GUIDANCE NOTES FOR RYA AFFILIATED CLUBS GUIDANCE NOTE 2 FOR CLUBS WITH PREMISES OR EQUIPMENT FOR USE BY MEMBERS

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1 MANAGING HEALTH, SAFETY AND FOOD HYGIENE - ASHORE- GUIDANCE NOTES FOR RYA AFFILIATED CLUBS GUIDANCE NOTE 2 FOR CLUBS WITH PREMISES OR EQUIPMENT FOR USE BY MEMBERS These guidance notes provide a brief introduction to Health and Safety requirements and have been produced to help committees and secretaries of RYA Affiliated Clubs check that their procedures for managing Health and Safety are sufficient to ensure the safety of anyone using their premises and equipment. Clearly some Clubs will need to look at Health and Safety in more detail than others. To help Clubs determine which level of compliance applies to their location we have divided these notes into specific sections which should make it easier to determine just what does and does not apply to your Club. In addition to the Common law duty that applies to each Club officer, committee member, safety boat driver etc. to take reasonable care not to cause damage or injury to others, the Health and Safety at Work Act creates statutory obligations that may apply to certain activities within certain clubs. Clubs with paid employees: These Clubs fall within the main scope of the Act and are required to ensure safe systems of work and a safe working environment for their staff and others using the premises where the work takes place. Therefore, if a Club employs a secretary and a steward the requirements of the Act apply to activities in and around the Clubhouse, but not on the water. The prosecution of a prominent inland Sailing Club in 1998 may serve as an object lesson for all Clubs employing staff for on water activities or giving work experience to young people. An accident occurred in which a RIB driven by an unqualified 15 year old, on work experience, went out of control and injured the passenger (the driver's school friend). After the accident the kill-cord was found to be still in place. In court the Club pleaded guilty to failing to provide adequate supervision and a safe system of work. Although the Club had co-operated actively with the local Environmental Health Page 1 of 20

2 Officers throughout the investigation and took prompt measures to prevent a repetition, the Magistrates imposed the substantial penalty of 2000 and costs of Clearly, where any staff or work experience youngsters are employed, clubs should remind themselves that they have a duty to take reasonable steps to ensure that the working systems are safe and (in the case of work experience) adequate supervision and discipline is provided. It has been argued that the Act applies to the activity, even when a paid employee is not present, and Clubs with employees are advised to ensure compliance with the Health and Safety Act at all times. Clubs providing equipment for members: Irrespective of whether staff is employed, the provision of cranes, winches, escort boats or other equipment for use by the members creates a statutory duty to ensure that the equipment is safe to use and is used safely. This means that it must be properly specified and suitable for its purpose and that formal arrangements are in place for regular maintenance to ensure the equipment remains in good safe working order at all times. Where appropriate, Club members should receive adequate instruction in using the equipment safely and that any breakdowns or defects are reported and promptly rectified. Clubs with no employees or equipment: It is unlikely that the Health and Safety at Work Act will apply at all. But remember, the Act only lays down statutory duties; A Common Law (i.e. non statutory) duty of care towards others applies to all those who either visit, work, or are affected by a Clubs activities. Clubs that sell food: There are Food Safety requirements whenever a club sells food including giving it as a prize or a reward! This applies whether there are employed food handlers or not and volunteer club members preparing food are equally subject to the legal requirements. HOW THIS APPLIES TO RYA CLUBS SAFETY ASHORE This guide has been specifically produced to help all RYA Affiliated Clubs look afresh at their shore based procedures. To check that these procedures adequately cover both their statutory duties and the non statutory "duty of care" requiring club members to act responsibly. Page 2 of 20

3 SAFETY AFLOAT Whilst these guidance notes equally apply to the safety of your members when afloat, separate specific advice on managing safety during Club sailing and boating activities is available from the RYA through What should our Club be doing about Health and Safety ashore? First, let s start with some questions to help you determine which parts of this guide apply to your Club Does your Club have paid employees? YES SEE RYA GUIDANCE NOTE1 Does your Club have premises or equipment for use by members? YES SEE RYA GUIDANCE NOTE 2 Does your Club provide food or drink for members or visitors? YES SEE RYA GUIDANCE NOTE 3 RYA GUIDANCE NOTE 2 HAVING PREMISES OR EQUIPMENT FOR USE BY MEMBERS When a Club employs any staff the Health and Safety at Work Act places duties on the Club to ensure, so far as is reasonably practicable, the health and safety of the employees and other persons who may be affected by the work they undertake. Ensuring their health and safety is dealt with through a number of Regulations that are outlined in these guide notes. When a Club does not employ any staff then this Act will not apply except when:- 1. The Club premises are made available for a non employee as a place of work (e.g. contractor effecting repairs to Club premises or equipment). 2. Where members may use club equipment themselves (e.g. hoists, slipways etc.) or substances which may be hazardous to health (e.g. certain cleaning fluids, storage of petrol etc.). For either of these circumstances then the Club will need to ensure, so far as is reasonably practical, that the premises and any equipment or substances provided for use there, are safe and without risk to health. Page 3 of 20

4 If your Club provides premises and or equipment for its members, then the following regulations and guidance should help you when checking that your current health and safety arrangements are relevant and appropriate: Safety and maintenance rules for equipment:- 1. Provision and Use of Work Equipment Regulations 2. Lifting Operation and Lifting Equipment Regulations Club premises fire prevention The Regulatory Reform (Fire Safety) Order 2005 Provision of a First Aid box:- Health and Safety (First Aid) Regulations Controlling Hazardous Substances:- Control of Substances Hazardous to Health Regulations SAFETY AND MAINTENANCE RULES FOR EQUIPMENT 1.Provision and Use of Work Equipment Regulations Note: This regulation also applies to Clubs without employees. Purpose: To make sure that any work equipment used is suitable for the job and does not cause a health and safety hazard. Work equipment is anything provided for use at work. At a Club this means anything employees may use whilst carrying out their job; this could include; small hand tools; office equipment, bar equipment, life jackets, rescue equipment, marker buoys and club boats. What should the club be doing about this? Ensure that the work equipment is suitably constructed, properly selected and only used for the correct tasks. Maintain the equipment and keep logs for any machinery maintenance, (e.g. boat engines). Page 4 of 20

5 Restrict the use of dangerous equipment to authorised persons in their use and maintenance (e.g. boat yard, workshop equipment). Provide adequate training and health and safety information to other users (e.g. club members). Make sure that any second hand or hired equipment is also fit for the purpose and safe for use. Create a clear system for reporting of defects and prompt repair. For further guidance and information contact the HSE: Or by phoning the HSE information hotline on SAFETY AND MAINTENANCE RULES FOR EQUIPMENT (2) Lifting Operation and Lifting Equipment Regulations Note: This regulation also applies to Clubs without employees. Purpose: These Regulations require that all lifting equipment, such as cranes, travel hoists, chains and boat retrieval winches are: Sufficiently strong, stable and suitable for the proposed use and similarly the load and anything attached must be suitable (e.g.the weight and dimension of a boat) Positioned or installed to prevent the risk of injury Visibly marked with any appropriate information to be taken into account for its safe use Lifting operations are planned, supervised and carried out by people who are competent Annually examined or inspected by a competent person (Every 6 months for person lifts) Note: This regulation also applies to Clubs without employees What should the club be doing about this? If your club has any of the above equipment then you must ensure that these items are regularly tested by a Competent Person Arthur J. Gallagher Insurance Brokers, who operate Page 5 of 20

6 the RYA's Club Insurance Scheme, can provide an inspection service and appoint a Competent Person. Although regular testing of equipment will contribute to safety, a properly tested piece of equipment can, of course, still lead to injury if used carelessly. In addition to ensuring that regular testing occurs it is important that clubs with such equipment should carry out the following: 1. Assess the risk to safety of all equipment. 2. From assessment create and maintain a safe system of work. 3. Create clear and well published safety rules for the use of lifting equipment. 4. Create a clear system for reporting defects and prompt repair. For further guidance and information contact the HSE: Or by phoning the HSE information hotline on CLUB PREMISES FIRE PREVENTION Purpose The Regulatory Reform (Fire Safety) Order 2005 This new fire safety order came into force on October 1 st 2006, its purpose is to ensure that reasonable fire precautions are put in place where necessary and practical in the circumstances of the case. What should the club be doing about this? `The Order replaces previous fire safety legislation and any fire certificate issued under the Fire Precautions Act 1971 will cease to have any effect. Your Club s existing fire safety arrangements may be acceptable, as long as they have been kept up to date and meet the new Orders equivalent fire safety standards. The new Order requires you to: Have a Responsible Person The person responsible for the premises Appoint a Competent Person (This could be the Responsible Person) to carry out the preventative and protective measures required by the Order Carry out a Fire Risk Assessment which must be reviewed by the Responsible Person regularly Provide appropriate fire precaution information, instruction and training to your employees Fire fighting equipment, emergency routes, exits are maintained by the Competent Person The Department for Communities provides appropriate guidelines for Club premises. They are Guide 6 Small and medium places of assembly. Page 6 of 20

7 This link will take you to the relevant Guidance which describes what you have to do to comply with the new Fire Safety Order PROVISION OF A FIRST AID BOX Health and Safety (First Aid) Regulations Note: Although these regulations apply to employees whilst at work, clubs should try to ensure that these appropriate standards are applied to the activities of volunteer club members and other helpers. Purpose: To ensure that places of work are adequately equipped with appropriate equipment, facilities and personnel to enable first aid to be given to employees if they injure themselves. What should the Club be doing about this? What is adequate and appropriate will depend on the circumstances in those areas of the Club where people work. Remember, here we are referring to Regulations that apply to the well being of employees, but your Club should also consider how it will provide first aid to its members and others using the premises - particularly those participating in on-the-water activities. The minimum first-aid provision that must be in place for any workplace should include:- A suitably stocked first aid box which should, in general, contain A leaflet giving general first-aid guidance (e.g. HSE leaflet) 20 individually wrapped sterile adhesive dressings Two sterile eye pads Four individually wrapped triangular bandages Six safety pins Six medium sized wound dressings Two large wound dressings Pair of disposable gloves Tablets and medicines must not be kept in First Aid box An appointed person to take charge of first-aid arrangements. For the relatively low risk environment of a Club it is not compulsory to have a qualified First-aider. Page 7 of 20

8 As the person in charge of first aid may be a volunteer and not always on the premises information to employees and members is particularly important. This could be provided in the form of a Notice board information or Health and Safety Executive leaflets For further guidance and information contact the HSE:- Or by phoning the HSE information hotline on CONTROLLING HAZARDOUS SUBSTANCES Control of Substances Hazardous to Health Regulations Note: Although these regulations apply to employees whilst at work, clubs should try to ensure that these appropriate standards are applied to the activities of volunteer club members and other helpers. Purpose: In general terms, this Regulation aims to control the exposure of employees to hazardous substances encountered at work What should the Club be doing about this? Start by making a list of any substances the club uses that may be harmful to health if not properly used. Packaging labels and suppliers data sheets will help you do this. Carry out a suitable and sufficient Risk Assessment where employees are liable to be exposed to these harmful substances. To maintain standards this assessment should be reviewed from time to time. See Appendix 2 Put in place control measures and ensure they are properly used. Use the supplier s health and safety data sheets to provide appropriate information and training to all employees. In the context of a typical Club it is unlikely that employees will use many hazardous substances. The proper use of cleaning materials should be included on all risk assessments. Clubs with boat yard staff are also likely to include the safe use of substances such as antifouling, paints, solvents, engine oils, petrol and diesel. Current proposals to change existing petroleum storage license arrangements are likely to make it even more important that clubs with petrol storage have carried out a separate risk assessment. Page 8 of 20

9 Current legislation requires suppliers of all hazardous substances to provide, on request, written information on each product. This information will explain the nature of the hazard, give advice on its safe use and provide guidance on applying first aid if necessary. For further guidance and information contact the HSE:- Or by phoning the HSE information hotline on Page 9 of 20

10 APPENDIX 1 HEALTH & SAFETY AT WORK ACT 1974: APPLICATION TO PRIVATE CLUBS Guidance issued by the Health and Safety Commission under s18 of the Health and Safety at Work Act 1974 to local authorities to act in accordance with this guidance. Introduction This guidance gives advice on the application of the Health and Safety at Work etc Act 1974 (HSWA) to private clubs, and sets out the view of the Health and Safety Commission on the approach which should be taken to enforcement. There is no statutory definition of a private club. This guidance applies to private clubs, such as sailing clubs, where there is activity or recreation by subscribing members making regular use of the facilities. It will usually be possible to draw a distinction between a private club and an activity centre for the public, run on commercial lines. This guidance applies only to the former. Application of the Act Many private clubs provide employment, either in connection with their main activities or as a sideline. Others are run by members, on a voluntary basis. Where there is employment, Sections 2 and 3 of the HSWA place duties on the employer to ensure, so far as is reasonably practicable, the health and safety of his employees and other persons who may be affected by the undertaking. Section 4 protects those who are not employees in certain specified circumstances. It places duties on persons in control of non-domestic premises where those premises are made available to people as a place of work or where people may use plant or substances provided there for their use. Reasonable measures must be taken by those in control to ensure, so far as is reasonably practicable, that the premises and any plant or substance in the premises, or provided for use there, are safe and without risks to health. Role of Governing Bodies Sporting activities recognised as potentially dangerous e.g diving, sailing. However since it is the governing bodies which issue the guidance, in some cases it may go beyond what is required to comply with the law. Page 10 of 20

11 Enforcing authorities should take account of any advice and guidance available from the governing body responsible a sport before deciding on enforcement action in connection with risks to health and safety which arise from participation in that sport. Approach to Enforcement The Health and Safety at Work etc Act 1974 (HWSA) should not be used to cut across the freedom of individuals voluntarily to take risks outside their working environment. Where there is no employment, there should be no intervention by an enforcing authority in the sporting or other activities of private clubs as described in paragraph 2 above, except in reaction to serious incidents or follow-up of complaints. Where there are known to be employed or self-employed persons working in a private club, plans for any preventive inspection should be based solely on the risks arising from the employment activities eg in the restaurant of a sailing club s premises or work undertaken by instructors: and should not take account of other risks club members or their invited guests choose to take eg in racing dinghies on the open sea. The general principles set out above need to be qualified where members of the public who are not club members (as described in paragraph 2), or their invited guests, are put at risk by the club s activities. For example, some ostensibly private clubs offer their facilities for use by non-members under short-term membership arrangements. Some have open days where large numbers of the public are admitted to view the facilities or as spectators of club competitions, etc. In considering whether preventive inspection under the HSWA is appropriate in the circumstances, an enforcing authority should take account of the nature and extent of the risks and the degree of control which the club can be expected to exercise, and whether there is any other legislation which offers a more appropriate basis for enforcement. Enquiries Enquiries on this guidance may be raised with:- The Local Authority Unit, HSE (Tel: ). Page 11 of 20

12 HOW TO CARRY OUT A RISK ASSESSMENT APPENDIX 2 Irrespective of whether staff are employed, the provision of cranes, winches, escort boats or other equipment for use by the members creates a statutory duty to ensure that the equipment is safe. The Club then has a non statutory duty of care to ensure, so far as is reasonably practical, that the equipment is used safely. When carrying out a Risk Assessment of your equipment and premises don t forget to take into account the following areas and issues: - Club boatyards and Boat parks - Places where slips, trips and falls may occur - Restricted areas during boat movement - Safety with ladders making them secure in use - Electricity - use of RCD trip devises, outdoor cabling, - adapter capacity, proper plugs and sockets - Protective clothing whilst working on your boat - Hazards in using anti fouling, cleaners etc. - Summoning help! - Equipment - who can and can't use it, who maintains it - Boat lifts and mast craning procedures - Chocking up boats proper supports and wedges safe working space - Boat winches maintenance? - Slipways surfaces - Fuel storage risk of fire and explosion - Abandoned boats - Use of tools and equipment - Premises wiring, fire extinguishers, escape routes - Support boats equipped and all parts working - Parking areas safety of pedestrians and boat movements Page 12 of 20

13 APPENDIX 2 HEALTH AND SAFETY AT YOUR CLUB GUIDE NOTES ON HOW TO CARRY OUT A CLUB RISK ASSESSMENT CLUB RISK ASSESSMENT What is a Risk Assessment? An assessment of risk is nothing more than a careful examination of what at your Club could cause harm to people, so that you can weigh up whether you have taken enough precautions or should do more to prevent harm. The aim is to make sure that no one gets hurt or becomes ill. Accidents and ill health can ruin lives, and affect your Club too if machinery and equipment is damaged, insurance costs increase, or you have to go to court. Does my Club need to carry out a Risk Assessment? If your Club has, or provides, any of the following, then the answer is YES Clubs with paid employees: Clubs employing staff are required by law to ensure safe systems of work and a safe working environment for their staff and others using the premises or equipment where the work takes place. The assessment must be recorded (written down) if 5 or more people are employed. Clubs providing equipment for members: Irrespective of whether staff are employed, the provision of cranes, winches, escort boats or other equipment for use by the members creates a statutory duty to ensure that the equipment is safe. The Club then has a non statutory duty of care to ensure, so far as is reasonably practical, that the equipment is used safely. Clubs with premises: It is not compulsory to carry out a Risk Assessment on Club premises where staff are not employed. However, as your Club has a duty of care to its members and visitors you should view it as a sensible precaution to include Club premises in your overall Risk Assessment. Clubs providing food or drink: If your Club provides any food or drink, or if they are offered as part of the price of an event, legislation requires your committee to make sure such food is safe to consume. To comply with current regulations, your Club is required to register with the Local Authority if food and drink is offered for five or more days in any five week period. Page 13 of 20

14 FIVE STEPS TO RISK ASSESSMENT This leaflet is based on current Health and Safety Executive (HSE) guidelines which have been adapted for use at RYA Affiliated Clubs 1. These guide notes are intended to help committees of RYA Affiliated Clubs make an assessment of the health and safety risks at their Club. 2. Don t be put off by some of the words used in this guide. Hazard means anything that can cause harm (e.g boat hoists, slipways, parking areas etc.). Risk is the chance, great or small, that someone will be harmed by the hazard. 3. The important things you need to decide are whether a hazard is significant, and whether you have it covered by satisfactory precautions so that the risk is small. You need to check this when you assess the risks. For instance, electricity can kill but the risk of it doing so in an office environment is remote provided that live components are insulated and metal casings properly earthed. How to assess the risks at your Club Don t be overcomplicated. In most Clubs the hazards are few and simple. Checking them is common sense but necessary. You may have already assessed some of them - for example, if you have boat handling equipment available to members, you will have worked out a policy for its safe use and maintenance. If so, you can consider them checked and write that down if you are making a written statement. For other hazards, you probably already know whether you have equipment that could cause harm, or if there is an awkward slipway or pontoon where someone could be hurt. If so, check that you have taken what reasonable precautions you can to avoid injury. The attached work sheets have been designed to help you take a step by step approach to completing a risk assessment. You don t need to be an expert in health and safety to carry out this assessment. Our guide notes here are intended for use by anyone who has a good knowledge of Club activities and how members use the available equipment and facilities. STEP 1 Look for the hazards If you are doing the assessment yourself, walk around your Club and look afresh at what could reasonably be expected to cause harm. Ignore the trivial and concentrate only on significant hazards that could result in serious harm or affect several people. Ask your members what they think. They may have noticed things that are not immediately obvious. Manufacturers instructions or datasheets can also help you spot hazards and put risks in their true perspective. So can any accidents or incident records your Club may have. Page 14 of 20

15 STEP 2 Decide who might be harmed and how In addition to your own members and visitors, think about people who may not be at your Club during busy times eg cleaners, contractors, maintenance personnel, etc. Include members of the public, or people who may share your Club facilities or access, is there a chance they could be hurt by your activities? STEP 3 Evaluate the risks and decide whether existing precautions are adequate or more should be done Even after all precautions have been taken, usually some risk remains. What you have to decide for each significant hazard is whether this remaining risk is HIGH, MEDIUM OR LOW. First, ask yourself whether you have done all the things the law says you have got to do. If your Club has any employees then the law requires that they are provided with a safe working environment with safe systems of work. In addition to ensuring employees safety there are, for example, legal requirements on prevention of access to dangerous parts of machinery. Improving health and safety need not cost a lot. For instance, placing a mirror on a dangerous blind bend to help prevent vehicle accidents, or putting some non slip material on slippery steps, are inexpensive precautions considering the risk. If you find that something needs to be done, ask yourself: (a) (b) Can I get rid of the hazard altogether? If not, how can I control the risks so that harm is unlikely? If you have employees that may move from one venue to another, e.g. Club visits, select those hazards which you can reasonably foresee and assess the risks from them. After that if you spot any unusual hazard when you got to a new venue, get information from others who know the area and take what action seems necessary. If you share your premises and equipment, tell all visitors about any risks your Club activities could cause them, and what precautions you are taking. Also, think about the risks to your employees and members from those who share your premises or equipment. STEP 4 Record your findings The law provides that if you have fewer than five employees you do not need to write anything down, but if you have five or more employees you must record the significant findings of your assessment. Page 15 of 20

16 However, Clubs with equipment available to members are also required to carry out a Risk Assessment and in the interests of safety and continuity at your Club, these findings should always be written down. This requires you to: Write down the more significant hazards Record your most important conclusions - for example: Electrical installations, insulation and earthing checked and found sound. Vapour from outboard petrol cans evident in boat store approved cans with secure lids now in use, adequate ventilation provided and regularly checked. Tea bar fridge overlooked in cleaning schedule All out of date High Risk foods to be cleared at day end and equipment included on cleaning schedule. There is no need to show how you did your assessment, providing you can show that: - a proper check was made; - you asked who might be affected, - you dealt with all the obvious significant hazards, taking into account the number of people who could be involved; - the precautions are reasonable, and the remaining risk is low. Assessments need to be suitable and sufficient, not perfect. The real points are: - Are the precautions reasonable, and - Is there something to show that a proper check was made? Keep the written document for future reference or use, it can help you if, say, the Environmental Officer calls and questions your Food Hygiene precautions or if you become involved in any action for civil liability. It can also remind you to keep an eye on particular matters. And it helps to show that you have done what the law and good sense requires. The attached two work sheets should help you complete your Risk Assessment. To make things simpler, when recording your findings you can refer to other documents, such as the arrangements in your Club rules, manufacturers instructions, and your health and safety procedures. These may already list hazards and precautions. You don t need to repeat all that, and it is up to you whether you combine all the documents, or keep them separately. Page 16 of 20

17 STEP 5 Review you assessment from time to time and revise it is necessary Sooner or later you will bring in new equipment, substances and procedures which could lead to new hazards. If there is any significant change, you should add to the assessment to take account of the new hazard. Don t amend your assessment for every trivial change, or still more, for each new Club facility or activity, but if a new job introduces significant new hazards of its own, you will want to consider them in their own right and do whatever you need to keep the risks down. In any event it is a good idea to review your assessment from time to time to make sure that the precautions are still working properly. Page 17 of 20

18 CLUB RISK ASSESSMENT WORK SHEET PAGE 1 OF 2 Club Name: Date: Assessment carried out by: Areas of the Club covered: HAZARD Look only for hazards which you could reasonably expect to result in significant harm under the normal conditions in your Club. Use the following examples as a guide:- Food preparation and serving cleaning rotas etc Boat winches poorly maintained? Slip ways surface, winch wires on ground Slipping, tripping boat parks, pontoons, walkways Fire, explosion premises, fuel storage Working at heights up masts Boat storage area chemicals, litter, DIY work Abandoned boats Parking Areas Use of tools and equipment Lifting, manoeuvring heavy objects Support boats equipped and working Premises electrical wiring, escape routes LIST HAZARDS HERE WHO MIGHT BE HARMED There is no need to list individuals by name just think about groups of people carrying out normal Club activities who may be affected your identified Hazards:- For example: The public Support boat crews Cleaners Instructors Officer of the Day and starting team Students under instruction Family Groups Pay particular attention to: People with disabilities Visitors Absolute beginners LIST GROUPS OF PEOPLE WHO ARE ESPECIALLY AT RISK FROM THE HAZARDS WHICH YOU HAVE IDENTIFIED Page 18 of 20

19 CLUB RISK ASSESSMENT WORK SHEET PAGE 2 OF 2 IS THE RISK ADEQUATELY CONTROLLED? For the hazards listed, do the precautions already in place at your Club:- Meet the standards set by any legal requirement? Comply with a recognised safety standard or code of practice? Represent good practice? Reduce risk as far as possible? Have you provided:- Adequate information, instruction or training to Club members and visitors? Adequate systems or procedures? If so, then the risks are adequately Controlled, but you may need to indicate the precautions you have in place. List Existing Controls Or Note Where The Information May Be Found WHAT FURTHER ACTION IS NECESSARY TO CONTROL THE RISKS? What more could you reasonably do for those risks which you found were not adequately controlled? You will need to give priority to those risks which affect large numbers of people and/or could result in serious harm. Apply the principles below when taking further action. If possible in the following order:- Remove the risk completely. Try a less risky option. Prevent access to the hazard (e.g. by fencing off). Organise a club work group to reduce exposure to the hazard. Insist that protective clothing or safety equipment is used where necessary. Provide adequate facilities (e.g. washing, first aid). List The Risks Which Are Not Adequately Controlled And The Action You Will Take Page 19 of 20

20 LEGAL COPYRIGHT NOTICE The RYA Legal Department produce information leaflets, standard templates, agreements and documents for use by members and affiliated clubs. This material is protected by copyright which is owned by the RYA. USE: RYA members may use the material for non-commercial private purposes. Affiliated clubs may use the material for non-commercial purposes such as attracting and retaining members, regulating the affairs of the club and organising events for members and non-members. The material produced by the Legal Department is not otherwise to be incorporated or distributed in any work or in any publication in any form without the permission of the RYA Legal Department. MODIFICATION: The standard documentation produced by the Legal Department is intended to be reasonably comprehensive but cannot cover all eventualities. It is therefore anticipated that, in many instances, RYA members / affiliated clubs will need to amend the documentation to meet specific requirements. Where members / affiliated clubs do amend RYA standard documentation they should make this clear on the documentation. If you have any queries, questions or comments on the information contained in this leaflet, kindly contact the Legal Team on or legal@rya.org.uk. RYA Responsibility Statement: The RYA Legal Team provides generic legal advice for RYA members, affiliated clubs, class associations and Recognised Training Centres. The information contained in this Guidance represents the RYA s interpretation of the law as at the date of this edition. The RYA takes all reasonable care to ensure that the information contained in this Guidance is accurate and that any opinions, interpretations and guidance expressed have been carefully considered in the context in which they are expressed. However, before taking any action based on the contents of this Guidance, readers are advised to confirm the up to date position and to take appropriate professional advice specific to their individual circumstances. Page 20 of 20