2018 UIL REGIONAL GOLF MEET APRIL 23-26, 2018 CITY OF ODESSA RATLIFF RANCH GOLF LINKS ODESSA, TX

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1 2018 UIL REGIONAL GOLF MEET APRIL 23-26, 2018 CITY OF ODESSA RATLIFF RANCH GOLF LINKS ODESSA, TX The UIL Regional Golf Meet will be held at Ratliff Ranch Golf Links, Odessa, TX. We are excited to host your Regional Golf Meet again this year! Our goal is to provide you with a well-organized and successful experience. Please read the rules and guidelines below and feel free to contact our office for any questions. Thank You! COACHES MEETING AND START OF PLAY A coaches meeting will be held at the golf course on Monday, April 23, 2018 at 7:15 a.m. for boys and Wednesday, April 25, 2018 at 7:15 a.m. for girl s teams. The purpose of this meeting is to introduce tournament officials, distribute materials, and discuss local rules. Each District Director will send the Regional Meet Director all qualifiers to Odessa College at tbrix@odessa.edu. Play will be governed by USGA, UIL and local rules. Contestants may not use caddies or electric carts during district, regional or state tournaments. A pull cart may be used. Students with disabilities as defined by ADA may apply for a waiver. Contact the UIL office for details. In regional and state competitions, the player shall pick up the ball and record a score of 9 after the 8 th stroke. Individuals and/or teams qualifying for regional are allowed one practice round of 18 holes at the regional site after the individual or team has qualified for the regional tournament (see Section 1206 (b)(3)(a) and Section 1260 (g)(7). Practice rounds will be Sunday, April 22, 2018 for boys and Tuesday, April 24, 2018 for girls. Practice rounds may be the Sunday afternoon preceding competition (beginning no earlier than 12:00 noon). Schools shall not use more than one hour during the school day for practice rounds. There shall be no more than one day loss of school time involved in practice or travel in relation to practice preceding the tournament. Once a practice round has been completed, neither teams nor individuals are allowed to return to the site on another day to chip and/or putt (see Section 1206). The cost for the practice round is paid directly by participating school and is not included in the UIL fee structure. To schedule practice rounds, call Ratliff Ranch at (432) Tee off times will be 8:00 a.m. Monday for boys and 8:00 a.m. Wednesday for girls. Tee off times will be posted at the golf course on Sunday, April 22, 2018 and on the Odessa College website ( as soon as they are available. 18

2 RATLIFF RANCH GOLF LINKS INFORMATION * cmcquatters@odessa-tx.gov * No outside food/beverage or personal coolers are permitted inside/on the property of Ratliff Ranch Golf Links. Breakfast and lunch are available at Sid and Sam s Grill. (Restaurant is located inside next to the pro shop) No personal carts allowed. We will begin taking tee times on Monday, April 16 th for the Sunday, April 22 nd practice round. For the practice round on Tuesday, April 24 th, we will begin taking those tee times on Wednesday, April 18 th. Gallery carts are limited and will be sold on a 1st come 1st serve basis starting at 7:00 am each day of the tournament. Carts CAN NOT be reserved. For Sunday, all practice rounds will begin after 12:00 pm and for Tuesday those practice rounds will begin immediately following the completion of the boy s tournament off both 1 & 10 tee boxes. GOLF TOURNAMENTS Team Scoring: In district, regional and state tournaments, team honors shall be determined by adding the best four scores for each of two 18-hole rounds (when more than 18 holes are played, the best four scores for each round are added together). The team with the lowest score will be the team winner. In case of a tie, all five players will be involved in the playoff. Only the top 4 scores from each playoff hole will count. All entries in the regional and state golf meets will play a total of 36 holes unless the tournament director determines it is necessary to play fewer than 36 holes. Starting Times: The players shall start at the time and in the order arranged by the district or regional committee or the regional director. The penalty for breach of this rule is disqualification. Sites: The site of the tournaments shall be determined by the spring meet committees. Pairings: The team concept should have first priority and individuals who are not a team member should be paired together, if possible. No winner or runner-up teams from the same district should be paired together for the first 18 holes. For the second 18 holes, the best team scores should be paired together with #5, 4, 3, 2, 1 players from those teams playing together. Disqualification: According to UIL rules, a player disqualified for an unsportsmanlike conduct violation COULD have all scores posted by the player not count toward the team score. For example, a player disqualified for unsportsmanlike conduct during the first round will not be allowed to continue. First round scores of a player disqualified for unsportsmanlike conduct during the second round may or may not be cancelled. Thus, the first day or second day score may not be used for the team score. Unsportsmanlike conduct is defined as profane, vulgar and/or abusive language audible to others; carelessly and/or deliberately throwing clubs; verbalizing with intent of intimidation; or exhibiting behavior not in accordance with the spirit of fair play. First consideration of penalty should be per USGA rules. If the golfer's action warrant, penalty may be disqualification for the round, and/or in the opinion of the tournament director the violation is flagrant, disqualification could be for the tournament. Please note that in accordance with USGA Rules of Golf, a player that cannot complete the round because of illness or injury is not subject to disqualification for the remainder of the tournament if the tournament director or the Rules Committee is notified and the reason satisfactory. 19

3 Qualifiers to Regional Meet: Each district may qualify the first and second place teams and the first and second place individuals to regional competition. If one of the first two individual finishers is on an advancing team, the next highest ranked individual who is not on an advancing team shall advance. If both of the first two individual finishers are on advancing teams, the next two highest ranked individuals who are not on advancing teams shall advance. If a medalist is placed on one of the advancing teams, the next highest finisher will replace the medalist now on the team at the regional tournament. Meet directors shall authorize play-offs to break ties. Winners will be certified to the next higher meet by the tournament director. Qualifiers to State Meet: Each region may qualify the first, second and third place teams and the first, second and third place individual finishers, to state competition. If one of the first three individual finishers is on an advancing team, the next highest ranked individual who is not on an advancing team shall advance. If all three individual finishers are on advancing teams, the next three highest ranked individuals who are not on advancing teams shall advance. If a medalist is placed on one of the advancing teams, the next highest finisher will replace the medalist now on the team at the state tournament. Meet director shall authorize playoffs to break ties. Winners will be certified to the next higher meet by the tournament director. Rules Committee: A rules committee appointed by the executive committee should be established to act on all violations. Official Rules: All matches shall be played under the United States Golf Association Rules. Contestants may not use caddies or electric carts during district, regional or state matches. Pull carts may be used, but participants are required to begin the round with a pull cart if one is desired. Students with disabilities as defined by ADA may apply for a waiver. Contact the UIL office for details. After a player hits two consecutive shots into a hazard, his next shot will be played from a designated drop area between the hazard and the green if permitted by the tournament director. In regional and state competition, a player shall pick up the ball and record a score of 9 after the 8th stroke of the hole. If a player continues to play, the player is not disqualified, but must count all shots played. For example: If a player picks up his/her ball after the 8th stroke, a score of 9 is recorded. If a player picks up his/her ball after the 9th stroke, a score of 10 is recorded. Ground Rules: Ground rules should be discussed with players and coaches prior to the start of the meet. Electronic Equipment: Range finders are the ONLY electronic equipment allowed at the district, regional and state tournaments. Range finders that measure DISTANCE ONLY may be used during competitive rounds. The operative word is only. Range finders that offer functions in addition to distance measurement are illegal, even if a player disables other functions. A player using such a device in competition rounds will be subject to the UIL penalty structure (1st offense - warning; 2nd offense - disqualification). Coaches: A coach may coach a player from tee to green. At district, regional and state competition, only one coach is allowed to coach that team/individual once play has begun that day for that team or player(s). The intent of the one coach rule per team or individual is not to limit a coach from coaching but rather limit the amount of coaches per school. Penalty Structure: First Offence - Warning Second Offense - Stroke penalty for player and loss of coaching privileges for the coach Third Offense - Disqualification of the player for the entire tournament. 20

4 Spectators: The following rules should be discussed with all participants and coaches. Parents and interested spectators should be reminded that they are spectators and it is not their responsibility to report possible rule violations. Rule violations should be reported by the players or the marshals of the meet. Parents, friends, and other spectators should stay a substantial distance from competitors during play. After play has started, parents may not coach or advise players. A player is subject to a two stroke penalty on the first offense and disqualification by tournament officials if the coaching continues. On course encouragement, support, applause, etc. is not considered coaching or advice; therefore, it is permissible. Protests: Any protests lodged must be initiated by a contestant or school official--either a player, coach or administrator from the school for whom a student is playing. These protests should be lodged before the scores are designated as final by the tournament director. Dress Regulations: Golfers are required to carry all clothing needed except that which they can pick up at the end of nine holes at the club house. Spectators, coaches and other players cannot deliver articles of clothing to golfers on course. Course Rules: All course rules shall be discussed by the golf site professionals at a coaches meeting before the tournament begins. Practice Rounds: Individuals and/or teams qualifying for regional and/or state golf may be permitted one practice round of 18 holes at the site of the regional and/or state golf tournament if permitted by the director of the tournament. There shall be no more than one day loss of school time involved in practice or travel in relation to practice preceding the tournament. Under certain restrictions listed below teams and individuals who qualify for regional and state tournament may use the Sunday afternoon preceding the tournament for the one 18-hole practice round allowed by Sections 1206 ((b) (3) (A) and 1260 (g) (7). Providing: (a) the first round of competition at the tournament is scheduled on Monday, and (b) practice rounds are permitted by the regional spring meet director (or state golf tournament director at the state tournament). 21

5 Frequently Asked Questions: Question If there is no round of competition on Monday, may my team practice on the preceding Sunday? Does this rule allow for Sunday practice or competition at times other than those specified? May a parent take their child and other team members to the regional or state course on Sunday after they have qualified for the respective regional or state tournament and have them practice? May a student go to the course site of the tournament on Sunday and hit shag balls if the tournament begins on Tuesday, Wednesday, or any other day than Monday? May a student walk the course on Sunday preceding the regional or state tournament that begins Tuesday or after? If the tournament director does not permit practice rounds, may a team or individual go play a practice round on their own after they have qualified for that round of competition? Answer No No Yes, provided the practice round was not arranged by the school or school coach. The practice round counts as the student s one 18 hole round. No No No 22

6 UIL REGIONAL TENNIS RATLIFF STADIUM ECISD TENNIS COURTS - ODESSA, TX April 18-19, 2018 GENERAL TENNIS INFORMATION COACHES MEETING: Coaches meeting will be Tuesday, April 17, 2018 at 6:30 p.m. at the Odessa College Tennis/Softball Complex. Please all entries to: tbrix@odessa.edu Subject: UIL Tennis All matches will be played at the ECISD tennis courts at Ratliff Stadium or on other approved courts. Tennis will be governed by UIL and USTA rules. Each entry must bring one (1) can of unopened, yellow, USTA approved tennis balls for each match. Courts will be open for practice April 17, 2018 at 1:00 p.m. on a 1 st come 1 st serve basis. Practice courts available: 4 at Odessa College and 8 at ECISD tennis courts at Ratliff Stadium. Officials from the Permian Basin Tennis Umpires Association will officiate the tournament. A two-person team will serve as roving officials to interpret rules, enforce violations, and resolve disputes. 23

7 UIL REGIONAL TENNIS RATLIFF STADIUM ECISD TENNIS COURTS - ODESSA, TX April 18-19, 2018 GIRLS TENNIS Girls tennis matches will be held at the ECISD tennis courts at Ratliff Stadium on Wednesday, April 18, 2018 and Thursday, April 19, Bracket positions will be determined at coaches meeting. Monday, April 18, 2018 Thursday, April 19, 2018 Girls Singles 8 matches 8:00 a.m. 1st Round Girls Doubles 8 matches 10:30 a.m. 1st Round Girls Singles 4 matches 2:00 p.m. 2nd Round Girls Doubles 4 matches 3:00 p.m. 2nd Round Girls Singles 2 matches 8:00 a.m. Semi-Finals Girls Doubles 2 matches 8:00 a.m. Semi-Finals Girls Singles 2 matches 11:00 a.m. Finals & 3rd Place Girls Doubles 2 matches 11:00 a.m. Finals & 3rd Place 24

8 UIL REGIONAL TENNIS RATLIFF STADIUM ECISD TENNIS COURTS - ODESSA, TX April 18-19, 2018 BOYS TENNIS Boys tennis matches will be held at the ECISD tennis courts at Ratliff Stadium on Wednesday, April 18, 2018, and Thursday, April 19, Bracket positions will be determined at coaches meeting. Wednesday, April 18, 2018 Thursday, April 19, 2018 Boys Singles 8 matches 9:15 a.m. 1st Round Boy s Doubles 8 matches 11:30 a.m. 1st Round Boy s Singles 4 matches 2:30 p.m. 2nd Round Boy s Doubles 4 matches 3:30 p.m. 2nd Round Boys Singles 2 matches 8:00 a.m. Semi-Finals Boy s Doubles 2 matches 8:00 a.m. Semi-Finals Boy s Singles 2 matches 11:00 a.m. Finals & 3rd Place Boy s Doubles 2 matches 11:00 a.m. Finals & 3rd Place MIXED DOUBLES Wednesday, April 18, 2018 Thursday, April 19, 2018 Mixed Doubles 8 matches 1:00 p.m. 1st Round Mixed Doubles 4 matches 4:00 p.m. 2nd Round Mixed Doubles 2 matches 10:00 a.m. Semi-Finals Mixed Doubles 2 matches 12:30 p.m. Finals & 3rd Place 25

9 UIL REGIONAL TENNIS RATLIFF STADIUM ECISD TENNIS COURTS - ODESSA, TX April 18-19, 2018 GIRLS SINGLES :00 a.m. (1st round) :00 p.m. (2nd round) :00 a.m. (Semi-Finals) :00 a.m. (Finals & 3rd Place) 26

10 UIL REGIONAL TENNIS RATLIFF STADIUM ECISD TENNIS COURTS - ODESSA, TX April 18-19, 2018 GIRLS DOUBLES :30 a.m. (1st round) :00 p.m. (2nd round) :00 a.m. (Semi-Finals) :00 a.m. (Finals & 3rd Place) 27

11 UIL REGIONAL TENNIS RATLIFF STADIUM ECISD TENNIS COURTS - ODESSA, TX April 18-19, 2018 BOYS SINGLES :15 a.m. (1st round) :30 p.m. (2nd round) :00 a.m. (Semi-Finals) :00 a.m. (Finals & 3rd Place) 28

12 UIL REGIONAL TENNIS RATLIFF STADIUM ECISD TENNIS COURTS - ODESSA, TX April 18-19, 2018 BOYS DOUBLES :30 a.m. (1st round) :30 p.m. (2nd round) :00 a.m. (Semi-Finals) :00 a.m. (Finals & 3rd Place) 29

13 UIL REGIONAL TENNIS RATLIFF STADIUM ECISD TENNIS COURTS - ODESSA, TX April 18-19, 2018 MIXED DOUBLES :00 p.m. (1st round) :00 p.m. (2nd round) :00 a.m. (Semi-Finals) :30 p.m. (Finals & 3rd Place) These times are approximations 1st availability of courts. 30

14 TRACK AND FIELD MEET RATLIFF STADIUM ODESSA, TX FRIDAY, APRIL 27, 2018 GATES OPEN AT 7:00 A.M. FIELD EVENTS 9:00 a.m. High Jump Girls Long Jump Boys Discus Boys Pole Vault Boys 11:30 a.m. High Jump Boys Discus Girls Triple Jump Girls FINAL RUNNING EVENTS 9:30 a.m Meter Girls 3200 Meter Boys (1 heat alley start) Preliminary Running Events (rolling schedule) 2:00 p.m. 400 Meter Relay Girls 400 Meter Relay Boys There will be a 10 minute break after this event. 100 Meter Hurdles (33 inch) Girls 110 Meter High Hurdles Boys 100 Meter Dash Girls 100 Meter Dash Boys 800 Meter Relay Girls 800 Meter Relay Boys 400 Meter Dash Girls 400 Meter Dash Boys 300 Meter Intermediate Hurdles Girls 300 Meter Intermediate Hurdles Boys 200 Meter Dash Girls 200 Meter Dash Boys There will be a 30 minute break after this event Meter Relay Girls 1600 Meter Relay Boys 31

15 TRACK AND FIELD MEET RATLIFF STADIUM SATURDAY, APRIL 28, 2018 GATES OPEN AT 7:30 A.M. FIELD EVENTS 9:00 a.m. Triple Jump Boys Long Jump Girls Pole Vault Girls Shot Put Boys 30 minutes following boy s shot put Shot Put Girls FINAL RUNNING EVENTS 1:00 p.m. 400 Meter Relay Girls 1:10 p.m. 400 Meter Relay Boys 1:20 p.m. 800 Meter Run Alley Start Girls 1:30 p.m. 800 Meter Run Alley Start Boys 1:40 p.m. 100 Meter Hurdles (33 inch) Girls 1:50 p.m. 110 Meter High Hurdles Boys 2:00 p.m. 100 Meter Dash Girls 2:10 p.m. 100 Meter Dash Boys 2:20 p.m. 800 Meter Relay Girls 2:30 p.m. 800 Meter Relay Boys 2:40 p.m. 400 Meter Dash Girls 2:50 p.m. 400 Meter Dash Boys 3:00 p.m. 300 Meter Intermediate Hurdles Girls 3:10 p.m. 300 Meter Intermediate Hurdles Boys 3:20 p.m. 200 Meter Dash Girls 3:30 p.m. 200 Meter Dash Boys 3:40 p.m Meter Run Girls 3:50 p.m Meter Run Boys 4:00 p.m Meter Relay Girls 4:10 p.m Meter Relay Boys 32

16 GENERAL ATHLETIC INFORMATION Except for substitutions allowed by the rules, a contestant may enter the Regional Meet only in the events in which he/she qualified in the Area or District Meet, as specified by UIL regulations. Contestants must report on time in order to participate in an event. Video-taping of athletic competition is permitted. If filming interferes with competition, officials will ask that all videoing cease. TRACK & FIELD INFORMATION All track events will be held at Ratliff Stadium. All events will be held on all weather surfaces. Outside exceptions listed in the UIL Constitution and Contest Rules, The National Federation Official Rules will govern Track and Field events at the Region Meet. Coaches will not be permitted on the track during the Regional Meet. There will be no exceptions to this ruling. All unauthorized personnel must remain completely away from the field, and observers must be in the stands at the stadium (no one is allowed on the grass areas inside the stadium). The Odessa College trainer will be available at the meet for injuries and other needs. Trainers will be permitted to assist the Odessa College training staff. The shot put area and runway to the discus will not be open to anyone. A coach s area will be set up for field events. All protest must be made in writing to the referee. The final line of appeals rest with the Jury of Appeals to be established by the regional committee. We only have two from each region the 9th qualifier to state is chosen from the next best performance from any region. So, it could be possible that three could advance but not a guaranteed spot. Admission to Track and Field events will be $6.00 for adults and $4.00 for students. Admission will be valid for the entire day. The two day tournament pass is $ Participants will not be charged admission. *Coach passes available at ticket box ONLY 2 per school. 33

17 In accordance with UIL regulations, no workouts will be permitted at Ratliff Stadium prior to the meet. Gates will open at 7:00 a.m. on Friday and 7:30 a.m. on Saturday. Coaches packets will be available Thursday, April 26 from 6:00-7:00 p.m. at Ratliff Stadium or on Friday, April 27 at 7:30 a.m. at Ratliff Stadium at the SW corner of stands. Heat sheets will be prepared for final events on Saturday and can be picked up in the press box at 10:00 a.m. Coaches packets will contain two (2) passes. No preliminaries will be held for the 800 meter run, the 1600 meter run or the 3200 meter run. The will be run with alley start FINALS ONLY (no prelims). The 400 meter relay, 800 meter relay, and 400 meter dash will be run in lanes all the way. The 1600 meter relay will use a three turn stagger. The first lap will be run in lanes all the way. The second runner breaks for the pole after the first curve. Lane assignments will be posted on the Odessa College website ( Lane assignments for the finals will be made as soon as possible after an event and posted at Ratliff Stadium. The qualifiers to the final heats will include the top finisher from each preliminary heat and the next six best times from the preliminaries. Food, soft drinks, suntan lotion, warm-ups, jam boxes, and glass containers are not allowed on the field. Spectator seating is allowed on the west side of the stadium only. Contestant and team camps should be set up on the east side, above the ropes. Contestant in uniform are required for admission through the contestants gate. The Appeals Committee will be available in the press box for both days of competition. Since we have two heats, we will take the top finisher in each heat and the next six fastest times. 34

18 IMPORTANT Mandatory coaches meeting at 8:00 a.m. on Friday, April 27, 2018 at Ratliff Stadium at SW end of stadium. All camps must be set up in the east stands. Enter through the northeast gate. Buses must park on the eastside. If you have a qualifier and for some reason they cannot participate, be sure to notify your area or district chairman so they can notify the meet director. All changes must be submitted by by the district chairman. NO CHANGES CAN BE MADE AFTER NOON ON FRIDAY, APRIL 27, 2018 ALL CHANGES MUST BE MADE ON THE ENCLOSED FORM. Please use Hy-tek for all area and district meets if possible. Results can be exported by e- mail directly to wrightdl@cableone.net. If Hy-tek is not used, all entries must be made on direct athletics by coaches. Additionally, please forward to wbaker@odessa.edu. Relay cards Must be turned in no later than noon on Friday. This is to confirm the names of the relay members in accordance with UIL rules. You must declare the names of six (6) runners. Same cards will be used on Saturday. All area and district results (where no area meet was held) must be sent to Don Wright no later than 5:00 p.m. Monday, April 23 by at wrightdl@cableone.net. Heat & lane assignments will be posted on the Odessa College web page by April 26th and at the stadium on Friday, April 27 at 7:30 a.m. The awards ceremony will take place immediately after event is over. Field event award ceremony will occur at the beginning of the running events each day. Field implement weigh-ins will be certified at the gate entering the shot put and discus area, south gate at 7:45 a.m. Pole Vault Contestants will be weighted in prior to the pole vault competition, in accordance with the guidelines established by UIL. PLEASE NOTE NO COACHES OR SPECTATORS ARE ALLOWED IN THE PRESS BOX. PLEASE SEE LES BLACKBURN FOR ALL QUESTIONS OR TO FILE A PROTEST. 35

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