C O N T E N T S. 1. Agenda Voting Entitlements Audit Report from Auditors BDO Elections Annual Plan and Budget 21

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2 C O N T E N T S Page 1. Agenda 3 2. Voting Entitlements 4 3. Minutes of the 27 th Annual General Meeting, 18 April th Annual Report and Audited Accounts for 18 the year ended 31 December Audit Report from Auditors BDO Elections Annual Plan and Budget HNZ Constitution Draft for approval Awards - Life Members Appointment of Auditor 23 Appendix 1 Voting Proxy Form 24 Appendix 2 Draft HNZ Constitution attached in Appendix 3 HNZ Constitutional Amendments and Rationale attached in Appendix 4 HNZ 2015 Annual Report and Financials attached in 2

3 1. AGENDA 28 th ANNUAL GENERAL MEETING OF THE NEW ZEALAND HOCKEY FEDERATION INC 29 th and 30 th April 2016 Friday 29 April, pm WORKSHOP SESSIONS Morning session Strategic Planning Workshop Afternoon sessions Facilities Workshop Competition Review pm HNZ Awards Dinner and Striking Gold book launch SATURDAY 30 APRIL, 9 12pm AGM BUSINESS 1. Welcome, Roll Call, Apologies, Obituaries, Proxy votes, Appointment of Scrutineers 2. Minutes of the 27 th Annual General Meeting, 18 April Notification of General Business 4. Presentation of 28 th Annual Report and Audited Accounts for the year ended 31 December 2015, (and Performance vs Budget) 5. Election of Officers and Board Members 6. Presentation of 2015 Annual Plan and Budget 7. HNZ Constitution Draft 8. Awards - Election of Life Members 9. Appointment of Auditor 10. General Business 3

4 2. Voting Entitlements * Voting Entitlement only applies if Association is fully financial prior to the AGM Association Registered Player #'s # of Delegates to attend AGM Total # of Votes at AGM Auckland 6, Canterbury 5, North Harbour 4, Wellington 4, Waikato 4, Northland 2, Tauranga 2, Manawatu 2, Otago 2, Hawkes Bay 2, Bay Of Plenty 1, Taranaki 1, Wairarapa 1, Invercargill 1, Nelson 1, South Canterbury 1, Counties Manukau Wanganui Poverty Bay Central Otago Marlborough Thames Valley Mid Canterbury Eastern Horowhenua North Otago West Coast Rangitikei Ruahine-Dannevirke Buller Malvern Central Hawkes Bay President Vice-President M Vice-President F (Vacant) 51, (+1) 1 1 TOTAL 157 (+1) 4

5 3. Minutes of the 25 th Annual General Meeting 2015 Meeting DRAFT NEW ZEALAND HOCKEY FEDERATION (Inc) MINUTES OF THE 27 th ANNUAL GENERAL MEETING HELD AT THE NAPIER WAR MEMORIAL, NAPIER ON SATURDAY THE 18 TH OF APRIL 2015 WELCOME: Penny Simmonds, Hockey New Zealand President opened the meeting at 10.00am, and welcomed Members, Councils, Hockey New Zealand Board and Officers, Hockey Foundation Trustees, Hockey New Zealand staff, and acknowledgment of Life Members in attendance. ROLL CALL: Malcolm Harris (CEO) undertook a roll call of all delegates. Voting Entitlement was recorded as The quorum was confirmed with 20 Associations represented. PRESENT: Delegates: David Curtis (Auckland), Rod Templeton (Canterbury), Jeanette Harper (Canterbury), Mark Beatson (Canterbury), Grant Litchfield (Counties Manukau), Carol Baer (Invercargill), Phil Teague (Hawke s Bay), Kit Rutherford (Hawke s Bay), Kevin Nicholson (Manawatu), David Annear (Manawatu), Jenny Hair (Blenheim), Diane Proudfoot (Nelson), Riki Burgess (North Harbour), Bill Shepherd (Northland), Sue Shepherd (Northland), Crichton Christie (Northland), Rachel Minton-Smith (Otago), Craig Copland (South Canterbury), Gill Gemming (Tauranga(m Declan Wyndham-Smith (Waikato), Denise Hill (Waikato), Ian Glenny (Wanganui), Trafford Wilson (Wellington), Nicola Airey (Wellington), Iain Taylor (Central), Regions: Auckland, Canterbury, Central North Harbour, Northland Life Members: Keith Binnie, Neil Edmundson, Jenny Hair, Derek Wilshere Council Delegates: Aaron Buist, Kahu Ripia, Joy Ripia (Maori Council), Irene Ryan (Masters Council) arrived at 11.15am Hockey NZ Officials: Penny Simmonds (President), Neil Edmundson (Vice-President) Hockey NZ Board members: Dean Ellwood (Chair), Sue Brewster, Jason McCracken, Tone Borren, Brent Miskimmin, Andy Rowe, Anne Urlwin, Kylie Clegg, Sharon Williamson Hockey foundation Trustees: Jon Tanner (Chair), Kylie Clegg, Tone Borren Hockey NZ Staff: Malcolm Harris (CEO), Jacqui Swan, Julia Woodley, Virginia Henderson, Donna Dicker, Gurvinder Singh, Ian Francis, Terry Evans APOLOGIES: Associations: Buller, Central Otago, Horowhenua, Taranaki, Wairarapa Life Members:, Vera Burt MBE, Graham Child, Dave Coulter, Dave Craven, Aileen Doig, Pam Elgar Margaret Hiha, Myrie Jenkins, Chris Maister, Rosemary O Brien, Corinne Prichard. Hockey Foundation: Craig Armitage, Mary Devine, Geoff Laurence Others: Youth Council, Umpires Council, Denise Lloyd (Marlborugh Moved: President that the apologies are accepted Seconded: Northland / Carried. 5

6 OBITUARIES: Trevor Laurence (Auckland), Pam Thompson (Canterbury), Dot Copley (Canterbury), Bruce Penfold (Canterbury), Tony Hayde (Canterbury), Jenny Seddon (Tauranga) PROXY VOTES: Proxy votes received from: Bay of Plenty Hockey Association nominated Waikato Hockey association to exercise votes Central Otago Hockey Association nominated Canterbury Hockey Association to exercise votes Wairarapa Hockey Association nominated Wellington Hockey Association to exercise votes APPOINTMENT OF SCRUTINEERS: Keith Binnie (Life Member), and Donna Dicker (HNZ) were proposed as scrutineers for voting. Moved: P Simmonds Seconded: Marlborough / Carried PREVIOUS MINUTES: The Minutes of the 26 th Annual General Meeting held 12 April 2014 in Napier, were approved as a true and accurate record. Moved: Marlborough Seconded: Nelson / Carried MATTERS ARISING: There were no matters arising from the previous minutes. NOTICE OF GENERAL BUSINESS: There was no general business notified. PRESENTATION OF 2014 ANNUAL REPORT AND AUDITED ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2014: Penny Simmonds invited Dean Ellwood (HNZ Chair) to speak. D Ellwood talked to the outcomes that Sport NZ is looking for from all codes being more kids in sport, more adults in sport and more winners on the world stage. He highlighted that there is a direct link between these targets and the funding that is provided, particularly at the high performance end. He stated that whilst the absolute number of kids in sport is likely to continue to grow Sport NZ are really concerned that in percentage terms participation rates will decline, particularly in the Auckland region as a consequence of the changing demographics where fifty percent of the population is likely to be non- European by At a grass roots level, hockey has a number of points of difference to many other sports. Gender neutrality is one; family participation is significant and strength in provincial New Zealand is another where we really do have a unique opportunity to own this space. Add to that the distinction where we have a game where bulk and strength is not a prerequisite and we have a great platform to grow our sport significantly He talked to the goals and targets that the FIH have in place and the recent roll out of their Vision under the title The Hockey Revolution which was the culmination of their own strategic review following the London Olympics. Despite the perceptions of success portrayed by the pink turf and full stadiums the numbers in international TV coverage were not great and indeed Hockey dropped down 1 category in the IOC ranking which means less money to the Sport. So something had to be done. The FIH are encouraging all member nations to think big and do big. D Ellwood has been impressed by the FIH s enthusiasm and commitment. They have identified a constant need for change and have stated their Ambition: to be the global game that inspires the next generation and the Purpose: to raise the global status and popularity of hockey The FIH have 4 goals Develop innovative and exciting entertainment events Increase the degree of professionalism in the sport 6

7 Build a recognised powerful and contemporary image for hockey Generate millions more followers around the world We are focused on what the FIH and Sport NZ might view as important as funding depends on it as does the overall sustainability of the game as a truly serious player on the global and local scene. In reality it makes sense to be aligned and show a similar level of resolve. That resolve must be clearly visible in not just our words but our actions and behaviour and we have to lead by example at NSO Board and management level. We all have responsibilities and with that comes accountability for results Hockey is well positioned and we have enjoyed success over the past 4-5 years. The Whole of Hockey Plan has been instrumental in that success. Complacency is not an option as so many aspects of our model rely on consistent and sustained successes being achieved on and off the field. For there to be continued success there will need to be change; It s how we go about that change that is key. It is critical that there is very clear communication and consultation between our national support office and associations so that everyone in the hockey community is not just very clear about our strategies, priorities and initiatives and the important part that they play but provides meaningful inputs and contributions along the way that. We can and will do better in this area. D Ellwood expressed that it was a privilege to be on the HNZ board and to work with a talented group of extremely dedicated volunteers. With our rotation rules change is ever present. Sue Brewster and Brent Miskimmin conclude their terms at this AGM. They have both been outstanding members of our Board. Brent s expertise in high performance has been very important and Sue s commercial nous, her knowledge around the challenges faced by Not For Profit s and her contribution through chairing the HR committee has been invaluable. He thanked them both very much. At the end of last year Elaine McCaw signalled her need to step down from the Board and her resignation was reluctantly accepted in December.Elaine s contribution on both the Board and Hockey Foundation has also been excellent. With these retirements it was important that we ensure as much continuity as possible. In December Sharon Williamson was appointed and Kylie Clegg was co-opted. Kylie Clegg has been also appointed to the Hockey Foundation Board; the combination of her governance experience and her law pedigree has proven already to be particularly relevant to topical issues and as a bonus we now also have a former black stick captain and Olympian on both boards. Sharon Williamson s commercial skills as well as hockey DNA as a player and administrator provides a further balance around the table and she too has fitted in very well to the team. D Ellwood is very confident that the mix of skills and experience that we are fortunate to have will ensure the Board is able to continue to very well govern Hockey New Zealand as we move forward into our next phase of development. After 5 years at the helm of the Hockey Foundation there is to be a baton change as Jon Tanner will step down at this AGM. We will hear from Jon and have an opportunity to acknowledge his tremendous contributions later in the morning. D Ellwood spoke to a number of examples in recent times where focus has resulted in real success for Hockey New Zealand. The great work of Jon and the other Hockey Foundation trustees is one; Colin Batch s leadership of the Black Stick men is another; with a great turnaround within a relatively short period. The small sticks program lead so well by Ian Francis continues to be another. Our challenge for 2015 and indeed the next 5 years is to focus on nailing the priorities and initiatives that will make a difference. He acknowledged that there is plenty to do and at a board level there is commitment to ensuring this focus lead by M Harris and his team occurs consistently throughout the year. In closing he acknowledged his fellow board members, the management team at Hockey New Zealand, and all of those in attendance for their contribution to yet another successful year for Hockey New Zealand. D Ellwood invited Chief Executive Malcolm Harris, to present the 2014 Annual Report and audited accounts for the year ended 31 December M Harris highlighted the following in his presentation of 2014 Annual Report. 7

8 In 2010 the hockey community identified these top 6 priority projects to drive the growth and sustainability of hockey throughout New Zealand 1. Develop national participation programmes 2. Strengthen the delivery of hockey throughout New Zealand 3. Strengthen regional capability 4. Develop the player talent pathway from grass roots to elite 5. Grow hockey s value and generate sustainable revenue 6. Develop world class events and facilities We are approaching the conclusion of the strategic plan. It is important at this time to recognize that much has been achieved over the past five years. He noted that the following achievements are by no means exhaustive. Participation We should all be proud of the significant growth achieved in participation across all levels of hockey in recent years - In particular the success of our junior hockey programmes, but also the growth in our traditional winter competitions. We have achieved 19% growth over the last three years in primary aged participants in winter competitions. The opportunity this provides is a challenge to all of us to realise the potential and provide programmes to ensure we maintain player continuity through schools and into clubs. It should be noted that many other sports including netball, league, cricket and rugby were either static or declining in number over this period. The consolidation of the Active Post Small Stick s programme continued in We are tremendously pleased with the support received from the associations. I would like to also recognise the strong support of our funding partners who acknowledge the Small Sticks programme as industry best. Strengthen Delivery and Regional Capability We have displayed continued strong growth in coaching and umpiring numbers. Now our challenge is ensuring the quality and consistency remains. In 2014 eight Community Hockey Managers were in place to strengthen the delivery structure and these positions have proved extremely valuable. We have strong engagement with all RST s with continued funding of community programmes. HNZ invested an additional $135k into the regions and the Community Hockey Manager positions. 8

9 Develop the player talent pathway Sustained development of our talent system for athletes and coaches is absolutely fundamental to building a world class high performance programme. An ongoing gap identified within the NZ hockey network is the provision of a performance environment for athletes based beyond the central High Performance training environment. We recognise the talent pathway must have sustainable support at each level, with national alignment, providing agreed performance outcomes. The national pathway must be nationally lead, and regionally supported to ensure outcomes are maximised. In 2014 four regions conducted recognized regional talent programmes and received HNZ funding. Increasingly it is evident that regionally and at an association level the capability to establish, support and deliver performance programs that underpin the national program are increasingly difficult. Hockey New Zealand has taken the decision, as part of a broader strategy, to review that national performance network to see if there is a more sustainable way to support identified athletes that are based throughout the decentralized network. In order to have a functioning national network, HNZ recognises the need to have key staff in roles that support the network and regions was a significant year for international hockey with both World Cup and Commonwealth Games within a few months of each other. While the women have continued to develop and consolidate world ranking and meet their high performance KPI s, the 5 th placing at the World Cup and bronze medal at the commonwealth Games did not provide much satisfaction to either coach or team. The extremely busy events calendar placed significant pressure on the depth of the squad. Mark Hagar used the opportunity to give a number of younger athletes the experience of playing international level hockey and grow capability across a broader base of players had mixed results for the men following a fantastic start making the final of the World League Final. Unfortunately then missing our High Performance Sport NZ KPI by finishing 7th in the World Cup and also being pipped out of a medal at the Commonwealth Games. The financial implications of not meeting HPSNZ targets are harsh. The Youth Olympics was the focus for the Future Black Sticks in 2014 and both men s and women s teams qualified top of Oceania. Unfortunately they could not deliver this form into the Youth Olympics in China finishing 6 th and 5 th respectively. We took the opportunity to send two men s and two women s teams to Australia late in 2014 to play games against India, Japan and Australia. It is important we continue to give our Black Sticks of the future this type of international exposure. Grow Hockey s Value With a number of key contracts for renewal in 2014 our focus was to add value to these partnerships with a view to securing increased sponsorship contributions. We successfully resigned Ford, Fuji Xerox, BDO, Kookaburra and NZ Post,with additional support. We continued to successfully identify new categories that will support our sport and added four new sponsors during the year. Taranaki Electricity Trust were the principal partner for the 2013 Oceania Cup. An exciting new relationship has formed due to the legacy of this successful event which has seen them sign a three year contract. We are very mindful of the learnings of this funding support as a result of our regional events strategy During 2014 we used the opportunity of coverage from the World Cup and Commonwealth Games to profile not only our Black Sticks, but to promote and grow awareness of our sport at all levels. This included opportunities to use the Black Sticks at community events, and using our increased profile in promoting programmes such as Small Sticks and Renegade hockey. I note that the success of this is closely linked to the success of the teams so performing well at high quality events are critical. Viewer numbers for online streaming are increasing Oceania Cup demonstrated that this can be a successful model for those games not on Sky TV. Here we had 27,000 unique views and we recently achieved 14,000 unique views from opening day of the Hawke s Bay Festival of Hockey. This year we will look to commercialise our streaming product which will make this sustainable. Our development of the national member management system remains a key priority and we will continue to work with all associations to ensure as a sport we are more 9

10 efficient in managing our day to day operations Develop World Class Events and Facilities In 2014 there was a heightened emphasis on developing World Class events and tournaments and purpose built facilities. The National tournament programme through all levels is a real strength for hockey. We need to ensure that the programme is continually refreshed and provides the best pathway for long term athlete and official development. We appreciated the support of our associations and regions in the tournaments programme In 2014, the Black Sticks men and women played 30 games in 11 different towns giving 19,754 spectators the chance to watch world-class hockey in their own region. The Hawke s Bay Sports Events and Education Consortium hosted the inaugural Hawke s Bay Hockey Festival. Its success was demonstrated with 8 teams playing in the 2015 event, seven of which are ranked in the top ten. Thanks to the dedication of host associations and their teams of volunteers we have given local hockey fans and those new to the sport the chance to watch and meet the Black Sticks. From a high performance perspective, the Black Sticks have been able to play world-class teams in front of home crowds without the cost of travelling offshore Regional partnerships we are developing with local funders and sponsors are making this regional events strategy financially sustainable while providing social and economic benefits to local communities. Legacy from the events included news electronic scoreboards in Wairarapa, Kapiti and one now underway in Nelson. Umpiring and coaching courses are held during each test series. Overall we saw growth in attendances at our test matches which is largely due to our new regional host model, but we need to encourage greater numbers to our games. Turf capacity remains an important focus for many associations. A new turf was completed in Whangarei and good progress was made in Gisborne at Harry Barker, Canterbury on the Nga Puna Wai site which has now received Council approval, and on a consolidated Auckland facilities plan which is currently in review with Council. The Auckland plan linking support from three associations is a valuable best practice template which I encourage other associations to utilise. Work continues on the development of a National Hockey Centre. Leadership and Organisation Hockey New Zealand remains committed to the development of capability at both management and board levels. Hockey has been a leading participant in the development of a co-location project with Sport New Zealand to Sports Central at the existing Mt Eden office location. Hockey NZ will co-locate with Aktive Auckland, College Sport, Triathlon and SportNZ. We are already seeing the benefits of cooperation with these other organisations and especially the health of our relationship with SportNZ. Policy development was completed for health and safety, finance, National Squad selection and national code of conduct. Further development was completed with on Health and Safety procedures and tools. Our relationship with the FIH is a close one and it is important that Hockey NZ is contributing to the global game in a meaningful way. I congratulate and thank the following people for their valued contributions to New Zealand and international hockey. Beth Smith (Athletes, Rules committees), Lyn Farrel (Appointments committee), Jason McCracken (Umpires committee), Oceania President and FIH Board Pam Elgar, Oceania executive/committees, Gill Gemming Craig Gribble, Ramesh Patel M Harris highlighted the following key points in his presentation of 2014 Financial Performance The 2014 financial performance HNZ produced a $54K surplus compared to a budgeted surplus of $20k. This was achieved by meeting revenue forecasts, trimming expenditure and managing event costs whilst delivering on key initiatives. There were significant savings on Black Sticks touring costs that were achieved late in 2014 which assisted a late positive swing to our bottom line The Hockey Foundation continues to increase its income albeit at a level less than our 2014 target. An overall 7% uplift in income and diversification of income streams to reduce over-reliance on one source. Sincere appreciation was extended to all organisations and volunteers delivering hockey throughout New Zealand, for their support of national initiatives and the very hard work that goes on behind the scenes. 10

11 Penny Simmonds requested that the 2014 Annual Report and Financial Report be adopted. Moved: Tauranga Seconded: Northland / Carried ELECTION OF OFFICERS The following officers of Hockey New Zealand were nominated and approved by the meeting: Patron: President: Male Vice President: His Excellency The Honourable Lieutenant General Sir Jerry Mateparae, GNZM, QSO. Moved by Penny Simmonds, Seconded South Canterbury / Carried Penny Simmonds (Invercargill) One nomination was received. N Edmundson Vice President announced that Penny Simmonds was duly elected. Neil Edmundson (Hawkes Bay) One nomination received. The Chair announced that Neil Edmundson was duly elected There were no nominations received for the role of Female Vice President. P Simmonds reminded Members that notice was given in the AGM papers that nominations for this vacancy would be taken at the AGM. P Simmonds called for nominations for the role of Female Vice President. There were no nominations received. This position will remain vacant for Female Vice President: Vacant for 2015 ELECTION OF BOARD: P Simmonds invited D Ellwood to speak to the board member nominations. E McCaw resigned from the Board in December 2014, creating a twelve month vacancy for a female board member. S Brewster retires at full term from the board at this AGM, creating a three year vacancy for a female vacancy. Three female nominations had been received for two female board member places. One twelve month, one three year vacancy. Nominations received were for: Kylie Clegg nominated by Auckland, Sarah Neilson nominated by Wellington, Sharon Williamson nominated by North Harbour. D Ellwood invited K Clegg and S Williamson to speak. Wellington Hockey Association spoke on behalf of S Neilson. A secret ballot was held for the three year vacancy. Following the results of the secret ballot, P Simmonds declared that K Clegg had received the majority of votes and was therefore elected to the Board for three years. A secret ballot was held for the twelve month vacancy. Following the results of the secret ballot, P Simmonds declared that S Williamson had received the majority of votes and was therefore elected to the Board for twelve months. B Miskimmin retires from the Board following a full term. There were two male Board member positions vacant, and two nominations were received. D Ellwood is nominated by Auckland for a second three year term, and A Rowe was nominated by Marlborough for a second three year term. P Simmonds invited both nominees to speak. Penny Simmonds moved that as no further nominations had been received for the two male vacancies, that Dean Ellwood and Andy Rowe be duly elected. Board Member elections seconded by Marlborough carried 11

12 REMITS The Affiliation Fee remit presented in the AGM papers by Hockey New Zealand had been withdrawn by Hockey New Zealand by notification prior to the AGM. M Harris confirmed that Hockey New Zealand had received various communications from Members in relation to the remit concerning affiliation fee payments. It was apparent that while a number of associations have an understanding of the background and process, and what is proposed, there remains a great deal of confusion regarding the correct accounting application of the fee payments and also some specific concerns over cash flow implications for Members if the proposed change was implemented. Further detailed consultation is intended during Affiliation Fees Affiliation fees have been fixed at 2014 levels for the next three years as Hockey NZ implement the IMG data base membership system. This provides certainty for associations and will allow timely consideration as to appropriate fee payments going forward. The need for accurate membership data is critically important to all of us. Sport NZ places considerable importance on participation programmes and therefore inaccurate or under-reporting could seriously affect funding for community initiatives. Additionally, accurate data allows improved communication to our members and therefore the hockey value proposition to sponsors and partners is maximised. The affiliation fee payment process currently operates outside the current rules as laid down by our Rules (Constitution). In November 2014 Hockey NZ proposed a change to the payment process requiring fee payment to be made within the year fees were collected. It is noted that some associations already accrue for this in their financial accounts. The opportunity to have efficient processes through the IMG introduction also will assist Members in fee collection. PRESENTATION OF 2015 ANNUAL PLAN AND BUDGET Malcolm Harris presented the 2015 Annual Plan and Budget for Hockey New Zealand. As we head into the final year of the Whole of Hockey Plan, the 2015 annual plan continues to develop and build on the key strategic initiative. In addition Hockey NZ is now looking towards the next five year strategy. Hockey has been left in good shape by the Whole of Hockey Plan implemented by Hilary and team, supported by a wealth of assistance from the hockey community around the country. The foundation has been laid by this plan. Now is the time to set ourselves a new challenge. We have been working over recent months to develop the next five year plan and creating a vision for the sport looking forward to the year The new plan sees the five pillars retained, but a new vision is introduced - To be The World s Best Hockey Nation by That challenges hockey to emulate sports like rowing, yachting and rugby in New Zealand and become world s best. It will be important to define world s best with appropriate measures. These measures will include amongst others - community, participation, event, high performance and governance indicators. We will be talking to our hockey community about this vision and our game plan to take us there. Feedback is welcomed and encouraged as we go through this process during the year. Priorities for Strategy Hockey structure to deliver strategy Health and Safety Constitutional review Grow participation players, coaches, umpires, officials Hockey events developed and delivered Financial sustainability HNZ/associations/regions working collaboratively and positively together for the good of the sport Grow capability regional development programmes Black Sticks achieve Olympic qualification and HPSNZ KPI s M Harris invited Ian Francis to talk to the plans for community sport for I Francis spoke to the following priorities. 12

13 1. Review existing Community Sport and Events Structure 2. Consolidation of Small Sticks all targets met 3. Lead 8 Community Hockey Managers 4. Youth Pilot delivered, evaluated and ready for implementation in Community Coaching on line delivery of Aspiring Coaches, 6. Umpiring level 1 online greater support at Community 7. Adult participation The priorities for events were also presented. 1. Event Strategy developed for FIH Events for Oceania Cup 2015 secured and delivered 4. Affiliates Tournament held 5. Test series secured and held in more venues around NZ 6. National Hockey Centre 7. Domestic Tournament Review implemented 8. Trans-Tasman opportunities T Evans was invited to talk to high performance priorities Olympic qualification in 2015 Attract/Develop and retain world-class staff Grow the pool of world-class athletes National High Performance training base Access suitable/appropriate competition Develop and resource a national HP network Grow the pool of future world class athletes M Harris spoke to the other areas of the organisation. In 2015, the Black Sticks will remain the primary focus for media. However, we will provide more marketing and communications support around our national domestic tournaments. Social media and our Hockey NZ website has become a primary way for us to engage with fans and we will look to continue to grow this following. It is an area which commercial sponsors are increasingly interested in leveraging, and so it s important that we are leading the way in this area. myhockey (IMG) registrations are well underway there have been winter registrations happening throughout the country over the last three months. It is a big change to the way associations and clubs have worked previously, and we are aware that more support needs to be provided throughout Online streaming of sport is a real trend with traditional broadcast television productions being cost prohibitive, and more sport being streamed live streaming is becoming a more accepted way of watching sport. 2015, we will look at how best we can develop this so that it is attractive to commercial sponsors. Assisted by SportNZ we contracted independent consultant - Bastion to conduct an extensive review of Hockey NZ s Commercial strategy. Extensive research over 6 months was presented in March. This highlighted strengths and weaknesses in our Commercial model, the value proposition of Hockey NZ, potential assets and their value and provided a clear strategic roadmap of next steps. A key issue highlighted was the need for sponsor vertical alignment throughout the hockey community. It is clear greater collaboration is required between Hockey NZ, associations and members and that hockey NZ 13

14 needs to demonstrate greater shared value. A number of sponsorship contracts are up for renewal this year and it is important we continue to develop and grow our relationships with existing partners. Gaming and community trust funders remain extremely important to us, as it is for our associations. We have identified the need to grow this area and are in the process of recruiting an experienced funding manager to drive this significant income opportunity. Digital media platforms will be important. We will look to undertake a digital RFP to maximise this opportunity. Over the following months we will work closely with staff, key partners and the hockey community on our hockey strategy, including the development of priority initiatives for the period Continued support of capability in the regions/associations with resourcing, funding and technology of regional talent programmes and community initiatives is a major driver. Hockey NZ is to add additional resource to strengthen the regional coaching programme. Another key project for 2015 will be a full review of the New Zealand Hockey Federation constitution. It is the intention that consideration will be given to ensure the Rules reflect our changing sporting environment, membership structure of the federation including the role of the regions, and that they will enable the delivery of the strategy for the next five years. It is hoped that SportNZ will assist by providing skilled independent resource to coordinate and facilitate this process. It is also important we align with our international communities and cooperate in a meaningful way to grow the game Work continues to develop a truly world class international hockey facility that delivers in three important areas a quality community facility, a high performance home for Hockey NZ and a FIH accredited tier one facility. After a significant amount of work towards design and funding for the redevelopment of the Rosedale Park Hockey Stadium in the north of Auckland, the project was well on track. Recently we were informed of a modified Northern corridor project at the junction of State Highway one and State Highway 18 which potentially significantly affects the facility as it currently operates and also our future plans for the site. This has caused us to stop our current planning and look at a number of layout options on the existing site depending on the geometry of the new roading layout, but also the possibility of a new greenfields site on an adjacent location. The timing of the development of any of the options needs to take into account two major international events in 2017 and contingency planning, which is a major consideration. The 2015 Budget was presented. HNZ have forecast a breakeven balance sheet showing a small $9k profit for Reserves are building but still lower than desirable Budget highlights include : Reduced funding of $187.5k in 2015 from HPSNZ for Black Sticks Men s programme is a major headwind in a year of increased High Performance expenditure with our focus on Olympic qualification We have offset this reduction in funding and increased spend with increased budgeted income from sponsors and funders of $505k Maintained Sport NZ community funding is guaranteed through until 2017, and we are targeting increased Sport NZ Capability funding. Major Events at this stage include internationals just concluded against Korea, Japan, and Argentina, Oceania Cup 2015 in Stratford and a series against Australia. Increased head count with a National coaching role and an additional Funding role which is in recognition of the importance of trust and council funding in our collective revenue potential, but also the recognition that we need to add greater value to associations in sponsor partnerships. Hockey Foundation D Ellwood expressed thanks and appreciation of the valuable contribution of the Hockey Foundation Trustees. He spoke to the changes in the trusteeship of the Hockey Foundation with Campbell Stewart and Jon Tanner stepping down at this AGM. Earlier in March the HNZ Board resolved to appoint Kylie Clegg and Tone Borren to the Hockey Foundation as Trustees. D Ellwood made particular acknowledgment of Jon Tanner, current Chair and founding Trustee, for his enormous contribution to hockey over many years as a HNZ board member, life member and particularly his impact on the leadership provided by him through 2008 and He invited J Tanner to speak to the Members. J Tanner spoke to the need for the foundation to re-energize and noted that it is critical for the leaders in hockey to be front and centre of the foundation. He 14

15 also noted that age group hockey is essential to the success of the Foundation. He hands the baton to K Clegg to continue with this important work. K Clegg acknowledged the passion, dedication and key milestones of the previous trustees and that of the Patrons and donors. She reiterated the drive of the Trustees to continue working hard on moving forward, and the commitment with the current review of the Foundation being undertaken to shape the go forward strategy. AWARDS Life Member Nomination Members in attendance that had been nominated for Life Membership were asked to leave the meeting. At the March Board meeting the HNZ Board resolved unanimously to accept the nominations for Life Membership as presented in the AGM papers. By a show of hands, over 75% of votes were received for each nomination. The following were all accepted for Life membership, with announcement and presentation at the Awards dinner that follows the AGM. Crichton Christie nominated by Northland Hockey Association Jeannette Harper nominated by Canterbury Bill Shepherd nominated by Northland Sue Shepherd nominated by Northland John Williamson nominated by Hockey New Zealand There were no nominations for the Pakistan Trophy. P Simmonds asked Members to be mindful during 2015 regarding nominations for the Pakistan Trophy. The Service Award nominations will be announced and celebrated at the Awards dinner in the evening. APPOINTMENT OF AUDITOR BDO have confirmed their support of HNZ as an audit partner on a pro bono basis for It is recommended that the Chartered Accounting firm BDO of Auckland are appointed as Auditors for Hockey New Zealand for Moved by Penny Simmonds Seconded: Marlborough / Carried GENERAL BUSINESS P Simmonds called for any general business. The following was noted: Bill Shepherd/Northland spoke to HNZ needing to be better connected with the regions. He noted that hockey s customer base was 95% hockey players who care about turf space and facilities rather than the international stage. Sue Shepherd/Northland Asked how HNZ was intending on funding elite players as highlighted in the 2020 strategy. She expressed concern that funding of this will be linked back to association fees. M Harris responded: It is important to provide athletes an opportunity to earn a living from Hockey. It is intended that this is funded through the delivery of sustainable profitable events, and a successful event structure, not from fees from Associations. Current negotiations with the Hockey Players Association indicate a strong opinion from them that players need to be supported. We understand we need a balance for what is best for hockey, and the players. There being no further business, P Simmonds closed the meeting was closed at 12.35pm Afternoon Session Presentations 12.45pm 3pm Presentations received from: 15

16 Brent Sutton Risk Brokers, Health and Safety Due Diligence Ian Francis Domestic Tournament Review Presentation and workshop 16

17 AWARDS The following service awards were announced and presented at the Service Awards presentation dinner, Napier War Memorial, Napier Service Awards Bronze Award at least 15 years Malcolm King Sarah Peterson Marlborough Marlborough Silver Award at least 20 years Sandy O Connell Marlborough Heather Orchard Buller Rosie Lamain Marlborough Gold Award at least 25 years Mark Beatson Canterbury Deb Collins Buller Carol Fitzsimmons Buller Bev Johnson Buller Mike Treloar Marlborough David Brooks Marlborough Jennifer Hair Marlborough Diana Morrissey Marlborough 17

18 4. 28 TH Annual Report and Audited Accounts for the year ended 31 December 2015 As detailed in the 2015 Annual Report as a separate link with this pack titled Appendix Audit Report from Auditors BDO As provided in the 2015 Annual Report attached with this pack titled Appendix 4 6. Elections 6.1 Election of Officers Patron His Excellency the Honourable Lieutenant General Sir Jerry Mateparae, GNZM, QSO President Nominations Nominated by Penelope Simmonds Eastern Southland/Invercargill Vice Presidents Nominations Nominated by Female No nominations have been received for this role. Nominations for this vacancy will be taken at the AGM (Clause 12.2, C (v) of the NZHF Rules) Male Neil Edmundson Hawkes Bay 1.2 Election of Board Members Female Board Members Nominated by 1 vacancy Sarah Neilson Wellington Sharon Williamson North Harbour and Waikato (Current Elected Hockey New Zealand Board Member) Male Board Members No Vacancies 18

19 6.1.2 OFFICER NOMINATIONS President PENNY SIMMONDS Current Governance and Community involvement as Board Member Community Southland, Women's Director New Zealand Institute of Technology and Polytechnics, Trustee Southland Outdoor Stadium Trust, Board Member Venture Southland, Southland Combined Local Authorities Economic Development Unit, Hockey Player, Selector and Coach at Club and Provincial Level Otago and Southland Previous Governance and Community involvement as Trustee, Te Tipua School, Director, Southern Health Crown Health Enterprises, Gore District Council Consultancy Group for Promotion and Economic Development, Gore District Council appointment to Eastern Southland Turf Management Committee, Gore District Council Committee for Hillary Commission Fund Distribution, Chairperson Eastern Southland Artificial Turf Establishment Committee, New Zealand Army Territorials. Currently the Chief Executive Officer of Southern Institute of Technology, previous roles have included; Chairperson, Hockey Southland, Acting Manager Programmes and Marketing Division Southland Polytechnic, Executive Assistant Planning and projects Southland Polytechnic, Campus Manger Gore Campus, Southland Polytechnic, Development and Management Services Senior Officer, Southland District Council, Invercargill, Seconded to Working Group for local Authority Reorganisation, Chairperson of Submission Committee, Recreation and Reserves Officer and Planning Officer Southland County Council Invercargill, Planning Officer Southland County Council Penny is married with three daughters 2016 New Year s Honour s, awarded the 2016 Companion of the New Zealand Order of Merit Current President since 2014 Vice President Male NEIL EDMUNDSON Has played hockey from 1975 in Canterbury, Hawkes Bay and NZ Universities to NZ Masters currently Canterbury Hockey Association executive from 1976 to 1981= Hawke s Bay Hockey Association executive from 1983 to aland Men s Manager Representative hockey player for Canterbury , Hawke s Bay , NZ Universities , and NZ Masters Men Trustee for Hawke s Bay Artificial Surfaces Trust Member of HNZ Facilities Group Chartered Accountant Senior partner Oldershaw and Co Retired (2014) President Hawke s Bay Hockey Association Company Director Marewa Trustees 2014 Ltd, Oldershaw and Co (Wealth) Limited, Marewa Trustees Moteo Lmited. Hockey New Zealand Vice President since

20 6.2.1 BOARD NOMINATIONS Female, 1 Vacancy, 2 nominations follow: SARAH NEILSON (Nominated by Wellington Hockey Association) A Player for Northern United (Wellington) Masters player for Wellington (winners) in 2014 Played as a child and teenager in Christchurch Pegasus Club and for Canterbury Current coach for P2 Women s team for Northern United (Wellington)Committee member and Chair for Northern United for five years Seven years governance experience, including WHA and internal investment committee and Governance roles on Meridian Energy and NZ Post Projects. Previous Chair of WHA Board WHA Open Grades Advisory Committee 2/3 years contributing to the open grades competition in Wellington Chair of joint working party between WHA and NHST to agree a management contract Attended 2013 and 2014 HNZ AGM Canterbury University Commerce Degree Has held various senior HR roles from 2000 with Merrill Lynch Investment Bank Europe (UK), Statistics NZ, Inland Revenue, NZ Post Group, and Meridian Energy Bachelor of Commerce, Business Administration Canterbury University SHARON WILLIAMSON (Nominated by North Harbour Hockey Association) Played from primary school through to masters. Previous North Harbour representative from school through to U21 s, Senior A and masters Coach from 2001 current. Junior and age group level, NH rep teams from , Senior club to premier level and NH Senior A Women s team, two North Harbour teams to national titles. NZ Advanced Coaching course Has Managed teams since 2006 including age group rep teams and senior club teams. Since 2009 Trustee of Harbour Hockey Charitable Trust, Chair since Since 2014 Chair of the National Hockey Centre Governance Group overseeing a proposed $9million development of Rosedale Facility Board member and Chair of North Harbour Hockey Association drove a change process and financial turnaround resulting in a turnaround of three years of losses and transition to a new CEO. Trustee of Harbour Hockey Charitable Trust (HHCT) since Chair since HHCT is the owner of the North Harbour Hockey Stadium assets at Rosedale Park Albany and is responsible for providing hockey facilities for North Harbour s community. If successfully elected, Sharon will be stepping aside as Chair of the Trust, but will remain a Trustee. Chair of the National Hockey Centre Governance Group which oversees development of the $9M upgrade of the Rosedale facility to become the National Hockey Centre. Bachelor of Commerce (Auckland 30 years in commercial/management corporate roles or as a self-employed consultant. 18 years in the Energy Sector as Marketing manager, Corporate Affairs Manager, Group Marketing and Communications Manager, Group Public Affairs Manager. Currently a Director of own consultancy in the following sectors: insurance, professional services, IT, property, financial, retail and not for profit. Various roles leading large teams within this sector have included stakeholder, investor, government, and community relations and sponsorship. 20

21 Has completed the NZ Institute of Strategic Leadership programme Bachelor of Commerce - University of Auckland, New Zealand Certificate in Advertising - AUT Current elected New Zealand Hockey Board member since Annual Plan and Budget Presentation at AGM 8. Hockey New Zealand Constitution Review Draft Constitution 1. Introduction At the 2015 AGM, it was reaffirmed that HNZ was intending to carry out a comprehensive review of the NZHF Rules (Constitution) to ensure they are modernized, up- to-date and reflect not only best practice in the changing sporting environment, but also that the Constitution will enable HNZ to efficiently deliver the hockey strategy for and beyond. 2. Background The main reasons for the review were: a) The Constitution was formed from the best of men s and best of women s constitution in The first AGM was 1989.Since that time, the Constitution has evolved with amendments to the original as and when required but without any comprehensive review to ensure the Constitution kept pace with changes to the hockey and wider sporting environment. Parts of it were out-of-date, no longer relevant or applicable, confusing and there are significant provisions missing that would normally be expected in a modern Constitution; b) A review was undertaken to modernise and make the Constitution relevant to enable HNZ to deliver on its strategy for the medium to long term and to future proof the Constitution to the extent possible; c) There was a need to build pest practice governance provisions into the Constitution for HNZ to enable it to continue to be well run and a leading player in the sporting landscape of New Zealand. 3. Objective The objective of the review process was to develop a proposal for changes to the Constitution for recommendation to the Members with particular focus on: a) Facilitating the achievement of HNZ strategic goals as set out in the Strategic Plan - a comprehensive consultation process with associations and other relevant stakeholders - Adopting best practice constitutional provisions from other NSO s - The optimal structure of the HNZ Board b) Changes to reflect anticipated legislative changes c) The updating and modernising of the Constitution d) Alignment with the requirements of the FIH rules and policies; taking into account the need to: maintain HNZ s vision to be the World s Best Hockey Nation by 2020 ensure the Black Sticks continue to excel on the world stage; foster and promote the development of the game of hockey for all New Zealanders; ensure best practice principles are applied in any changes that are proposed; update relevant areas to reflect current and/or best practice, legislative developments, FIH and HNZ policy and regulation developments. The Constitution Review Working Group (CRWG) was formed in August 2015 and the group identified a number of areas of the Constitution that they considered should be reviewed and/or changed. Feedback has been sought a number of times from Associations, Regions and Councils over the past eight months with the resulting final Draft Constitution as presented in these papers (Appendix 2). In addition, Appendix 3 details the rationale for each amendment and/or change. As a further opportunity to provide feedback, if you have any comments or questions prior to the AGM, please do not hesitate to contact any of the following CRWG members: 21