordance with the safety principles defined above and in accordance with Archery Australia guidance at the time of making the changes. Figure 12: Field Course Overview 24 Targets. 22

23 Figure 12.1: First 12 targets Field Course Figure 12.2: Second 12 targets Field Course 23

24 Table 3 provides descriptions of each target shown in Figure 4 and the associated shot. Table 3 24

25 SECTION 6 TOURNAMENTS Target and Clout 601. Tournaments are held under the supervision of a Director of Shooting The preferred method of controlling tournaments is by using the following sound signals emitted by hooter or whistle: Two Blasts: One Blast: Three Blasts Multiple Blasts Come to the shooting line. Commence shooting. Stop Shooting, retrieve and score arrows. (4 or more) Danger. Stop shooting immediately Archers must only remove an arrow from their quiver and load the arrow on the bow when on the shooting line If an archer's arrow falls forward of the shooting line, the archer must wait until all shooting has finished before retrieving it unless it can be safely retrieved by the archer using his/her bow or stabiliser rod without affecting other archers and it is within the 3 m zone forward of the shooting line When archers have finished shooting their end, they must step back at least 5 metres (behind the waiting line if provided) so the Director of Shooting has an unobstructed view When shooting clout, archers should be watchful for arrows that have fallen short. Non-scoring arrows should be stood up and stuck into the ground by the first person encountering them If a staggered shooting line is being used for clout, adequate safety buffers must be maintained. Field Tournaments 608. The field course is to be travelled in only one direction, between target butts in ascending numerical order. That is, all archers must start at target 1 and progress through the course via target 2, target 3 etc in order (varying according to whichever target the competitors have been directed to begin at). Beginning back at target 1 after target 24 and continuing on in order, until all targets have been shot. 25

26 609. Archers may only enter and exit the field course via the approved entry / exit point shown in Figure 3 and must keep to the marked tracks There should be no skipping of targets. If archers are held up they should ask permission to shoot through. There must be no doubling-back Archers must never walk back along tracks No archer is to move forward of the shooting position until all archers have shot all their arrows. Tournament Cancellation and Postponement 613. Archery supervisors must take appropriate action in extreme weather conditions to ensure the safety of archers, officials and spectators When the air temperature exceeds 38 o C shooting should be postponed and all persons moved to shaded areas until the temperature lowers Light rain should not of itself warrant the cancellation of a tournament but other considerations such as slippery surfaces, the use of electrical power in wet areas, and cold temperatures must be taken into account Strong winds may blow arrows from arrow rests. Other items such as spotting telescopes, umbrellas, tents and target butts are susceptible to being blown about and therefore present a hazard to persons Storms can be accompanied by violent winds, hail and lightning. Lightning poses a major risk to archers in exposed areas. Storm conditions may warrant a complete evacuation from the Field of Play to sheltered areas. 26

27 SECTION 7 RISK MANAGEMENT 701. The club has a permanent risk management sub-committee whose task is to perform risk management in accordance with the guidelines produced by Archery Australia in the document "Risk Management - A Resource for Clubs". The process followed is based on the Australian Standard for risk management and comprises: a. risk event identification and analysis of causes and effects; b. determination of the likelihood of risk events occurring; c. determination of ways to prevent or minimize the likelihood of occurrence or to minimize the effects of risk events; and d. treating the risk through the implementation of appropriate policies As risks are identified and analysed, details will be entered in a Risk Log maintained by the risk management sub-committee chairman. The Log is available for inspection by club members and other interested parties e.g. Archery ACT, ACT Government. Where analysis indicates specific actions by club officials, members or visitors are necessary to treat a risk; those actions will be included in this policy document. Hazard/ Incident Reporting 703. Incidents involving injury or potential injury to persons or animals or any hazard likely to cause injury should be reported immediately to a club committee member. Committee members will pass details to the risk management subcommittee for recording and corrective action. Anonymous reports may be mailed to the club Secretary. Duty of Care 704. Club and club officials will owe a duty of care to participants in archery events and activities where there is a reasonable foreseeable risk of harm or injury to participants and spectators as a result of their actions. In exercising this duty of care, the law requires officials to take reasonable steps to reduce the likelihood of injury to participants and spectators as a result of those risks, which are foreseeable This is the rationale which underpins any risk management program in this case, the process of identifying risks involved in conducting archery competitions and activities, and then adopting strategies and actions designed to reduce these risks wherever possible. 27

28 Risk Management Objectives 706. To reduce the incidents of injury to participants, officials, spectators and other persons associated with club archery competition and activities To provide a fun, healthy and safe sporting environment for individuals to participate and enjoy the sport of archery 708. To minimize potential club liabilities as a result of poorly managed archery competitions and activities. Risk Management 709. Risk management is the process of systematically eliminating or minimising the adverse impact of all activities, which may give rise to injurious or dangerous situations. This requires the development of a framework within which risk can be monitored and controlled. Risk management is a tool by which persons involved in sport can seek to meet their duty and thus avoid liability Risks, which may be covered by a risk management program, include: a. Legal risks losses and costs arising from legal actions for breach of common law or statutory duty of care; b. Physical risks injuries to participants, officials and the public; c. Financial risks increased insurance premiums, costs associated with injuries for business reasons, loss of financial stability and asset value, replacement costs and earning capability and increased external administration cost; d. Moral and ethical risks loss of quality of participants experience and confidence, adverse publicity and damage to image and reputation. Which risks need to be managed? 711. Importantly, the law does not require clubs to provide a completely risk free environment. Indeed, by agreeing to participate in archery activities, participants will be taken to have consented to those risks, which form an inevitable aspect of the activity. Clubs will not be required to take steps to counter risks where it would be unreasonable to expect a club to do so in the circumstances. Clubs will however be expected to adopt reasonable precautions against risk which may result in injuries or damages which are reasonably foreseeable. 28

29 The Australian Standard 712. The approach adopted is based on the Australian Standard on Risk Management AS/NZS 4360:2004 and the National Risk Management Guidelines developed by the standing committee on Sport and Recreations (SCORS) Risk Management Working Party and includes the following stages: a. Risk Identification b. Risk Assessment c. Risk Treatment (action plan) d. Monitoring and Review e. Communication Risk Identification 713. The first step in risk management program is to identify what risks exist (or may exist in the future) within our archery programs and competitions. It is important that people who are regularly involved in the sport are involved in identifying risk areas. Officials, coaches and even participants should be consulted. There is no substitute for actual practical experience in working out why accidents occur, or what presents a potential problem There are a number of things that must be considered in identifying risks: a. The age of the participants; b. The types of activities conducted; c. Injury history (including type and cause); 715. How operating procedures are conducted, and whether there have been previous problems. Risk Categories for Archery: 716. Pre and Post Event Activities This category refers to risks involved in activities, which immediately precede and follow after the field events, e.g. setting up fields and preparation activities of the event 717. Environment The club and surrounding environments which are utilized by members, participants, and in some instances, the general public. 29

30 718. Physical Environment The physical environment in which our sport is played, and must take into account weather conditions Personnel This category includes club members, officials, participants, parents and spectators who may be affected in club archery activities. The club owes a duty of care to those people who may be affected by its actions and therefore should ensure that it takes steps to manage the risks, which may confront club personnel, in addition to those risks, which may arise as a result of their conduct. Risk Assessment 720. Having identified the risks involved in our archery activities we need to assess them in terms of their likelihood to occur and the seriousness of the consequences arising from their occurrence. Each identified risk must be rated in accordance with The likelihood of the risk occurring; Rating LIKELIHOOD The potential for problems to occur in a year 5 ALMOST CERTAIN: Will probably occur, could occur several times a year 4 LIKELY: High probability, likely to occur once per year 3 POSSIBLE: Reasonable likelihood that it may occur over a 5 year period 2 UNLIKELY: Plausible, could occur over a 5 to 10 year period 1 RARE: Very unlikely but not impossible, unlikely over a 10 year period 722. The loss or damage impact if the risk occurred (consequences); Rating CONSEQUENCES In terms of the objectives of the organisation 5 SEVERE: Most objectives may not be achieved, or severely affected 4 MAJOR: Most objectives threatened, or one severely affected 3 MODERATE: Some objectives affected, considerable effort to rectify 2 MINOR: Easily remedied, with some effort the objectives can be achieved 1 INSIGNIFICANT: Very small impact, rectified by normal processes 30

31 723. The qualitative risk analysis matrix identifies the level of risk or the degree of urgency required to address the risk. The matrix determines the nature of the risk and the action required. They are indicators to assist in the decision making of what action is warranted for risk. Qualitative Risk Analysis Matrix Level of Risk Likelihood Consequences M (5) M (10) H (15) E (20) E (25) 4 L (4) M (8) H (12) E (16) E (20) 3 L (3) M (6) M (9) H (12) E (15) 2 L (2) L (4) M (6) M (8) E (10) 1 L (1) L (2) L (3) M (4) H (5) Risk Level Definition Definitions Acceptable or not Action Necessary Extreme Unacceptable Management to investigate policy and have insurance High Unacceptable Management to investigate policy and have insurance Moderate Acceptable Handled by operational formal policies Low Acceptable Handled by day to day operations 31

32 Risk Treatment (action plan) 724. Develop and test strategies developed to manage the risks that have been identified and subsequently evaluated as posing a real risk to participants Refer to the specific Tuggeranong Archery related risks and registers in Section 8 namely: a. Public Liability Risk Register b. Risk Treatment Schedule and Plan c. Risk Contingency Plan Monitor and Review 726. It is very important that officials review the risk management plan at the end of the competition, activity, program or event. The risk management plan should be a fluid document, which is regularly updated to take account of changes within the club The keeping of records and the continued evaluation of the risk management plan in light of such records is critical. The risk management procedures should include the documentation of any accidents, as well as information on the effectiveness of the plan. Statistics on continued injuries and accidents should be used to determine whether there are specific activities that require either increased precautions or supervision The risk management plan cannot remain static. Risk can change according to changes in the law, development of safe practices and techniques, and developing technologies in the sport of archery. Constant evaluation and updating must be done to take account of developing trends and the organisations own experience. Communication 729. It is essential that all club members and participants in club programs are aware of the risk management program and are consulted in its development, implementation and evaluation Membership of archery clubs is constantly changing and as such clubs should ensure that new members are introduced to the risk management policy and obligations as part of their introduction into club life. Similarly, entrants in competitions and events who are not members of the club should also be aware of the club s risk management procedures and any rules with which they must comply. 32

33 SECTION 8 TUGGERANONG ARCHERY RISK REGISTERS 801. Public Liability Risk Register Ref Activity/Asset/ Stakeholder Risk Event (What will happen?) Consequences (What is the result?) How will risk occur (Any particular circumstances?) Current control for that risk (What prevents this happening?) Generic Risks 1 Any Public Contact Miscellaneous accident major injury negligible result Possible litigation Bad press Negligence Misbehavior Accident Sudden illness Exceptional circumstances Government Legislation Policy re: public contact Policy re: Supervision Policy re: OH&S Staff Training 2 Any Public Contact Miscellaneous accident minor injury negligible result Possible litigation Bad press Negligence Misbehavior Accident Sudden illness Exceptional circumstances Government Legislation Policy re: public contact Policy re: Supervision Policy re: OH&S Staff Training High Potential Risks 10 Sporting / Physical Activities Archery Negligence causing Risks 1 & 2 See Risks 1 & 2 Not following correct procedures for sporting activities Not supervised Not trained for activity Occupational hazards Negligence Misbehavior Accident Sudden illness Exceptional circumstances Government Legislation Industry Standards Policy re: Sporting Activities Warm-up / cool-down sessions Policy re: Supervision Policy re: OH&S Staff Training 33

34 802. Risk Treatment Schedule and Plan Risk Risk Level # Activity Risk Event Current Controls After Control Accept (Y/N) Contingency Person Responsible Impact Likelihood L 1 Any Public Contact miscellaneous accident major injury See Risk Register Moderate Rare Y Contingency plan #2 Contingency plan #14 President Official Emergency manager L 2 Any Public Contact miscellaneous accident minor injury See Risk Register Insignificant Unlikely Y Contingency plan #1 Supervisor L 10 Sporting Activities See Risks 1 & 2 See Risk Register Moderate Rare Y Contingency plan #1 Contingency plan #2 Supervisor 803. Risk Contingency Plans Contingency Plan 1. Miscellaneous accident Minor Injury Steps to take in a minor injury. Got the first aid kit ready? Risk Recommended response and impact Other proposed actions Resource requirements Responsibilities Timing Reporting and monitoring required Prepared by: Date: Reviewed by: Date: CONTINGENCY PLAN 1 Miscellaneous accident - minor injury See policy documents regarding accident handling & supervision Follow policies regarding first aid First aid Officer, first aid kit Manager Immediately Follow policies regarding accident reporting procedures 34

35 Contingency Plan 2. Miscellaneous accident Major Injury Steps to take in a major injury crisis. Speed is of the essence! Risk Recommended response and impact Other proposed actions Resource requirements Responsibilities Timing Reporting and monitoring required Prepared by: Date: Reviewed by: Date: CONTINGENCY PLAN 2 Miscellaneous accident - major injury, Staff injury or sickness Appoint Crisis Manager and Team - Apply procedures regarding accident handling & supervision Follow policies regarding first aid and follow up First aid Officer - first aid kit and appropriate contact phone numbers Crisis Manager Immediately Follow policies regarding accident reporting procedures Contingency Plan 3. Emergency Response Strategy Plan If a crisis occurs, who s in charge and how is it managed? CONTINGENCY PLAN 3 Risk Emergency Response Strategy Plan Recommended response and impact Other proposed actions Resource requirements Responsibilities Timing Reporting and monitoring required Prepared by: Date: Reviewed by: Date: Critical incident containment Emergency Manager notified Emergency Manager to appoint staff to crisis duties Notify all Stakeholders - Staff - Volunteers Emergency procedures Emergency Manager As appropriate Follow procedures on reporting of Critical incident 35