2015 Tournament Director s Workshop. Alexandria Howard Competition Coordinator

Transcription

1 2015 Tournament Director s Workshop Alexandria Howard Competition Coordinator

2 Today s Agenda TD Resources The Tournament Committee Tournament Checklist/Timeline Tournament Promotions Customer Service 10 & Under Tournaments Rules and Regulations General Updates

3 Helpful Resources

4 Tournament Director Resources Tournament Directors Homepage Interaction with parents: FAQs rs/frequently_asked_questions/?intloc=he adernavsub2 TennisLink (TD hotline)

5 Tournament Committee Tournament Checklist Tournament Timeline

6 So You Wanna Host a Sanctioned Tournament? Before Applying for Sanction: Update organizational membership Hire a referee and determine their role Agree to all USTA SC sanctioned tournament rules and regulations Determine Tournament Committee!

7 Tournament Committee At Least Three Members Chairperson: tournament admin before start of tournament Director: admin details once tournament begins (i.e., registration desk, posting results, etc.) Referee: makes draw, schedules matches, general supervision over play

8 Tournament Checklist Tournament Budget Tournament Desk Plan Hospitality/Amenities Emergency & Weather Plans

9 Important Timelines When Entries Open: Marketing Correct Info on Homepage After Entries Close: Post seeds 24 hours before draws Draws posted at least 24 hours prior to first match times

10 Tournament Promotions Resources: How can USTA SC help you? Tournament Homepage

11 Tournament Promotions Contact Daniel Stetson at for assistance Customized posters, flyer, or advertisements for you. Best practices on via the web, social media, or print. NEW: results of your tournament to local media to reach more parents and players and generate more publicity for your tournament. 76/15/media_report_instructions.pdf

12 Tournament Promotions USTA Member Mailing Address Form Request a list of USTA member mailing addresses Submit your request at least 6 weeks before you will need it Submit a sample of your mailing Jot Form: uest

13 First Tournament Reimbursement niors/jr_tournament_reimbursement/

14 Marketing: Tips & Tricks COLOR poster! Bathroom, water coolers, churches, gyms USE SOCIAL MEDIA Facebook, Twitter, Instagram Partner with another club Advertise on CTA or league website

15 What Does Your Tournament Homepage Say About Your Tournament? First Impression: face of your tournament

16 Tournament Homepage FAC I.H.2 pg Statement about use of 10 point tiebreak Seeding Clothing/Shoe Restrictions Time/Place of Player Meeting Number of balls for play and ball-change policy

17 Customer Service How To Make Your Tournament Fun What Parents Want Tournament Feedback: The Good, The Bad, The Ugly

18 How to Make Your Tournament Fun Ping pong Foosball Board games Frisbees Unique gifts Restaurant sponsors Personalized t-shirts

19 What Parents Want Steve Bellamy for the USTA ABzvDw36AcgfGRCX77FpG0Aa#lh:null- Steve%2520Bellamy%2520on%2520Tennis%2520Tourn aments.mp4

20 Tournament Evaluation Feedback The Good Clean Facility Courts in good shape Shaded area to rest in/watch matches Ice and water available Scores posted on time The Bad 1 st Match times not posted on time No info on the tournament website Officials not in uniform Tournament desk unorganized Scores not updated in timely fashion

21 10 and Under Tournaments

22 Scoring Format 10 & Under Divisions: Singles - best of two short sets (first to four and win by two), with a set tiebreak (first to seven (7) and win by two) at 4-4 in each set, and a set tiebreak (first to seven (7) and win by two) for the third. Doubles - one six (6) game set, with a set tiebreak (first to 7, win by two) at 6-6. Level 1-3 Tournaments: Regular (Ad) scoring is recommended Level 4-5 Tournaments: No-Ad scoring is recommended for this level of play 8 & Under Divisions: 7 points in a game - the best of 3 games, and the first to score 7 points wins the game. The first to win 2 games wins the match. If players split games, an additional game to 7 points is played.

23 10U Parent/Player Meeting Welcome Check Racquet Size Review Scoring Format Line Calls Sportsmanship Explain Court Monitors/Roles Questions and Comments

24 10U Checklist/Timeline Volunteers/Equipment Needed Tournament Director Court Monitor Manager and monitors Racquet Length Checker TDM Staff Volunteer for food setup Red and orange balls Clip boards for court monitors Awards Plates/cups/napkins/table for serving food

25 10U Circuits 2014 Circuits Midlands Upstate Grand Strand East of Cooper For more info: Steve Zalinski

26 Entry Level Tournaments Non-elimination format (NEF) NEF Wizard in TDM Non-ranking NEW! - Membership not required

27 Rules and Regulations Policy on Officials Code of Conduct Head Taxes Inclement Weather Late Entries Discussion New! Participation numbers for Level 3 tournaments

28 How Many Officials Do I Need? SC Level 1 & 2 Tournaments Referee + 2 certified Umpires per 8 courts SC Level 3 Tournaments Referee + 1 certified Umpire per 8 courts For L 1-3 tourneys, one relief umpire is required for every 4 umpires used SC Level 4 & 5 Tournaments Referee + 1 certified Umpire per 8 courts, recommended that 1+court monitors used

29 Code of Conduct National Suspension Point Functionality All code violations for your events will now go into the new system. The referee is responsible for entering all code violations within 24 hours of the tournament s end Webinar: ommon/home.aspx?mode=

30 Head Taxes Adult Head Taxes Level 1-4: $1.50 per player if both singles & doubles offered; $2.00 per player otherwise Level 5: $1.00 per player Junior Head Taxes Level 1-3: $2.00 per player, minimum $175 Level 4: $2.00 per player Level 5: No head taxes assessed *** Head taxes are due within 10 days of the invoice date.

31 Inclement Weather Policy See handout Referee is responsible for final decision Player safety: top priority!! Cancelling a tournament requires approval

32 Late Entry Seeded Players FAC p. 71 I.H.3 The Tournament Committee may accept late entries, provided that if the draw has been made, the committee may accept entries only of players who do not invalidate the seedings.

33 NEW! - Participation Numbers for Level 3 Tournaments Minimum of 75 participants in SC L3 tournaments Tournaments with less than 75 participants in 2014, have been alerted about their participation numbers Probationary period for the following year S&S committee to reassess the level of the tournament on a case-by-case basis

34 Common Issues/Errors Players cannot finish matches outside of sanction dates Use of withdrawal vs. walkover Referees are responsible for making the draws and schedules Referee: we must be notified of any change Entry deadlines may extend one day only

35 General Updates Adult One-Days Preseason League Tune-Ups Referee TDM Testing Late Sanction Period Sanctioning for 2016

36 Adult One-Day Tournaments The Basics Level 5 Tournament (can be sanctioned any time) Short Set Scoring with 10-point tiebreak in lieu of the 3 rd set $25 max entry fee for 1 event, $5 for 2 nd event Maximum of two divisions offered Round robin or compass draw required

37 NEW! Preseason League Tune- Up Tournaments During an open league registration period in the area of the tournament Promotion of upcoming league registration required Reimbursement of up to $500 for expenses ets/576/15/league_tuneup_tournaments_reimbursement1.pdf

38 Referee TDM Testing New requirement Referees required to take a test on TDM 10 Question Test als/?intloc=headernav

39 Late Sanction Period The late sanction period will be held in February for tournaments to be hosted July December, The late sanction fee is $83. Level 5 one-days can be sanctioned at any time throughout the year!

40 Sanctioning for 2016 The sanction period for 2016: late summer of All member organizations receive a sanction packet in the mail. A copy of the full sanction packet and all sanction info can be found on the tournament director s homepage on

41 Contact me! Alexandria Howard Competition Coordinator, USTA South Carolina or

42 Questions?