OCL Fall 2016 Coaches Meeting. Ken McMahon Natalie Stellini

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2 OCL Fall 2016 Coaches Meeting Ken McMahon Natalie Stellini

3 Meeting Topics Calendar of Events Required Forms and Documents For Carding a Team For the OCL Regular Season For the OCL Tournament Game Scheduling Tournament Requirements Referees Parent Conduct and Concussions Game Times Scheduling Changes

4 Calendar of Events July 24th Coaches Meetings August 1st Team Carding Begins August 5th Final Day for Coaches to Input Games August 20 th Regular Season May Begin August 24th Team Carding Completed September 23 rd /24th/25th DUSC Tournament October 20 th Regular Season Ends October 21 st /22 nd /23rd OCL Tournament

5 Required Forms and Documents NOTE: Some of these forms are handled by your club, others MUST be completed by each team!!! Required Documents for Team Carding Registered Coach who has submitted to Background Check and Registered as a Staff Coach Players must have: Proof of Birth (BC or Passport) for NEW PLAYERS only Completed R002 Form (available on OCL site) 1x1 picture of player (face only)

6 Required Forms and Documents The OCL Requires TWO additional Documents for EVERY PLAYER (available on OCL Site Documents) Parent Code of Conduct State of Ohio Concussion Law Signature Page Coaches will need a copy of their Team Roster AND Passes for Every Game Player Passes will be checked prior to games as a trial this Fall season Coach Must Also Sign OCL Form Acknowledging League Rules INCLUDING Deadline to DROP from the OCL League Tournament

7 League Tournament Form Accurate USClub Team Roster

8 Fees and Such There are Three Fees that Must be Paid by Each Team Each Season Regular Season Fee Which Includes Player and Coach registrations up to ONE Coach per team AND 9 players for a U-10 and under team, 11 players for a U-12 and under team and 14 players for a U-13/U-14 teams in Fall (is twice Spring Fee) Tournament Fee Referee Fees All of these fees are documented in the OCL Fall 2016 Quick Rules which will be Published by July 26, 2016

9 Scheduling of Games In the OCL, the coaches control 100% of their game and practice schedule All teams must play the teams in their division one time during the Fall 2016 season Games can be scheduled on ANY DAY, ANY TIME as long as you have a willing opponent and a venue upon which to play Keep in mind TUESDAYS and THURSDAYS are particularly challenging to be referees in the Fall due to High School soccer The remaining games are completely up to the coach Teams can play other teams in their division/subdivision multiple times Teams can play teams from other divisions Teams can play teams from other age groups Teams can play teams from the opposite gender How do coaches schedule games? First of all, the coach should reach out to the parents to check on player availability (including school events, religious education classes, other sport conflicts, etc.) Secondly, the must know when their home fields are available (this varies widely by community) Thirdly, the coach should review the team registration information in order to identify potential opponents The coach is now ready to reach to potential opponents An blast to potential coaches with YOUR preferred dates is a good start

10 Scheduling of Games Once you reach out to Coaches, you begin to assemble your schedule Once the coach and an opposing coach agrees on playing, what next? Determine a date or dates to play Determine the game location (NOT a field number in most cases, but rather the home team) Determine possible start times (in some communities this is fixed, in other communities like Dublin, it may be possible to play two games on one field on the same night, therefore determining how early or late the game can begin is important Confirm the location, the date AND THE TIME with the opposing coach Enter the game into the system (MORE on that later)

11 Scheduling of Games Getting a Log In If you have not already, you (coach and admin/assistant coach for the team) will be getting a log in password very soon Once you have been entered into the system and you have your password, you are ready to log in.

12 Getting Logged in Enter from your browser Go to the far upper right portion of the screen and look for LOG IN Click on LOG IN Enter your First and Last Name (OR ) along with the password you were sent Click Submit Click on Administration in the upper right corner of the screen

13 Administrative Screen Click on ADD GAME OR PRACTICE Enter ALL Information including: Date Starting Time (EARLIEST teams can START GAME) Ending Time (LATEST teams can END GAME) NOTE: REFEREES are in SHORT SUPPLY in the Fall flexibility can be the difference between playing and not playing. Enter LOCATION (USE A DUMMY FIELD if you do not have a specific field) Make sure you select GAME unless you are scheduling a Practice for your team ONLY HOME TEAM ENTERS GAME INFORMATION!!! Enter Home Team from Drop Down Enter Opposing Team from the Dropdown (NOTIFY us if either are missing!!!) Enter any special notes about the game Submit

14 Game Times Please Refer to the OCL Website for Sliding Game Times During the Season (Under Documents) Expect some game times to change the WEB SITE IS KING (All referees are scheduled based on the web site) Game times based on time of year/day of week

15 OCL Home Page Click on LOG IN in Upper Right Corner of Screen

16 After Clicking Log In

17 Enter OR First Last Name and Password (Will be Provided Soon)

18 The Main Team Administrator Screen

19 The Team Administrator Screen After Scrolling

20 To Get Back to Team Admin Screen Scroll Up and Click on Administer

21 In Order to Schedule a Game Click on ADD GAME OR PRACTICE

22 Start by Selecting the Desired Date

23 Then Enter Either EXACT or Earliest Start Time AND LATEST End Time *

24 Select Home Field PLEASE Select a DUMMY field unless actual is assigned

25 Make Sure GAME is selected Do NOT Enter Practices, Tourneys, etc. for now!

26 Select Home Team (ONLY HOME TEAM ENTERS GAMES IN SCHEDULE!!!)

27 HOME TEAM will Appear

28 Select Opponent from Pulldown

29 Opponent Will Appear Check All Information

30 Scroll Down to SUBMIT

31 After Submitting Game It Will Appear in Your Team s Event Schedule

32 Game Results Are Recorded by the Winning Team or Home Team for Tie Scores SHOULD be Entered within 24 Hours of the Start of the Game REMEMBER: FOUR GOAL MAXIMUM differential If Game was 7 1, it is to be Recorded as 5 1 If Game was 11 4, it is to be Recorded as 8 4 In Order to Enter the Score, the Coach or Admin. must first log in with ID and password

33 Enter OR First Last Name and Password (Will be Provided Soon)

34 To Record a Game Score Click on ENTER GAME RESULTS

35 Enter the Scores REMEMBER Four Goal MAXIMUM Differential! Submit

36 Schedule Changes REMEMBER: REFEREE AVAILABILITY ON TUESDAYS AND THURSDAYS IS A CHALLENGE IN THE FALL DUE TO HIGH SCHOOL SOCCER!!! Through August 3rd at 8:00PM Coaches and Team Managers can make their own changes to schedules Coaches can ADD, MODIFY or DELETE games through this date WITHOUT League Assistance August 4th and Beyond Process is Documented on the OCL Site First Coach INITIATES Request to Opposing Coach (and Copies Game Field Coordinator for the HOME TEAM COMMUNITY) Opposing Coach CONFIRMS Request to First Coach including GAME DATE, GAME TIME and GAME LOCATION (HOME TEAM, at least) First Coach CONFIRMS Field Availability with Game Field Coordinator and copies ocl.scheduling@gmail.com AND the Opposing Coach AND the Game Field Coordinator including: GAME DATE, GAME TIME, GAME FIELD NUMBER, HOME TEAM, and AWAY TEAM ALL GAME CHANGES MUST FOLLOW THESE PROCEDURES IN ORDER TO GUARANTEE REFEREES ARE SCHEDULED WHEN AND ONLY WHEN NEEDED!!! A SEVEN DAY Lead Time is Required in order to Secure Referees

37 Referees Please Confirm Referees prior to games Referee Form for Good/Bad Referees New MOSOA Association designed to improve referees and make them more consistent Make sure that they follow OUR league rules (subs, passback/goalkicks at U-07/U-08 and offside rule)

38 Tournament Topics Calendar of Events Requirement to play teams in division Tournament Seeding will be based on results Teams WILL be moved to the proper division based upon those results!!! Tournament Schedule is planned to be available 10 days before the tournament If a game cannot be played due to weather, the game will be ignored in the standings

39 Parent/Coach Conduct and the Concussion Law OCL Parent Code of Conduct Form Positions on sidelines (Documented in Quick Rules) Speaking with Opposing Players/Parents Conduct Toward Referees Ohio Concussion Law All Referees and Coaches are Required to be Trained Parents Must Sign Document Player CANNOT Return to Play if a Coach OR Referee Deems that the Player MAY Have Suffered a Concussion A Medical Professional MUST Clear the Player to Play Concussion Form WILL be on the Website

40 Surveys Regarding scheduling process/improvements Looking for more games Improvements to Tournament Improvements to League

41 GOOD LUCK THIS FALL!!! Please reach out to Natalie ( ) or Ken ( ) if you have ANY ISSUES during the Fall Season!!!