Petroleum Development Oman L.L.C.

Transcription

1 Revision: 2 Effective: Feb 14 Petroleum Development Oman L.L.C. Document title: Level 2 and 3 HSE Audits and Inspections Document ID GU-441 Document Type Guideline Security Restricted Discipline HSE Owner MSEM Issue Date Feb 2014 Version 2.0 Keywords: This document is the property of Petroleum Development Oman, LLC. Neither the whole nor any part of this document may be disclosed to others or reproduced, stored in a retrieval system, or transmitted in any form by any means (electronic, mechanical, reprographic recording or otherwise) without prior written consent of the owner. Page 1 GU-441 Level 2 and 3 HSE Audits and Inspections Printed 11/02/14 The controlled version of this CMF Document resides Guideline online in Livelink. Printed copies are UNCONTROLLED.

2 This page was intentionally left blank Page 2 GU-441 Level 2 and 3 HSE Audits and Inspections Printed 05/02/14

3 i Document Authorisation Authorised For Issue Document Authorisation Document Authority (CFDH) Younis Al-Hinai MSE/53 Date: Document Custodian Vaughan Clarke MSE/53 Date: Document Controller Vaughan Clarke MSE/53 Date: 05/02/2014 Page 3 GU-441 Level 2 and 3 HSE Audits and Inspections Printed 05/02/14

4 Page 4 GU-441 Level 2 and 3 HSE Audits and Inspections Printed 05/02/14

5 ii Revision History The following is a brief summary of the 4 most recent revisions to this document. Details of all revisions prior to these are held on file by the issuing department. Version No. Date Author Scope / Remarks Version 2.0 April 2013 Younis Al-Hinai Review guideline, update to align with CP-122 and rename the document. Version 1.0 June Ohi Aikhoje (CSM/4) New Guideline incorporating: 2002 Management HSE Inspections; Joint Management HSE Inspection Guidelines; Well Engineering Inspection Tool; Industrial Area Inspection Tool; Permit to Work Inspection Tool; Waste Management Inspection Tool; Vehicle Spot Inspection Tool; Spot Inspection Tool. iii Related Business Processes Code Business Process (EPBM 4.0) CP-122 HSE MS Manual PR-1969 Corporate HSE Audits iv Related Corporate Management Frame Work (CMF) Documents The related CMF Documents can be retrieved from the Corporate Business Control Documentation Register CMF. Page 5 GU-441 Level 2 and 3 HSE Audits and Inspections Printed 05/02/14

6 TABLE OF CONTENTS i Document Authorisation...3 ii Revision History...5 iii Related Business Processes...5 iv Related Corporate Management Frame Work (CMF) Documents Introduction Background Purpose Distribution/Target Audience & Further Copies Review & Improvement Level 2 HSE Audits & Inspections Guideline Scope Description Audits and Inspections Process Programme/Plan Review Briefing Material On-Site Briefing Execute Interviews Round-Up Session Roles and Responsibilities Related Business Control Documents Appendix 1: Management HSE Inspections Appendix 2: Joint Management HSE Inspections Level Appendix 3: Permit to Work Appendix 4: Camp Inspection Checklist Appendix 5: Minimum Requirements for Camp/Worksite Clinics Appendix 6: Minimum Requirements for Ambulances Appendix 7: Well Engineering MDSV Checklist Appendix 8: Vehicle Spot Inspections Checklist Page 6 GU-441 Level 2 and 3 HSE Audits and Inspections Printed 05/02/14

7 1. Introduction 1.1 Background In PDO, Level 2 HSE audits and inspections form part of the HSE Management System monitoring programme. A monitoring programme is required to measure HSE performance, and the implementation of the HSE Management System, against established targets. Audits and inspections, in the form of workplace inspections and task verifications, supplement the formal HSE audit process. Level 2 HSE audits and inspection are checks to ensure standards are being achieved. Any non-compliance is recorded and remedial action instigated. Localised improvements may result from an inspection. An HSE inspection typically entails the following: 1.2 Purpose A scheduled, structured examination of a work site with specific focus on HSE physical conditions and working practices, in addition to normal supervisory duties. It follows a pro-forma checklist and results in the generation of a written report. It does not mean 'walkabouts', STOP 'audits' or any other ad hoc exercise. An inspection captures non-compliances at work site level, which can be rectified on a 'quick-fix' basis. The tools and processes described in this Guideline are not mandatory, but rather, are suggested ways of complying with PDO HSE Management System monitoring programme, as detailed in CP 122 HSE Management System Manual- Part Distribution/Target Audience & Further Copies This Guideline is intended to be used by PDO staff and contractors involved in any Level 2 /L3 HSE audit and inspection process. 1.4 Review & Improvement Any user of this document who encounters a mistake or confusing entry is requested to immediately notify the Document Custodian using the form provided in CP 122 HSE Management System Manual. This Guideline shall be reviewed as necessary by the Document Custodian, but no less frequently than every four years. Triggers for full or partial review of this Specification are listed in CP 122 HSE Management System Manual Chapter 8. This document is published with the stated intention of early review to align and provide structured support for the delivery of Level 2 & 3 Audits / Inspections. The user of this document should ensure that the Appendices included as part of this document, are the latest versions and prior to use, should verify this via Livelink, or alternatively, request assistance from HSE Corporate. Page 7 GU-441 Level 2 and 3 HSE Audits and Inspections Printed 05/02/14

8 2. Level 2 HSE Audits & Inspections Guideline 2.1 Scope This Guideline is intended for HSE audits and inspections of PDO facilities and assets conducted by PDO staff and contractors. This Guideline provides background information, and describes a general process for conducting Level 2/3 HSE audits and inspections of PDO facilities, assets and components of the HSE Management System (e.g. the Permit to Work System). The Appendices to this Guideline contain detailed checklists or tools for the following HSE audits and inspections: Level 2 HSE Audits. Level 3 HSE Inspections 1. Joint Management HSE Inspections 2. Permit to Work Inspections 3. Spot Inspections 4. Vehicle Spot Inspections 5. Well Engineering Inspections 6. Waste Management Inspections 7. Industrial Area Inspections. 2.2 Description The scope, depth and focus of an HSE audit or inspection vary depending on the type of inspection. In general, there are two levels of focus: Level 2 HSE Audit (High level view) The main focus is to verify the effectiveness of the HSE Management System, rather than unsafe acts and conditions on site. For example, when inspecting vehicle safety it is more useful to inquire about the system for carrying out vehicle checks, rather than ask if vehicle checks have been carried out that day. Level 3 HSE Inspection (Lower level view) These involve systematic observation of the work and behaviour of staff and contractors to assess compliance with procedures and work instructions. The main focus is to identify unsafe acts and conditions on site. Examples include Spot Vehicle Inspections and Permit to Work Inspections Audits and Inspections Process Programme/Plan Prior to conducting an audit or inspection it may be necessary to contact the relevant area manager or supervisor to discuss details of the inspection and make the necessary arrangements. Issues to be covered may include: date and time for the inspection Page 8 GU-441 Level 2 and 3 HSE Audits and Inspections Printed 05/02/14

9 briefing material required list of documents and records to be reviewed interviews to be conducted site access and safety requirements/procedures (including personal protective equipment) emergency drills travel/accommodation arrangements. Based on this information it may be useful to prepare a plan. This will help ensure that the people you want to interview are available, emergency drills can be conducted and do not disrupt interviews, etc. This is not necessary for spot inspections Review Briefing Material The following list highlights the briefing material that may be useful in preparing and conducting an audit or inspection: Organisation chart for facility, preferably with names. Previous visit reports for same facility with list of recommendations. Last self-check report made by off-site supervisor in asset holding department. Safety milestones achieved by the facility since last visit. Site supervisor s report on all accidents at facility since last visit. Reports of investigations of accidents since last visit. Minutes of HSE meetings since last visit. List of drills carried out since last visit. Asset holder s report on status of all outstanding HSE actions at the facility. Maintenance list of major failures since last visit. Drilling list of major delays or problems since last visit. List of equipment modifications reviewed since last visit. List of amendments to General Emergency Procedures. List of amendments to departmental emergency procedures. List of amendments to Operating Procedure Guide On-Site Briefing On arrival at the site, the audit/inspection team should be briefed on the work going on at the facility. The team should also get a Safety Briefing from the host, highlighting any HSE precautions they should take. In turn, the team should brief the staff at the site, on the aims and programme for the visit. Page 9 GU-441 Level 2 and 3 HSE Audits and Inspections Printed 05/02/14

10 Execute Conduct the audit/inspection of the facility, asset or the relevant component of the HSE Management System using the relevant checklist (refer to Appendices). The visit may require completion of the checklist only, or may require more detailed interviews with PDO staff and contractors, along with checks on documentation and records Interviews In general, interviews involve a series of questions. Depending on the type of inspection, interviews with PDO staff and contractors may or may not be necessary. For example, interviews are an integral part of Management HSE Inspections, but may not be necessary during a Vehicle Spot Inspection. The best approach when working in a team is for one person to interview the supervisor, another the operator, and a third the maintenance man. Asking several levels of supervision the same questions can be revealing, so maintain a certain amount of duplication of key areas by the different interviewers. A variety of answers to questions should be expected because of different shift cycles and differences in perception. If there are conflicts, explore the issue further rather than assuming that something is wrong. Ask them about their knowledge of Company HSE policy, regulations, and facility-specific rules. How were they briefed initially, when and by whom? Did they feel their briefing was adequate? Had they found any surprises? Conducting Operative Interviews The following provides some tips for conducting operative interviews: 1. Visit the site and watch activities. Study one operation in depth, rather than trying to cover them all. 2. First observe from a distance: Are the staff properly equipped for the job? Are they standing in safe positions? Are they using correct equipment? Is it in good condition? Are they aware of the positions of others? Judge for yourself what the potential hazards are. 3. When the operator can safely stop what they are doing, talk to them. 4. If they can identify precautions that they were not taking, find out why not. 5. If there should be a work permit for the job, ask to see it so that you find out if they know where it is. 6. Ask them what hazards they were verbally warned of, and whether any of the work permit requirements were explained or discussed. 7. If you feel they should have been doing more than they were, say so. Your silence will otherwise be taken as acquiescence. 8. If there has been a flagrant disregard of procedures, then those concerned must be clearly told that this is unacceptable. If they have just not thought deeply enough about HSE, make the points less forcefully. Page 10 GU-441 Level 2 and 3 HSE Audits and Inspections Printed 05/02/14

11 9. Ask if the job couldn t be done more safely. Check the information from the interviews with the supervisor. When was the last drill they took part in? What did it consist of? Did they discuss it afterwards? Round-Up Session As well as highlighting good points, the round-up session should emphasise those deficiencies that can be rectified immediately by the facility staff themselves. Deficiencies which require higher level action should be noted in general terms stating that they will be taken up with the higher level or Asset Managers. Avoid too much detail, and discuss deficiencies in the system, rather than individual failings (except as examples). Finally thank the site staff for their help and ask them to keep HSE in the forefront of their minds when working. 2.3 Roles and Responsibilities Corporate HSE Auditor shall ensure the guideline is aligned with CP-122, PR-1969 and industry best practices. Changes shall be communicated to all relevant parties for implementation accordingly. 2.4 Related Business Control Documents Code Business Process (EPBM 4.0) CP-122 HSE MS Manual PR-1969 Corporate HSE Audits Page 11 GU-441 Level 2 and 3 HSE Audits and Inspections Printed 05/02/14

12 Appendix 1: Management HSE Inspections Introduction: This is intended for use by managers conducting HSE inspections or visits in the field. It contains a series of questions and checks that enable the effectiveness of the HSE Management System to be demonstrated. The involvement of high level of management in HSE inspections and field visits demonstrates to PDO staff and contractors the leadership and commitment to HSE from high level management. Visit Organisation: Annual Schedule The visits are part of the annual PDO HSE Plan. Travel Arrangements Individuals are requested to book land transport and air flights well in advance. Visit Programme It is the responsibility of the host Asset Manager and Area Coordinator to prepare a detailed inspection programme, which should be agreed with the Director one week before the visit. The programme should include a visit to at least one active site. Visit Team The visit team should comprise: PDO Director Contractor CEO Host Asset Manager HSE focal point. Senior Asset Rep (Coast) Host Asset Rep (Interior) In order to cover as much ground as possible, it is recommended that the visit team be split into two groups, each looking at different aspects of the HSE Management System on site. Visit Report The host Asset Manager shall note the key points raised by the inspection team and compile a report with actions to be implemented. The contents of the report should be agreed with the Director, and copy issued to all visit team members. The Visit: Pre-Visit Meeting It is suggested that a pre-inspection meeting be held a few days before the visit to agree roles, responsibilities and scope of the visit. The timing for each item on the programme should also be discussed. The Inspection Page 12 GU-441 Level 2 and 3 HSE Audits and Inspections Printed 05/02/14

13 Upon arrival at site, conduct a brief review in the office of selected HSE MS elements to identify areas to focus on. The host Asset team should also brief the team on their key areas of exposure. The Site Visit Check on site that actual practice match with what is written down in documents. After the site visit, debrief personnel highlighting good practices and deviations noted. Preparation Checklists Before you leave home: Flight Arranged? Own Vehicle checks? Journey Management? Accommodation arranged? Preparation file? Personal Protective Equipment? Before you go to site: Ensure you get Safety Briefing Give a briefing to the site team on 'objectives' of the visit Discuss the previous inspection results Page 13 GU-441 Level 2 and 3 HSE Audits and Inspections Printed 05/02/14

14 Level 2 Management HSE Inspection Checklist for (Directors, managers and team leaders) HSE Program: Supervisors and Records Responsibilities Does he have a job description? Does it include: his safety responsibilities? his safety activities? Programmes How does he manage facility integrity and HSE? Is there a department HSE program and integrity program? Does he have a copy of the program? How does the programme get changed? Have there been any changes during the year? What part did he play in developing: the overall programme? the facility programme? his individual programme? How does he pass information relating to facility programme and objectives to: his subordinates? contractors? How does he check that they have understood it? What activities by others has he seen as evidence of the department s technical integrity and HSE programme? Objectives What specific HSE objectives has he been given to staff reporting to him? What HSE objectives have been given to the whole facility team? Progress Does he know the department s progress towards their HSE objectives? How does he report progress of HSE objectives to the department? How often? What progress have they made? What feedback has he had from the department on his progress? How does he evaluate contractors progress? Team Who is the man on his team, beside himself, with the best attitude to HSE? Has this been recognised in any way, such as in his staff report? Who is the worst? What is he personally doing to improve the performance and attitude of this man? Operative Interviews Page 14 GU-441 Level 2 and 3 HSE Audits and Inspections Printed 05/02/14

15 Responsibilities What are their responsibilities for HSE? (Responsibilities for work-mates is an essential element) Has this responsibilities being included in the personal performance contract (PPC)? Programme What do they know of the facility s HSE programme? How did they get to know about it? from work mates? from facility supervisors? from base line-staff? from HSE staff Progress Has their record been better or worse recently? What HSE improvements have they seen in the last six months? Where have they seen deterioration? Comments What differences do they see with other facilities in the way of safety of the operation? Have they themselves made suggestions to help improving HSE? Has the suggestions been accepted and implemented? Page 15 GU-441 Level 2 and 3 HSE Audits and Inspections Printed 05/02/14

16 HSE Organisation: Supervisor and Records Organisation Who is responsible for the overall HSE and integrity of the facility? Who is in charge during emergencies? Is there an HSE focal point? What are his duties and responsibilities? Who is he responsible to? Information How are they informed of new regulations and changes to procedures? How do new standards from Engineering and Operations become known? Is there a briefing or is it a purely paper communication? If they identify a hazard how do they go about getting it put right? What feedback do they get when action is needed by people at base? Operative interviews Is there a focal point for HSE? What does he do that affects them? When have they come across the HSE function? If they identify a hazard, who do they report it to? What happens then? Integrity Management Examine the checklists to see if they are up to date and correctly signed off. Check when the facility was last inspected by supervisory staff. The third level is the daily shift changeover document. Examine the above document to verify completeness. For example are their overrides in place but not noted. Procedures: Supervisors and Records NOTE: (Briefing notes should include a list of amendments to General and Department Emergency Procedures and Operating Manuals since issued, so that the updating of facility manuals can be checked.) Page 16 GU-441 Level 2 and 3 HSE Audits and Inspections Printed 05/02/14

17 General Emergency Records Procedure guide Review the facility copy of General Emergency Procedures (for Company-wide emergency response) Where is it kept and who refers to it? Does it look like it has been used, and is it up to date with all amendments in place? Duties What is the facility command structure for emergencies? Who is in overall charge? Are there nominees for key duties? How does this change if people are absent or incapacitated? Is a deputy nominated for each role? Is there a nominated fire/emergency team? What special training have they had? What refresher training they have been given? Initiation Is there always an operator on duty on the facility who can immediately initiate the emergency procedures without reference to anyone else? What circumstances would cause him to initiate the emergency procedure without reference to anyone else? What is his experience? What briefing or training has he had? How does he know what support is available from base? Is his deputy as well trained and briefed? Exercises/tests How often does the facility exercise their role, apart from exercises organised by base? What form do these exercises take? How many base exercises have they been involved in? How often are emergency communications systems tested? How often are faults, problems found? Are there any reports from these exercises? Are there any learning? Are the learning tracked for action? Are the learning been implemented? How do you know that they effectively implemented? Department Emergency Procedures Procedure guide Where are department Emergency Procedures kept (covering operating emergencies in-house)? Who refers to them? Page 17 GU-441 Level 2 and 3 HSE Audits and Inspections Printed 05/02/14

18 Are they up-to-date? How are updates controlled? What evidence is there of controlled updating? Do they merge logically with the General Emergency Procedure? Are there other operating emergencies the supervisor would like to see covered by the procedures? Exercises What exercises are held? How often? At any particular time? How do they choose the scenarios? Are they logged at site and reported to base? Are there any reports from these exercises? Are there any learning? Are the learning tracked for action? Are the learning been implemented? How do you know that they effectively implemented? Exercises debriefing/critiques How do they discuss the results and conclusions of exercises? Are there procedures need to be revised to include learning? How is this being handled? Response in genuine emergencies What genuine emergencies have been dealt with according to the procedures? Were they reviewed afterwards? By whom? Where were the results recorded? What action items resulted? Have these been complete? Operating and maintaining/craft procedures Guides Who wrote them? When? Where are they kept? Who refers to them? How often? Are there official or unofficial short versions of the guides? Are they relevant to the operations/activities? Introduction of procedures How does the supervisor ensure that the operatives know the procedures? New contractors? Are all procedures seen as being practical? If so, are they enforced at all times? Procedure checks Who checks that new operatives know procedures? Page 18 GU-441 Level 2 and 3 HSE Audits and Inspections Printed 05/02/14

19 How does the supervisor ensure that procedures are always followed? Does he ever ask an operator to take him through an operating procedure to check his knowledge? Variations/revisions If the procedure needs to be varied for a particular job, how is this instruction: authorised? given to the operatives? recorded Are base informed? Are procedures discussed in the facility HSE meetings? Just occasionally or systematically? How can procedures be revised? Operative Interviews Emergency procedures What do they know of emergency procedures? How did they get this knowledge? From whom? Where are the procedures kept? Have they read the procedures themselves? Operating procedures What is the operating procedure for the job that they are doing? How did they find out what the procedure was? What are the safety features included in the procedures? Are they following it exactly? Have they been trained in all the operating procedures? How do they know? Are procedures appropriate and up to date? Comment Are there situations where they have to deviate from the procedures? How do they know they are allowed to? Do they consider parts of any procedures: unnecessary? impractical? hazardous How can they get them changed? Have they been involved in writing new procedures? Who checks to make sure that they are aware of a new procedure and understand it? How often does this happen? Are procedures ever discussed in safety meetings? How regularly? Page 19 GU-441 Level 2 and 3 HSE Audits and Inspections Printed 05/02/14

20 Exercises and Drills Supervisor and Records NOTE: (Briefing notes should include a list of the drills carried out since the last inspection.) Records What drills have been recorded in the log books since last inspection? Is this according to programme? What scenarios where used for these drills? Where they planned or surprise drills? Scenarios & planning Have the facility staff been given a range of scenarios or have they developed their own? If so at what level? Do the scenarios assume the HSE system failures, such as: failure of detectors or fire pump to start? personnel unavailable, including supervisor? power failure? communications failure with base? within facility? Do drills systematically cover: the range of anticipated emergencies? tests of the operational functioning of all items of emergency equipment? Are all drills according to predefined scenarios or are situations escalated by an umpire during the drill itself? Timing preparation How is timing of drills decided? Are they usually at the most convenient time? How many drills have been held out of working hours? At night? What preparations are there beforehand? How many drills are genuine surprises? Who gets informed beforehand? When? Are false alarms ever used for drill opportunities? Are false alarms taken through until completion (check evidence)? Are observers used to collect actual happening during the drills? Scope Do emergency drills also cover the process reactions required (e.g. blowdown, electrical isolations)? Do drills require all equipment to be exercised up to the final point? At what point do drills usually stop? Do drills cover the furthest distance? How many times has drill had to be aborted by operating or weather conditions? Review/critiques Page 20 GU-441 Level 2 and 3 HSE Audits and Inspections Printed 05/02/14

21 Are all drills reviewed immediately afterwards, and problems identified with all involved (including non-facility staff from stand-by boat, medical team or fire brigade) taking part? Are response times recorded? Are they improving? Action items & feedback Are the action items recorded, tracked regularly and closed out when completed? How the review of the status of actions from the learning reviewed and by whom? Are these learning part of a common action tracking or separate? How are the lessons disseminated: to other facilities? to the department? What input is there from departments on drills and exercises? What feedback/reaction on response? How do they hear about and incorporate the experience of other facilities? Duty and part-time staff Which staff do not take part in which drills because of their operating duties? Because they are not regular facility staff? Are records kept of drill attendance to control this? Are drills ever witnessed by non-facility staff? Operative Interviews Last drills When was the last drill they took part in? What did it consist of? How did it go? Did they discuss it afterwards? Do they think it was realistic? Useful? Comment of drills When are drills usually held? Do they feel competent to operate all emergency equipment? What emergencies do they think should be included in drill programmes? Have they suggested these already? Practical Test Holding an exercise during the visit is an excellent idea. Seeing people do things is a better test than talking about it. However, it must be carefully planned before hand, using the other team members as umpires during the exercise to enforce the chosen scenario and monitor performance. All umpires should record steps in the emergency, timing with a stop-watch from the alarm being sounded. If parts of the emergency procedures are hazardous to test, then work out in advance on how you are going to deal with them. If drilling cannot be stopped for safety reasons, have an umpire Page 21 GU-441 Level 2 and 3 HSE Audits and Inspections Printed 05/02/14

22 on the rig floor when the alarm goes to direct the crew to disregard the alarm. He should then ask them what they would do in a real emergency. Make sure that at least one key member of the facility team is removed from the exercise, preferably without the others knowing, to see how long it is before a deputy takes over. Ensure that the scenario has one failure built in, such as declaring one vital access way impassable or one vital item of equipment (e.g. fire pump, radios, PA system, power) unusable. Decide in advance at what point you want them to stop, and make sure you have umpires in place to ensure this. All messages should identify this as a drill, but emergency procedures should be followed as though it were a real emergency. Do not shrink from stopping production if it is a full management inspection, well organised and with enough observers to get full value form the exercise. Apart from the value of the insight into problems in procedures and training, there is always value in management demonstrating that they are prepared to lose production to ensure that the safety systems work (so long as it is done as a serious test). After the drill, ensure that those taking part are debriefed the supervisors by the inspection team and the rest of the facility crew by the supervisors. The discussion will usually identify a number of problems where guidance on policy is sought or policy questioned. The following points should also be covered: response to the initial alarm establishment of communications dissemination of essential information formation of emergency teams effectiveness of command structures readiness of emergency equipment operation of equipment local control of activities response to change (surprises). Site access control Page 22 GU-441 Level 2 and 3 HSE Audits and Inspections Printed 05/02/14

23 Accident Reporting: Supervisor and Records (NOTE: The briefing package should include the site supervisor s report on all accidents since the last inspection, together with any more detailed investigations. If this package seems too large then perhaps inspection should be more frequent. The line department responsible for the facility should report on the status of all outstanding HSE action items. Maintenance should also report on major equipment failures since the last inspection and drilling on any major delays or problems.) Procedure theory and practice Ask the supervisor to explain the accident reporting procedure, in theory and in practice. What is the criterion used to decide whether an accident requires a report or not? What is the deadline for reports to reach base? Who writes them? Who are they sent to? What checks does the supervisor make to ensure that he is told of all accidents? How is the loss of production or containment reported? Check the first aid register since the last inspection for injuries not covered by formal reports. Check the reports, if any, of drugs and dressings used. Check site log book for last couple of months correlating incidents with accident reports. How many of the major equipment damage reports from Maintenance, or problems from Drilling, were covered by accident reports? What happened to the rest? Feedback How often there is a query from base on an accident report? Who does this usually come from? What sort of queries are raised? Investigation by team Ask to see the site of any accident which was subject to a team investigation in the briefing notes. Ask the supervisor to describe what happened (whether it happened on his tour of duty or not, he should have been briefed). Are there significant differences between the versions? How long did it take the team to arrive on site? Who was on the team from the line department? Who was interviewed? Was the investigation thorough enough? Was the investigation report adequate? Will the actions recommended eliminate the problem? Did the site supervisor see the report before it was published? Did he agree with it? If he had reservations, how were these communicated: to the line department? to HSE? Were other potential problems identified by the report? How were the results fed back: to the supervisor? to the rest of the facility crew? Page 23 GU-441 Level 2 and 3 HSE Audits and Inspections Printed 05/02/14

24 Accident reports individual Had the victim (if around) seen the accident report? What was his reaction? Had eyewitnesses seen the final report that went to base? Had they agreed with it? Was the injured person lack of knowledge identified as a cause? If so, what recommendations were made for improving on-the-job training? What recommendations were made for testing knowledge on-the-job? Was it the injured person s failure to use his knowledge identified as a cause? If so, what recommendations were made for improving: supervision? self-checks? cross-checks? job safety assignment by the supervisor? Had the supervisor reminded him of the procedures before work started? What had he personally said to the injured person? How long was it before the accident had been discussed by the facility crew? How long was it before they had told other crews who might have the same accident? Near miss accidents Are near misses reported and how? Are the near misses get analysed for learning and how? Are these learning implemented and how made sure they are implemented? Are there evidence that the above near misses implementation taking place? Are the preventative actions effective? How often the action status reviewed? Who lead the review process? Who decided to initiate a formal accident report? Why? What feedback had he got from base on the near-miss report (congratulations or blame)? How many of the base action items? What feedback did the supervisor get from the line on the progress of action items? Does he have an up-to-date list of outstanding safety action items and their status? Who keeps track? Are they part of a common action tracking or separate? Where there are action items in dispute, ask to see the site of the accident and have the action item explained. If possible resolve the dispute with the departments represented on the team. Wonder why this had not been done already. Accident prevention How does he feel accidents could be prevented: initiatives by the line department to identify problems in advance? more self checks on procedures by line supervisors? by department heads? more (or better) pre-work briefings? better briefing of new staff and contractors? Operative Interviews Page 24 GU-441 Level 2 and 3 HSE Audits and Inspections Printed 05/02/14

25 Personal experience Have any of them been involved in an accident, as victim or eyewitnesses? Was an accident report made out? Did they see it? What went into it? What were identified as the causes? Did they agree with the report? What action was taken? Comment on other accidents Are they informed of others accidents? By whom? What kind of information do they get? What kind of accidents do not need accident reports? How about equipment damage? How is loss of containment reported? Have they ever reported an accident or near miss, which was not followed up by supervisors? Page 25 GU-441 Level 2 and 3 HSE Audits and Inspections Printed 05/02/14

26 Self-check: Supervisor and Records Self audit Are regular self-audits carried out by the facility supervisors? How often? What do they look for? Is there any guidance on the subject? From whom? How often has this been updated? What reports are generated? Are the results fed back to the men doing the work, good results as well as bad ones? Take the latest self-audit report and go round the facility with the supervisor who made the report. Note the deficiencies he found as well as those he did not find (bearing in mind that these may not have been present when he went round). How many of the deficiencies he identified have already been rectified? Review the recent reports to identify the main focus, the gaps in the checks and the checks which apparently found no deficiencies. Were any checks made on working methods or unsafe actions? Action items What action items have resulted? Were these reported to base? Has there been any feedback from base on these reports? Does any one carry out sample audits to check the effectiveness of the self-audits? Cross audits Are cross-audits part of the programme? Are they initiated by the facility or the base organisation? Do they find things, which the facility crew has not noticed? Are the results discussed with them before reporting to base? When was the last visit by his supervisor at base? Does his supervisor at base ever make a self-audit of the facility? When was the last one (check the report made by the supervisor)? When was the last audit by the department head? Lifting gear Is there a system for inspection, testing and recording of lifting equipment? What is his part in it? What records does he maintain of lifting gear stored or used at the facility? What happens if it is necessary to use a temporary non-certified lifting point? How he prevent the use of damaged lifting equipment? Is he aware of the lifting equipment procedure and its requirements? Has he received the appropriate training on lifting equipment? Operative Interviews Page 26 GU-441 Level 2 and 3 HSE Audits and Inspections Printed 05/02/14

27 Has anyone ever stopped them working, or suggested a different method, because the person considered their approach unsafe? Who was he/she? Has it happened often? How often do supervisors check their working practices and equipment? Do they know about the self-audit system? Are the results discussed with them? Are they encouraged to identify deficiencies and report them? What do they do if they see a colleague doing something unsafe (ask for examples)? Have they ever reported tools or equipment as unsafe? What happened? Do they know the checks to make before using a sling or other piece of lifting equipment? Page 27 GU-441 Level 2 and 3 HSE Audits and Inspections Printed 05/02/14

28 Work Permits: Supervisors and Records P.T.W. management Structure Is there PTW coordinator and is he/she qualified? Is the PTW holdership structure known? Is there PTW competency approval panel? Who is leading the approval team? Is there current list of approved PTW certified staff PDO andf contractors? Issue What work can be done without any permit? How many permits does he have to sign each day? Who fills in the bulk of the precautions to be taken? Who physically checks on site that these precautions have been taken before work starts? How is a permit arranged in an emergency, such as during the night? What happens if the scope of work changes such that a non-permit job becomes one for which a permit is required? Instructions/briefing Who personally briefs the men doing the job before work starts? How does he know which contractors are new to the site? What briefing does he give a contractor new to the site? Does he check their knowledge of Company regulations beforehand? Checks What proportion of jobs in progress does he personally check on site to ensure that the precautions are being followed? How many yesterday? Does he ask the people doing the job what precautions they are supposed to take to check their knowledge of the permit s contents? NOTE: (Check the permits for several weeks for evidence of blanket permits, permits which have been repeatedly renewed, permits valid for more than one day, permits for jobs which resulted in accidents, and permits with inadequate precautions.) Operative Interviews Current permits (Ask to see current permits.) Who were the signatories? Which is the oldest permit still in use? Who filled in the precaution on the various permits? Who checked the job site before work started? Who briefed the men doing the job? What did the briefing cover? When was the last check made on site to ensure that the precautions were being taken? Page 28 GU-441 Level 2 and 3 HSE Audits and Inspections Printed 05/02/14

29 Comment What are the problems with the permit procedure? What jobs can be done without a permit? What work is being done today without a permit? What checks are made before a permit is signed off? By whom? Job safety plan and Tool Box Talks(TBT) Do safety plans reflect appropriate risk control for the job? Who checks the safety plan? Are safety plans part of the tool box talks? What style of communication used in TBTs one way, two ways? Where job executors (operators, technicians, welders, etc.) involved in the development of the TBTs? Who attends TBTs? What happen when there is change in the work scope, or there is a new person joining the team in the middle of the job? (check evidence) Documentation: Supervisor and Records Plans & drawings Are the P & IDs available on the facility? Where? Hazardous Area Classification drawings? Alarm and shutdown logic drawings or matrix? Plot plans? What is the last revision date on these drawings? Are the drawings up-to-date or does he know of any anomalies? How regularly does he receive updates? Who from? What does he do when an anomaly is found? How quickly is the drawing revised? Do the operators make their own flow schemes? Why? Modifications What recent modifications can he recall? Are these listed anywhere? Do they have to inform base of any modifications? If so, how is it decided which need to be reported and which not? What happens with emergency modifications and temporary repairs? Manuals Are there maintenance manuals on site for the individual pieces of equipment? Adequate spare parts lists? Is the operating manual up to date? Records Page 29 GU-441 Level 2 and 3 HSE Audits and Inspections Printed 05/02/14

30 What kind of log books are kept on the facility? What kind of information has to be entered? Where is this laid down? Equipment histories? Operative Interviews Do they ever have occasions to use drawings? What for? Are they up to date? Where do they record the differences between the drawing and the actual situation? What happens to the modification? How do they find out about modifications made by the other shifts? Page 30 GU-441 Level 2 and 3 HSE Audits and Inspections Printed 05/02/14

31 HSE Meetings: Supervisor and Records Arrangements What programme do they have for HSE meetings? Who chairs the facility HSE meetings? What language is used? Can all participants understand? Attendance Who attends facility HSE meetings? How often for the different groups? Is attendance compulsory or voluntary? Who does not go to safety meetings: contractors? junior staff? Who from the facility attends base HSE meetings? Subjects What subjects are discussed: a theme of the month? accidents at this facility? accidents at other facilities? old procedures? new procedures? HSE suggestions? department HSE programme? company HSE policy, programme and performance? Who suggests the subjects for discussion? How many come from the top and how many from the bottom of the organisation? How many items minuted are welfare items? Are presentations made on specific topics, such as work permits, or electrical safety? By whom? Action items How are action items handled? Are they reported in the minutes until closed out? Is there a list of outstanding action items? How many have been outstanding for more than six months/ Twelve months? How does action items progressed? Who does he report overdue actions to? (Review the minutes of the last six HSE meetings looking for: frequency, duration and attendance, especially by base staff number of upward suggestions compared with downward instructions age of outstanding action items reporting back from base safety committees reports on progress of actions subjects discussed) Page 31 GU-441 Level 2 and 3 HSE Audits and Inspections Printed 05/02/14

32 actions/recommendations raised check if actions raised appear in the action tracking record Operative Interviews Last meeting When was the last HSE meeting they attended? What can they remember about the subjects discussed? What suggestions did they make? Comments on meetings Can they remember a particularly interesting session? What was the subject? What happens to the suggestions they make? Do they get a chance to see the minutes? Do the read them? Do they agree with them? Who else do they think should attend their meeting? Are accidents always discussed? How do they report a hazardous situation? Page 32 GU-441 Level 2 and 3 HSE Audits and Inspections Printed 05/02/14

33 Training: Supervisor and Records Introduction training/briefing What induction training or briefing is given to new arrivals (briefed by, subjects, duration of briefing)? What is the difference between briefings given to: visitors? transferees? new employees? new contractors? Does he check the knowledge of visitors to the facility? Brief them on the action they are to take if an alarm sounds? Has he personally checked before all new contractors start work at the facility that they are: aware of the HSE regulations? wearing the required protective equipment? if he has not checked who has personally checked? Training programme What safety training is required before starting work at the facility? Does he keep records of such training and the dates on which his men become due for refreshers? Have all his people had the essential training? How does he know? Which of his people have been nominated for training? Are there any others who need this training? Off-site training/courses Who is responsible for ensuring that people are sent on certification and refresher course? What check is made on the knowledge gained in off-site courses? Does he/she make it a point to debrief each person returning from such courses (to reinforce the training and establish its effectiveness)? Does he/she give any feedback on course effectiveness? Formally? To whom? On-site training What training in his/her new job did he get when he was promoted? How could it have been improved? Is there any training he/she still thinks he needs? How does a new person get trained in operating procedures? Who checks the newcomer s competence before he/she is allowed to perform operations unsupervised? Is any formal feedback given on individual s progress in on-the-job training? Checks How does he/she check the knowledge of a new addition to the team, including contractors: Page 33 GU-441 Level 2 and 3 HSE Audits and Inspections Printed 05/02/14

34 on company HSE regulations? on departmental HSE procedures? on emergency HSE procedures? Is this always on the person s first day on site? Is any record kept of these checks? Does he/she personally check out any of his/her people by going through a procedure with them? On site or in the office? Does he/she require his/her subordinates to do this formally (in their tasks and targets)? How often are they supposed to do it? How often do they actually do it? Operative Interviews Induction What induction HSE training did they get: when they first joined the company? when they first worked at the facility? From whom? How long did it last? Training What is the most recent HSE course they have attended? Did they find it useful? What training should they have had for their job which they have not yet had? When are they scheduled to get this training? Checks What checks are made on what they have learned on site? Did they know what they had to be able to do before operating on their own? Who checked that they had achieved this? Individual training records Have they had training in: fire fighting (individual and team)? first aid? cardio-pulmonary resuscitation? emergency evacuation and survival? breathing apparatus? emergency procedures? operating procedures? Handover is there any formal (documented) shift change/leave handover? is the handover comprehensives (covers all aspects of the business)? is there a positive handover where the two parties go through the handover together? Are handovers connected (current reports status of the past)? Are handovers records kept? Page 34 GU-441 Level 2 and 3 HSE Audits and Inspections Printed 05/02/14

35 Appendix 2: Joint Management HSE Inspections Level 2 (Note: Items in italics should be checked in the office/from records). HSE Management System Questions Remarks Leadership & Management Commitment Does senior management: Visit site regularly? Last time? Record of visit? Attend onsite HSE meetings? Evidence? Get involved in inspections? Evidence? Is priority for Safety clear? Reward/recognise HSE achievements? Sufficient funds allocated to HSE (e.g. adequate PPE, training)? 2 Policy & Strategic Objectives Contractor HSE policy/strategic objectives? Quality? Signed off? Displayed? What are the HSE targets/objectives? Known to random employee? 3 Organisation & Responsibilities Organogram? Who is responsible for HSE? HSE Adviser reports to senior man? Job descriptions for HSE critical staff? HSE Part of Tasks &Targets? Individual HSE responsibilities known and understood? What would they do if saw a colleague doing something not safe? HSE meetings structure? Minutes? Follow up/close out of action items? Competency/attitude of HSE adviser? Participating in PDO competency programme? Page 35 GU-441 Level 2 and 3 HSE Audits and Inspections Printed 05/02/14

36 Is he authorised in writing to stop any activity in event of HSE lapses? Management of subcontractors? Standard of PDO supervision? Competency/attitude of PDO supervisor? CH/CSR attended mandatory Contract Holder Certification Scheme (CHCS)? Does Contract Holder get involved? Evidence? Does Contract Site Representative (CSR) have a Contract Monitoring Plan? Does PDO effectively cascade HSE information? HSE critical jobs adequately staffed? Stipulated hours? Regular working beyond? Training matrix? Identifies when training is overdue? Mandatory training up-to-date? Who briefs staff about procedures? Briefing felt to be adequate? What is procedure for current job? How found out about it? What are the safety features in the procedures? Control procedure for variations from procedures? Record of step outs? Non-conformity integrity register maintained? Emergency plan? Emergency tel. no. posted? 4 Hazards and Effects Management Process (HEMP) What are the big HSE issues? Main causes of accidents? Hazards known? Mitigation? Hazards routinely identified? Discussed in tool box meetings? Hazard analysis sheets used? Who attends? (Everybody? Senior man on site?) Who directs? Records/minutes? Page 36 GU-441 Level 2 and 3 HSE Audits and Inspections Printed 05/02/14

37 Is language a barrier? What is done about it? What work can be done without a PTW? When is PTW required? What checks are made? Check quality (incl. job hazard analysis) Security hazards? Response? STOP used? 5 Planning Who trained? No. cards? Feedback? Quality of HSE plan? Aligned with PDO HSE plan? Reviewed by Contract Holder? Specific HSE targets? Disseminated to staff Evidence? What do they know of it? 6 Implementation & Monitoring Site access control? Quality of briefing on arrival? How is information on activities and HSE requirements passed on to staff? How well understood? Have they made any suggestions for improvement? Or colleagues? Examples? What became of them? Near miss reporting? Heard about a recent fatality/lti? Evidence of learning from incidents being used to improve processes on site? Have they ever stopped job because felt unsafe? Do they know of any examples? Have they ever reported tools or equipment unsafe? What happened? Are they encouraged to report deficiencies? Page 37 GU-441 Level 2 and 3 HSE Audits and Inspections Printed 05/02/14

38 Housekeeping standards? Evacuation drills? Last one? Record? Results discussed? What if H2S alarm? Drills? Last genuine emergency? What happened? Vehicle and driver available for medical emergency now? Reporting of actual vs. HSE targets? Near misses reported? Fingers - what have they done? Observe people working 7 Audit Audit and inspection plan? Examine record of recent inspection Quality? Formal system to track and close out non-conformances? Inspection schedules/lifting equipment certification/pressure equipment? 8 Review Evidence that HSE MS has been reviewed by Management/improved recently Implemented any new HSE initiatives? Supplementary Questions Health and Environment Waste management Chemicals storage Eye wash SHOC cards First aid boxes First aiders Medic Remarks All workers medically certified? Road Safety Page 38 GU-441 Level 2 and 3 HSE Audits and Inspections Printed 05/02/14

39 Register of approved drivers? Valid PDO licences? Do drivers attend drivers forums? Records? Criteria for recruiting drivers? PDO safety videos shown to drivers? Inspect some vehicles: RAS stickers? General condition? Who is responsible for vehicle condition? Response when faults reported? Records? Structured journey management system? Have Journey Managers been on he approved Journey Management course? Can they communicate in drivers' language? Challenge necessity of journey? Minimise km. Driven? How? Know which roads permitted/not permitted? Have they ever been to destinations they journey manage? Do drivers themselves know the rules? Appreciate the hazards? Scoring System for HSE MS Elements HSE paper HSE In the Head HSE In the Heart No System in Place 0 System can be described but not formally documented 1 On System can be described and formally documented 2 System can be described an documented but not being implemented consistently. System can be described, documented, is being implemented consistently by all staff and allows for continuous improvement. 3 4 Page 39 GU-441 Level 2 and 3 HSE Audits and Inspections Printed 05/02/14

40 Appendix 3: Permit to Work AI-PSM Level 3 PTW System Audit Form Worksite examination & Permit Holder - Interview PTW SYSTEM AUDIT FORM A Compilation of Findings PTW SYSTEM AUDIT FORM B Area Coordinators PTW SYSTEM AUDIT FORM C Responsible Supervisor Part 1 - Interview PTW SYSTEM AUDIT FORM C Responsible Supervisor Part 2 PTW SYSTEM AUDIT FORM D Area Authority PTW SYSTEM AUDIT FORM E Permit Applicant AIPSM level 3 audit form.doc Form_A.doc Form_B.doc Form_C_1.doc Form C_2.doc Form_D.doc Form_E.doc Page 40 GU-441 Level 2 and 3 HSE Audits and Inspections Printed 05/02/14

41 Appendix 4: Camp Inspection Checklist Contract No.: Contractor: Site Supervisor: Date : Location: Inspected by : Not Applicable = N/A General Guidelines The information in the description section is to assist personnel during the inspection; however, personnel conducting this inspection must be thoroughly familiar with the information relating to camps in the following Company manuals: PDO HSE SP 1230, 1231, 1232 Public Health inspections are to include all aspects of HSE Suitable building layout for Receiving, Storage, cooking, dishwashing, food serving and dining areas, accommodation for the staff with sanitary facilities, Laundry, Recreation facilities and medical services. All the buildings or porta cabins should be compliant with specifications in terms of safe building with no associated known hazards. Fitted with all emergency escape measures and Exits Availability of fire extinguishers, fire alarms, escape route signs, escape route maps, emergency telephone numbers, assembly points etc Electrical: cabling/ earthling/ water resistant plugs etc. Water supply facilities Water drainage and sewage disposal Waste disposal and waste management Pest control and eradication Rating System will be used from 1-5 1= Very Poor condition- Totally Unacceptable 2= Poor Condition- Unacceptable 3= Slightly acceptable with great preservations 4= Acceptable with preservations 5= Excellent condition The Public Health Checklists are: 1. Accommodations 2. Waste disposals 3. Pest control 4. Water 5. Barber shop 6. Emergency Page 41 GU-441 Level 2 and 3 HSE Audits and Inspections Printed 05/02/14

42 7. Food Receiving and Storage 8. Kitchen 9. Dinning Mess 10. Food Handlers and Personal Hygiene 11. HACCP System 12. Sleeping Accommodation 13. Sanitary facilities 14. Recreation 15. Laundry 16. Medical facilities Page 42 GU-441 Level 2 and 3 HSE Audits and Inspections Printed 05/02/14

43 Level 3 Management HSE Inspection Checklist for (Supervisors, technicians and operators) ACCOMMODATION Item Description Remarks Recommendation 1 Sound construction which provides protection against pests, and adverse weather conditions. 2 Min. space provided as 4 m 2 per person with 1 m. between beds. 3 Each occupant is provided with a full length locker with the ability to be locked (cupboard). 4 If clothes are to be hung on the wall, proper hanger hooks or racks are to be used. 5 Beds are comfortable and staffs are provided with blankets, two bed sheets, two pillows and two pillow cases. 6 Linen is washed at least once a week. 7 No evidence of bed bugs. 8 Proper ventilation is provided (e.g. windows placed opposite sides) is provided. 9 Air conditioners are provided and working properly. Filters are kept clean 10 Lighting is sufficient in all the rooms (e.g. not less than 150 lux intensity). 11 No evidence of smoking in the rooms. 12 Electrical plugs are 3 pin or 2 pin plugged into a recommended fused 3 pin adapter. 13 Housekeeping is to the required standard and cleaning schedule posted. Waste Disposal Item Description Remarks Recommendation 1 Sufficient number of covered bins lined with plastic bags is provided in all residential areas, work sites, food premises. Page 43 GU-441 Level 2 and 3 HSE Audits and Inspections Printed 05/02/14

44 2 Waste is collected from the food premises on daily basis and not less than twice a week from living quarters / working sites within the camp. 3 Garbage is carried in the tied-up bags or in covered bins to the designated collection point at which the Waste Management Contractor collects on daily basis. 4 Waste is stored in dedicated area which is kept tidy, sanitised and insect proof 5 All waste water, including floor washing water is disposed to septic tank 6 If applicable, Clinical waste in collected in dedicated clinical waste containers 7 The clinical waste is transported to MAF for incineration in accordance with the procedures (MCH/02/95) Pest Control Item Description Remarks Recommendation 1 Pest Control Schedule for camp facilities is available and recorded 2 Proper equipment and pesticides are provided. 3 All pesticides have SHOC cards available at site. 4 Trained person handling/applying pesticides are provided with proper PPE - coveralls, rubber gloves, appropriate pesticide mask/ respirator and goggles. 5 General cleaning and housekeeping of the camp and the surroundings is maintained properly. Water Item Description Remarks Recommendation 1 Water for cooking, washing and toilets in camps is provided from the Company's approved sources. 2 Water is stored in the above grounds tanks made either in stainless steel, galvanised steel or reinforced fibre glass. Page 44 GU-441 Level 2 and 3 HSE Audits and Inspections Printed 05/02/14

45 3 Water supply for domestic use is disinfected by chlorinating to the required standard ( mg/l residual chlorine) 4 Water is checked for bacteriology monthly 5 If water is trucked, the water tanker / driver / helper have valid health certificates from Reg. Municipalities or Ministry of Health. The water tanker is painted blue and has words POTABLE WATER" written in white on both sides of the tanker in Arabic and English. It is kept clean and well maintained. Barber Shop Item Description Remarks Recommendation 1 Muscat or Regional Municipal Regulations for barber shop is available and the shop is in compliance with the regulation. 2 A Laundry facility is provided for all personnel accommodated in the camp and maintained in clean and working order. 3 Detergents and other related chemicals are stored in a ventilated room. 4 SHOC Cards should be available for each detergent and chemical used. Emergency Item Description Remarks Recommendation 1 Fire extinguishers are provided in the camp with valid dates. (Ref. SP1075) and the fire wardens are appointed. 2 Audible alarm for evacuation is available in cases of emergencies. Fire exits, alarm points and fire fighting equipment are kept clear of obstructions. 3 Staff is aware of the emergency procedures. Page 45 GU-441 Level 2 and 3 HSE Audits and Inspections Printed 05/02/14

46 Food Receiving & Storage Item Description Remarks Recommendation 1 Approved vendors 2 Frequency of supply 3 Records of suppliers 4 Method of storage 5 FIFO Assurance 6 Expiry dates display 7 Suitable Storage area space 8 Separate storage areas for different food items. Frozen, Dry, vegetables & fruits. 9 Separate storage for chemicals with Shoc Card display 10 Secure sound storage area with external doors fitted with brushes or rubber barrier to prevent light / insect entry 11 Self closing fly screen doors fitted to all external doors in such a way as to provide insect proof ventilation while main door is open. 12 Electric fly killer installed and operational. 13 The store is clean and free of any spillage and pests 14 Storage cleaning include light, AC, Windows, exhaust fans etc.. schedule provided Frozen food items 15 Suitable and adequate cold storage and refrigerated equipment are available. 16 Requirements: Frozen food at minus 18 C+ 2 C Chilled and refrigerated food from 1 C to 4 C. 17 Sufficient number of refrigerators and chest freezers are provided. 18 Healthy thermometers are in place, temperatures for freezers and chillers are recorded a minimum three times daily 19 Record charts posted on the chillers/freezer unit. 20 Fish and fish products are stored in a separate freezer. Fish must be firmly wrapped if mixed with chicken/meat 21 If 'walk-in' freezers are used - Stainless Steel shelves are available, lighting is adequate (150 Lux), safety devices to prevent accidental lock-in are provided, and a thermometer Page 46 GU-441 Level 2 and 3 HSE Audits and Inspections Printed 05/02/14

47 gauge is fixed outside the unit and portable inside 22 No external packaging should be present in the freezers. 23 Clearance provided between freezer/fridges to access the switch at plug socket. 24 All freezers labelled with their stored contents. (pictures recommended for language barrier) Dry Food Store is separate from Vegetable & Fruit Store 25 Food items are stored in a well lighted (150 lux) and air conditioned room large enough with respect to size of the camp to ensure adequate supply of food is available and not congested. 26 Wall mounted thermometer provided. (10-16 o C) 27 The storage of food is in such a way that allows the "First-in, Firstout" or FIRST EXPIRY FIRST OUT practice to be observed and expiry date clearly available. 28 Dry food is stored on Stainless Steel shelves which are nonabsorbent. 29 The area underneath is kept clean and have a minimum clearance of 30cm from ground level. 30 For loose grains, flour etc., use metal or plastic bins with tight fitting covers on plastic pallets. 31 FIFO tags used on open grain & flour sacks. 32 Plastic baskets are used to store loose vegetables. Sacks of vegetables to be stored on plastic pallets. 33 Plastic baskets are used to store loose Fruits. Sacks of Fruits to be stored on plastic pallets. 34 Cleaning chemicals, detergents, mops, and brushes should not be kept in the food store 35 The store is clean and free of any spillage and pests Kitchen Item Description Remarks Recommendation 1 Kitchen is securely anchored against strong winds. 2 Walkways and stairways to kitchen are free of tripping hazards. Page 47 GU-441 Level 2 and 3 HSE Audits and Inspections Printed 05/02/14

48 3 Walkway access to gas cylinder storage area provided. 2 Gas cylinder emergency shutdown system active. (e.g. free falling weight & complete shutdown achieved) 3 On line gas bottles are located outside and chained. A block work separation wall is provided (in cases where the cylinders are closer than 5m from combustible material) and the enclosure is well ventilated. 4 'No smoking' signs are displayed near the gas cylinders. 5 Inspection of gas cylinder date is recorded if cylinder is more than 5years since manufactured. 6 Earthling / grounding for the kitchen is attached. 7 External caballing is either of an armored / outdoor specification or contained within rigid / flexible conduit. 8 External wall mounted fire extinguisher provided for kitchen, within affixed inspection date and sun shade provided. 9 Kitchen is big enough to cater for the number of employees served. (e.g. approx. 1 m 2 per person served). 10 All doors to kitchen are fitted with self closing mechanisms. 11 Signage provided for emergency escape route on every door. 12 Internal doors from canteens to kitchen are fitted with unauthorized access signage. 13 All doors to kitchen are locked when kitchen not in use. 14 Self closing fly screen doors fitted to all external doors in such a way as to provide insect proof ventilation while main door is open; not required for emergency exits. 15 All external doors are fitted with brushes or rubber barrier to prevent light / insect entry to the kitchen. 16 Smoke alarms fitted in Kitchen 17 Ceilings are smooth, fire resistant, covered at wall joints and easy to clean. 18 Walls are smooth enough, impervious, light in color and durable from floor to ceiling. Page 48 GU-441 Level 2 and 3 HSE Audits and Inspections Printed 05/02/14

49 Aluminium/stainless steel wall cladding shall be fitted at cooking ranges area if porta cabin is used as kitchen. 19 Adequate lighting (not less than 500 lux intensity for general working area). 20 Splash back walls are installed to prevent water contact with hot cooking oils, food etc. 21 The floor is durable, non absorbent, non slip, and no crevices in which dirt/bacteria can lodge. 22 Adequate and proper drainage provided. 23 Kitchen floor drains are clean and capped with insect resistant covers. 24 Kitchens are air conditioned 25 Hoods and grease filters are fixed over cooking ranges. 26 Suitable extractor fans are fixed with fly screens fitted to all extractor fans. 27 Electronic fly killers with sticky board are installed away from food preparation areas. UV lamps to be changed annually. 28 Gas piping is painted / colored black. 29 Gas burners are clean with no carbon deposits & all jets are clear and functional. 30 Separate hands free washing sink shall be mandatory in all facilities. Liquid soap provided in a suitable dispenser. Disposable Paper towels shall be provided. With foot operated dustbin for paper towels disposal. 31 Hair nets and plastic gloves are stored and available within the kitchen entrance. 32 Separate stainless steel work surfaces shall be provided for preparation of cooked and uncooked food. 33 All storage cabinets are labelled and fitted with self closing doors. 34 Clean wall mounted fire extinguishers are provided and affixed with current inspection date. 35 Wet chemical fire extinguisher is provided in cooking area. 36 Fire Extinguishers and fire blankets are provided. Page 49 GU-441 Level 2 and 3 HSE Audits and Inspections Printed 05/02/14

50 37 The cook has attended the fire extinguisher course and understands the necessary action to be taken during emergencies. 38 Sufficient number of refrigerators and chest freezers are provided. Fish is placed either in different freezer or firmly wrapped and segregated in separate compartment in a combined freezer. Temperatures for freezer and chillers are recorded a minimum three times a day. 39 First Aid Box to be available in the kitchen with a clear list of contents which are available at all times 40 Kitchen and refrigerators are kept clean on all external and internal surfaces including handles 41 A facility (thawing cabinet) for defrosting frozen foods is provided (e.g. a purpose built rapid thaw cabinet a refrigerator or a chill room with a temp. Of 10 to 15 deg. C/thermometer provided NB. Defrosting of fish, meat and poultry at ambient temperatures -- e.g. in a kitchen sink is prohibited. Once the food is thawed, it shall not be refrozen 42 Food stored in kitchens is located on plastic palettes or sanitize able shelving Colour coded cutting boards made of polypropylene material are provided for fish, meat, cooked meat, salad fruit, dairy and vegetables. These should be sanitised after each use All purpose polypropylene chopping blocks for cutting large joints of meat shall be cleaned and sanitised after each use. 44 Kitchen knives shall be colour coded, cleaned and sanitised after each use. 45 Chain glove provided & sanitised after each use 46 2 digital food thermometers with probes are provided to check and record temperatures of prepared food. Recommended above >63 C or below 5 C Food must be cooled within 90 minutes and then stored under temperature control. 47 Cooked and uncooked food is Page 50 GU-441 Level 2 and 3 HSE Audits and Inspections Printed 05/02/14

51 segregated, covered and clearly labelled with production date when stored. 48 Prepared foods transported to kitchen are in insect proof containers. 49 All bain-marie are clean, set to the correct temperature and sited at an appropriate location 50 Samples of each cooked food item must be retained in a freezer for 96 hours or 4 working days. The samples must be clearly identified with the date and time of preparation. 51 Proper dish washing facilities provided e.g. double unit stainless steel sink, running hot/cold water, detergent, cleaning solutions and suitable disinfectant. Dishwashing area is available away from the cooking area 52 For drying the dishes/crockery, air drying or paper towel is used. (Cloths should not be used to wipe and dry dishes/crockery). 53 Sanitize able storage for kitchen utensils, pots and pans are provided. (wall mounting recommended) 54 A specific and measurable cleaning schedule for the kitchen and its equipment is available. 55 Waste bins are foot operated and covered. 56 Waste bins are of clean appearance and not transported outside of kitchen. 57 Storage area for used kitchen oil is bonded and suitable for containment of 110% of the amount of intended stored oil. 58 Used kitchen oil is stored in a suitable sealed container. (e.g. oil drum) 59 On-line gas cylinders are not stored with empty cylinders. Dining Mess Item Description Remarks Recommendation 1 Walkways and stairways to Canteens are free of tripping hazards. 2 External light is functional. 3 External light switch is of waterproof design if positioned outside. Page 51 GU-441 Level 2 and 3 HSE Audits and Inspections Printed 05/02/14

52 4 External electrical switch is of water resistant design, mounted with a sealed box. 5 Water heater (if provided) is earthed. 6 Earthling / grounding for the canteen is attached. 7 External caballing is either of an armored / outdoor specification or contained within rigid / flexible conduit. 8 Waste bins with lids provided outside canteen. Liquid soap in dispenser and paper towels are provided 9 External wall mounted fire extinguishers provided for canteens, within affixed inspection date and sun shade provided. 10 Canteen is securely restrained against strong winds. 11 Area under and around canteens are free of waste / debris. 12 External painting of canteens is maintained. (e.g. no paint chipping or rotting) 13 No standing water under or around canteen. 14 No open drains leading from canteen. 15 All doors to the outside shall be self closing, fitted with brushes or rubber barrier. Fly screen Doors are provided. 16 Hand wash basins (as per specification) are provided outside the mess halls under shade. Liquid Soap in dispenser and paper towels are provided. 17 The mess is large enough to seat 50% of the camp's population and a minimum of 1.4M 2 shall be provided for each seated employee 18 The mess is air conditioned and well lighted. All lights are working. (300lux)- A/C is turned on. 19 Electronic fly killers are installed at entrance and exit and adequately maintained. UV lamps to be changed annually. 20 Hand washing area with hot and cold running water (Shaded if outdoors) 21 Cold drinking water in clean glass water jugs are provided on each table Page 52 GU-441 Level 2 and 3 HSE Audits and Inspections Printed 05/02/14

53 Food Handlers and Personal Hygiene Item Description Remarks Recommendation 1 Food handlers appear clean, neat and tidy. They have clean hands with short finger nails and short hair which is covered during food preparation. Jewellery (rings, watches, necklaces etc.) are not worn while working with food. 2 Food handlers have been provided with minimum of 3 uniforms-- aprons, caps, and a pair of nonslip footwear appropriate to the hazards. 3 Food handlers have been trained on food hygiene. Including HACCP Certification for all the required individuals at different levels. As per the required standard in the specification. Records kept 4 All food handlers have a valid Municipality certificate. Camp boss has the copies of all the certificates. 5 Food handlers suffering from diarrhoea, vomiting, high temp, or who have cuts, septic sores in their hands or body have been kept away from food handling works. Staff are aware of the procedure of reporting to the supervisors if they are ill 6 Fitness to work including stool analysis reports, documented and records kept. 7 Notices indicating ' Unauthorised Persons are not allowed in the food premises' are displayed and ensured. 8 Smoking is not allowed in the food handling area. Appropriate signs are displayed. 9 Managers and supervisors shall be trained to the required level of food hygiene and records kept 10 Caterer shall provide a competent food hygiene officer HACCP System Item Description Remarks Recommendation 1 Implemented and maintained Page 53 GU-441 Level 2 and 3 HSE Audits and Inspections Printed 05/02/14

54 permanent procedures based on the Codex Hazard Analysis and Critical Control Points (HACCP) or Food Safety Management System; (in each food production operation). 2 Critical Control Points (CCP) are identified and recorded in risk based assessment for food preparation 3 Cooked food should achieve temperature above 75 C and recorded 4 Cooked food shall be stored either above 64⁰C (Bain Marie)or below 5ºc (in cold units or refrigerators 5 Cooked food shall be transported using thermal containers Sleeping Accommodation Item Description Remarks Recommendation 1 Walkways and stairways to accommodation are free of tripping hazards. 2 External light is functional and of waterproof material. 3 External electrical switch is of water resistant design, mounted within a sealed box. 4 Water heater is earthed. 5 Earthling / grounding for the porta cabin is attached. 6 External cabling is either of an armored / outdoor specification or contained within rigid / flexible conduit. 7 Wall mounted fire extinguisher provided for porta cabin, within affixed inspection date and sun shade provided. 8 Porta cabin is securely restrained against strong winds. 9 Sound construction which provides protection against pests 10 External painting of porta cabin is maintained. (e.g. no paint chipping or rotting) 11 No standing water/ waste / debris under or around porta cabin. 12 Waste bin with lid provided outside porta cabin. 13 Ash tray provided in proximity of room for smokers. 14 Wall mounted shoe rack provided outside room. 15 Lighting is sufficient in all the rooms (e.g. not less than 150 lux Page 54 GU-441 Level 2 and 3 HSE Audits and Inspections Printed 05/02/14

55 intensity). 16 Electrical fuse box labeled with electrical hazard sign. 17 Electrical plugs are 3 pin or 2 pin plugged into a recommended fused 3 pin adapter. 18 Plug sockets show no sign of burning / damage. 19 Cable and fused plug for fridge is of twin & earth design with three terminals. 20 Air conditioning with seals includes cooling & heating system (compiled/separated). Filters are kept clean 21 Schedule provided for A/C cleaning. 22 Proper ventilation is provided (e.g. windows placed opposite sides) is provided. 23 Curtains are sufficient to restrict night lighting disturbance in bedrooms. 24 Each occupant is provided with a full length locker with the ability to be locked (cupboard). 25 Proper hanger hooks or racks 26 Min. space provided as 4 m 2 per person with 2 m. between beds. 27 Beds are comfortable and staffs is provided with a blanket, two bed sheets, two pillows and two pillow cases. 28 No evidence of bed bugs. 29 Schedule provided for bed linen weekly change and wash or twice weekly 30 Housekeeping is to the required standard and cleaning schedule posted. 31 Smoke detectors available and working with inspection record 32 No evidence of smoking in the rooms. 33 No evidence of cooked food in room. 34 No evidence of incense burning in room. 35 Insect proof netting fitted over extractor fans. 36 No leaks from internal pipe work. (e.g. drains/ water) 37 Signage provided for emergency escape route & no smoking. 38 Hygiene and cleanliness level of bathroom is acceptable. Sanitary Facilities Page 55 GU-441 Level 2 and 3 HSE Audits and Inspections Printed 05/02/14

56 Item Description Remarks Recommendation 1 Lighting is adequate all working (150 Lux). 2 External light switch is of waterproof design if positioned outside. 3 External electrical switch is of water resistant design, mounted with a sealed box. 4 Water heaters are earthed and thermostat is set to an acceptable temperature 5 Earthling / grounding for the ablution block is attached. 6 External caballing is either of an armoured / outdoor specification or contained within rigid / flexible conduit. 7 Toilets are provided as per the minimum requirement (1per 10 persons) Toilets have WCs, showers, and wash hand basins in good working order and are clean. 8 Toilet cubicles should have a functional door locking mechanism. Shower cubicles shall be made of water resistant material. 9 Self closing fly screen doors fitted to all external doors in such a way as to provide insect proof ventilation while main door is open. 10 Toilets have window openings to the outside air or are provided with adequate artificial ventilation system. 11 Suitable container for used razor blades disposal provided. 12 Mirrors for shaving provided. 13 Fly screens fitted to all extractor fans 14 Floor of showers are clean, sanitised regularly, non-slippery, and in good repair. 15 Soap trays and towel hangers are provided for each shower cubicle. 16 Supply of running cold and hot water is provided in or adjacent to toilets and washing facilities. 17 Sewage lines not leaking and Sewage pit not overflowing, no evidence of bad smells. 18 Areas under and around Ablution blocks are free of waste / debris. 19 No visible indication of leakage from external pipe work. Page 56 GU-441 Level 2 and 3 HSE Audits and Inspections Printed 05/02/14

57 20 Covered waste-bin provided for each doorway. 21 Toilet cleaning schedule provided. Recreation Item Description Remarks Recommendation 1 Appropriate recreational facilities are provided: Indoor and outdoor activities and recreation 2 Sufficient lighting no tripping hazards Appropriate equipments and space. Laundry Item Description Remarks Recommendation 1 Laundry is suitable for the number of employees staying in the camp and provided with Sufficient numbers of washing machines, dryers and automatic irons. 2 Detergents and other related chemicals are labelled 3 SHOC Cards should be available for each detergent and chemical used. 4 Eye wash station available and checked daily for water level and function 5 Sufficient shelves for clothes after ironing 6 Functional Exhaust fan fitted with external fly screen net Medical Facilities Item Description Remarks Recommendation 1 Pre-employment, fitness to work and Routine Medical Examinations are provided at no cost to employee. 2 A fully equipped Clinic with all necessary emergency services equipment including ECG machine and defibrillator and treatment drugs; is to be established on site if > 100 employees reside on camp. Qualified trained for emergency handling male nurse is present. 3 A suitable vehicle must be provided as an ambulance If the nearest PDO clinic is more than 10 km from the camp. 4 The clinic is provided with an emergency ramp for trolley and patient stretcher access to clinic. Page 57 GU-441 Level 2 and 3 HSE Audits and Inspections Printed 05/02/14

58 5 The clinic should have a suitable patient waiting area, examination, treatment or observation room with access to a toilet for patients. A separate room as storage for medical equipments. A lockable drug cabinet with alarm for controlled medication. 6 Nurse has had a familiarization period and induction through PDO clinic and is competent to perform the tasks allocated to him in managing emergency cases. Has been trained in BLS, ACLS and has attended emergency drills. 7 Computer is necessary for keeping of records up to date and entry of examination and treatment records. Fax machine and telephone availability with access to make phone calls to enable the nurse communication with PDO Clinics and doctors in case of emergency and follow up. 8 Records on Evidence of checking first aid kits and eye wash stations at rig site/camp 9 Monthly collection of Water for chemical/bacteriologic analysis, records kept 10 Availability of fitness to work records of food handlers including the required stool analysis reports Rating System will be used from 1-5 1= Very Poor condition- Totally Unacceptable 2= Poor Condition- Unacceptable 3= Slightly acceptable with great preservations 4= Acceptable with preservations 5= Excellent condition Page 58 GU-441 Level 2 and 3 HSE Audits and Inspections Printed 05/02/14

59 Appendix 5: Minimum Requirements for Camp/Worksite Clinics Quantity Item Quantity Item 3 Oxygen Cylinder 3 Urine Glasses 1 Oxygen Cylinder Stand 1 Dressing Trolley 1 Drip Stand (Portable) 1 Patient Carry Chair 1 Portable Suction Machine 1 Weighing Scales 1 Crash Box and Ambu Bag 2 Oxygen Flowmeter 2 Stretchers - Folding 1 Suture Scissors 1 Refrigerator 1 Undine and Receiver 1 Examination Couch 1 Eye Test Chart 1 Sphygmomanometer 1 Ring Cutter 1 Stethoscope 2 Hospital Beds 1 Patella Hammer 2 Hospital Lockers 1 Torch (Flashlight) 2 Over bed Tables 1 Metal Tongue Depressor 1 Sterilizer 1 Mouth Gags 1 ECG Machine 1 Magnifying Glass 1 Defibrillator- portable 1 Weeder Splints - 4 sizes Automatic External Defibrillator(AED) 1 Thomas Splint 1 Electric Kettle 1 Ear Tray with Aural Syringe, Receiver, Bowl 2 Tourniquet (venous access only) 1 Coleman Flask 2 Dissecting Forceps 1 Medicine Cupboard with: (x1) DDA Cupboard 2 Plastic Basins 1 Hand washing basin with 2 Plastic Buckets plumbed water 2 Vomit Bowls 1 Artery Forceps 2 Urinals 1 Patient Carry Chair 2 Brooms and Handles 1 Probe 1 Steel Bucket and Mop 1 Instrument Tray c/w Lid 2 Pedal Bins 1 Stretcher Trolley with: 3 Hand Towel and Holder 1 Cupboard for medical files Means of communication e.g. Telephone, Fax, GSM and pagers (x1) Infra Red Light (x1) Angle Poise Light 1 Needle Holder Page 59 GU-441 Level 2 and 3 HSE Audits and Inspections Printed 05/02/14

60 Quantity Item Quantity Item Sterile Supplies 4 Oxygen Masks with Tubing Asstd 24%, 100% 2 Box Gloves (sterile and unsterile) (size 7 and 8) 2 Oxygen Flow Meters c/w Key 1 Doz Razor and Razor Blades 1 Box Suction Gatherers 2 Doz Asstd Sutures and Steristrips 1 Box IV Cannullas 20,18,16g 1 Doz Eye Pads 6 Bot IV Normal Saline 0.9% 2 Dressing Scissors 6 Bot Plasma Expander (Haemacell or equivalent) 2 Each Oropharyngeal Airways (sizes 2,3,4,5) 2 Box Syringes (assorted sizes) 6 Draw Sheets 6 Box Needles 6 Plastic Draw Sheets 5 Box Plasters (assorted) 2 Doz Disposable Basic Packs 5 Box Gauze Swabs 6 each Towels - hand and bath 5 Box Cotton Wool 2 Box Scalpels (assorted blades) 2 Doz Each Bandages (assorted) 2 Tube Gauze (different sizes with applicators) 5 Box Sterilised Swabs 3 bottles Anti-septic solutions 1 Box Spatulae 1 Spinal board Page 60 GU-441 Level 2 and 3 HSE Audits and Inspections Printed 05/02/14

61 Appendix 6: Minimum Requirements for Ambulances The ambulance shall contain as a minimum the following: A seat adjacent to the stretcher(s) for a nurse / doctor Cardiac monitor Defibrillator - portable Automatic External Defibrillator (AED). Resuscitator (x1) Oxygen cylinder with breathing apparatus (x1) Portable oxygen cylinder with breathing apparatus (AMBU) (x1) Hook for hanging IV fluids (drips) (x1) Urinal and bed pan, preferably plastic (x1) Coleman flask with disposable cups (x2) Wooden leg splints (x2) Wooden arm splints (x1) Locksly stretcher (x1) Spinal board (for spinal fracture) Bandages / gauze / cotton wool Spare oxygen cylinders of each size (x1) Suction machine Syringes IV fluids Small plastic bags Plasters / scissors / forceps Mouth gauge and tongue forceps Page 61 GU-441 Level 2 and 3 HSE Audits and Inspections Printed 05/02/14

62 Revision: DRAFT Effective: May-13 Appendix 7: Well Engineering MDSV Checklist 1.0 Introduction Well Engineering Section Heads and other key asset personnel have offered their involvement in Multi- Disciplined Site Visits to demonstrate their commitment to the management of HSE on interior worksites. This brief provides a checklist to assist Contract Holders to plan and carry out an inspection/assessment of the management of HSE on Well Engineering Worksites. The key objective of the site visit is IMPROVEMENT. It is not a fault finding mission and all effort must be made to offer a balance opinion on areas of commendation and areas of improvement. 2.0 Visit Organisation 2.1 Annual Schedule The visits are part of the annual Well Engineering HSE plan. 2.2 Travel Arrangements Contract Holders are responsible to book land transport and air flights for all team members well in advance of the scheduled visit. 2.3 Visit Programme It is the responsibility of the Contract Holder and/or SWE to prepare a detailed visit programme which should be agreed with the Section Head one week before the visit. 2.4 Visit Team The following team composition is recommended; 1. Well Eng Team Lead 2. Contractor Contract Manger 3. Contract Holder 4. Contractor HSE advisor. 5. Senior Contractor site rep 6. Asset Rep (Interior) 7. Senior Well Engineer 8. Representatives from different department In order to cover as much ground as possible, it is recommended that the visit team be split into two or three groups, each looking at different aspects of the HSE Management System on site. 2.5 MDSV Report The Contract Holder and/or SWE shall note the key points raised by the visiting team and compile a report with actions to be implemented. The contents of the report should be agreed with the members of the Team and copy within 2 weeks of the date of the visit issued to Team members Well Eng team lead Contract Holders UWD HSE section 3.0 The Visit 3.1 Pre visit meeting A pre visit meeting be held a 2 days before the visit to agree roles, responsibilities and scope of the visit. The timing for each item on the programme should also be discussed. 3.2 The Inspection Upon arrival at site, conduct a brief review in the office of selected HSE MS elements to identify areas to focus on. The host Worksite supervisor should also brief the team on their key areas of exposure. 3.3 The Site Visit One objective of is that a check is made that actual practices match those documented. Before you leave the site it is mandatory that good practises and areas for improvement are highlighted to the Worksite team prior to departure the report should contain no surprises. Preparation Checklist MDSV date 3 Weeks: Approach team members Finalise team and date Notify Worksite 1 MDSV date 1 Week 2 Arrange flight seats Personal Equipment? Protective MDSV date 2 Days 3 Check flight & transport arrangements Prepare checklists and pre-visit meeting Hold pre-visit meeting with all team members Ensure all Personal have PPE MDSV day 4 Get a Safety Briefing on location Give a briefing to the site team on 'objectives' of the visit Incorporate worksite team focus requirements Discuss any previous inspection results MDSV day + 2 weeks 5 Final report issued to respective contract holder & SWE by the team lead Page 62 GU-441 Level 2 and 3 HSE Audits and Inspections Guideline Printed 11/02/14 The controlled version of this CMF Document

63 Revision: DRAFT Effective: May-13 CH/SWE to start close out of the identified actions within the given timeframe Checklist The most important principle of the Multi-Disciplined Site Visit HSE inspections is to check the effectiveness of the site HSE management system, i.e checking that there is a system in place that can effectively manage the risks to ensure there is control and continuous improvement rather than trying to identify unsafe acts and unsafe conditions on site. Remember a thorough check of the HSE MS is often not possible within the limited time of a MDSV. However the checklist provided provides a quick but effective guide to the functioning of the site HSE MS. As an example it is more useful to enquire about the system for carrying out vehicle checks rather than ask if vehicle checks have been carried out on that day. Usually in preparation for these visits vehicle checks would have been carried out, however the system in place for structured vehicle checks may be deficient. Instructions on use The PDO HSE Management System is divided into 8 elements. 1. Leadership and Commitment 2. Policy and Strategic Objectives 3. Organisation, Responsibilities, Resources, Standards and Documents 4. Hazard and Effects Management 5. Planning and Procedures 6. Implementation and Operation 7. Monitoring and Audit 8. Management Review As previously indicated, it is recommended that the visiting team is split up into two or more sub teams and each sub team focuses on three or four elements. Some typical questions are provided below to assist in obtaining information on each element. The simple method to appraise is to answer Yes or No to the questions. The areas for improvement would be identified and findings/recommendations can then be agreed. The more involving method is to also score the elements from 1-4 as indicated at the end of the checklists. The key to all audit/inspections is the follow-up and close-out of required action. This is achieved by including all agreed action points in the close-out report and entering these points in the Fountain tracking system by the Contract Holder of the Unit with actions assigned to the respective parties. Looking for Improvements This is where we focus MDSV s Fallible by Top level decision makers decisions Latent by Line management, designers, planners failures Pre- by Line managers, supervisors conditions Unsafe acts System defences by Operators, maintenance crews Accident Failed defences Page 63 GU-441 Level 2 and 3 HSE Audits and Inspections Guideline Printed 11/02/14 The controlled version of this CMF Document

64 Revision: DRAFT Effective: May-13 PETROLEUM DEVELOPMENT OMAN Purpose: Summary of visit: Highlights: Lowlights: Team consisted of following members: Overall Scoring 1.0 Leadership & Management Commitment Y/N Comments Do top management visit the site regularly? (Is a management visit schedule available?, do they present Super safety meetings, deliver poster packages? Do Contractor rig/hoist superintendents & PDO SWE visit the unit regularly? Is there a formal report issued by Contractor rig/hoist superintendents & PDO SWE after the visit? ) Do all contractor, supervisor and sub contractor staff attend onsite HSE meetings (Are minutes available? What is discussed in the meetings?) Are Supervisor involved in inspections of safety critical tasks Page 64 GU-441 Level 2 and 3 HSE Audits and Inspections Guideline Printed 11/02/14 The controlled version of this CMF Document