Sport Event Management Systems (SEMS) - Club Entry Guide SLSA 2018 IRB Championships & Masters. 25 May 2018

Transcription

1 Sport Event Management Systems (SEMS) - Club Entry Guide SLSA 2018 IRB Championships & Masters 25 May 2018

2 Contents 1. Access to SEMS 3 Logging into SEMS... 3 Can t login to SEMS Entering Competitors into a Team Contest (Entries by Contest) 3 3. Entering Handlers 5 4. Member is Not Displaying in Qualifying Member List 6 5. Entry Reports 7 6. Need Help? 7 Sport Event Management Systems (SEMS) - Club Entry Guide SLSA 2018 IRB Championships & Masters Page 2 of 7

3 1. Access to SEMS Logging into SEMS URL: Please Note: Access to SEMS is assigned by the SLSA IT Helpdesk. If you have already been assigned access, please login using your Members Area login details Can t login to SEMS Please ithelp@slsa.asn.au and provide the following information: - Name of club Full name of the person at the club who requires access to SEMS to do entries. Please Note: to be assigned SEMS functions the user must have an active Members Area account. 2. Entering Competitors into a Team Contest (Entries by Contest) 1. When you log into the SEMS system it will open on the Home Page and a list of events will be displayed. 2. Highlight the Event that you wish to add entries to. eg. Open IRB National Championships and click Open (located bottom left of screen). 3. The screen will display all the contests being held in this Event. Highlight the contest that you wish to place your entries in and click Open (located bottom left of screen) Sport Event Management Systems (SEMS) - Club Entry Guide SLSA 2018 IRB Championships & Masters Page 3 of 7

4 4. On the next screen click the Teams sub-menu tab. 5. Click Add (located bottom left of screen) to create a team name. The system defaults to Alphabetical team names NOTE: you must create the team name before you can add team members 6. Highlight the team name you want to add members to and click Edit (located bottom right of screen). 7. By default, a list of eligible entrants will display. To add a competitor, highlight their name and click the + to move them into the team. 8. The Choose Role screen will display. The highlighted member will need to be assigned a specific role based on the roles they are eligible for. Sport Event Management Systems (SEMS) - Club Entry Guide SLSA 2018 IRB Championships & Masters Page 4 of 7

5 9. Continue to add competitors to the team. You will be able to view on the right-hand side: - a. Team Name you can edit the team name if required. b. See the number of competitors entered and total number required for the contest c. The teams are marked as incomplete until all team members are entered. You can save an incomplete team and update later. d. The Role assigned to each member of the team. 10. Click Done to the save the team 3. Entering Handlers 1. Click Contests, highlight the Handler contest and click Open (located bottom left of screen) 2. At the next screen click Entrants. By default, a list of eligible entrants will display Sport Event Management Systems (SEMS) - Club Entry Guide SLSA 2018 IRB Championships & Masters Page 5 of 7

6 3. Highlight the participants name and click the + to add them. 4. Continue adding your handlers and then click Save (located bottom left of screen) 4. Member is Not Displaying in Qualifying Member List The default display is for qualifying members, if your member does not display untick the box next to either Qualified for team entries or Qualifying Members Only for solo entries. Sport Event Management Systems (SEMS) - Club Entry Guide SLSA 2018 IRB Championships & Masters Page 6 of 7

7 5. Entry Reports To run a report of your entries, click the Reports menu tab and select your report type from the drop-down eg. Full Competitor List. You can also select the option to include the names of all team members in the report. Reports can be run for All Contests or for individual Contests. 6. Need Help? If you require any assistance completing your entries, please contact the SLSA IT Helpdesk Telephone: ithelp@slsa.asn.au Sport Event Management Systems (SEMS) - Club Entry Guide SLSA 2018 IRB Championships & Masters Page 7 of 7