2017 CAPTAIN'S MEETING AGENDA (Adult 65 & Over Championships) Welcome by TD Congratulations and welcome to the Adult 65 & Over Sectional

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1 2017 CAPTAIN'S MEETING AGENDA (Adult 65 & Over Championships) Welcome by TD Congratulations and welcome to the Adult 65 & Over Sectional Championships. USTA League in the Pacific Northwest has over a 35,000 participants. You are a very elite tennis population and should be proud of the accomplishment of getting to sectionals!! Introductions TD Jana Hirst Tournament Staff Awesome Part-Time Staff many of which are fellow USTA League Players! Area League Coordinators (mention each one Dana Griffin (AK), Kathi McKay (SO and SWW), Elece Fiocchi & Cheryl Lepper (EW), Jill Borgida (NWW), Alyssa Morrison (Section League Coord.), Adam Hutchinson (Adult Comp Manager) Tournament Referee Julie Dorr Tournament Photographer Dave Kampermann Thank You Sunriver Home Owners Association Vacasa Official Sunriver Housing Partner for USTA/PNW Head/Penn Official ball sponsor of USTA/League Tennis for 29 years now! USTA/PNW Adult Competition Committee CAPTAINS! Outdoor Site Highlights Tennis Hill water, ice, bananas, restrooms. North Courts water, ice, bananas, porta potty or walk to Woodlands Golf Course (about a 5-minute walk). Athletic Trainer available at both sites only on Saturday and Sunday. We were unable to find any trainers that were available for Thursday and Friday. PLEASE USE. They can tape, provide medical assistance, evaluation and treatment of injuries, application of first aid and recommendation for exercise or physical measures for minor injuries, etc. If you are not playing or done playing, go to see them if you need any help. The more they are used, the more likely we will continue having trainers! FYI they do not provide massage. Warm-Up Courts Must be reserved with Sunriver Homeowners Association Outdoor court map has 2 potential practice courts listed

2 Sunriver reminders Speed Limit is 25 mph. Strictly enforced! Be very mindful of bikes, walkers, kids, dogs, etc. Very busy time of year! Only park in designated paved parking areas. No parking on sides or roads or unpaved areas. Police will issue parking tickets. Please pick up all trash on and off courts and dispose of properly. Remember we are guests of SROA! Download the Sunriver Navigator App. Includes things to do, a map, and everything else you need to know about Sunriver! Weather Update The new schedule has been sent out and is on Tennis Link. Still a 30% chance of showers on Thursday. If we need to suspend play we will notify all players via text service and also post an update to the website. As mentioned in the , we will do all we can to not change the scoring format which would include moving matches to Friday or Saturday, playing very early or late indoors, or pushing matches to Sunday and moving back Finals. Friday-Sunday look good as far as weather goes Sectional Changes No more player party so you get an extra night to party with your teammates in your house! o Instead, Village Bar & Grill is offering Happy Hour at ALL hours for just sectional players. Wear your Sectional Championship T-shirt or show your USTA Membership ID card to take advantage of deal. o Camp Abbot Taphouse - 75 cents off Micro Brews and Well Drinks Pro Penn Marathon Balls (better balls!) Performance Fit Shirts for all rostered players (better shirts!) Glass trophies for winners and finalists for all rostered players (better trophies!) Pre match instructions: Explain Line-Up Cards. They must now get these from the tournament desk. o Double check line-up card before turning it in. o All players need should be on site ready to play before turning in line-up. o Once line-up is turned in, there are no changes. o Be sure to write legibly and do not use nicknames or shortened versions of names please be consistent with the roster names when completing the scorecard/lineup. Page 5 of 5

3 Report to tournament desk 30 minutes before scheduled time of match and submit scorecard/line-up. o The 30 minutes is highly recommended to keep matches moving so we don t get behind. The default clock does not start until the actual match time or when a court is available, which ever is later. Matches will be called on a followed by basis captains and their teams must keep in touch with the tournament desk in case their matches can be called earlier than the scheduled time. Scoretenders/scorekeepers must be used and you will be told by the tournament director which side of the scoretenders/keepers to use as each team s match is called. 10 minute warm-up Post match instructions: Winner must report scores and return balls and opponents please confirm scores. Both team captains must sign scorecard after all team matches have been completed. Standings/Scores These will not be posted on site. You can access the up-to-date standings and scores on tennislink.usta.com using your mobile device, tablet, or computer. Instructions will be available at each tournament desk if needed. If you look online and see an error in the scorecard, text or call TD (Jill) to let her know. FINALS We will get matches in as soon as we can so you know who wins each flight. Flight winners will play each other in the Finals. Once both flight winners are determined in each division, the primary and secondary contacts from each team will be texted confirmation of the Finals match. The Sectional Champion will receive awards, a Championship banner, and of course an automatic birth into the Adult 65 & Over National Invitational to be played this January. Players must have 2 matches, 1 can be a default, to qualify for National Invitational T-SHIRTS All t-shirt exchanges can be done at North Courts only. STRINGING Players Racquet Shop in Bend Open weekdays, 10am-6:00pm;, Sat 10am- 5pm; closed Sun.

4 Text Message Opt-In: If you received a text today, then we have your cell phone number in our texting service. If you did not, then you can opt in with the code PNW A65 to (Mention the space between PNW and A65). Social Media Contest: Want a chance to win a $100 Tennis Warehouse Gift Card? Check in on Facebook or Instagram using #PNWSectionals. We are looking for your best off-court photo (preferably a fun shot with your team). Our USTA staff will pick our favorite photo from the event and give away a prize to the winner. Sportsmanship: We want to hear great stories of sportsmanship this weekend. TD has some pins she will give out to players who show great sportsmanship. Each tournament desk has a sheet you can fill out to nominate a player. T-Shirt Design Contest Winner: A special shout-out to Hoover Li of Portland, OR, the winner of our T- shirt design contest this year. We received many great entries. NO ON COURT OFFICIALS No on court officials this year. Tournament Site Staff will be working the desk and roaming the courts helping make sure we stay on time and there are no issues. If questions come up, please flag down a staff person in a bright green STAFF shirt. They can contact the TD or Referee if necessary. They can also help get line assistants if needed. They are not supposed to help with lines, foot faults, etc. If any line call issues, get one spectators from each team to stand at net post. Players can ask these two net post people to confirm or over rule a call. If both confirm, the call stands. If both overrule, the call is reversed. If they disagree, you play a let. Julie Dorr, Head Referee, will be available to answer general tennis rule questions or concerns. She may also go on court at his discretion at whatever site she is at. Should you need some help about a rule clarification please stop play, find a tournament staff person, and they will contact Jana or Julie for clarification. Julie Dorr Have Julie stand up and go over some basic rules that she wants talks about. Emphasize time (warm-up, 90 seconds, 2 minutes, etc.) If major issue Julie or Jana will intervene Have Julie cover usual reminders she may have of players Page 5 of 5

5 Raffle Jana/Kathi 11 blankets, 7 backpacks Raffle was done while meeting was going, so here are the names of the captains who have won a prize. These captains- stay in room (go to corner) to receive your prize read off names Have fun and good luck!!!