2017 OSI Senior/Region XII ARENA SC Championships March 2-5, 2017

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1 2017 OSI Senior/Region XII ARENA SC Championships March 2-5, 2017 Held Under the Sanction of United States Swimming, Inc. It is understood and agreed that USA Swimming, Mt. Hood Community College and Mount Hood Aquatics shall be free from any liabilities or claims for damages arising by reason of injuries to anyone during the conduct of this event. Sanction Number: and Referee: Administrative Referee: Meet Host: Sponsor: Tom Holt: Reed Sloss Mount Hood Aquatics Oregon Swimming, Inc. Location: Mount Hood Community College SE Stark, Gresham OR Phone: Directions: Facility: Restrictions: Deck Access: Eastbound: Take I-84 to exit 17 (Troutdale). Continue on past the fast food restaurants; turn right at light onto 257 th. Continue up the hill approx. 2.6 miles. Turn left onto 17 th. Take first left into parking lot. Pool is on the left behind the soccer field. Westbound: Take I-84 to exit 17 (Troutdale). Go south on 257 th. Continue up the hill approx. 2.6 miles. Turn left onto 17 th. Take first left into parking lot. Pool is on the left behind the soccer field. Indoor pool. Pool dimensions 50 meters by 25 yards, 2 tanks, 8 lanes each, 2.5 meters per lane. Depth varies from 16 feet to 6.0 feet deep. Parking available and seating for 1,500 spectators. Swim venue includes: All areas enclosed in the indoor yard pool natatorium and the meter pool area. Open pool deck areas available for swimmers, coaches, and officials only. Electronic timing and matrix score board. Facilities are accessible for swimmers with disabilities and they are encouraged to participate. The competition course has been certified in accordance with C(4). Concessions open throughout the meet. No overnight camping on the campus. Alcoholic beverages, tobacco products of any kind, and glass containers are not allowed in the swimming venue, on the grounds, or in the parking areas. There is no shaving allowed in the swimming venue. Use of audio or visual recording devices, including cell phones, is not permitted in changing areas, restrooms, or locker rooms. Flash photography is prohibited except by express permission of the referee. Photography of any kind is prohibited behind the blocks during starts and relay exchanges. Except where venue facilities require otherwise, changing into or out of swimsuits other than in locker rooms or other designated areas is prohibited. Operation of a drone, or any other flying apparatus, is prohibited over the venue (pools, athlete/coach areas, spectator areas and open ceiling locker rooms) any time athletes, coaches, officials and/or spectators are present. Coaches and officials must display their current USA Swimming membership status at all times while on deck. All requirements, including Concussion Training, must be valid. Coaches should access and print membership cards by using Deck Pass. Spectators and parents are restricted to designated areas. Rules: Current USA Swimming and Oregon Swimming Rules and OSI Scratch Rules will govern. OSI Safety Guidelines and Warm-up Procedures will be strictly enforced. 1

2 Format: Except as noted on schedule of events, all events are deck seeded prelims/finals format. There will be one consolation heat (8 lanes) and one championship final heat (8 lanes). Schedule Thursday Timed Finals: Warm-ups: 4:30PM Competition: 5:30PM Friday-Sunday Prelims: Warm-ups 8:00AM 9:15AM Competition: 9:30AM Finals session to begin no sooner than 2 hours after the conclusion of prelims. NOTE: Starting times for finals are subject to change, depending on the time of completion of prelims. An announcement will be made prior to the end of prelims as to the starting time for finals. Breaks will be added at the discretion of the meet referee. Eligibility: Event Limit: Entry Deadline: Entries: Swimmers must be currently registered with USA Swimming LSCs within Region XII as of the day meet entries close (Alaska, Hawaii, Inland Empire, Montana, Oregon, Pacific Northwest, Snake River and Wyoming). Swimmer's age on the first day of meet applies for the entire meet. Qualifying times must have been achieved from February 1, 2016 thru the entry deadline for this meet. If the qualifying time is not achieved by the swimmer during the event swum at the meet, and proof of a qualifying time is not in the OSI database, appropriate proof of the qualifying time swum must be forwarded to the OSI office within 10 days after notification from the office is received. Failure to prove a qualifying time will result in a $100 non-qualifying fine from OSI. No on-deck registration will be available. Swimmers may enter a maximum of six (6) individual events, and may not exceed three (3) events per day including time trials, but excluding relays. The combination of individual meet events and time trials may not exceed nine (9) for the meet. Entries must be received by 12:00 noon on Wednesday, February 22, No late entries will be accepted. Hy-Tek Meet Manager 6 software will be used. Teams with Hy-Tek or Team Unify should an entry file and a PDF of the meet entry report to the office. The office will confirm receipt of entries by replying with two documents: a team entry report and a team fee report. Pay the total shown on the team fee report, and mail it along with one check to the Oregon Swimming office. No payments will be accepted at the pool. Enter personal best time achieved in the qualifying period. Seeding for the Short Course Senior Championships shall be Short Course Yards (SCY), Short Course Meters (SCM), and then Long Course Meters (LCM). Do not convert times. Non-qualifying times and late entries will not be accepted. New qualifying times achieved between February 22 and February 26, 2017 will be accepted until noon on Monday February 27 by sending an which contains the swimmer s name, USA Swimming identification number, event, and entry time to office@oregonswimming.org. Previously entered times cannot be updated. Received s will be acknowledged by 1:30 pm Monday. Swimmers with disabilities are encouraged to enter the meet. If accommodations are required, it is the coach s responsibility to notify the meet director and/or the meet referee prior to entry deadline. If the meet has time standards, contact the Disability Chair for the appropriate time standard to be used. Any swimmer entered in the meet must be certified by a USA Swimming member coach as being proficient in performing racing starts or must start each race from within the water. Unaccompanied swimmers must be assigned a coach. All Team or individual members entering OSI Championship meets must be in good standing with no outstanding money owed to Oregon Swimming or the Oregon Swim Coaches Association. All payments must be made prior to the meet entry deadline. Any Team or member who is not in good standing shall be denied entry into Championship meets. Relays "Relay only" swimmers must be entered in the meet and must pay the swimmer surcharge. Names for relays can be submitted in the Hy-Tek file or can be submitted on relay forms provided at the meet. Relay entry forms are due 30 minutes after the start of warm-ups. 2

3 Check-In: Finals No Shows Entry Fees: Meet Director: All events will be deck seeded. The scratch deadline for Thursday s timed finals and Friday and Saturday s preliminary events shall be fifteen (15) minutes after the start of warm-ups. For Sunday s preliminary events, the scratch deadline is one (1) hour after the beginning of the Saturday s Final session. Positive Check-in is required for seeding purposes of relays and the 1000 and 1650 Freestyle events. Deadline for the 1000 and 1650 free shall be 30 minutes after the start of warm-ups on their respective days. Deadline for all relays is the scratch deadline on their respective days. Any relay team seeded that fails to compete in or report for that event shall not be penalized. Swimmers will be allowed to withdraw from preliminary events with a declared false start, without additional penalty, after the scratch deadline. A swimmer qualifying for a B or A finals (consolation or championship) race based upon the results of the preliminaries, shall notify the Administrative Referee within thirty (30) minutes after the announcement of the qualifiers for that race that they may not intend to compete and further declare their final intentions within thirty (30) minutes following their last individual preliminary event. If a swimmer is eligible for a Final event on Sunday night, does not scratch, and is a No Show, OSI will levy a $100 fine per event to be paid by the swimmer s club. OSI Scratch rules will apply. $27 Surcharge per swimmer, ($10 OSI surcharge, $17 facility use) $4 Individual event fee $10 Relay fee Make checks payable to Oregon Swimming, Inc. FEES MUST BE POSTMARKED OR RECEIVED IN THE OFFICE PRIOR TO THE ENTRY DEADLINE Entry Address: Oregon Swimming office@oregonswimming.org SW Center St, Suite 330, Beaverton, OR Jody Rash: coachjodymha@gmail.com Awards: Individual events: 1 st -3 rd Place Medal 4 th -8 th Place Ribbons Relay events: 1 st -3 rd Place Medals Team: 1 st -3 rd Place Plaques High point: Awarded to highest scoring male and female in each individual age group. Scoring: Individual: Relay: double of the individual points. Relays not achieving a qualifying time will receive awards, but will not score team points. Meetings: Coaches meeting will be held at 5:15 PM on Thursday and 9:15 AM on Friday. If additional coaches meetings are necessary, they will be announced and held 15 minutes prior to the session. Officials meetings will be held at 4:30 PM on Thursday and at 8:15 AM Friday Sunday, 60 minutes prior to each finals session. Time Trials Sanction No Time permitting immediately following Prelims each day. The schedule will follow National Championships procedures, i.e. that day's events followed by the next day's events, then returning to the first day's events. Each time trial counts toward the maximum of three events per day. Entries must be turned in to the clerk of course with fee ($5/individual and $10/relay) one hour before the projected end of Preliminaries. Time trials are available only to those swimmers entered in the meet. Timers: Swimmers/clubs are responsible for providing their own timers (2) for the 1000 Freestyle and also for the 1650 Freestyle preliminary swims. Swimmers/clubs are responsible for providing their own timers for any time trial event. Lane Timing Assignments for preliminary sessions will be sent to teams following the close of entries. 3

4 Meet Results: Officials: Uniform Hospitality: A Hy-Tek file and an HTML file will be posted on the Oregon Swimming website in the results section. We always appreciate the help of certified officials from other clubs. If you will be attending this meet, please notify the Meet Referee. This meet is designated as a National Qualifying Meet for Officials. Applications from officials wishing to apply for N2/N3 evaluation are required. They should be submitted to the Meet Referee prior to the start of the meet. Early applications are preferred and may be submitted by mail or to the Meet Referee. For information contact Julie Carpenter, Oregon Officials Chair at jmcarpenter001@gmail.com. Any official wishing assignment in an assigned position should contact Meet Referee Tom Holt at holtco@comcast.net before January 15, White over navy, long pants/skirt for finals. Officials and coaches are invited to enjoy the hospitality provided by Mount Hood Aquatics OREGON/REGION XII SENIOR CHAMPIONSHIPS MEET SCHEDULE THURSDAY March 2, 2017 TIMED FINALS Warm-ups 4:30PM Competition begins 5:30PM 1 12: : Free (a) 11: : FRIDAY, MARCH 3, SUNDAY, MARCH 5, 2017 PRELIMS Warm-ups 8:00 AM - 9:15 AM Competition begins 9:30 AM FINALS Warm-ups 4:30 PM - 5:15 PM Competition begins 5:30 PM* (*beginning time for finals subject to change) FRIDAY, MARCH 3, : : Medley Relay (a) 1: : :47:29 3: Breast 2: : : : Fly 1: : : : Free 5: : : : IM 2: : : : Free Relay(b) 8: :

5 2017 OREGON/REGION XII SENIOR CHAMPIONSHIPS MEET SCHEDULE FRIDAY, MARCH 3, SUNDAY, MARCH 5, 2017 PRELIMS Warm-ups 8:00 AM - 9:15 AM Competition begins 9:30 AM FINALS Warm-ups 4:30 PM - 5:15 PM Competition begins 5:30 PM* (*beginning time for finals subject to change) SATURDAY, MARCH 4, : : Free Relay (a) 1: : : : IM 5: : Free : : Breast 1: : : : Back 1: : : : Free 2: : : : Medley Relay (b) 4: : SUNDAY, MARCH 5, : : Back 2: : : : Free (c) 19: : : Free : : : Fly 2: : : : Free Relay (a) 3: : (a)timed final events, heats in Prelims. 1000y Freestyle alternating women and men s heats, fastest to slowest. (b)timed final events. Fastest two heats swum at the end of Finals. All other heats in Prelims. (c)timed final events. Fastest heat of women and men will be swum in finals in event order. All other heats will be swum at the end of prelims, alternating women s and men's heats, fastest to slowest. NOTE: Breaks may be added during Finals. 5