Welcome to Sunderland Empire The North East s Flag Ship Theatre VISITING COMPANY INFORMATION PACK

Transcription

1 Welcome to Sunderland Empire The North East s Flag Ship Theatre VISITING COMPANY INFORMATION PACK

2 Technical Specifications Contact Details Paul Rylance Technical Manager Sunderland Empire 4-5 High Street West Sunderland Tyne and Wear SR13EX Tel E mail paulrylance@theambassadors.com Please Note This pack not only contains this document, it should also contain. Cross section through aud & stage.dwg Crosssection across aud.dwg Stage Ground plan.dwg Sunderland empire Grid plan.pdf Sunderland empire Dimmer layout plan.pdf Sunderland Empire Dimmer Sched( final revision DW).xls

3 GALLERY G F F E E D D C C B B A A UPPER CIRCLE I I H H G G F F E E D D C C B B A A DRESS CIRCLE L L K K J J I I H H G G F F E E D D C C B B A A STALLS X W V U T S R Q P O N M L K J I H G F E D C B A STAGE

4 TECHNICAL SPECIFICATIONS HARD HATS AND STEEL TOECAPPED SHOES/BOOTS MUST BE WORN DURING FIT UP AND GET OUT PERIODS OF WORK. STAGE DIMENSIONS Proscenium Opening mm (34 6 ) Wide (29 5 ) High Height to fly floor mm ( ) Height to grid mm ( ) Stage depth mm (42 ) Flying to back wall Stage width mm (77 ) The stage surface 1 (25mm) ply coated with ¼ (6.25mm) hard board the floor may not be cut or altered in any way, if it is the visiting company needs to put it back to the way it was. If not you will be billed 3.5 hours work and materials. The stage is a flat surface. The maximum imposed load that the stage deck can withstand is 12KN/m2. The proscenium arch has recently been restored, all visiting companies will be asked to do a sign off on the condition before and after the get in, and any damage will be recharged (see form at end of spec) Get in Doors Are situated stage left directly on to stage, we can fit in 2 trucks at a time. Width is 2.7 meters, height is 4.3 meters. Black Box We have 5 legs and 5 borders, along with 1 full 1 half Black Cyc, we also have a White Gauze that can be used. Standard Black Box 1.Header permanent 2.Tabs permanent 3.Border 4.Legs 5/6.LX1 15.Border 16.Legs 18.LX2 27.Border 28.Legs 29.LX3 44.lx4 47.Border 48.Legs Flying System Fly floor is situated at the Stage Right side. Set of lines 58 Counterweights: 1& 2 used for house tabs and house Header permanent.

5 All bars are ladder beamed and have a maximum capacity of 680Kg with a maximum point load of 250Kg (Total including bar Weight 750Kg) Width between fly rails Length of flying bars 16m (with extensions 18m) Rigging 4X 1K Stagemakers (1 tonne per point), just off the edge of the forestage. Grid Max 40 tonnes spread over 1 tonne points. Comms Distributed Comms System Risers We have 12x6x3 Risers on 12 (1ft) or 24 (2ft) legs. There are 2 separate sets of 6 that do not go together. These are available to hire please contact The Technical Manager for information. Baby Grand Piano Is available for hire, please contact The Technical Manager. POWER Stage Left Temp Supply: (Prompt side) 300amps per phase. Outputs: 3 phase 300A Powerlocks, 125A, 63A and 32A Single Phase 125A, 63A, 2 x 32A and 16A Programmable RCD Protection Electrics Gallery Temp Supply (Stage Left) Outputs: 3 Phase 250A Powerlocks, 125A, 63A and 32A Single Phase 125A, 63A, 2 x 32A and 16A Programmable RCD Protection N.B. This supply is shared with the house dimmers USL & USR Power: One 3 Phase 63 amp output USR One 3 Phase 63 amp output USL Grid Power: One 3 Phase 63A Output If companies require more please contact the Technical Manager. SOUND The theatre has no in-house sound equipment but this can be hired in at a cost. Alternatively we are able to give contact details of local hire companies for details please contact the Technical Manager.

6 Sound Power Temp Sound Supply: (DSR) 125amps per phase Outputs: 3 Phase 125A, 63A Single Phase 125A, 63A, 2 x 32A and 16A 13A distributed around Stage, Pit and Front of House LIGHTING Strand Lighting 530 Lighting Control Desk 360 ways of ETC sensor of which 20 ways 5Kw 30 ways of non dim hard power Distributed DMX and Ethernet Lighting on Stage 4 Iris 4s LX bar 1 12 Cantata Fresnels 1.2K + 4 Pars +2 Cantata 18/32 Bar 2 12 Cantata Fresnels 1.2K + 4 Pars +2 Cantata 18/32 Bar 3 12 Cantata Fresnels 1.2K + 4 Pars +2 Cantata 18/32 Front of House 12 19Deg S4 750W (Up in The God s) 6 Parcans-Slips, 3 a side. 2x 1290 Lycian Follow Spots with 2K xenon lamp house Effects 5 x 4 UV tubes Mixer Location Permanent rear of stalls for touring lighting and sound systems. The mixer position is at the rear of stalls just slightly auditorium left. The area is approx 6ftx14ft. 2 x 175mm ducts installed from Orchestra pit from Rear stalls position. The multi run is 50 meters long. Health and Safety Policy No touring equipment will be let in the building without complete Liability and Health and Safety Documentation, these should be ed to the Technical Manager well in advance of the Production. Pre Rig Any pre rig will consist of 7 man call for minimum 3.5 hours This includes a Flyman, loader, 3 for tallescope, 1 at top of tallescope and a board op. Staffing and Rates Crew must take a clear hour break after a maximum of 5 hours-please take this into consideration when scheduling. Crew must have a clear 11 hour break in between shifts. Visiting Companies will not be permitted to work in the venue without the presence of a member of Technical staff.

7 Rates After 39 hours in a week time and a half will be charged. After 9 hours in one day time and a half will be charged. On any 6th consecutive day time and a half will be charged. On any 7 th consecutive day treble time will be charged. Any hours in between double time will be charged. On Bank holidays treble time will be recharged. Minimum Get in call Will be Stage Manager and Duty Electrician. Any get in that requires bars to be flown will be a minimum of 3 men. Performance staff On a show the minimum call will be will be a Stage Manager and Duty Electrician. Unless specially engaged for one or more evenings only, any person employed to work during a performance on a Monday evening shall be so employed for the remainder of the week unless misconduct shall justify his or her dismissal. Internet Please note that there are 2 computers in the Green Room linked to the Internet, there is also a wireless system which covers the Green Room and Production Office. ORCHESTRA PIT Without Extension: Up to 40 persons plus instruments & conductor. With Extension: Up to 70 persons plus instruments & conductor. There is also additional space beneath the stage (isolated from main pit), which can house up to 10 persons plus instruments. Rates apply for installation and removal, please contact Technical Manager for details. TMA / Bectu Code of Conduct Please be aware that we follow the TMA / BECTU Code of Conduct for Get-in s, Fit-up s and Get-outs. The Visiting Stage Manager will be required to complete all relevant paperwork with the Resident Stage Manager / Chief LX, following the Get-out.

8 DRESSING ROOMS A Block Mezzanine level 1 = 3 Occupants 2 = 4 Occupants 3 = 6 Occupants First Floor 4 = 8 Occupants 5 = 3 Occupants 6 = 3 Occupants 7 = 7 Occupants 8 = 7 Occupants Second Floor 9 = 12 Occupants 10 = 4 Occupants 11 = 7-12 Occupants None of the A Block dressing rooms are en-suite but do have a washbasin and at least one shower. B Block First Floor Numbers 1-5 = 5 Occupants each, all en-suite. Company Office (Up to 4 Occupants). Second Floor Numbers 6-10 = 5 Occupants each all en-suite. Third Floor Numbers 15 & 16 = 11 Occupants en-suite. Wardrobe room Wig room Please note that the stage door will close 30 minutes after the end of the get out.if you require it to be open for longer this can be arranged with prior notice, as we need to inform staff, anything after and before will be charged at double time.

9 Declaration I have received & read through the Visiting Company Pack, which includes copies of the following... Evacuation Procedure for Visiting Companies Ambassador Theatre Group s Health & Safety Procedures Sunderland Empire Theatre PPE Policy I will take responsibility for the production company s personal electrical belongings that have been bought within the last 12 months and / or PAT Tested I have read these documents and understand my responsibilities. Signed: Name: Production: Date:

10 SUNDERLAND EMPIRE THEATRE Proscenium Arch Restoration I agree that the proscenium arch is not damaged, and that and damage that results from the touring production equipment shall be recharged. Get in Is proscenium in good condition, if yes sign below FOR SUNDERLAND EMPIRE THEATRE Carlo Nardini STAGE MANAGER For visiting company Get Out Has Proscenium been damaged, if not please sign below FOR SUNDERLAND EMPIRE THEATRE Carlo Nardini STAGE MANAGER For visiting company Comments from Stage Manager if damaged

11 Pyrotechnics, Smoke and Vapour The use of pyrotechnics, smoke, vapour, laser and strobe effects is commonplace in many theatrical productions and music concerts. All have a potential to cause harm and must be set up and operated by competent personnel. Generally these effects will be brought into ATG venues as part of the Visiting Production and as such will be the responsibility of the production. However Managers have a responsibility to ensure that they have sufficient information on the safe use of any effects. Local Licensing Authorities should be consulted on the use of any special effect and any guidelines they lay down must be strictly followed. Pyrotechnics All pyrotechnics are potentially dangerous and should be used strictly in accordance with the manufacturers and suppliers guidelines. All pyrotechnics should be the responsibility of a person competent to handle them. Positioning of Pyrotechnic devices Pyrotechnic devices must not be sited: Where they could discharge into the audience or orchestra pit In the proximity of any emergency exit route Where persons could be exposed to danger Where adjacent scenery, props or drapes would be exposed to the danger of ignition. Risk Assessments The Visiting Production should provide Risk Assessments and Material Data Safety Sheets for all pyrotechnic effects. Risk assessments should consider the following typical hazards arising from pyrotechnics: Flash or Radiated heat Noise Blast Effects Projectiles and debris Fire Toxic effects Misfires Transportation, storage and handling.

12 Storage enclosure The enclosure must be of fire resisting construction, lockable, away from public areas and under strict Management control. In addition, no combustible or non-compatible substances must be retained in the room and there should be a 9- litre water extinguisher hung on the wall outside the door with a prominent No Smoking sign attached to the door. Guidance should always be sought from the Local Enforcing/Licensing Authority on the use of pyrotechnic effects as they might impose specific restrictions. Failure to do so may result in the Authority not licensing the effects. Disposal of Pyrotechnics Pyrotechnics should be disposed of by piercing the paper cap and dousing for a minimum of 24 hours in a container of water. If there is a large amount of pyro to be disposed of some suppliers offer a collection service or will be happy to have old out of date stock sent back to them, these guidelines should be followed in cases when excess amounts of pyrotechnics have to be disposed of. Smoke and Vapour effects Smoke Effects Smoke machines work on the principle of superheating an oil or water based chemical, atomising the fluid and forcing the resulting smoke out of the front of the machine under pressure. Vapour effects Vapour effects are produced by the use of Dry Ice, solid carbon dioxide, C02 gas or liquid nitrogen. The effect is to produce a heavy mist that blankets the stage. Positioning of Smoke & Vapour effects Care must be taken to minimise the amount of smoke or vapour required and to strictly control and direct the smoke, with particular reference to obscuring Fire Exit routes and luminaries. Extreme caution must also be exercised in preventing the accumulation of vapour effects in confined spaces as there is a real risk of asphyxiation. Areas such as orchestra pits, sub-stage areas and confined areas within the set might be occupied by crew members. If there is any doubt about the level of exposure that may result from using a particular effect, on-site monitoring should be used. Risk Assessments These assessments should consider all those people who may be affected, not just the machine operators but also the artists, the audience and other employees; special attention should be given to those who may be affected more severely, eg children, asthmatics and the elderly. Areas of special note to be considered when performing the risk assessment are the possibility of fire escapes and associated signs being obscured by smoke, how the smoke will be directed to the desired area, the potential slip hazards from spilt oil, the risk of burns from hot smoke, etc. Precautionary Measures Smoke effects should be under the control of people competent in that activity. Good planning and regular maintenance is essential in the safe use of these effects. People involved in the production should be warned in advance that smoke effects are to be used. Where possible a full rehearsal should be carried out to ensure that no unforeseen risks have emerged, e.g. problems due to reduced visibility. Preventing & Controlling Exposure Correct usage of these smoke and vapour effects should limit the number of people exposed. It should be possible to prevent exposure to the audience and certain members of the production team if care is taken to minimise the amount of smoke used, and to control and direct the smoke. Since C02 is heavier than air, particular attention should be paid to low-lying areas, basements, orchestra pits and under-stage areas. It may be necessary to arrange for a competent person to monitor the C02 and oxygen levels in these areas if they are to be occupied by any person. Controlling exposure The following precautions should allow you to control and minimise exposure: Always use the minimum amount of smoke required Ventilate areas well immediately after use

13 Minimise the exposure time of those concerned Keep people away from areas in front of all machines since concentrations are at their highest here. Personal protection It may occasionally be necessary to use Respiratory Protective Equipment for the machine operators. If this is the case, respirators may be sufficient for oil or glycol effects, but full breathing apparatus may be required for C02. Those using dry ice or liquid nitrogen should always wear well insulated, impervious gloves to protect against freeze burns. The use of tongs should be considered. Goggles or visors should be worn to prevent eye injuries. Audiences As productions have no control over the composition of their audiences, special care needs to be taken to minimise risks to the audience. Exposure to the effects should ideally be avoided altogether. The person in charge of the production should know if smoke is likely to reach the audience. If this is the case the following precautions should be considered: Limit the amount of smoke/vapour to the minimum necessary for the desired effect Direct and control smoke effects to the desired place to prevent overspill into audience areas Warning notices on the premises (reinforced by verbal warnings before the performance if this is considered necessary).

14 Front of House AUDITORIUM INFORMATION CAPACITIES SEATING PLAN MERCHANDISE CORPORATE HOSPITALITY HOUSE OPENING AUDITORIUM INFORMATION Auditorium The Auditorium has a capacity of 2000 split over four levels. STALLS: Capacity: 833 Seated (Including 10 wheelchairs spaces) plus 32 Standing. The stalls are situated on the ground floor. They are gently raked upwards to the rear of the auditorium with no steps making them fully accessible to all patrons. Seats with lowest and highest numbers at the front edges of the stalls have restricted view due to overhang of seats above. Surtitles are not visible from rows O to X. DRESS CIRCLE: Capacity: 396 Seated plus 32 Standing. The dress circle is situated on the first floor and is accessible by stairs or by lift. Seats in the Slipper areas of the dress circle are usually held off sale due to restricted view unless stipulated by the promoters. Row A also has restricted view and slightly limited legroom. There are two steps between each row. BOXES: Capacity: 3 x 4 Seats. There are four accessible boxes situated at the rear of the dress circle for wheelchair spaces. Box D is reserved for use by the General manager. UPPER CIRCLE: Capacity: 396 Seated plus 40 Standing. The upper circle is situated on the second floor and is only accessible by stairs. It is a tiered area offering excellent overall views of the stage. Seats towards the ends of the rows can be restricted viewing, as are some seats towards the rear of this area. Row A is considered restricted legroom. Due to the height of the upper circle it may not be suitable for those suffering from severe vertigo. There are two steps between each row, which do not have a handrail.

15 GALLERY: Capacity: 218 Seated plus 28 Standing. The gallery is a tiered area of seats situated on the third floor. It is only accessible by stairs. The gallery is the highest point of the auditorium and is therefore unsuitable for anyone with mobility problems or vertigo. There are three very steep steps between each row. House Seats There are a total of 8 house seats situated in the Stalls, usually on row M (21-24) and the 4 seats in Box D. Use of the house seats is at the General Manager s discretion. Merchandise Front of House staff can sell merchandise on your behalf subject to commission. Please contact the Front of House Manager for further details. Corporate Hospitlity The Melvyn P James Hospitality Suite is situated on the Mezzanine level. It is fully accessible via the lift from the Foyer Bar. For smaller groups of people the Vesta Tilley bar can also be used, however this is not fully accessible. Use of the Hospitality Suite or Vesta Tilley bar should be arranged via the Front of House Manager. House Opening House opening time is usually thirty minutes before curtain up. PPE Please be aware that during the fit up process steel toe caps and hardhats are required. FIRST AID We have a number of First Aiders who can be contacted from Stage Door if needed. And First Aid Boxes are located around the theatre, with information of who are First Aiders are. The venue has a Defibrillator at stage door, with qualified staff in case of emergency. BOX OFFICE Normal box office opening hours are 12pm to 6pm Monday to Saturday. On show days the box office remains open until 15 minutes after curtain up. On Sundays and Bank Holidays the box office opens 1 hour before curtain up. Here at the North East s flagship theatre we pride ourselves on ensuring all of our customers and colleagues receive an excellent standard of service, which is both efficient and informative. The box office operates on a two-tier telephone system that, if not answered within six rings, will automatically trip to our partners Ticketmaster.

16 Any number of seats, within any area of the auditorium, can be held for company use at your request. Should you no longer require these to be held, the box office management will release them for general sale. The box office can provide a variety of reports before and during your stay. These include: Audit Combined Audit Detailed Advance Event Performance Event Performance Report (inc. matured performances within the run). End of Week Complimentary Tickets For all shows the standard reports from above will be left at Stage Door for the company manager/producer to collect usually an hours after curtain up. Should you require further information on the available reports (including breakdown examples) then please contact the Box Office Manager on For Bookings Box office/call centre: Groups Tel: Creative Learning Education Resource Packs If the show you are bringing to the Sunderland Empire runs for a week or more and has educational value, Resource Packs will be made available to all appropriate groups. The aim of education packs is to offer schools and other learning organisations an educational motive to attend shows. They act as an aid for tutors in preparing pupils and students for trips as well as providing a resource for class room lessons. If you do not already have a pack produced our Creative Learning Manager will design and produce one in-house on your behalf with full consultation regarding its contents. These include Group Activities, Individual Exercises, Subject Related Matter (History, English etc) and Resources such as script excerpts and activity sheets. Education Resource Packs may be relevant to shows running for less than a week. If this is the case, please contact our Creative Learning Manager to arrange distribution to appropriate patrons. Each pack will be available in a variety of ways: By from the department. Hard copy from the department.

17 Every effort will be made to accommodate requests for large print, Braille and audible packs to ensure all communities benefit. To contact the Creative Learning Manager or call Tours and Talks Backstage tours are available to all members of the general public. These will be arranged in conjunction with you, the visiting company. The aim of these tours is to offer communities the opportunity to enhance their knowledge of the theatre and its history as well as providing the opportunity to further enhance understanding of shows. Talks can be organised either pre or post show, dependent on which you most think suits the show you are bringing to the Sunderland Empire. In the case of foreign language or dance shows an introduction can be particularly useful to younger patrons however; post-show question and answer sessions are also well received. Talks will be offered to patrons who have purchased tickets for a performance. Where possible we would ask for talks to be conducted by a member of the production company to offer first hand accounts of the show and its contents. Infra Red Hearing System Upon arrival at the theatre, a customer wishing to use the service simply needs to ask a member of staff for the correct device. There are 2 types, one hangs around the neck and transmits sound to the user s hearing aid, the other sits inside the ear similar to headphones. The signal should be available throughout the auditorium although tests conducted showed that the back row of the dress circle seems to be out of range. Workshops Workshops are often offered to community groups and school parties wishing to extend the experience for their beneficiaries/pupils. Workshops can be done up to a month in advance of the show or as a follow up to it on a later date. If you have a workshop devised that you wish to bring with the show please contact our Creative Learning Manager who will liaise with the appropriate groups on your behalf. If you do not already have a workshop devised our Creative Learning Manager can create one on your behalf. Guidance Ratings If the show you are bringing has any content that you feel may require a guidance rating (e.g. unsuitable for under 12s) or if you wish under 5s not to be admitted, please contact our Creative Learning Manager.

18 ACCESS Our aim here at the Sunderland Empire is to make all shows accessible to as many people as possible regardless of circumstances. Our Creative Learning Manager will (where relevant) organise an Access for All event to accommodate as many special needs as possible. This can include British Sign Language interpretation, open-captioning or audio-description. Any such event would be organised in conjunction with you before your arrival. These would be advertised in the departmental newsletter and also show literature. GROUP SALES Our Group Sales Co-ordinator is located within our Box Office, within the venue 10am to 6pm Monday to Friday. They deal with any bookings for 10 or more people. The team are available for midweek matinees to meet and greet and assist with seating groups. Should you require any information regarding group sales the team can provide you with specific reports. Details are available for groups of 10-39, 40+ and Schools. They can also provide you with the percentage attendance of groups per performance as well as the number of 10+ groups per performance. MARKETING Whilst the majority of contact with the marketing department will be before your arrival, all members of the team will be on hand to offer any assistance you may require during your stay at the venue. The team are usually within the venue 10am to 6pm Monday to Friday, however, at least one of the team is present at all press/vip nights. Most contact during your stay will be with our Press Officer who will deal with all aspects of press and media coverage, including organisation of interviews with performers and all appropriate photo calls. ADMINISTRATION For an up to date copy of our Accommodation List please contact the Theatre Administrator on The Front of House Team co-ordinates any Corporate Hospitality. Should you require and further information on Corporate Hospitality or use of the Hospitality Suite please contact Comment Cards can be found next to the red post box at stage door for any feedback you or the cast / crew have for us.

19 USEFUL INFORMATION FOR COMPANY MANAGERS Any further questions or queries do not hesitate to contact any of the below departments relevant to your query. Otherwise a member of the senior management team will be happy to help. DIRECT DIAL TELEPHONE NUMBERS General Manager Stage Door Deputy General Manager Stage Manager Assistant General Manager Administrator Chief LX Box Office Manager Marketing Manager Deputy Box Office Manager Press Officer Front of House Manager Marketing Officer Buildings/Maintenance Manger Upon your arrival the Company Office is situated on the first floor of the dressing room B-Block. The office direct dial telephone number is There is also a fax line and phone connection for internet access. HOW TO FIND US By Road... From the A1 (South) When travelling from the South of Sunderland on the A1, take the Durham turn off on the A690. Follow the A690 onto the A1231. This will bring you directly into the City Centre. From the A1 (North) Take the Washington turn off onto the A1231. This leads into the City Centre via the Queen Alexandra Bridge. From the A19 (South) When travelling form the South on the A19, the quickest route to the venue is along the A1018 (Coast Road) onto the A1231, which will lead you into the City Centre. From the A19 (North) Take the A1231 (Wessington Way) exit into Sunderland or alternatively, the A183 or A690. All routes lead directly into the City Centre.

20 By Train... Most train routes to Sunderland are via Newcastle Central, which can be reached by both train and metro services. Parking... The two nearest car parks to the venue are as follows: St Mary s Car Park on St Mary s Way (A183). This is charged at 1.10 per hour from 8am 6pm and 50p per hour from 6.00pm 8.00am (please note the car park closes at 11.30pm). The Bridges Multi Storey Car Park. Situated off Crowtree Road, opposite to the theatre. This Car Park is open from 8am 11:30pm. USEFUL CONTACTS Tourist Information Centre 50 Fawcett Street, Sunderland, SR1 1RF Tel: Taxis Station Taxis Tel: Doctor Millfield Medical Centre, Hylton Road, Sunderland, SR4 7AF Please ensure all company members state they are from the theatre Tel: Coach Station Tel: Dentist Riveredge Tel: / Walk-in Centre Grindon Lane Primary Cnetre, SR3 4DE s/pccleaflet.pdf Tel:

21 LOCAL AMENITIES The nearest supermarket to the venue is Tesco Metro and the nearest chemist is Boots. Both are situated within The Bridges Shopping Centre, which is approximately a 3-5 minute walk. The Train Station is situated on Atheneum Street, which is approximately a 5-minute walk. The train station also houses the Sunderland stop of the Metro line. The Bus Station is situated on Park Lane, approximately 5 minutes walk from the venue. The bus interchange is the arrival point for National Express coaches and also houses the Park Lane stop of the Metro line. Local Discounts Available to Visiting Company Members The Sunderland Empire has negotiated a series of discounts from businesses in the area, which are available to all members of a visiting company. At present, discounts available to visiting company members are; Free family entry at Souter Lighthouse 2 for 1 entry - Washington Wetlands Trust 20 % off - Frankie & Benny's Sunderland 20% off Food Bill Only Toni s Italian Restaurant Free room upgrade Sandman Signature Hotel, Newcastle (Please note terms and conditions apply to all of the above.) There are also special rates available at local hotels, please ask for details Local discounts are (re)negotiated by the theatre every 12 months, meaning the above are subject to change around these times. Please ask a member of venue staff for information during your stay.

22 Visiting Company Health & Safety Essentials

23 Health and Safety Statement The Ambassador Theatre Group (ATG) is committed to ensuring the health, safety and welfare of its employees, as far as is reasonably practicable. We will take steps to ensure that our statutory duties are met at all times. Management Directors and Management of ATG recognise and accept that it is their responsibility to provide and maintain the safest and healthiest work conditions as are reasonably practicable for its employees, audience, performers, visiting company personnel, hirers and any other people while they are on ATG premises. In particular ATG recognises the specific needs of people with disabilities and young people. It is therefore ATG s policy to do all that is reasonably practicable to prevent personal injury, damage to property and to protect everyone, including the public, from foreseeable work hazards in so far as they come into contact with ATG. Management have a duty to: provide and maintain safe and healthy working conditions taking account of any statutory requirements. provide instruction and training to enable employees to perform their work safely and efficiently. make available all necessary safety devices and protective equipment/clothing, and to supervise their use. maintain a constant and continuing interest in health and safety matters applicable to ATG s activities. In particular to consult with and involve employees or their representatives wherever possible. provide and maintain, as far as is reasonably practicable, a safe and healthy place of work with proper access and egress, and welfare facilities. Employees equally have a duty to exercise personal responsibility and do everything to prevent injury to themselves and others by working safely and efficiently by: using the protective clothing and equipment provided and by meeting statutory obligations. reporting incidents and hazards that have led to, or may lead to, injury or damage to equipment. adhering to company procedures, directions, and safety instructions jointly agreed on their behalf for securing a safe working place. assisting in investigations of accidents with the object of introducing measures to prevent reoccurrence. refraining from wilful misuse, or interference, with anything provided in the interests of health and safety, and to take reasonable care in any action that might endanger themselves or others. This Policy will be regularly monitored and reviewed to ensure that the objectives are achieved and revised in the light of legislative or organisational changes. Rosemary Squire Joint Chief Executive Officer Date May 2010 Howard Panter Joint Chief Executive Officer & Creative Director Date May 2010

24 Company Do s and Don ts All employees/company must: take care of their own health and safety and that of others who may be affected by their acts or omissions; co-operate with their manager to enable ATG to comply with any legal duty or requirement placed upon it or its employees; not recklessly or intentionally interfere with anything provided in the interests of health and safety; work in a safe manner and not take unnecessary risks which could endanger themselves or others. Where possible, employees should remove hazards or protect persons, as far as is reasonably practicable; to follow laid down procedures and report to their line manager any injury to themselves or others caused by work activities, hazards they find, damage or defect to equipment, machinery etc; to ensure that equipment is kept in good condition and that the correct equipment is used for the task to be undertaken. Not use equipment etc. for purposes which it was not intended, or for which they have not been trained; where they have to use, visit, or work on premises other than those under the control of ATG, must ensure that they are aware of any Policies and Procedures which may apply and are in force i.e. participate in a Fire Drill; not to take risks while working or indulge in "horseplay", practical jokes etc. as these are dangerous. Work in a safe manner at all times; ensure that any young, or inexperienced person working on the premises is not put at risk; know the emergency procedures which may apply to the premises and familiarise themselves with the escape routes, fire alarm system and fire fighting equipment; take care of visitors and others when having meetings on the premises, ensuring that they are not put at risk, are aware of any hazards on the premises and follow the emergency procedures if necessary.

25 If you are involved in an accident Accident Reporting and First Aid If necessary, go to a place that is safe If danger exists, raise the alarm Seek assistance from others if required Seek first aid assistance if necessary Keep calm Try to remember what happened Report the accident to your supervisor/manager Make an entry into the accident book (or get somebody to do it for you) as soon as practicable Remember: all accidents, incidents, and near misses should be reported If you witness an accident If necessary, go to a place that is safe Remain calm Raise the alarm if danger exists Summon first aid assistance if required Provide assistance to others if safe to do so Prevent others from entering a place of danger, if safe to do so Try to remember what happened Report the accident or incident to a supervisor/line manager In regards to first aid, you have a responsibility to: take reasonable care of their own health and safety and that of others co-operate with their employer on health and safety matters. Remember: do not put yourself at risk

26 Fire emergency procedures What you should do if you discover a fire Close any open windows, if safe to Close the door and leave area quickly Do not attempt to extinguish the fire yourself unless you have received portable fire extinguisher training, your main duty is to signal the existence of a fire and evacuate Raise the alarm at the earliest possible opportunity You should then follow the emergency evacuation procedures for fire alarms What you should do when the fire alarm is heard Turn off any electrical equipment you are using, if this can be done swiftly and without any delay Close any doors or windows as you leave Do not stop to collect personal belongings Leave the building by the nearest available fire exit unless advised otherwise by ATG Supervisor/Manager Do not try to use the lifts, escalators or revolving doors to leave the building, but remain in the designated stairwells If you are asked to help with the evacuation of a disabled colleague or visitor by a ATG Supervisor/Manager, please do so with a minimum of delay Assemble at the designated point outside the premises and ensure that the ATG Supervisor/Manager for your work zone has registered your presence Do not re-enter the premises unless given permission by a manager Hazardous Substances If you are working with hazardous substances, your ATG Supervisor/Manager will provide you with instruction and training, including: the names of the hazardous substances you work with and which you could be exposed to the risks created by the use of the substances, including the substances safety data sheets the main findings of the risk assessment the precautions you should take to prevent exposure how to use any personal protective equipment (PPE) and clothing you are provided with emergency procedures to follow in the case of any accident or incident involving a substance hazardous to health You must: make proper use of control measures, including PPE return equipment after use to any storage place and report any defects found in the equipment report any accident or incident which could have resulted in the release of a hazardous substance into the workplace

27 Machinery Making Work Equipment Safe!! Carry out a thorough risk assessment on all processes involving work equipment Ensure stop controls are easily accessible to the machine users so that the machine can be rendered safe as quickly as possible Ensure controls are labelled clearly to show their functions Ensure warning devices are installed to allow operators time to escape from hazardous situations Carry out an inspection to see whether the equipment can be operated, adjusted and maintained safely and so any deterioration or damage can be detected Check any hire machinery to ensure it has been manufactured to the correct specifications and standards, that the machine is correctly marked and to make sure full instructions and training are supplied to the operators Ensure you have received sufficient information, instruction and training to enable them to use work equipment safely Risk Assessments All members of staff employed by ATG are responsible for: The identification of hazards throughout their place of work Reporting hazards to their immediate line manager Assisting their line manager with undertaking risk assessments within their place of work Complying with all measures that have been introduced to eliminate or control a hazard Notifying their line manager of any breakdown in measures that are used to control a hazard Where employees work in premises owned by a third party, they should also familiarise themselves with any local arrangements with respect to hazard identification and risk assessment. Slips, trips, falls Do not rush: in work areas in traffic routes. Keep areas clear by: putting materials and equipment away when they are not in use running trailing leads etc away from busy passageways keeping materials brought into work areas to a minimum having regular clear ups. For appropriate footwear, ensure: it provides plenty of grip it is kept clean it is dry particularly when coming in from outside.

28 Deal with spillages: immediately, even if you did not cause the problem by reporting them straight away. Be alert when: on stairways carrying awkward or difficult loads moving from one floor level to another. Report problems when you discover: wet work areas or traffic routes obstructed work areas or traffic routes poorly maintained work areas or traffic routes. Working at Height Only use a ladder or stepladder if: you are competent - users should be trained and instructed to use the equipment safely the ladder or stepladder is long enough for ladders: - don t use the top three rungs - and be tied; alternatively a safe and secure handhold should be available for stepladders: - don t use the top two steps of a stepladder, unless a suitable handrail is available on the stepladder Ladders can be levelled using specially designed devices but not by using bits of brick or whatever else is at hand the weather is suitable - do not use them in strong or gusting winds wear robust, sensible footwear (eg safety shoes/boots or trainers). Shoes should not have the soles hanging off, have long or dangling laces, or be thick with mud or other slippery contaminants; prevent members of the public and other workers from using them; know how to tie a ladder or stepladder properly. 3

29 Visitors a) All other persons visiting ATG locations (Production Companies, Local Authority Inspectors etc.) are to sign in at stage door, showing the date and time on the premises. b) They will read any safety notices or instructions given to them by the ATG Manager or other employee and obey any instructions. c) They shall observe and obey all ATG rules and instructions, failure to do so will mean that they will be asked to leave the venue. d) They shall report to an employee any hazards or risks which they encounter or cause - ensuring that they leave the location safe when they leave.