KEY CONTACTS ENTRY INFORMATION
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2 2 B r i t i s h P a r a S w i m m i n g I n t e r n a t i o n a l M e e t 2017 KEY CONTACTS British Swimming Contact Ben Tarrant British Swimming SportPark 3 Oakwood Drive Loughborough LE11 3QF ben.tarrant@swimming.org Venue Contact Ponds Forge International Sports Centre Sheaf Street Sheffield S1 2BP ENTRY INFORMATION Updating your Biog The following information must have been updated on your biographies page in either 2016 or 2017: Photo Coach Height Entry will not be possible without this updated information. If you have difficulty updating data, you can find full instructions here. In addition, swimmers are reminded to ensure that their Country of International Representation is correct if you are recorded here (for ASA/WASA) or here (for Scottish Swimming) as British. Uploading your photo For this event you will be required to print your accreditation at home. Please follow the guidelines below when uploading your photo to ensure the image fits: 1. Clear Head and shoulders shot please crop if it s not. 2. SIZE: Width of 200 pixels a. An easy way to resize is to open the photo in Microsoft Office Picture Manager > Edit Pictures> Resize> Type 200 in Custom Width x Height and hit enter to adjust the height accordingly. b. Similar can be achieved in Paint. > Resize> Select Pixels > Type 200 in Width and the height will adjust accordingly> Select Ok. 3. If your photo is not suitable or doesn t look like you, you may not be permitted entry into the event. 4. For all International athletes please use your photo to ben.tarrant@swimming.org. Guide to Entering Online All entries must be made via the online entry system.
3 3 B r i t i s h P a r a S w i m m i n g I n t e r n a t i o n a l M e e t Go to the entry page here. For all international athletes please click here 2. Enter your membership number or family name in the box. 3. Providing you have updated your Biog, a list with the events you have qualified in will appear ticked. 4. Untick any events which you do not wish to enter. 5. Please note that cheques will not be accepted as payment for entry fees. Your entry will not be submitted until you receive a confirmation of payment from Paypal. Closing Date Entry deadline for swimmers requiring classification: Wednesday 15 th Entry deadline for swimmers who do not require classification: Friday 31 st Entries without fee and/or incorrectly completed will not be accepted. Any entry received after this deadline up to the end of the Team Leader meeting may be accepted subject to any session time programming restraints and will be at a charged at three times the normal fee. Entry Fees 12 per individual entry. Entry Confirmation Please note that no paper confirmations will be sent out to competitors. A list of processed entries will be available on the online entry page and will be updated automatically. Competitors are requested to check their details carefully and inform the National Entries Administrator David Dickenson immediately if there are any errors on +44 (0) / +44 (0) or ddickenson@yahoo.com. A draft programme will be available on the online entry page following the close of entries. ACCREDITATION All competitors, coaches, chaperones and physiotherapists must have a valid accreditation to gain access to the event. Accreditation is non-transferable and must be worn at all times when inside the venue. If the pass is forgotten, lost or mislaid, a replacement pass will be re-issued for a fee of 10. Athletes Your accreditation will be sent to you by on completion of your entry. Please follow the below process:
4 4 B r i t i s h P a r a S w i m m i n g I n t e r n a t i o n a l M e e t 2017 Print (black/white or colour) and bring to the event. Once printed, fold it into four so your photograph is visible on the front and your events visible on the back. Take it to the competition where pouches and lanyards will be provided at the Accreditation Desk. For all International athletes you will need to send your photo to ben.tarrant@swimming.org. You can collect your accreditation from the accreditation desk when you arrive at the venue. The barcodes contain your membership number and a security code. There will be checks at the competition comparing these details against the entry database and photographic list. Coaches/Chaperones/Physiotherapists Anyone requiring access to poolside must purchase a pass here in advance. Passes can be collected from 24 th April at the front desk. If you apply for an Annual Pass, this will be available to collect at the first event that you attend. Applicants must have a valid Disclosure & Barring Service (DBS formerly CRB) check, be registered with an ASA/SASA/WASA affiliated club, and be able to provide a suitable headshot photograph. If there is any doubt as to whether the coach/chaperone has the relevant DBS disclosure please contact: ASA DBS Office: British Swimming Events Department: Please be aware the application process for a DBS could take up to 4 weeks to complete and is valid for 3 years from the date of issue. All applicants will have to complete a DBS (CRB) application regardless of any previous check carried out through another organisation unless this has been registered with the DBS Update Service All applicants must enclose 1 passport sized photograph. International Coaches: Please britishevents@swimming.org with the following information to complete our coach application process. Further information can be found on the link below: 1. FULL NAME 2. NATIONAL FEDERATION 3. YOUR CLUB 4. ADDRESS PHONE 7. DATE OF BIRTH 8. HEADSHOT OF YOURSELF 9. EITHER OF THE FOLLOWING 2 DOCUMENTS: Evidence of child protection checks from your federation Certificate of good conduct
5 5 B r i t i s h P a r a S w i m m i n g I n t e r n a t i o n a l M e e t COMPETITOR INFORMATION Session Times Heats will start at 09:30 and finals at 17:00. Estimated session finish times will be in the draft programme after the close of entries. Warm Up and Swim Down Warm up in the competition pool will begin 90 minutes prior to the start of the session and will end 15 minutes prior to the start of the session. Swim down will be available in the diving pit. Training Open training will be available for all competitors on 25 th and 26 th April Full details will be provided in the Competitor Confirmation Pack following the close of entries. Classification Classification will take place on the 24 th, 25 th & 26 th April. Due to the large number of swimmers attending the championships classifications will be strictly by invitation only. British Swimming will identify swimmers for classification. If you require any information about this please contact the Classification officer directly via classification@swimming.org or call International entrants should request classification to IPC Swimming Office via their NPC. /opportunities Doping Control Swimmers are warned that random doping control may take place during these Championships. Please keep your accreditation on your person at all times for identification. FILMING AND PHOTOGRAPHY POLICY British Swimming are well aware of the wide range of devices including mobile telephones which have photographic and filming capabilities. This enables the capture of both static and moving images. It should be acknowledged that the majority of images taken within a British Swimming setting are appropriate and taken in good faith. However, images of children and adults can be misused, and sharing images widely without consent may betray a confidence or identify of a child or adult, which could present a risk of harm to that individual if common sense procedures are not followed. Parents and carers of participants under the age of 18 who wish to take images are requested to focus on their own children as much as reasonably possible and to avoid including other children in images, particularly if those images are being shared with family and friends or through social media platforms. Whilst it is acknowledged that parents/carers wish to celebrate the achievements of their own children when taking part
6 6 B r i t i s h P a r a S w i m m i n g I n t e r n a t i o n a l M e e t 2017 in aquatic events, it should be recognised and respected that other parents/carers may not wish for their child s image to be taken and shared in this way. British Swimming encourage all spectators and participants at British Swimming events to make themselves familiar with the photography and filming arrangements for the event and be vigilant during that event. British Swimming is committed to ensuring that all children who participate in British Swimming activities are able to take part in an enjoyable, safe environment and be safeguarded from harm. If you have any child safeguarding concerns at the event, please contact an Event Officer immediately to disclose your concerns. Event Photography and Filming This event will be photographed and may be filmed by British Swimming. Static images will be displayed on the British Swimming website They will be used to promote the sport at this event and events in the future. Moving images may be displayed at the venue and via live stream at In addition, British Swimming may use these recordings and images for the purposes of education and training, swimmer analysis, promotion, performance, development and selection and event analysis. If there are any concerns about photography/filming at British Swimming events, please speak to the Event Officer present. If individuals wish to refuse consent, please complete the Refusal of Consent Form below and return to British Swimming Events Department. If you, as a Parent/Guardian/Carer, have concerns about your child being photographed/filmed, please refer to the relevant Home Nation guidance document: Wavepower the ASA Child Safeguarding Policy and Procedures; YPlant the Swim Wales Child Protection Policy; Scottish Swimming Child Protection Policy. If you have any concerns in this area, please contact the Data Protection Officer. PHOTOGRAPHY REFUSAL FORM Name of Swimmer: ASA Number: Event: British Swimming Championships 2017 I refuse permission for the taking and/or publication of images of my child or myself by the event s Official Photographer(s) Signed (Competitor/Parent/Carer) Print Name: Date: Please return this form back to: British Swimming Events Department, Sportpark Pavilion 3, 3 Oakwood Drive, Loughborough, LE11 3QF SPECTATOR INFORMATION Tickets will be available via The Ticket Factory. Adult tickets will be charge at 5 with concessions (under 16) charged at 3.
7 7 B r i t i s h P a r a S w i m m i n g I n t e r n a t i o n a l M e e t 2017 SCHEDULE, QUALIFYING TIMES, CONDITIONS The Schedule, Conditions and Qualifying Times for British Para Swimming International Meet 2017 are saved on the British Swimming Website here. Please contact ben.tarrant@swimming.org if you have any questions.
8 8 B r i t i s h P a r a S w i m m i n g I n t e r n a t i o n a l M e e t 2017 Accommodation & Travel Booking Form BRITISH PARA-SWIMMING INTERNATIONAL MEET SHEFFIELD, 27th - 30th April 2017 CSE are pleased to offer teams special accommodation package as follows: To make your reservation, please complete the booking form below, circling your requirements where necessary... TEAM NAME: LEAD NAME: ADDRESS: DOUBLETREE BY HILTON SHEFFIELD: Single per room, per night Twin per person sharing, per night Your accommodation package includes: Transport to / from Ponds Forge International Sports Centre Buffet breakfast, buffet lunch & buffet dinner at the hotel VAT We can also arrange your airport transfer at an additional fee please see further information below TEL: Total Team Size:... Please advise the total amount of people in your team Number of Wheelchair Users:... Please advise the number of wheelchair users in your team (required for transportation info) Arrival Date: MON 24 APR TUE 25 APR WED 26 APR THU 27 APR OTHER Departure Date: SAT 29 APR SUN 30 APR MON 01 MAY OTHER Number of Nights: OTHER Room Types: SINGLE (1 bed in room for 1 person). TWIN (2 beds in room for 2 people). If you are booking more than one room please state the number of each room type required Requests:...(i.e number of accessible rooms required) TRANSPORT ARRANGEMENTS: Airport transfers between Nottingham East Midlands Airport (EMA), Doncaster Airport (DSA) or Manchester Airport (MAN) & your hotel can be arranged at an additional cost. If you would like to receive a quote for this service please provide your flight information below: DEPARTURE AIRPORT: ARRIVAL DATE: ARRIVAL TIME: FLIGHT NUMBER: DEPARTURE DATE: DEPARTURE TIME: FLIGHT NUMBER: Please make your cheque payable to Corporate & Sporting Events. Payments by credit card are subject to a 2.5% handling fee. Should you wish to pay by credit card please fill in your details below: CARD TYPE: VISA CREDIT MASTERCARD VISA DEBIT AMEX CARD NUMBER: EXPIRY DATE:... 3 DIGIT SECURITY NUMBER FROM REVERSE OF CARD:. SIGNATURE:
9 9 B r i t i s h P a r a S w i m m i n g I n t e r n a t i o n a l M e e t 2017 CARDHOLDER NAME:.. Should you wish to pay by bank transfer, our bank account details will be provided upon request. Do you wish to pay by bank transfer? YES / NO Cancellations must be made in writing. Please note that cancellations received after Friday 10 th February 2017 are non-refundable. Your request is subject to availability at the time of booking so please return your form as soon as possible to: Mandy Bateman Corporate & Sporting Events, Alexander Stadium, Walsall Road, Birmingham, B42 2LR. Tel: Fax: E: mandy@cseplc.com
10 10 B r i t i s h P a r a S w i m m i n g I n t e r n a t i o n a l M e e t 2017 CREDIT/DEBIT CARD FORM Please print clearly and complete all details: CARD DETAILS (PLEASE SELECT): SWITCH-MAESTRO / MASTERCARD / VISA CARD NUMBER: START DATE: / EXPIRY DATE: / ISSUE NUMBER: LAST 3 DIGITS ON SIGNATURE STRIP: NAME AND ADDRESS OF THE CARD HOLDER: FULL NAME: ADDRESS: POST CODE: DAYTIME CONTACT NUMBER: PAYMENT FEE 26 IF YOU REQUIRE A RECIEPT, PLEASE ENCLOSE A STAMPED ADDRESSED ENVELOPE. PAYMENT CAN TAKE ANYTHING UP TO 10 DAYS TO BE PROCESSED. Please return this form to: British Swimming Events, Pavilion 3 SportPark, 3 Oakwood Drive, Loughborough University, LE11 3QF britishevents@swimming.org FINANCE OFFICE INFORMATION EVENT: British Para-Swimming International Meet 2017 DATE: April 2017 BUDGET CODE: GPDIS-DSC-1024 EVENT OFFICER: Ben Tarrant The ASA/British Swimming will use your personal data for the purpose of your involvement in ASA/British Swimming events and I understand that by submitting this form, I am consenting to receiving information about the ASA/British Swimming event I am involved in by post, , SMS/MMS, online or phone unless stated otherwise.
KEY CONTACTS ENTRY INFORMATION
2 B r i t i s h P a r a S w i m m i n g I n t e r n a t i o n a l M e e t 2017 KEY CONTACTS British Swimming Contact Ben Tarrant British Swimming SportPark 3 Oakwood Drive Loughborough LE11 3QF ben.tarrant@swimming.org
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